Nov 05, 2024 City Council

[00:00:08]

>> GOOD EVENING. WELCOME, EVERYONE TO THE CITY COUNCIL MEETING FOR TUESDAY, NOVEMBER THE FIFTH. WILL YOU PLEASE CALL

THE ROLE? >>

>> IF YOU WOULD, PLEASE STAND AND JOIN ME FOR THE PLEDGES, FOLLOWED BY A MOMENT OF SILENCE.

>> I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

>> HONOR THE TEXAS FLAG. I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE.

>> THANK YOU. PLEASE, BE SEATED. AGAIN, WELCOME, EVERYONE. IT'S GOOD TO HAVE A PACKED HOUSE ON AN ELECTION

[1. Announcements/Reminders:]

ANNOUNCEMENTS AND REMINDERS. >> GOOD EVENING. I DO HAVE A FEW ANNOUNCEMENTS FOR YOU THIS EVENING. WE WOULD LIKE TO REMIND THE PUBLIC THAT THEY WILL ALL BE CLOSED ON MONDAY, NOVEMBER THE 11TH IN OBSERVANCE OF MEMORY AND STAY -- IT WILL BE COLLECTED AS USUAL. AND THE PUBLIC LIBRARY WILL BE CLOSED ON MONDAY AND REOPEN IT 9:00 A.M. ON TUESDAY. ON BEHALF OF THE PARKS DEPARTMENT, WE WOULD LIKE TO INVITE RESIDENTS TO BE RIBBON-CUTTING. TODDLERS ON THE TRAIL NOVEMBER THE 13TH AT 9 A.M. WE WILL ALSO BE PLANNING -- AND WE WILL HAVE CAKE IN HONOR OF THE PARKS BIRTHDAY. THAT PARK WAS OPENED NOVEMBER 9TH, 1965. THAT PARK WILL BE TURNING 59 YEARS YOUNG. WE ARE EXCITED THAT WE WERE ABLE TO IMPROVE IT RIGHT BEFORE THE BIG 60 FOR THE PARK. ADDITIONALLY, WE WOULD LIKE TO INVITE COMMUNITY SENIORS TO JOIN US ON TUESDAY, NOVEMBER 12TH FOR AN EXCITING TIME OF BINGO. THIS PROGRAM IS FREE AND OPEN TO ALL SING THERE'S -- SENIORS. PRIZES AND CONCESSIONS WILL BE PROVIDED FOR THOSE THAT ATTEND. WE INVITE OUR SENIORS TO BRING

A FRIEND. >> MR. GARZA, WHAT IS THE CITY

DEFINITION OF A SENIOR? >> I'M NOT GOING TO ANSWER

THAT QUESTION. >>

>> I LEAVE THAT TO INTERPRETATION.

>> IF YOU IDENTIFY AS A SENIOR?

>> EXACTLY. I'VE ANSWERED THAT QUESTION BEFORE AND IT HAS NOT

TURNED OUT WELL. >>

>> I WILL STAY AWAY FROM IT THIS TIME. ON BEHALF OF ENVIRONMENTAL SERVICES, I'M SORRY, KRISTY. I HAVE TO STEAL YOUR THUNDER. WE HAVE TO KEEP VICTORIA BEAUTIFUL. WE HAVE TO REMIND RESIDENTS OF OUR CLEANUP STARTING ON SATURDAY NOVEMBER 9TH AT 9:00 A.M. RESIDENCE IN THE DESIGNATED AREA WHO NEED HELP WITH MOVING HEAVY ITEMS TO THE CURB FOR PICKUP CAN NOTIFY SERVICES AT -- OR BY CALLING 361-485-3230. AND THAT

[a. Municipal Court Week Proclamation. Duane Crocker, Mayor]

CONCLUDES MY ANNOUNCEMENTS. >> VERY GOOD, THANK YOU. I NOTICED THAT WE HAVE A COUPLE OF EMPLOYEE RECOGNITIONS. WE WILL START WITH THE MUNICIPAL COURT WEEK PROCLAMATION. CAN

YOU HELP ME, PLEASE? >> YES SIR. THE ROLE OF PROMOTING PUBLIC SAFETY AND PROMOTING QUALITY OF LIFE IN TEXAS. MORE PEOPLE COME INTO CONTACT THAN ALL OF THE COURTS COMBINED, AND THE IMPRESSION OF THE JUDICIAL SYSTEM IS LARGELY DEPENDENT ON THE PUBLIC'S EXPERIENCE IN THE MUNICIPAL COURT. THE CITY OF VICTORIA IS COMMITTED TO THE NOTION THAT IT IS BASED ON THE PRINCIPLE OF AN INDEPENDENT, FAIR JUDICIARY WILL INTERPRET AND APPLY THE LAWS THAT JUDGES AND COURT PERSONNEL SHOULD COMPLY WITH THE LAW IN A MANNER THAT HAS THE INTEGRITY OF THE JUDICIARY. VICTORIA MUNICIPAL COURT JUDGE IS NOT A POLICYMAKER FOR THE CITY OF VICTORIA. AND IT IS REQUIRED TO BE OF THE CITY COUNCIL, CITY OFFICIALS, AND EMPLOYEES. AS A CITY COUNCIL RECOGNIZES THE CONSTITUTIONAL

[00:05:01]

>> TRAFFIC SAFETY WEEK VERY SERIOUSLY HERE IN VICTORIA.

THANK YOU FOR THIS PROCLAMATION KIND OF ESTABLISHING WHAT IS WE DO. WHAT IT IS WE CONTINUE TO DO, AND THE PEOPLE WE CONTINUE TO HELP. I APPRECIATE THE SUPPORT FROM OUR CITY COUNCIL, AND ALSO THE STAFF FROM THE CITY OF VICTORIA. COME BY AND VISIT US ANYTIME. WE HAVE A LOT OF REALLY GREAT INNOVATIVE THINGS GOING ON. I INVITE YOU OVER TO SEE WHAT WE HAVE. THANK

YOU. >> THANK YOU.

[b. November Keep Victoria Beautiful Beautification Award. Christy Youker,...]

>> HAVE A PRESENTATION FOR THE KEEP VICTORIA BEAUTIFUL AWARD.

WELCOME. >> YES. THANK YOU. GOOD TO SEE YOU ALL. ECHOING MR. GARZA'S STATEMENT ABOUT OUR CLEANUP THIS WEEKEND, IT'S ONE OF OUR FUN NEIGHBORHOOD CLEANUP EVENTS. AND I WOULD LIKE TO SAY THAT WE'VE ALREADY PICKED UP 101 TIRES IN THE NEIGHBORHOOD ALREADY. IT'S ALREADY A SUCCESS. PLEASE JOIN US IF YOU CAN AT THE ART LEAGUE ON SATURDAY. AND NOW, WE ARE GOING TO PRESENT OUR NOVEMBER BEAUTIFICATION AWARD. AND MEREDITH BYRD WOULD DO THE

HONORS. >> GOOD EVENING, EVERYONE. SO THIS MONTH'S AWARD RECIPIENT, WE ARE VERY PROUD TO PRESENT HER WITH THE NOVEMBER BEAUTIFICATION AWARD. IT IS LOCATED JUST A COUPLE OF BLOCKS AWAY ON WILLIAM STREET. AND IF YOU EVER PASSED BY, THE FIRST THING YOU NOTICE IS THE IMMACULATE YARD. IT'S BEAUTIFUL. GREEN GRASS, BLOOMING FLOWERS. IT'S JUST DUTIFUL TREES. IT'S GORGEOUS FROM TOP TO BOTTOM. AND THEN IF YOU GO INSIDE, IT IS THIS AMAZING GIFT SHOP. IT WOULD TAKE YOU AN HOUR TO JUST BROWSE INSIDE AND TAKE IN ALL OF THE SIGHTS, THE SMELLS. THIS IS REALLY A LITTLE JIM HERE IN DOWNTOWN VICTORIA. NOW IT HAS BEEN OPEN SINCE 1984. SHE'S BEEN IN BUSINESS SINCE 1984.

MOVED TO THIS LOCATION IN 1981. AND THIS WAS NOT HER FIRST TIME TO BE NOMINATED. SHE'S COME UP A COUPLE OF TIMES AS A NOMINEE.

AND THIS TIME, PREVAILED. WE ARE PROUD TO PRESENT THE NOVEMBER AWARD TO CHARLENE MITCHELL. AND I FORGOT TO MENTION THAT SHE -- AND I'M FORGETTING HIS NAME. DID YOU

SAY DAVID? >> DAVID.

>> THEY DO ALL THE ARTWORK. IT'S REALLY IMMACULATE. THERE

YOU GO, IT'S ALL YOURS. >> THANK YOU SO MUCH FOR HAVING ME. I AM VERY SCARED TO BE HERE.

>> ENVIRONMENT OVER THERE AND I WOULD LOVE FOR YOU TO COME. I GET READY FOR YOU EVERY DAY, AND I WILL CONTINUE TO. I AM OPEN EVERY DAY BUT SUNDAY. YOU CAN CALL ME, I LIVE THERE. SO

THANK YOU SO MUCH. >>

>> THANK YOU. >> MR. GARZA, DO YOU HAVE ANY OTHER PUBLIC EMPLOYEE RECOGNITIONS?

>> IS THIS ON? ALL RIGHT. I DO HAVE ONE. HE ALWAYS CUTS ME OFF. I WANT TO ACTUALLY TAKE A MOMENT TO ACKNOWLEDGE OUR FIRE CHIEF, IF YOU WOULDN'T MIND AT LEAST STANDING. LAST WEEK GRADUATED FROM THE FIRE CHIEF EXECUTIVE PROGRAM THROUGH THE EMERGENCY SERVICE INSTITUTE BUSINESS SCHOOL. IT IS A WEEKLONG PROGRAM THAT PROVIDES AT LAST -- ADVANCED LEVEL IN THE FIRE SERVICE. AS ALWAYS, WE ARE VERY GRATEFUL THAT OUR EXECUTIVE TEAM AND EMPLOYEES TAKE GREAT PRIDE IN THEIR DEVELOPMENT. CONGRATULATIONS, CHIEF.

>> THANK YOU. >>

>> AND THAT'S IT. >> VERY GOOD, THANK YOU. MOVING

[4. Citizen Communication:]

[00:10:04]

>> GOOD EVENING TO EVERYBODY. I'M GOING TO START WITH SAYING SOMETHING YOU PROBABLY ALL WANT TO KNOW. ALREADY KNOW. FIRST, I WANT TO SAY TO OUR CITY MANAGER, HE IS A VERY SMART MAN. PLEASE, STAND UP. THAT WAS A JOKE.

>>

SOMETHING LIKE LAST TIME. >> I BELIEVE YOU WOULD DO WHAT IS BEST FOR OUR PEOPLE. I HAVE BEEN CALLING Y'ALL, AND I'M NOT GETTING ANY RESPONSE. THESE ARE SOME QUESTIONS. WHO CHECKS WITH THE DEPARTMENT AND EXPRESSES THE CODE -- DID YOU UNDERSTAND WHAT I'M SAYING? WHO IS CHECKING WITH THOSE PEOPLE? AND EVEN ON THE STREETS, WE NEED PEOPLE TO CHECK TO SEE WHAT THE WORK HAS BEEN DONE. SEE, YOU ARE NOT CHECKING TO SEE HOW WELL IT IS DONE. WE THANK YOU FOR DOING PLEASANT GREEN DRIVE, BUT IF YOU GO DOWN THERE NOW, IT'S NOT DONE CORRECTLY. I DON'T KNOW HOW YOU'RE GOING TO DO THIS, BUT IN NEEDS TO BE DONE BEFORE GETS OUT OF HAND. AND I HAVE BEEN COVERING PROBLEMS. MY SPEECH IS A LITTLE BAD AND STUFF. I'VE BEEN HAVING PROBLEMS WITH THE VACANT LOTS.

