2. Approve Change Order #3 to the DeLeon Plaza Expansion Project with Lauger Companies, Inc. in the amount of $562,750.04, for a total contract amount of $5,541,675.26.

[2. Approve Change Order #3 to the DeLeon Plaza Expansion Project with Lauger Companies, Inc. in the amount of $562,750.04, for a total contract amount of $5,541,675.26.]

MOTION CARRIES. ITEM E-2.

>> ITEM E-2 IS A RESOLUTION APPROVING A CHANGE ORDER NUMBER # TO THE PLAZA EXPANSION PROJECT WITH LAUGER COMPANIES INCORPORATED. IN THE AMOUNT OF $572,754.04.

>> ALL RIGHT. I'M GOING TO TRY TO PAINT A FULL PPICTURE FOR YOU FOLKS TONIGHT N WHERE WE ARE WITH THIS PROJECT.

BY GIVING A LITTLE BACKGROUND HISTORY FIRST.

AS YOU MAY RECALL, THE PLAZA EXPANSION WAS AWARDED BACK IN JUNE OF 2023. WITH THE ORIGINAL AMOUNT OF TO LAUGER COMPANIES AT $4.5 MILLION.

WE THEN CAME BACK TO COUNCIL TO INCLUDE THREE BID ALTERNATES IN THE AMOUNT OF $304,691. THAT WAS FOR F THE LED AREA LIGHTING, INCLUDING THE TRELLIS OFF OF THE REST ROOM, AND THEN ALSO REFURBISHING ALL OF THE HISTORIC LAMP POSTS AROUND THE PLAZA. CHANGE ORDER TWO WAS A CHANGE ORDER THAT WE DID IN HOUSE. AND IT WAS TWO REFURBISH THE BAND STAN BY REPAIRINGBAND STAND BY REPAIRING WOOD AND SOME REPAINTING. AND THEN THAT LEADS US TO TODAY.

WITH THE CHANGE ORDER NUMBER THREE AND THE COST WAS PRESENTED TO THE SALES TAX BOARD BACK IN OCTOBER.

AS YOU SAW IN THE PRESENTATION FOR THE BUDGET.

SO WE ARE GOING TO DIVE INTO CHANGE ORDER NUMBER THREE.

WHAT DOES THAT INCLUDE? THAT INCLUDES REPLACING THE ROTTEN WOOD FINIAL ON TOP OF THE BAND STAND FOR $14,662.

WHEN WE STARTED TO LOOK AND ASSESS THE STRUCTURE, THE BAND STAND STRUCTURE, WHEN WE GOT TO THE TOP AND THE DECORATIVE SCROLL WORK, WE REALIZED THAT IT WAS ROTTEN.

IT NEEDED TO BE COMPLETELY REPAIRED OR REPLACED.

THAT IS WHY YOU SEE THAT NUMBER HERE.

WE ARE LOOKING TO HAVE THAT REPLACED.

AS YOU MAY RECALL, WE ALL MET, MOST OF US MET, KOPP COUNCIL AND STAFF ON THE SIDEWALKS AROUND THE BAND STAND.

THAT PRICE OF $88,053 IS TO UPGRADE THAT REMAINDER SIDEWALK.

REPLACE THE AIRGATION ON THE SOUTH HALF OF THE PLAZA.

AND THEN ALSO RESOD THE SOUTH HALF OF THE PLAZA.

WITH NEW GRASS. ALONG WITH THE LARGER TICKET ITEM, THE FOUNTAIN FEATURE, WE HAD TO ROUGH IN SOME OF THE FOUNTAIN WORK. ROUGH IN THE PLUMBING AND THE SPACE FOR THE ELECTRICAL CONDUIT.

THAT IS $10,529. THEN WE HAVE THE FOUNTAIN WATER FEATURE. WITH LED LIGHTING AND COMPOSITE GRADING. FOR $406,332.09.

NOW, THIS WHOLE CHANGE ORDER ENCOMPASSES 16 ITEMS, 12 OF THOSE ARE MISCELLANEOUS ITEMS THAT WE HAVE RECOMMENDED ALONG THE WAY OF $42,722. WITH THE ADDITIONAL $562,750, THE NEW CONTRACT AMOUNT WILL BE $5.5 MILLION.

[01:05:01]

SO NOW I'M GOING TO SHOW YOU THE NEW RENDERINGS.

IF YOU MAY RECALL, WE HAD AN AMENDMENT TO THE FREESE & NICHOLS CONTRACT. WE ASKED THEM TO UPDATE SOME RENDERINGS AND DRAWINGS OF WHAT THE PLAZA DRAWING WOULD LOOK LIKE. THIS IS AN UPDATED AERIAL OF WHAT DELEON PLAZA WILL LOOK LIKE WHEN COMPLETE.

HERE IS A CLOSER LOOK AT THE WATER FOUNTAIN FEATURE OVER BY THE REST ROOM. IT IS TWO BASINS ON EITHER SIDE WITH THOSE SPURTS OF WATER AND SOME LED LIGHTING UNDERNEATH.

YOU CAN ALSO SEE THE LED LIGHTING STRUCTURE THERE.

THAT IS THAT AERIAL LIGHTING OR ADDITIONAL LIGHTING THAT WE HAD FROM THE BID ALTERNATES THAT WE ADDED IN.

HERE IS AN EVEN CLOSER LOOK. >> CAN I ASK A QUESTION?

>> SURE. >> ARE THE UMBRELLAS GOING TO BE PERMANENT STRUCTURES? OR ARE THEY REMOVABLE?

>> NO. WE WILL BE ABLE TOO REMOVE THEM IN THE EVENT IF WE HAVE HIGH WINDS.

>> OKAY. >> HERE IS THAT UPDATED NIGHTTIME. AND A QUICK NOTE THERE.

WE ADDED IN A MORE ACCURATE PICTURE OF WHAT THE STATUES WILL LOOK LIKE. AND WE ARE ALSO GOING TO HAVE TO CHANGE THE WORDING OF DELEON PLAZA.

WE WILL HAVE TO PUT A SPACE BETWEEN THE E AND THE L TO MAKE IT MORE CORRECT. YOU CAN SEE THAT WE HAVE THOSE STATUES IN THERE. AND THE CHRISTMAS TREE, OF COURSE, WILL STILL BE ABLE TO FIT IN BETWEEN THE TWO FOUNTAINS OVER THERE BY THE REST ROOM. AND THEN HERE IS THE VIEW FROM THE STAGE DURING A HOLIDAY EVENT.

ALL RIGHT. I DO HAVE WITH ME TONIGHT, BRIAN JANSEN, THE PROJECT MANAGER. HE WILL GIVE YOU A BRIEF UPDATE ON WHERE WE ARE ON THE PROJECT AND MILESTONES AND SHOW SOME

REALLY GOOD CONSTRUCTION PHOTOS. >> GOOD EVENING, MAYOR, COUNCIL.

IT IS GOOD TO BE BACK HERE IN FRONT OF YOU TO GIVE YOU