I HAVE CALLED, CALLED, AND CALLED I EVEN GOT TO THE POINT WHERE SOMEBODY CAME OUT TO SEE FOR THEMSELVES. THE GRASS IS RIGHT WHERE THE MAILBOX IS. THEY HAVE TO MOVE A DIFFERENT PLACE FURTHER UP OR DOWN BECAUSE OF ALL OF THE GRASS ON THAT. THERE MIGHT BE A RULE Y'ALL NEED TO CHANGE. IT'S NOT RIGHT FOR THAT GRASS TO GROW THAT HIGH. AND NOBODY CUTS IT. OKAY. NOW I'M GOING TO CHANGE TO SOMETHING ELSE. I DON'T KNOW WHERE MY FRIEND IS BACK THERE, I THINK HE'S TRYING TO SLEEP ON ME. CAN Y'ALL HEAR ME? SPEAKING ABOUT CRISIS KITCHEN, WE DON'T NEED TO CLOSE THE BUILDING DOWN. WE DON'T NEED TO CLOSE THE PARK DOWN. WHAT WE NEED TO DO IS SPEND SOME MONEY OVER THERE TO HELP THOSE PEOPLE THAT IS OVER THERE. THEY HAVE SOME PEOPLE OVER THERE THAT ARE NOT ON DRUGS, THEY ARE NOT HOMELESS, BUT THEY GO TO GET A GOOD MEAL.

AND I WILL TELL YOU WHAT ELSE IS HAPPENING THAT I NEED. I HAVE A YOUNG MAN THAT I TALKED TO OVER THERE. HE WAS SO HAPPY WHEN I ASKED HIM TO KEEP THE PARK CLEAN, PICK UP ALL THE TRASH. HE WAS SO HAPPY BECAUSE I GAVE HIM FIVE DOLLARS JUST TO DO THAT. IF YOU GO BY THERE, HE SHOULD BE KEEPING THAT CLEAN.

LIKE I SAID, I GAVE HIM A LITTLE MONEY. I WENT BACK OVER THERE, HE HAD COMPLETELY CHANGED IT. LIKE HE WAS REALLY GOING TO HAVE A JOB. PLEASE CONSIDER WHAT Y'ALL ARE DOING WITH QUEEN CITY OVER THERE. KNIFE YOU WON'T -- I THINK THAT'S ABOUT ALL I'M GOING TO SAY. BUT TO THE MAYOR --

>> THANK YOU, MISS EDWARDS. WE APPRECIATE YOUR COMMENTS.

>> I WANTED TO GIVE US $2900. I WANT Y'ALL TO GIVE US SOME

MONEY. >>

>> I BET I SAID THAT RIGHT. WE HAVE A BUILDING. THEY SAID WE COULD USE IT FOR THE MINISTRY, BUT THAT BUILDING NEEDS TO BE REMODELED. IN THIS SERIES. WE'VE BEEN WITHOUT A BUILDING.

>> THANK YOU, MISS EDWARDS. >> THANK YOU. THERE SOMETHING ELSE I WANT TO TELL YOU, BUT KEEP UP THE GOOD WORK.

>> BUT YOUR TIME IS UP. >> OH, I DID NOTICE THAT. LORD

FORGIVE ME. YOU FORGIVE ME. >> YOU ARE FINE.

>>

MAC -- REID. >> I'M HERE BECAUSE I DON'T

[00:15:01]

I THOUGHT I'D BE ABLE TO DO THAT ON MINE. THE CITY TOLD ME, NO. THEY WOULDN'T GIVE ME A PERMIT. BUT THERE ARE THREE GARAGES IN THAT COMPLEX. THEY SAID THEY'D HAVE TO TAKE THOSE DOWN. YOU WENT BY, NOTHING GOT DONE. I SAID, FINE. LET ME JUST ENCLOSE MINE. MY NEIGHBOR, WHO IS OF A DIFFERENT WORLDVIEW THAN I AM, CALL THE POLICE, CAUGHT THE CITY, GOT IT RED TAG. I'VE SPENT THE LAST MONTH TALKING TO LAWYERS OFFICES.

THEY SAY, WE DON'T KNOW WHAT TO DO. THE ORIGINAL PLAT SAYS NO CARPORTS. I DON'T WANT ANYONE'S CARPORT TORN DOWN. I TALKED TO ELI, TALKED TO RICKY. OCTOBER 3RD, HE SAYS, LET ME SEE ABOUT A VARIANCE. THEN HE CALLS ME THE NEXT DAY AND SAYS, NO VARIANCE, BECAUSE THIS IS A SELF-CREATED HARDSHIP. YES, AGING IS A SELF-CREATED HARDSHIP. I SIMPLY WANT A GARAGE FOR SAFETY AND SECURITY. EVERY MORNING, I HEAR MY NEIGHBORS GARAGE DOOR GO UP, SHE GOES UP TO WORK. THE GARAGE DOOR GOES DOWN. AND I'M SITTING THERE GOING, WHY CAN'T I GET A GARAGE QUICK I DON'T KNOW WHAT TO DO. I DON'T WANT TO GET IN TROUBLE WITH THE CITY. THEY TOLD ME THEY WON'T GIVE ME A VARIANCE. THEY'VE BEEN VERY KIND. I DON'T MEAN TO BE LIKE THEY HAVEN'T BEEN. BUT IT'S LIKE, NO. YOU MAY NOT DO THIS. BUT THEY HAVEN'T DONE ANYTHING ABOUT NOBODY ELSE'S.

IN MY COMPLEX IS NOT THE ONLY ONE WITH GARAGES BEHIND TOWNHOUSES. I'VE SEEN SOME OTHERS IN TOWN. I DON'T KNOW WHAT TO DO AT THIS POINT. EXCEPT, I THOUGHT I WOULD COME AND TELL Y'ALL ABOUT MY SITUATION. BECAUSE I DIDN'T THINK IT COULD HURT ANYTHING. I TURNED 71 THIS MONTH, I'M NOT GETTING ANY YOUNGER, I WOULD LIKE TO HAVE SOME SAFETY AND SECURITY. I DON'T KNOW HOW TO GO ABOUT GETTING IT. THANK YOU

FOR LISTENING. >> THANK YOU, MISS REID. WE APPRECIATE YOUR COMMENTS. CERTAINLY, STAY IN TOUCH WITH DEVELOPMENT SERVICES, KEEP TALKING WITH THOSE FOLKS, AND PERHAPS THEY CAN HELP YOU OUT. I APPRECIATE IT. ALL RIGHT. THE

NEXT CARD I HAVE IS MICHAEL. >> GOOD EVENING PERIODS GOOD EVENING, LADIES AND GENTLEMEN. I LIVE AT 2204 NORTH STREET, VICTORIA OAKS. I FEEL I'VE BEEN ILLEGALLY EVICTED BY THE GENERAL MANAGER AND THE TRAILER PARK OWNER. THE TRAILER PARK OWNER IS A FAMOUS PERSONAL INJURY LAWYER. I FEEL HE'S TAKEN ADVANTAGE OF FOR FOLKS, AND PEOPLE THAT'S NOT POOR.

AND WHAT THEY DO, IF THEY DON'T LIKE YOU, THEY ILLEGALLY EVICT YOU WITHOUT WRITING YOU UP. ON MY LETTER, IT SAYS I OWE ZERO. IT DOESN'T GIVE A REASON. AND IT HAS THE GENERAL MANAGERS -- NOT SIGNATURE, BUT JUST HER NAME. THEY HAVE TO GIVE A REASON. AND THEY HAVE TO GIVE A SIGNATURE, AND STUFF.

UNLESS THERE IS A SIGNATURE, SOMETHING IS FISHING, -- FISHY, YOU KNOW? I DON'T LIKE THAT THEY ARE NOT TAKING CARE OF THEIR TRAILER PARK. I FEEL I'M BEING RETALIATED. THEY ARE EVICTING ME, RETALIATING BECAUSE I COMPLAINED TO THE CITY COUNT. AND THE REASON I DO, THEY ARE NOT DOING THEIR JOB. THEY DON'T HAVE NO MONEY TO FIX THE TRAILER PARK, BUT HIS GOT MONEY TO BUY ANOTHER TRAILER PARK IN VICTORIA. IT'S NOTHING BUT MUD RIGHT NOW. IT RAINS. INSTEAD OF FILLING THE POTHOLES WITH GRAVEL, OR ASPHALT, THEY JUST FILLED IT WITH MUD, SAND, AND STUFF. A LOT OF TIMES, THEY DON'T TELL YOU HOW MUCH YOU OWE. SHE WON'T TELL YOU HOW MUCH.

YOU'VE GOT TO GUESS. YOU MIGHT PAY TOO MUCH, OR YOU DON'T PAY ENOUGH. THIS HAS BEEN GOING ON FOR A LONG TIME. AND SOMETIMES, YOU PAY ON TIME, AND YOU GET THESE 60 DAY NOTICES TO VACATE.

AND YOU KNOW THEY ARE NOT BLUFFING WHEN THEY ACTUALLY GIVE YOU A DATE TO MOVE. AS OF DECEMBER THE 23RD, 2024, I'M BEING EVICTED. I DON'T EVEN KNOW WHAT I DID WRONG. I FEEL

[00:20:04]

THANKS, AND HAVE A GOOD DAY. >> THANK YOU.

>> THAT WILL CONCLUDE CITIZENS COMMUNICATION. I DON'T BELIEVE

[D. Consent Agenda:]

CONSENT AGENDA. >> ITEM D.1 IS THE ADOPTION HELD TO THE MACULAR -- REGULAR MEETING HELD ON OCTOBER 15, 2024. APPROVING THE WATER TREATMENT PLANTS IN THE AMOUNT OF $114,324.67. AWARDING A CONTRACT TO CO. SERVICES, LLC FOR THE MAIN STREET PROJECT FOR THEIR COMPETITIVE SILT PUZZLE IN THE AMOUNT OF $86,041.92. ITEM D.4 IS A RESOLUTION APPROVING THE CITYWIDE RENTAL SERVICE AGREEMENTS WITH THE CORPORATION IN THE AMOUNT OF $124,015.24 FOR A 23 YEAR PERIOD. D.5 APPROVING THE CONTRACT MATERIALS LTD, LIMESTONE BASE MATERIAL IN THE AMOUNT OF 20 -- $295,000. THE DEPARTMENT OF MOTOR VEHICLES TO ACCESS TEXAS MOTOR VEHICLE RECORDS DATA. D.7 APPROVING THE PURCHASE OF BODY-WORN CAMERAS FOR TOTAL OF $93,711.58 AND ITEM D.8 IS APPROVED THE PURCHASE OF TWO LUCAS 3 CHEST COMPRESSION DEVICES FROM STRYKER FOR THE VICTORIA FIRE DEPARTMENT IN THE AMOUNT OF

52,868 THOUSAND 68. >> MOTION TO APPROVE THE

CONSENT AGENDA. >> I WILL SECOND.

>> ANY DISCUSSION? ALL IN FAVOR, SAY AY. ANY OPPOSED? THE

[1. Approve a renewal contract with current Stop Loss carrier, Sun Life Fi...]

>> APPROVING A RENEWAL CONTRACT WITH THE CURRENT STOPLOSS CARRIER AND THE AMOUNT OF $802,550.

>> ALL RIGHT. I GET THE HONOR OF INTRODUCING OUR KEY PRESENTER FOR THIS ITEM. MANY OF YOU HAVE MET MORGAN YOUNG WHO WAS OUR PRIMARY REPRESENTATIVE WITH LOCKTON, WHO WAS OUR CONSULTANT. SHE COULDN'T BE HERE THIS EVENING.

IN PLACE, SHE IS JOINING US. SHE WILL WALK YOU THROUGH A LITTLE BIT OF A STOP LOSS 101, AS WELL AS THE SPECIFICS AROUND

THIS RENEWAL. >> GOOD EVENING., WELCOME.

>> GOOD EVENING. THANK YOU FOR THAT INTRODUCTION, AS WELL.

>> CAN YOU GET A LITTLE BIT CLOSER TO THE MIC?

>> I APOLOGIZE. I GOT A LITTLE BIT AHEAD OF MYSELF THERE.

>> WE WON'T TELL ANYBODY. >> THANK YOU SO MUCH.

>> SO WE ARE HERE THIS EVENING TO DISCUSS THE STOP LOSS RENEWAL WITH SUN LIFE. I'M SORRY. PERFECT. THANK YOU. SO FIRST, WE ARE GOING TO BRIEFLY DISCUSS WHAT IS STOPLOSS INSURANCE? IT LIMITS THE PLANNED LIABILITY TO A SPECIFIED AMOUNT. THIS PROTECTS THE FINANCIAL INTEGRITY OF THE SELF-FUNDED PLAN. THE CITY'S CURRENT STOPLOSS WITH SUN LIFE FINANCIAL INCLUDES $175,000 AND A 48/12 PAID CONTRACT TERM. THE CURRENT PAID CONTRACT TERM PROVIDES REIMBURSEMENT FOR ANY ELIGIBLE CLAIMS OVER $175,000. CLAIMS CAN BE IN CURED IN THE LAST 48 MONTHS DURING WHICH THE MEMBER WAS ELIGIBLE ON THE PLAN, AND THEY MUST BE PAID WITHIN THE POLICY 12 MONTH TERM PLAN. EVERY YEAR WITH THE INCUMBENT STOPLOSS CARRIER, AND THE ADDITIONAL 12 MONTHS OF PROTECTION IS ADDED AT NO COST.

THIS PROVIDES AN ADDITIONAL LAYER OF PROTECTION TO THE CITY FROM HIGH COST CLAIMS RISK. LET'S SEE IF I CAN GET THIS RIGHT. THERE WE GO, PERFECT. THIS SLIDE REVIEWS OR STOP LOSS PERFORMANCE FOR 2022, 2023, AND THE CURRENT YEAR TO DATE. LARGE CLAIMS THROUGH SEPTEMBER 30TH OF 2024. IN 2022, THE RATIO

[00:25:05]

>> THANK YOU. >> THANK YOU, WE APPRECIATED. I WILL ONLY ADD A COUPLE OF SENTIMENTS THAT ARE IMPORTANT FOR COUNSEL TO KEEP IN MIND. YOU JUST WRAP YOUR HEAD AROUND STOP LOSS, AND WHATNOT. BUT THAT IS YOU LEARNED, RIGHT? BASICALLY, IT FLOWS DEPENDING ON THE NUMBER OF HIGH WE'VE HAD. THAT BRINGS TO ATTENTION THE HEALTH OF THE FOLKS THAT ARE COVERED IN OUR PLAN. IT CAN POTENTIALLY LEAD TO CONVERSATIONS ABOUT, WELL, WHAT DO WE HAVE TO TRY AND CATCH THINGS EARLIER? WHICH IS THEM GETTING TO A MORE SEVERE STATE, RIGHT? THERE ARE THINGS WE CAN DO MORE PROACTIVELY TO MITIGATE THIS MOVING FORWARD. IT'S SOMETHING WE WILL HAVE TO START LOOKING AT, SIMPLY BECAUSE OF THE COST OF THE INSURANCE. THE RENEWAL IN FRONT OF YOU IS THAT 182,000, AS MENTIONED SLIGHTLY LESS THAN THE 107,000 THAT WAS THE CASE FOR 2024. BUT JUST FIVE YEARS AGO IN 2020, THAT WAS 576,000.

IN 2018, IT WAS 488,000. THIS IS ONE OF THOSE ITEMS THAT GOES UP. AT LEAST IN THE LAST SEVEN YEARS, HAS GONE UP. WE PAID FOR THIS OUT OF OUR INSURANCE. WE TALKED ABOUT HOW WE BUILD UP A RESERVE OVER THE YEARS. AND IT'S IMPORTANT TO NOTE THAT THIS EXPENSE COMES OUT OF THE FUND DIRECTLY. AS THIS POTENTIALLY GOES UP IN THE FORESEEABLE FUTURE, IT OBVIOUSLY IMPACTS THE FUND BALANCE. I THINK IT'S IMPORTANT THAT WE ARE JUST AND HOW IT'S ALL CONNECTED, WHERE THE MONEY COMES FROM, AND THINGS OF THAT SORT. WE ARE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

>> IT'S ME, IT'S ALWAYS ME. I HAVE THREE QUESTIONS. I LOOK THROUGH THIS AHEAD OF TIME. SIMPLY BECAUSE I WANT TO UNDERSTAND, HOW DO WE PROJECT POTENTIAL HIGH COST CLAIMS FOR 2025 WHEN WE ARE LOOKING AT A POLICY THAT COVERS THAT

[00:30:06]

>> YES. GREAT QUESTION. THANK YOU SO MUCH, APRIL. MS. BUTLER.

LET ME GO BACK TO THAT ONE SLIDE. YOUR INITIAL QUESTION, WE DO HAVE AN ACTUAL TEAM THAT LOOKS AT YOUR COSTS. SEEING WHAT THESE ESTIMATED PROJECTIONS ARE GOING INTO THE SUBSEQUENT PLAN. THOSE ARE THE BEST GUESS ESTIMATES BASED ON WHAT WE DO RECEIVED FROM THE CARRIER. SO THAT'S WHAT WE PROJECT FORWARD GOING INTO 2025 AND 2020 EX. AND GOING INTO ISA GOING DOWN, RIGHT? THAT'S GOOD NEWS ACTUALLY. IT'S LIKE, WAIT A MINUTE, WHY? LOOKING AT 2022 AND 2023, AS YOU CAN SEE IN 2022, YOUR LOSS RATIO IS 5%. SONJA PUT ALL THOSE TOGETHER, IT'S AN AVERAGE CUMULATIVE -- AT 4.8%. WE WERE ABLE TO

NEGOTIATE A REDUCTION. >> AND THE LAST QUESTION --

>> LASTLY, IS THERE ANY IMPACT ON PREMIUM RATES, OR

OUT-OF-POCKET EXPENSES? >> YEAH. WE DO PROJECTIONS EARLY FOR 2025. THIS IS ACTUALLY LOWER THAN WHAT IS ESTIMATED. SO THIS IS GOOD NEWS, AS WELL.

>> I AM SURE THERE ARE LOTS OF EMPLOYEES THAT WILL BE HAPPY

ABOUT THAT. >> WE DON'T BELIEVE RATES ARE

CHANGING JUST BASED ON THAT. >> RIGHT. THAT'S WHY MENTIONED THE PAYMENT FOR STOP LOSS COMES FROM THE HEALTH INSURANCE FUND.

BECAUSE WE DON'T HAVE A DIRECT LINK BETWEEN THE COST OF

STOPLOSS AND PREMIUMS. >> OKAY.

>> ANY OTHER QUESTIONS? >> THANK YOU FOR THOSE, MS. BUTLER. WE APPRECIATE THEM. SEVERAL OF US AT THE SAME ONES.

>> GREAT. >> THANK YOU FOR YOUR

PRESENTATION. >> THANK YOU FOR YOUR TIME. I

APPRECIATE IT. >> AND WITH THAT, I WILL ENTERTAIN ANY EMOTIONS AS TO ITEM E.1 .

>> MOTION TO APPROVE THE ITEM.

>> A SECOND. ANY DISCUSSION? ALL IN FAVOR, SAY AY. ANY

[2. Approve a professional services agreement with Texas Land & Right-...]

OPPOSED? ALL RIGHT. E.1 PASSES. >> E.2 IS AN AGREEMENT WITH THE COMPANY LLC IN THE AMOUNT OF $331,254 FOR THE EASEMENT ACQUISITION SERVICES FOR WATER AND SANITARY SEWER IMPROVEMENTS

ALONG THE I-69 CORRIDOR. >> GOOD EVENING, MAYOR AND

COUNCIL. >> GOOD EVENING.

>> TONIGHT, WE WILL DISCUSS THE CONTRACT FOR THE EASEMENT SERVICES ALONG THE CORRIDOR. THE I-69 CORRIDOR WE WERE DISCUSSED RUNS FROM THE SOUTH AT ONE THAT'S 85. HIGHWAY 185, AND HOLLY 59 GOING NORTH TO HILL ROAD IN HOLLY 59. IT HAS BEEN IDENTIFIED THAT THE UTILITIES ALONG THIS CORRIDOR ARE CRITICAL TO THE ULTIMATE DEVELOPMENT AND BUILDOUT ALONG THIS AREA. THEY ARE NOT CONTINUOUS. THEY ARE BEING CONSTRUCTED AND DEVELOPED TO CERTAIN DEVELOPMENTS THAT HAVE COME IN IN THOSE AREA. SOME OF THE VACANT AREAS STILL DO NOT HAVE IT IN THE WATER FOR THEIR SEWAGE. THIS WAS PERFORMED TO STUDY THIS AREA TO SEE WHAT IT WAS GOING TO TAKE. THEY WOULD BE REQUIRED FOR THE CONSTRUCTION OF THE WATER AND SEWER LINES. AND ACQUISITIONS OF THESE AS PART OF THE BUDGET FOR FISCAL YEAR 2025 CIP. WITH NUMEROUS PROPERTY OWNERS, IT WAS DETERMINED THAT IT WOULD BE INVOLVING A THIRD-PARTY REAL ESTATE AGENT TO ASSIST WITH THE, CONTACTING THESE PROPERTY OWNERS, FACILITATING THIS PROJECT MOVING FORWARD. LAST FEBRUARY, WE PUT OUT A REQUEST FOR QUALIFICATIONS, ASKING FOR

[00:35:01]

AND THEY WILL NEGOTIATE. ONCE THOSE NEGOTIATIONS HAVE BEEN COMPLETED WITH THOSE OWNERS, THEN THEY WOULD DRAFT THE LEGAL DOCUMENTS, AND -- IN THE COUNTY CLERK'S OFFICE. DOES ANYONE

HAVE ANY QUESTIONS? >> NO. I WOULD JUST COMMENT THAT I WANTED TO MAKE SURE THAT THE SCOPE OF THE SERVICES INCLUDED AGREEMENTS WITH ANY EXISTING EASEMENTS THAT MAY BE THERE. AND I UNDERSTAND THAT IT DOES?

>> CORRECT. WE REACHED OUT TO THE CONTRACTOR THIS MORNING. HE PROVIDED US AN AGENDA TO CLARIFY THAT IS INCLUDED. HE

WILL BE HANDLING THAT FOR US. >> VERY GOOD. THAT CAN END UP BEING A WHOLE DIFFERENT ANIMAL.

>> I ASSUME YOU HAVE EXPERIENCE WITH THAT.

>> YEAH, IF YOU WANT TO INTRODUCE HIM.

>> WITH US TONIGHT IS -- DELAGARZA. IF YOU HAVE ANY QUESTIONS FOR HIM, I'M SURE HE'LL BE HAPPY TO ANSWER.

>> MR. DELAGARZA III, THANK YOU. ANYONE ELSE HAVE ANY

QUESTIONS? >> I KNOW YOU ARE LOOKING AT ME, BUT I WAS AT THE MALL ANSWERED AHEAD OF TIME.

>> VERY GOOD PERIODS I WILL ONLY ADD THAT THE BUDGET OFF INCLUDES FUNDS FOR THE DESIGN OF THE UTILITY IMPROVEMENT. SO THE IDEA IS TO IN PARALLEL, GO THROUGH THIS EXERCISE OF DESIGNING THE WORK SO WE CAN START A PHASED APPROACH AT THE ACTUAL CONSTRUCTION ASKED OF IT.

>> VERY GOOD. THANK YOU. WITH THAT, I WILL ENTERTAIN ANY EMOTIONS WITH RESPECT TO ITEM E.2.

>> I MOVE WE ADOPT PERIODS WE GET A MOTION AND A SECOND. ALL

[1. Landfill Procurement Process Proposal. Darryl Lesak, Director of Envir...]

ON TO CITY MANAGER WORDS. >> ALL RIGHT. WE HAVE TWO THIS EVENING. THE FIRST IS BY THE ONE AND ONLY DARRYL LESAK.

>> I KIND OF LIKE THAT INTRODUCTION. DO I GET THAT EVERY TIME? I WAS UP HERE COUPLE OF WEEKS AGO, LAST MONTH. WE TALKED ABOUT THE NEED TO PUT OUR LAND FILLED OUT TO BID. COMING UP INTO 2027, I TOLD YOU AT THAT TIME I WOULD BE BACK. AND WE WOULD HAVE A LITTLE MORE IN DEPTH DISCUSSION. I WILL COVER KIND OF WHERE WE ARE AT AND WHAT WE'VE LEARNED. CHRISTIE WILL TAKE OVER AND SHE WILL TALK

ABOUT NEXT STEPS. >> MI HITTING IT TOO FAST? ALL RIGHT. WE ARE GOING TO TALK ABOUT THE BACKGROUND. SO THE CITY DEVELOPED THE LAND FIELD IN THE 1980S. WE RAN IT THROUGH THE EARLY 1990S. IN 1993, WE PUT IT OUT TO BID AND WE HIRED A COMPANY SOME OF YOU MAY REMEMBER CALLED THE BFI. THEY OPERATED THE LANDFALL UNTIL 2005, 2006. WE STARTED HAVING SOME ISSUES WITH THEM. SO WE MADE THE DECISION AT THAT TIME TO BE AT THE LANDFALL OUT AGAIN. THEY WON THE LANDFILL AT THAT TIME. THEY'VE BEEN THERE SINCE 2007. AND THEY'VE DONE A REALLY GOOD JOB FOR US. AND THEN IN 2010, WE DECIDED WE

[00:40:03]

SO QUARTERLY, IT HAS TO BE TESTED. THEY WALK AROUND WITH MACHINES. SO WITH THAT, I'M GOING TO JUMP OVER. THAT IS A GAS PROBE. ESSENTIALLY, IT IS A HOLE DRILLED IN THE GROUND, ABOUT 60 FEET. IT'S FILLED WITH GRAVEL. THERE IS A PIECE OF PVC, A VALVE AT THE TOP. CHECK THE GAS AROUND THE PERIMETER TO MAKE SURE GAS IS NOT REACHING THE PERIMETER, OR LEAVING THE PROPERTY. WHERE THE LANDFILL IS LOCATED, IT'S CLAY, BLACK. IT WILL TAKE THE PATH OF LEAST RESISTANCE. IT WILL TRAVEL. THE REASON WE HAVE THAT IS TO SUCK THAT GAS, KEEP IT FROM REACHING THE PERIMETER. UNFORTUNATELY, WE GET AUDITED FROM TIME TO TIME. THEY CAME IN, DID A QUICK AUDIT. AND WE HAD SOME ISSUES. SO I WORKED WITH REPUBLIC TO IDENTIFY ISSUES. UNFORTUNATELY, THERE ARE ISSUES WITH OUR 18 OF OUR PROBES. SO WE WILL HAVE TO DO SOME WORK ON THOSE. WE DEVELOP A PLAN. THEY APPROVED IT, SENT IT BACK. IN AUGUST, WE HAVE 180 DAYS TO DO THE WORK. IT'S GOING TO COST ABOUT 120 -- $128,000. WE HAVE THE MONEY. THAT'S THE REASON WE HAVE A PULSE CLOSURE FUND FOR THINGS LIKE THIS. THESE ARE PUT IN WHEN THE LAND FIELD WAS DEVELOPED IN THE 80S. SO WE ARE NOT SURPRISED. BUT WE WILL PUT THINGS IN PLACE TO MAKE SURE WE ARE KEEPING AN EYE ON THEM TO MAKE SURE THIS DOESN'T HAPPEN AGAIN. AND IT IS THE CITY'S RESPONSIBILITY, NOT THE CONTRACTORS. SO WITH THAT, I'M GOING TO JUMP BACK. OKAY. OTHER LESSONS THAT WERE LEARNED. ORIGINAL CONTRACT INVALIDITY -- MWD. YOU ARE LIKE, MAN, I SHOULD HAVE PUT THAT IN THERE.

THEY ARE NOT COVERED IN ANY OF THE CONTRACTS. OR THEY ARE COVERED IN ALL OF THEM, BUT IN A DIFFERENT WAY. WE WANT TO LOOK AT OVERLAPPING RESPONSIBILITIES AND CLARIFY WHAT THOSE ARE. WE WANT TO LOOK AT WHAT THE LANDFILL GAS MONITORING AND PARAMETER PROBES. ON THE PROBES WHEN WE

[00:45:05]

WE'VE INCORPORATED THEM INTO NOW. SO WE DON'T HAVE TO GO BACK IN THE FUTURE AND DO THAT. SO ONCE WE GET EVERYTHING SET ON CLASS ONE, WE ARE READY TO GO. LANDFILL, GAS, CONDENSATE.

ESSENTIALLY THE SAME THING. THE GAS COMPANY LOOKS AT IT ONE WAY, LANDFILL ANOTHER WAY. AND THEN FOR CLASS ONE. THAT'S NEW AND NOT IN THE CURRENT CONTRACT. IF I'M GOING TOO FAST, STOP ME. JUST TO RECAP WHAT HAS CHANGED, WE WENT FROM 20 YEARS TO 100 YEARS. WE ADDED 144 ACRES. WE GOT APPROVED.

CLASS ONE NONHAZARDOUS WASTE TO THAT THENCE. WE HAD THE ADDITION TO THE LANDFILL GAS. WE'VE ADDED A LOT MORE GAS WELLS BECAUSE THE GOAL IS TO PRODUCE GAS AND SELL IT. THE MORE WE HAVE, THE MORE WE PRODUCE, THE MORE MONEY WE MAKE. THE NSV US -- NSPS , SOMETHING UNFORTUNATELY DUE TO SIZE WE'VE HAD TO TAKE ON. AND IT INCREASES COST. MAKING SURE WE ARE IN COMPLIANCE. AND OF COURSE, THE ADDITIONAL COMPOST FACILITY. WHY WOULDN'T YOU LOOK AT ALL OF THESE THINGS RIGHT THERE TOGETHER? IT'S ONE UNIT. AND HOW THEY WOULD WORK TOGETHER IN THE FUTURE, AND NOT AS SEPARATE ENTITIES. WITH THAT, I WILL MOVE TO THE NEXT SLIDE. I WILL SIT DOWN. I WILL BE HERE FOR QUESTIONING, AND LET KRISTI TAKE OVER. MET OKAY.

HELLO AGAIN, COUNCIL AND MAYOR. ALL RIGHT. WHERE WE GOING FROM HERE? WE WANT TO TAKE ALL THESE THINGS INTO CONSIDERATION WHEN WE ARE LOOKING AT A NEW CONTRACT, AND ALL OF ITS OPERATIONS. CLEARLY, WE WANT ONE THAT IS DOWN ENVIRONMENTALLY, AND BENEFICIAL FOR THE CITY. THE REASONS FOR THIS OBVIOUSLY IS COST-EFFECTIVE WASTE MANAGEMENT. IS THE FIRST ONE. IT WOULD INCLUDE RATES, RESPONSIBILITY, AND HE INCURRED COSTS FROM THOSE RESPONSIBILITIES. THE OTHER REASON CLEARLY, FUTURE REVENUE GENERATION. THIS IS IMPORTANT, BECAUSE IT'S MONEY FOR THIS.

THAT INCLUDES TIPPING FEES, THE LANDFILL GAS, AND THAT WOULD REALLY HELP US OUT. THE THIRD THING OUT, ALSO VERY IMPORTANT, ENVIRONMENTAL STEWARDSHIP. WITH THE SOUND CONTRACT, WE WILL BE ABLE TO IMPROVE AIR WHILE CONTRIBUTING TO THE RESOURCES MORE RESPONSIBLY. AND ALSO WITH RENEWAL PRODUCTION WITH THE COMPOST FACILITY AND LANDFILL GAS. ALL OF THOSE ARE IMPORTANT TO HAVE DONE RIGHT AND IN CONTRACT MOVING FORWARD. OF COURSE, ALSO A SOUND CONTRACT WOULD ALLOW US TO CONTRIBUTE TO A SUSTAINABLE FUTURE AND LONG-TERM ECONOMIC BENEFITS.

SO, HOW DO WE DO THAT? HAVING THE RIGHT EXPERIENCE WILL HELP US TO ANTICIPATE THINGS. SO ENSURING WE HAVE A PROPER TEAM IN PLACE AND ENSURING WE GET THIS RIGHT. THERE ARE TWO PARTS TO THIS. THE FIRST ONE IS THE LEGAL TEAM. SOME OF YOU MAY RECALL THAT IN THE PAST, WE'VE WORKED WITH LLOYD GOSLING ON ANYTHING RELATED TO THE LANDFILL, ANY CONTRACTS ASSOCIATED. LLOYD IS NOW WORKING WITH REPUBLIC ON THEIR END OF THIS, SO OBVIOUSLY, THAT'S NOT GOING TO HAPPEN. WE WERE REFERRED TO -- OUT OF AUSTIN, AND THEY ARE GOING TO WORK ON THIS PROCESS. WE'VE ALSO ASKED HIM TO LOOK AT THE PROCUREMENT PROCESS. JUST TO MAKE SURE WE ARE IN COMPLIANCE, SO THE NEXT PART OF THIS IS WORKING WITH A SOLID WASTE CONSULTANT GROUP THAT WILL WORK ON THESE LAST PIECE IS DEVELOPING THE REQUEST FOR PROPOSALS. JUST EXPLAINING THE INTEGRATED WASTE OPERATIONS THAT HAPPENED. PEOPLE THINK, OH, THAT'S WHERE YOU TAKE THE TRASH. IT'S A LOT MORE

[00:50:04]

ALLOWING FOR A SEAMLESS -- AND THAT COULD NOT BE VERY LONG, OR IT COULD BE A WHILE. SO WE GOT TO HAVE PLENTY OF TIME BUILT IN THERE. SO STAFF IS PROPOSING CONTRACTING WITH NEW STRATEGIZING ALLUSIONS. THAT'S FOR THE DEVELOPMENT OF THIS PROPOSAL AND THAT PROCUREMENT. WORKING ON ALL CONTRACTS RELATED TO LAND FIELD -- LANDFILL AND SOLID WASTE. YOU CAN SEE HERE, THEY WERE INVOLVED IN THE ORIGINAL ONE WITH THE ADDITION OF THE FACILITY IN 2010, THE GAS CONTRACT, ALSO THE LANDFILL EXPANSION. AND THE WASTE MANAGEMENT CONTRACT THAT WE HAVE NOW IN PLACE THAT WAS COMPLETED IN 2021. THE TRANSITION TO AUTOMATED SERVICES, AS WELL IN 2012. THEY HAVE A LOT OF EXPERIENCE KNOWING THE INTRICACIES IN WHAT IS INVOLVED IN OUR LANDFILL.

THEY ALSO HAVE EXPERIENCE IN LOTS OF OTHER LANDFILLS, WHICH IS REALLY IMPORTANT, AS WELL. SO THE SCOPE OF SERVICES IN A NUTSHELL, DOING THE RESEARCH WOULD BE THE FIRST THING THEY WOULD DO, LOOKING AT REGULATIONS, WHAT'S IN PLACE, WHAT'S WORKING, WHAT'S NOT? FUTURE OPPORTUNITIES. OF COURSE, DEVELOPING THAT PACKAGE. AND THEN THE LAST PIECE AS I MENTIONED BEFORE, THAT POST PROCUREMENT. MAKING SURE WE MEET THE BENCHMARKS, QUALITY CONTROL, MAKING SURE WE SET THE RATES RIGHT OPERATIONALLY, BUYING THE RIGHT YOU ADMIT, WE HAVE A MARKETING PLAN IN PLACE. WE WANT TO MAKE SURE THIS IS ALL WORKING NICE. AND THAT TAKES A LITTLE TIME, OR IT CAN. THIS GIVES YOU A BROAD OVERVIEW OF THAT TIMELINE THAT WE ANTICIPATE. THE NUMBERS ON THE SIDE MATCH UP TO THE BROAD SCOPE SERVICES. IT WILL START WITH THE KICKOFF MEETING NEXT MONTH IN DECEMBER THERE THE TOP, AND THEN THE FINAL PIECE WOULD BE THAT IMPLEMENTATION AT THE BOTTOM, SO THAT IT WOULD BE IN PLACE, AND READY TO GO BY 2027. WE WOULD BRING THIS BACK TO COUNSEL. APRIL, MAY, JUNE OF 2020 SIX, SO YOU CAN LOOK AT THAT CONTRACT BEFORE IT IS IMPLEMENTED. NEXT STEPS. WE ARE GOING TO BRING THAT CONTRACT TO CITY COUNCIL, TO YOU GUYS AT THE NEXT MEETING. AND I BELIEVE THEY WILL BE HERE, AS WELL. AND THEN WE HAD THAT KICKOFF MEETING IN DECEMBER. I JUST WANT TO ADD A COUPLE OF QUICK THINGS. ONE, THIS WAS MONEY THAT WE DID COME BACK AND TALK TO COUNSEL ABOUT BEFORE WE FINALIZED THE BUDGET. JUST A REMINDER ON THAT. THE MONEY IS ALREADY SET ASIDE. IT'S A THREE-YEAR PROCESS. IN JUST ONE QUICK THING, YOU DID A GREAT JOB. THE ONLY THING I WANT TO DRAW ATTENTION TO, THE -- DID NOT HELP THE LANDFILL. BUT IT WAS THE LEAD ON THE EXPANSION

TEAM FOR 75% OF THAT WORK. >> VERY GOOD. THANK Y'ALL FOR THE INFORMATION. ANY QUESTIONS?

>> I HAVE A QUESTION. I THINK I JUST WASN'T HEARING CLEARLY ENOUGH. YOU TALKED ABOUT NEW JAN, BUT I THOUGHT THERE WAS ANOTHER COMPANY YOU TALKED ABOUT ALSO BEFORE THAT.

>> LLOYD GOSLING? >> THE ONE THAT WE COULDN'T GET PERIODS THAT'S WHERE THE ATTORNEYS.

>> OKAY. AND THEN THEY SORT OF WENT TO THE SIDE. I'M TRYING TO FIGURE OUT IF THEY ARE IN THE CHART SOMEWHERE.

>> NO, MA'AM. LLOYD GOSLING IS WHO WE HAVE USED IN THE PAST FOR ALL OF OUR LANDFILL'S. WHEN I TALKED TO LLOYD GOSLIN ABOUT DOING THIS, THEY ARE CORPORATE REPRESENTATIVE FOR

[00:55:04]

THAT'S WHY WE CHOSE THEM. >> SO THAT WOULD BE FOR ANYTHING NEW GEN WAS INVOLVED WITH?

>> YES MA'AM. NEW GEN WILL DO 90% OF THE WORK WITH US, FOR THE CITY. THE REASON WE HAVE THE ATTORNEYS THERE IS TO MAKE SURE WE ARE FOLLOWING ALL OF THE PROCUREMENT PROCESS LEGALLY. TWO, WHEN WE START PUTTING THE CONTRACT TOGETHER, WE WANT TO MAKE SURE WE HAVE A GOOD CONTRACT. WE ARE LOOKING AT MULTIPLE CONTRACTS, WE WANT TO MAKE SURE THERE'S NOTHING LEFT OUT IN BETWEEN CONTRACTS. MYSELF, KRISTY, NEW GEN, WE WILL WORK TO PUT ALL OF THAT IN THERE. WE JUST WANT TO MAKE SURE WE ARE COVERED LEGALLY AND ENVIRONMENTALLY. EXCUSE ME. WE ARE LOOKING AT A 20-25 YEARS WE ARE GOING TO BE UNDER THE CONTRACT. WE WANT TO MAKE SURE IT'S RIGHT. WE CAN GUESS WHAT'S GOING TO HAPPEN. IF THERE IS ANYTHING OUT THERE, AT LEAST THEY KNOW ABOUT IT SO WE CAN ADDRESS SOME OF THOSE THINGS IN A SMALL WAY, IF NOTHING ELSE, BEFORE THEY

HAPPEN. >> I WANT TO ASK A QUESTION REAL QUICK. JUST IN TERMS OF EXPECTATION, WE KNOW WE ARE BRINGING THIS CONTRACT WITH NEW GEN AT OUR NEXT MEETING.

HALFWAY THROUGH THE PRESENTATION, YOU ALSO TALKED ABOUT THE NEED TO ADDRESS THE PROBES. AND I THINK YOU FORGOT

TO MENTION WHAT'S FORTHCOMING. >> MISS LACEY ALREADY HAS IT.

WE HAVE AN AMENDMENT WE ARE DOING WITH OUR CONTRACT WITH PUBLIC WEIGHTS CURRENTLY. TO OVERSEE THAT POLICY, WE WILL PAY OUR CONTRACTOR TO OVERSEE AND GET THIS WORK DONE. THEY HAVE THE ENGINEERS, THEY HAVE THE STAFF THAT WE DON'T IN ORDER TO OVERSEE AND MAKE SURE THIS IS DONE CORRECTLY.

>> AND OUR PORTION WILL NOT BE THE ENTIRE AMOUNT.

>> OUR PORTION WILL BE TWO THIRDS. MET OUT OF THE 28?

>> CORRECT. >> SO, TO BE CLEAR, THERE WILL BE PROBABLY TWO ITEMS ON CONSENT AT THE NEXT MEETING.

ONE WILL BE FOR THEM TO TAKE THE LEAD IN FIXING THE PROBES.

WE ARE PAYING TWO THIRDS OF IT. AND THEN A SEPARATE ITEM FOR THE PURE CARE MEANT PROCESS. SO I DOES WANT TO BE CLEAR WITH

THOSE DIFFERENT ITEMS. >> CORRECT. ONE IS A BUDGETED ITEM, AND THE OTHER COMES OUT OF OUR CLOSURE, POST CLOSURE

FUND. >> AND WHAT IS THE TIMEFRAME?

>> IF APPROVED BY COUNSEL, THEY WILL START AND BE DONE BY THE END OF DECEMBER. WE WILL BE NEEDED BY AT LEAST THREE

MONTHS. >> THERE WERE FINES ON THIS.

HOWEVER, WE TURNED IN A PLAN TO FIX IT. THEY APPROVED IT, WE WILL FIX IT. THERE WILL BE NO FINE. THERE WAS A KINDA, BUT NOT A FINE. MET WITH THE LIFESPAN, IT SEEMS THEY'VE BEEN THERE FOR LONG PERIOD OF TIME.

>> OUR ISSUE, THEY HAVE BEEN. WE DON'T HAVE ANYTHING IN THE CONTRACT FOR MAKING ANYONE RESPONSIBLE CHECKING THEM. THEY WILL BE IN THE CONTRACT GOING FORWARD. THEY CUT LAST JUST ABOUT FOREVER. OUR PROBLEM, WE HAVE LACK GUMBO ON TOP, WE HAVE CLAY, WE HAVE SAND. WE HAVE DROUGHTS, WE HAVE FLOODS. AND THE GROUND MOVES. YOU ARE TALKING ABOUT A THREE-QUARTER INCH PIECE OF PVC. IT CAN MOVE ENOUGH TO PINCH IT, OR BREAK IT. THE ONLY WAY YOU CAN TELL, YOU HAVE TO RUN A TOOL DOWN TO MAKE SURE YOU CAN REACH THE BOTTOM, WHICH IS WHAT WE WENT OUT AND DID, AND FOUND THAT A LOT OF THEM ARE CLOGGED. WE MAY BE ABLE TO FIX SOME OF THOSE AND COME IN LITTLE CHEAPER, BUT WE ARE PLANNING TO FIX ALL OF THEM, JUST TO MAKE SURE, IF NEED BE. AND THEN WHAT WE REPLACE ON THE OLD ONES HAVE TO BE PLUGGED IN, JUST LIKE THE OLD ONE. ANY OTHER QUESTIONS?

>> IT'S ME AGAIN. >> SURE.

>> I THINK I HEARD THIS CORRECTLY, BUT I WANT TO BE SURE. WE ARE LOOKING FOR ONE VENDOR, ESSENTIALLY. TO OVERSEE. BUT WE COULD END UP IN A SITUATION WHERE WE HAVE

[01:00:02]

>> CORRECT. WE MAY BE LOOKING FOR ONE FOR ALL THREE, JUST TWO, OR JUST ONE. WE WILL FIGURE THAT OUT AS WE GO FORWARD. THESE CONTRACTS WILL ALL BE UP ABOUT THE SAME TIME.

SO IT'S HARD TO SAY. OUR JOB IS TO FIND THE BEST OVERALL VALUE FOR THE CITY. THEY MAY BE ONE, THAT MAYBE THREE. BUT OUR JOB IS TO MAKE SURE THAT WHAT WE DO WITHSTANDS THE TEST OF TIME FOR THE NEXT 20 YEARS, MINIMUM.

>> BUT WE ARE BIDDING THESE SIMULTANEOUSLY?

>> NO. IT WILL BE A BID WITH ALTERNATES.

>> OKAY. ANYTHING ELSE? >> ALL RIGHT. THANK YOU FOR THE

[2. Master Fee Schedule Update. Wesley Janecek, Director of of Finance]

INFORMATION. >> SO I WILL MOVE ON TO THE SECOND ITEM, IF THAT'S ALL RIGHT MET -- ALL RIGHT? I WILL ALLOW TO INTRODUCE THIS TOPIC, AND I WILL INTERDICT IF HE MISSES ANYTHING. THIS IS OUR CONVERSATION ON REVIEWING OUR FEES BASIC. I WILL LET WESLEY TALK MORE ABOUT IT.

>> ALL RIGHT. GOOD EVENING, MAYOR AND COUNCIL. TONIGHT, WE'LL TALK ABOUT THOSE CHANGES ON THE SCHEDULE. I WILL GO OVER A BRIEF BACKGROUND. THE METHODOLOGIES, UPDATING THE FEES, EACH ONE THAT IS IMPACTED BY THESE CHANGES. AND THE FEES INCLUDED IN THIS PROCESS ARE OUTLINED IN CHAPTER 20 FOUR OF THE CITY CODE. THESE ARE UPDATED PERIODICALLY. THE ORDINANCE AROUND THE BUDGET PROCESS. STAFF HAS BEEN REVIEWING FEES. THIS IS THE DEVELOPMENT OF THE MASTER FEE SCHEDULE. CURRENTLY, THE CITY DOES NOT HAVE A STANDALONE DOCUMENT FOR ALL THAT HE FEES. THIS WOULD TAKE THE INFORMATION IN CHAPTER 24 AND PUT IT INTO A CONSISTENT FORMAT FOR EASE-OF-USE. WE WILL NOT BE UPDATING ANY OF THE WATER, WASTEWATER, OR ENVIRONMENTAL SERVICES FEES THAT YOU SEE. WE WILL BE DOING SEPARATE RATES FOR THOSE AT A LATER DATE. THIS PROCESS WE STARTED IN MAY WITH THE CREATION OF A WORKSHEET THAT INCLUDED ALL THE FEES IN CHAPTER 24. AND THAT THEY COULD WORK WITH IN REVIEWING THEIR FEES. AND THE PROPOSED CHANGES ARE JUST ON A VARIETY OF FACTORS, AND COST RECOVERY.

SOME THAT YOU WILL BE SEEING HAVE NOT BEEN UPDATED SINCE PRIOR TO COVID. AND SOME, EVEN FARTHER BACK THAN THAT. WE'VE EXPERIENCED AN AMOUNT OF INFLATION THAT WE NEED TO CATCH UP WITH. NOW THE FUNDS IMPACTED BY THIS INCLUDES THE GENERAL FUND, COMMUNITY CENTER FUND, AND WATER FUND. THE CHANGES WERE FACTORING INTO THE DEVELOPMENT OF THE 2025 BUDGET.

FOR THE IMPLEMENTATION TIMELINE, WE ARE AT THE POINT OF MAKING THE PRESENTATIONS, WHICH YOU WILL HAVE TWO TONIGHT FOR PUBLIC WORKS AND DEVELOPMENT SERVICES. NEXT, WE PLAN TO PRESENT THE PARKS AND RECREATION AND MAIN STREET FEES. WE WILL THEN BRING THE ORDINANCE BACK IN DECEMBER WITH OPPOSED CHANGES AND A DRAFT OF THE SCHEDULE, A PLAN TO IMPLEMENT IN JANUARY OF 2025 IF APPROVED. UNLESS THERE ARE ANY QUESTIONS FOR ME, I WILL TURN IT OVER TO PUBLIC WORKS. DID I

MISS ANYTHING. >> OBVIOUSLY, BECAUSE THE INCREASE OF THESE WEREN'T TAKEN INTO ACCOUNT, IT'S 100 PERCENT COUNTING AS PREROGATIVE TO TAKE THIS AT THE PACE YOU FEEL COMFORTABLE WITH. IT WILL FEEL GOOD BECAUSE -- BY NO MEANS THAT WE WANT TO COME ACROSS AS PUTTING PRESSURE ON YOU TO GET TO A POINT OF, YES, WE'VE GOT TO GET THIS DONE.

JUST ROLLING OFF TELLING YOU, IT'S EASIER AND THESE WILL GO INTO EFFECT IN JANUARY. AGAIN, WE CAN TAKE IT AT THE PACE YOU FEEL COMFORTABLE WITH. AND PLEASE, FEEL FREE TO ASK QUESTIONS. IT WILL BE AND IT WILL FEEL LIKE A LOT OF NEW INFORMATION, ESPECIALLY FOR COUNCILMEMBERS THAT HAVEN'T BEEN ACCUSTOMED TO SEEING THE FEES WE ASSESS. AND THAT SHOULD READ WATER AND WASTEWATER FEES, NOT RATES.

[01:05:01]

>> THANK YOU. >> I WILL GO WITH THE FEE CHANGES FOR PUBLIC WORKS, AND FOR WATER AND WASTEWATER. AND GIVE YOU SOME BACKGROUND, THESE FEES, A LOT OF THE ONES WE'VE HAD IN PUBLIC WORKS, PRIMARILY WATER AND WASTEWATER, THEY HAVE REMAINED UNCHANGED. SOME 2014, AND SOME AS FAR BACK AS 2009.

DURING THAT TIME, BUILDING AND DEVELOPMENT WAS KIND OF LOW. WE DIDN'T SEE A REAL NEED TO CHANGE. AND WE WERE KEEPING UP WITH THE COST OF THE MATERIALS AND THE FEES. SO WHAT DOES DRIVING THE FEE CHANGE NOW? IT'S TO RECOVER THE COST OF SERVICE. THAT'S OUR MAIN FOCUS ON UPDATING OUR FEES. WE GOT AN INCREASE IN CHEMICALS IN THE WATER PLANT, WASTEWATER PLANT, AND OTHER ITEMS. THOSE ARE INCREASING, AND WE NEED TO KEEP UP WITH THOSE CHEMICAL COST INCREASING FEES, RAW MATERIALS.

A GOOD EXAMPLE OF INCREASING THE MATERIALS, IN A WATER METER, THERE IS A LOT OF BRASS, A LOT OF FEEDINGS, AND THAT HAS GONE UP EXPONENTIALLY SINCE 2020. ALL WE ARE TRYING TO DO IS JUST RECOVER THOSE COSTS. OF COURSE, FUEL COSTS HAVE GONE UP. WE GOT NEW REGULATIONS. WE'VE GOT TO CAPTURE SOME OF THOSE. LABOR, OF COURSE, BOTH GOING UP. AND AVAILABILITY. AND EQUIPMENT COSTS. AND WHY NOW? WESLEY MENTIONED WE ARE REVIEWING THE UTILITY RATE STRUCTURE. THE STANDARDS FOR THESE SERVICES, WE WANT TO REDUCE TO COVER THE COST. SOME OF THAT IS AN EXAMPLE OF ROUTINE INSPECTION. WE'VE ALL HEARD OF ISSUES WITH GREASE TRAPS IN RESTAURANTS. OUR GOAL, IF WE CAN GET TO THE OWNERS OF THOSE PLACES AND TALK TO THEM, ROUTINELY INSPECT THEM, GUIDED THEM, THEN WE CAN REDUCE THEIR COST. IT IS KEEPING US OUT THERE IN THE PUBLIC TO HELP.

IN-HOUSE METER REPLACEMENT. RIGHT NOW, WE WOULD LOVE TO GET OUR CREWS OUT THERE, CHANGE THE BATTERIES, GET US BACK ON TRACK. ENCOURAGE WATER CONSERVATION. COVERING THE COST OF SERVICES. THESE ARE SOME OF OUR FEES. THESE ARE SOME I KNOW COUNSEL HAS SEEN. SOME THAT THE CITIZENS HAVE SEEN, THE SECTION OF THE CODE, DESCRIPTION, THE CURRENT COST. THE FIRST FOUR ARE PRE-STUBBED WATER LINES. THEY WOULD BE PRIMARILY LIKE A SUBDIVISION. THERE IS A BOX THERE. ALL WE HAVE TO DO IS SET A METER. NO CHANGE FOR THE THREE-QUARTER INCH. A LITTLE BIT OF INCREASE IS PRIMARILY FOR THE METER COST. THE NEXT ONES ARE WHEN THEY ARE NOT PRE-STUBBED. THAT'S WHERE THE CITY HAS TO GO IN, OR CONTRACTOR. PUTTING IN ATTACKING THE MAINLINE, RUNNING ACROSS THE STREET, PUT A METER BOX IN, AND ALL THE CONNECTIONS TO THAT HOUSE. THEY HAVE GONE UP SUBSTANTIALLY SINCE 2019. IT'S PRIMARILY MATERIALS. JUST THE METER IS $400. SO THAT'S PRIMARILY THE BIG CHANGE ON THOSE. THE NEXT ONE THAT I WANTED TO HIGHLIGHT, TEMPORARY WATER SERVICE. WE HAVE A LOT OF THOSE, A LOT OF COMPANIES USE HYDRANTS TO USE WATER FROM CONSTRUCTION. A LOT MORE TIME INVOLVED THAN JUST THAT. SO WE WANT TO UP THOSE COSTS. ONE

[01:10:08]

>> LET ME ASK YOU A QUESTION, IF YOU GO BACK. BOTTOM LEFT.

THANK YOU. SO THE NUMBERS WE SEE HERE, WALK ME THROUGH THOSE

NUMBERS. WHAT IS THE PROCESS? >> THE PROCESS WE WENT THROUGH, THE LINES THAT ARE NOT PRE-STUBBED. THE UTILITY MANAGER WENT THROUGH AND LITERALLY PRICED OUT WHAT IT WILL COST. HOW MUCH TIME IT WOULD TAKE, HOW MUCH DIGGING IT'S GOING TO TAKE. HE FIGURED EVERYTHING DOWN. WE HAVE A BREAKDOWN IF YOU WOULD LIKE TO SEE THOSE. WE GOT TO REMEMBER, STREET REPAIRS. SO THEY ARE AVERAGE COST, BECAUSE THERE IS SHORT SIDE AND LONG SIDE. WE HAVE TWO AVERAGE SALES COSTS.

>> OKAY. >> HOW FREQUENTLY DO WE SEE THIS TYPE OF STUFF, THIS COST INTERMENT ON OUR END? WERE NOW

WE ARE PROPOSING THE CHANGE. >> AS FAR AS?

>> THE CURRENT COST. I WORDED IT INCORRECTLY, I APOLOGIZE.

THERE IS THE CURRENT COST AND THE PROPOSED CHANGE. HOW FREQUENTLY ARE WE SEEING THIS? ESPECIALLY FOR THESE HIGHER

AMOUNTS? >> I WILL BE HONEST, WE DON'T HAVE A LOT OF APPLICANTS APPLYING FOR LINES THAT ARE PRE-STUBBED. THOSE WILL BE LOTS INTERNAL INSIDE THE CITY THAT SOMEONE MAY SUBDIVIDE. IN OTHER WORDS, A LOT OF PEOPLE WANTED AN INDIVIDUAL SPRINKLER LINE NOT TIED TO THEIR HOUSE. YOU HAVE THOSE CERTAIN MONTHS WHERE YOUR SEWER BILL COULD BE AFFECTED. SO YES, SOME WILL BE FOR THE SPRINKLER LINE. DOES

THAT ANSWER THE QUESTION? >> YES.

>> THE NEXT I WILL GO THROUGH IS THE CONNECTION THAT'S ALREADY -- A CONTRACTOR PUTS IN. WE ARE CHARGING $100 FOR THE UTILITY OFFICE. WE WANT TO GO TO 200. ALSO A LOT OF TIMES, OUR UTILITY CREWS, THEY'VE GOT TO MAKE SURE THAT WHEN THAT CONTRACTOR PUT THAT LINE IN AND STUBBED OUT THE LINE FROM THE CLEANOUT, THAT IT DIDN'T TIE IN TO THE CROP. WE SOMETIMES GO OUT THERE AND HAVE TO DIG THAT LINE OUT, OR INSPECTED VISUALLY. THE OTHER ONE IS NOT PRE-STUBBED. THAT WOULD BE FOR A NEW LOT, OR SUBDIVIDED LOT. WE WOULD INSTALL A CLEANOUT AND BOX AROUND EVERY NEW LINE. WE USED TO PUT A DOUBLE SERVICE, BUT NOW IT IS A SINGLE SERVICE PER LOT. THE NEXT ONES I WANT TO GET TO, TURNING ON SERVICE TO THE NEW ACCOUNT. THAT SOUNDS SIMPLE, AND A RELATIVELY YEARS. IF YOU'VE GOT A HOUSE, YOU'RE MOVING OUT, AND ATTENDANT KEEPS THE METER. AND HE GOES, I JUST WANT TO SERVE -- CHANGES SERVICE TO A NEW NAME. THIS IS A BIG ONE REGARDING NONPAYMENT. WE HAVE 200-300 NONPAYMENT TURNOFFS AND TURN ON'S WEEKLY. WEEKLY. AND JUST IMAGINE THREE PEOPLE TRYING TO DO THAT. UPDATING THE METER, THEY ARE RUNNING AROUND DAILY TURNING METERS OFF, AND RIGHT AFTER THEY TURN THEM OFF, WE GET THE PHONE CALL, HEY, I MADE THE PAYMENT. WE WANT TO INCREASE THIS PENALTY, BUT TO ENCOURAGE

[01:15:05]

>> HOW STATIC IS THAT NUMBER? HAS THAT NUMBER GROWN?

>> IT'S GROWN. IT CONTINUES TO GROW. IT'S AMAZING. IT'S BEEN 200-300. THEY SAID IT'S POSSIBLE WE ARE SEEING IT INCH UP FOR SOME REASON. REDUCING THAT STAFF TIME SO THEY CAN GET

OTHER WORK DONE. >> THAT'S CORRECT.

>> THAT'S A LONG TIME. >> THEY DO OCCUR. IN SOME OF THEIR LAST SECTIONS, INDUSTRIAL WASTE. WE WANT TO GO UP ON SOME OF THESE. THE PRAYER MEETING. WE HAVE EIGHT. LET ME BE SURE I'VE GOT THIS RIGHT. WE HAVE EIGHT INDUSTRIAL MINOR PERMIT.

AND SIX SIGNIFICANT. THERE ARE NOT A LOT OF COMPANIES OUT THERE. WE DO NOT PERMIT AND DON'T CHARGE FOR GREASE TRAPS RESTAURANTS. I KNOW THAT WOULD BE A QUESTION. BUT WE DON'T CHARGE IN THAT PART OF THE ORDINANCE. ONE THING WE WOULD LIKE TO CHANGE IN OUR PROPOSAL, THE INDUSTRIAL SURCHARGE. THIS IS ONE WHERE IT'S BASED ON THE BOD, THE TOTAL SUSPENDED SOLIDS. GOING FROM THE RESTAURANT TO STARBUCKS, WHICH AMAZINGLY, THEIR SURCHARGE IS VERY HIGH. HAVING A SMOOTHIE SHOP. A GOOD EXAMPLE OF THAT, WHEN YOU GO DOWN TO THE FOOD AISLE, AND YOU WANT TO FRY FISH, YOU GET VEGETABLE I'LL -- OIL. WE WANT TO INCREASE THIS NOT AGAIN AS A PENALTY, BUT TO RECOVER OUR COSTS. BECAUSE ALL OF THAT EXTRA GREASE, THE FAT, THE OILS GETTING INTO OUR SEWER SYSTEM, WE'VE GOT OTHER CONTROLS WE HAVE TO DO. THE CHEMICAL COST TO TREAT THE WASTEWATER PLANT IN 2022, 270,000. NOW WE ARE A 500. IS JUST THE RECOVERY COST. AND I WILL ENTERTAIN ANY QUESTIONS. I KNOW IT'S A LOT. AGAIN, THE CITY MANAGER MENTIONED, THIS IS SOMETHING TO GO OVER. WE WILL ANSWER ANY

QUESTIONS. >> ANY QUESTIONS?

>> I THINK IT IS IMPORTANT THAT EVERYBODY REALIZE IF YOU LOOK AT THOSE DATES, SOME OF THESE HAVEN'T BEEN CHANGED SINCE

2009. >> YES, AND WE APPRECIATE YOU.

>> THANK YOU. >> IT WAS REALLY SHOCKING EARLIER WHEN WE LOOK AT THE APPROVED COST OF THE CHEMICALS IN THE PERCENTAGE THAT IT INCREASED. IT WAS VERY

SHOCKING. >> SINCE 2020, GOING FROM 600 A TON TO 2000. AND IT'S LIKE THEY ARE TWO COMPANIES THAT

HAVE A MARKET. >> VERY GOOD. THANK YOU, MR. GAIL -- GILL. AS JULIE COMES UP, WE ARE LOOKING FOR HEAD NOD, AN OKAY FROM YOU TO BRING FORWARD THESE CHANGES IN THE NATURAL ORDINANCE FORMAT. WE WILL FIND A WAY TO REALLY GET

[01:20:03]

THE PROPOSED CHANGES. >> GOOD EVENING. I'M SORRY, I DID IN REALIZE I COULD PULL UP THE PRESENTATION OR THE BLANK TEMPLATE THAT WESLEY SENT. DEVELOPMENT SERVICE FEES ARE COLLECTED. THE FEES COLLECTED ARE USED TO OFFSET THE DEVELOPMENTS AND OPERATIONS. AND THEIR GENERAL FUND REVENUE.

OF COURSE, IT'S ALSO FUNDED THROUGH THE GENERAL FUND. OUR CURRENT FEES, THEY HAVE REALLY NOT BEEN WHOLESALE LOOK THAT.

WE'VE TWEAKED A FEW HERE AND THERE. OUR LAST FEE INCREASE, IT WASN'T EVEN REALLY AN INCREASE. BUT THE CHANGE WAS IN 2019 AS I RENUMBER -- RESULT OF HB 882, WHICH PROHIBITED FEE SCHEDULES TO BE BASED OFF THE SQUARE FOOTAGE METHOD FOR OUR RESIDENTIAL PERMIT FEES. AGAIN, THAT WAS REALLY JUST A CHANGE IN HOW WE CALCULATED THE FEES. BUT OUR GOAL IS TO BASICALLY COLLECT THE SAME REVENUE WHENEVER WE DID THAT. THE INTERNAL POLICY AS IT WAS DESCRIBED TO ME WAY BACK WHEN I STARTED IN 2014 FROM PREVIOUS ADMINISTRATIONS WAS TO CAPTURE THE MINIMUM OF 70% OF EXPENSES. I'M HAPPY TO REVISIT THAT IF Y'ALL WANT. THE CITIES ALL LOOK AT BUILDING PERMIT FEES DIFFERENTLY, SOME CAPTURING 100% OF THE COST OF THE DEVELOPMENT CENTER OPERATIONS. OTHER CITIES LOOK AT IT AS MORE OF AN ECONOMIC DEVELOPMENTAL TO HAVE LOW FEES AND FACILITATE DEVELOPMENT. I WOULD SAY THAT WE ARE LITTLE BIT MORE IN THE MIDDLE IN THAT WE NEVER WAIVE FEES. IF WE CHARGE A FEE, WE COLLECT IT. THEY ARE RARELY IF EVER FEED -- WAIVED. IF EVER, NATURAL DISASTERS. OUR FEES ARE PRETTY -- I DON'T WANT TO SAY HELLO, BUT MODERATE. THEY ARE NOT AGGRESSIVE AT ALL. THE ONLY THING THAT WE REALLY COMPLETELY REVAMPED WAS OUR COMMERCIAL MEP SCHEDULE. I DON'T KNOW HOW LONG THAT TYPO HAS BEEN IN.

THEY ARE RIDICULOUS. THEY ARE NOT ACTUALLY WHAT IS BUILT INTO OUR PERMITTING SOFTWARE. THE MAYOR USED TO ALWAYS COMPLAIN ABOUT OUR MEP FEES WERE TOO HIGH. WE WOULD ALWAYS QUESTION, I DON'T KNOW WHAT HE'S TALKING ABOUT. WHEN WE REALLY DOVE INTO IT, THESE ALL BUILD UPON EACH OTHER. HIGHER PERMIT VALUE SOMETIMES, AND THERE ARE HIGHER FEES ASSOCIATED. WHEN YOU GET TO THESE UPPER LEVELS OF EXPENSIVE, OR HIGH-LEVEL PERMITS. I WILL SAY THAT. RICK ALSO REACHED OUT TO THE EXECUTIVE DIRECTORS ASSOCIATED BUILDERS AND CONTRACTORS, THE COMMERCIAL BUILDING ASSOCIATION. OF THESE PROPOSED FEE INCREASES. THEN RECEIVE ANY FEEDBACK. IS BECAUSE IT'S BEEN A REALLY LONG TIME COMING. WE HAVE AN AGGRESSIVELY UPDATED FEES AND A REALLY LONG TIME. IGNORE ALL THESE NUMBERS. I REALLY JUST PUT THEM ON THE SCREEN TO SHOW YOU THAT WE ONLY SHOWED 10 YEARS, BUT WE HAVE 20 YEARS OF HISTORY OF HOW WE ARE LOOKING AT THAT 70%. AGAIN, THIS IS ALL OPEN TO DIFFERENT DIRECTION. WHAT WE'VE ALWAYS LOOK THAT IS OUR DEVELOPMENT CENTER OPERATIONS. WE ALSO HAVE OUR PLANNING BUDGET. OF COURSE, IT'S ALSO VERY INTIMATELY INVOLVED IN THE PROCESS. WE'VE ONLY EVER LET THAT THE 01INS FONT ALL OF THESE DIFFERENT ITEMS WITH PAYROLL BEING THE MOST EXPENSIVE. AND THEN ON THE REVENUE SIDE, WHICH I DIDN'T SHOW, IT'S ON A DIFFERENT SHEET ON THIS EXCEL. IT GOES ALL THE WAY BACK TO 2005, IF YOU ARE INTERESTED. WE ALSO INCLUDE PLANNING FEES. FEES FOR PULMONARY PLOTS, VARIANCES. IT'S NOT NECESSARILY AN APPLES

[01:25:04]

WE HAVE A REALLY BIG ISSUE WITH PEOPLE WORKING WITHOUT CONTRACTORS LICENSE. WE REALLY WANT TO TRY TO CURB THAT BEHAVIOR. IF YOU ARE A CONTRACT THERE JUST WORKING WITHOUT A LICENSE, A LOT OF TIMES, SOMEONE WORKING WITHOUT A LICENSE ALSO DOES NOT HAVE A CONTRACTORS LICENSE.

COLLECTIVELY, THAT WOULD BE A $500 HIT TO DISCOURAGE THAT SORT OF BEHAVIOR. WE ARE NOT PROPOSING TO CHANGE THE AMOUNT.

BUT WE ARE PROPOSING TO LIMIT HOW MANY TIMES IT CAN COME THROUGH UNTIL WE COLLECT ANOTHER FEE. IT JUST DISCOURAGES AGAIN, THE BAD ACT THERE'S. DON'T PAY ATTENTION TO THE LIST OF REDLINES. WE ARE PROPOSING ON THE FEE SCHEDULE TO INCREASE THE BASE FEES BY $20-$100. A LOT OF THAT HAS TO DO BECAUSE WHEN IT IS ON AN INDIVIDUAL LOT, YOU HAVE THESE SETBACKS. IT'S JUST THE AMOUNT OF WORK THAT'S INVOLVED. WE ARE PROPOSING TO INCREASE OUR COMMERCIAL BUILDING BASIS BY $80. AND YOU WILL SEE THE PERMIT IS $80, OR 60% OF THE EVALUATION, WHATEVER IS GREATER. BY VALUE OF $1000, IT'S A $600 PERMIT. WE'VE COMPLETELY NOT FOLLOWED OUR MEP. OF COURSE, WE ARE MOVING OVER TO MY GOVERNMENT ONLINE HOPE EARLY BY THE END OF THE YEAR. I WOULD LIKE TO JUST BUILD IN THE NEW SCHEDULE THAT LOOKS LIKE THIS. THIS WOULD BE FOR THE BUILDING PERMIT. THIS IS BASED OFF THE EVALUATION OF

THE JOB. >> AND THIS IS THE FEE WHERE THERE WAS SOME KIND OF WEIRD ANOMALY QUITE THE SPIRIT IN OUR PERMITTING SOFTWARE, WHICH IS WHERE WE ACTUALLY USE IT. IT'S BUILT INTO OUR PERMITTING THOUGHT WHERE. ONCE YOU GET TO

[01:30:06]

FIXES THAT ISSUE? >> YES.

>> HONESTLY, HOPEFULLY THERE ARE NOT A LOT TO PUT BILLBOARDS. THE NAME TIM IT -- DEMO, ALL OF THIS IS RELATED TO HOW IT GOES TO PROCESSING THAT KIND OF APPROACH. IT ACTUALLY IS EXPLAINED. HAVE A FINE PROJECTING OVER THE RIGHT AWAY IN DOWNTOWN, IT'S USED A LOT. WE DID THOSE FOR FREE AND JUST CAPTURE THE FILINGS. WE ARE PROPOSING A FEE OF $100 FOR THAT. AND THEN OUR VARIANCE REQUEST. HOPEFULLY, WE WILL SEE A LOT LESS. BUT WE ARE PROPOSING TO INCREASING GET FROM 190 TO -- AND THE NOTIFICATION FEE, WE ACTUALLY HAVE TO NOTIFY FOR EACH VARIANT. AND THAT'S TIED INTO STATE LAW. IN THE ADVOCATE FEES ARE INCREASING. YEAH. THEY MAY CHARGE US $100, $125. SOMETIMES, IT MAY BE $175. AND WE NOW HAVE A SITE MODIFICATION PERMIT, WHICH OF COURSE, WE DIDN'T HAVE BEFORE. THE PERMIT, CHARGING THE SAME AMOUNT OF MONEY FOR THAT. THEN WE HAVE THE ACTUAL COST OF PRINTING. WE DON'T EVER RECEIVE ANY REQUEST ANYMORE TO PRINT. SO IF WE DO, WE WOULD JUST CALCULATE THE ACTUAL COST OF WHATEVER THAT JOB WOULD BE AT THAT TIME AND THEN CHARGE THE COST. I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

>> QUESTIONS? JULIE? >> WITH THESE PROPOSED FEES, HAVE YOU PLUGGED THEM INTO THE PREVIOUS YEAR? ANY HISTORICAL VALUES AND SEEING WHAT KIND OF PERSONAGE THAT WOULD BE?

>> NO. IT'S VERY DIFFICULT. HOW HARD IT IS TO PROJECT WHAT YOUR FEES WOULD BE. EVERY YEAR, THE AMOUNT OF PERMITS WE HAVE A SIMILAR, BUT THE TYPES CHANGE GREATLY. ONE YEAR, WE MAY HAVE A LOT OF SINGLE-FAMILY RESIDENTIAL. IN THE NEXT YEAR, COMMERCIAL BUILDING PERMIT WHERE THEIR VALUES MAY BE REALLY HIGH. IF YOU LOOK AT WHAT WE DONE HISTORICALLY AS FAR AS INCREASING OUR RESIDENTIAL PERMITS, WHEN WE CHANGED THE BASE OF THOSE TO $80, IT WAS ABOUT A 10-15% INCREASE IN THE COST THAT WE RECOVERED, WHICH IS WHAT WE'VE BEEN MEASURING HISTORICALLY. SO THAT IS WHAT I WOULD EXPECT

WITH THIS STRUCTURE. >> THAT WAS MINE, TOO.

>> YOU MADE A COMMENT THAT THE FEES AREN'T CURRENTLY AGGRESSIVE. PUTTING THESE PROPOSED FEES TOGETHER, THAT WE LOOK AT OTHER FEES IN OTHER CITIES? YOU ALWAYS WANT TO REMAIN COMPETITIVE, MAKING SURE WE ARE NOT RACING OURSELVES OUT

OF THE MARKET, SO TO SPEAK. >> THEY MAINTAINED THAT LACK OF AGGRESSIVENESS. BUT YES, WE HAVE LOOKED AT OTHERS. AND I'VE ALSO USE MY KNOWLEDGE OF WORKING IN THREE OTHER CITIES.

THERE IS A LOT OF VARIATION OUT THERE. I WOULD BE HAPPY TO LOOK AT ANY ONE CITY. BUT THIS IS DEFINITELY PUSHING US FORWARD.

I THINK THERE HAVE BEEN LONG SCARS IN THE OFFICE THAT HAVE

[01:35:06]

THAT YEAR. >> AND WAS THE GOAL ON THE PROPOSED FEES BASICALLY TO CAPTURE MORE IN LINE WITH WHAT IS ACTUALLY COSTING US, VERSUS JUST A NUMBER, I GUESS?

>> YES. WE LOOKED AT IT BECAUSE IT DIPPED UNDER. BUT WHAT ACTUALLY ENTAILS AS FAR AS THE WORK WE ARE DOING, IN RELATION TO WHAT WE USED TO DO? THE DIFFERENT STEPS WE HAVE TO DO TO MAKE SURE THEY ARE REGISTERED, THOSE SURVEYS, OR THAT TYPE OF WORK. HOW MUCH MORE WE ARE HAVING TO DO THESE DAYS BECAUSE OF DIFFERENT LAWS OR PROCESSES.

>> OKAY, GOOD. THANK YOU FOR THE INFORMATION. ANY OTHER

QUESTIONS? >> I THINK YOU SAID THIS RIGHT, THERE WASN'T AN INDICATOR? SO THAT WASN'T SOMETHING THAT

WOULD HAVE TO BE FOLLOWED? >> IF WE WANT TO CAPTURE CLOSER TO 100%, WE OF COURSE CAN. BUT IF YOU WANT TO GIVE ME THAT DIRECTION, WE WOULD HAVE TO DO IT OVER SEVERAL YEARS.

>> CERTAINLY, WE HAD TO KEEP IN MIND. WE WANT TO ENCOURAGE DEVELOPMENT. WE TALKED ABOUT IT RECENTLY. HOW DO WE ENCOURAGE THOSE KIND OF THINGS? THE COST WE DO THERE, WE WANT TO MAKE SURE WE ARE FOLLOWING WITHIN A REASONABLE RANGE.

>> AND I WILL INTERDICT -- INTERDICT THERE IF YOU DON'T MIND. THE FEES WE ARE TALKING ABOUT MATT, THEY ARE IMPACT FEES. WHICH WE DON'T HAVE. SO WHEN WE DO HAVE DEVELOPERS THAT ARE LOOKING TO DEVELOP IN VICTORIA, REGARDLESS OF WHAT THESE FEES ARE, IS A HUGE BENEFIT FOR THEM TO DEVELOP IN VICTORIA. MOSTLY EVERY OTHER COMMUNITY HAS IMPACT FEES.

BASICALLY, IT ASSESSES THAT IMPACT ON THE WASTEWATER SYSTEM, THE WATER SYSTEM, DRAINAGE, ET CETERA CLICK CITIES COME UP WITH A FORMULA TO DETERMINE WHAT'S THAT IMPACT AND WHAT'S THEIR SHARE OF CONTRIBUTING TO THAT? THAT'S WHERE YOU CAN GET INTO THE THOUSANDS AND THE MILLIONS.

I WOULD JUST CAUTION US TO KEEP IN MIND THAT THEY ARE MORE ON THE DAY-TO-DAY RUNNING OF THINGS, AND AREN'T NECESSARILY THE ITEMS THAT TRIGGER RED FLAGS. THOSE FEES, WE DON'T

EVEN HAVE. >> I REMEMBER NOT TOO LONG AGO, FIVE YOU WE LOOKED AT THESE BEFORE. BEEN IMPRESSED THAT THIS IS NOT AN INCOME PRODUCTION TYPE OF FEE. BUT WE JUST WANT TO RECOVER OUR COSTS, OR AT LEAST A REASONABLE PART OF THEM. THAT'S WHAT THE PRESENTATION HAS BEEN TODAY. SO YEAH. CONTRASTING THAT WITH THE IMPACT FEES THAT WE DON'T

HAVE. >> I AGREE. I WAS LOOKING AT IT AS A PERSPECTIVE OF THEM NOT BEING PRESSURED TAKE THAT OFF THE TABLE, REALLY LOOK AT THE FEES AS YOU SAID. BRACES, ARE WE GETTING A MARKER OF 70%? OR WHATEVER THAT PERSON WOULD BE, KIND OF TAKE PRESSURE OFF YOU WHEN THAT THEME. YOU SAID THERE WAS THE YEAR THAT IT DIPPED BELOW THAT WHEN YOU CAME ON BOARD, AND IT WAS LIKE, OH NO.

>> AND THEN HARVEY, RIGHT. >> YEAH. THAT'S WHY NO FEES

[01:40:04]

RIGHT CLICK SO INCREASING THESE FEES IS NOT NECESSARILY MOVING THE NEEDLE TO GET US ADDITIONAL MILLIONS OF DOLLARS WE MIGHT NEED TO DO SOMETHING SIGNIFICANT. AND I JUST WANT TO BE CLEAR WITH THAT TO MANAGE EXPECTATIONS, AND TO BE TRANSPARENT WITH HOW MINIMAL IT IS, MAKING UP THE REVENUE.

>> YES, IT COST US MORE TO DO WHAT WE'VE ALWAYS DONE.

>> THANK YOU, WE APPRECIATE IT. ANYTHING ELSE ON CITY MANAGER

[H. Executive Sessions:]

REPORTS? >> NO SIR. WE DO HAVE AN

EXECUTIVE SESSION, THOUGH. >> OKAY. LET'S TAKE A FIVE-MINUTE BREAK. IT IS 6:41. WE WILL RECONVENE INTO EXECUTIVE SESSION AFTER THE BREAK.

>> CITY COUNCIL RECESS ON THE FIFTH DAY OF NOVEMBER, 2024 AT 6:41 P.M. TEXAS GOVERNMENT

* This transcript was compiled from uncorrected Closed Captioning.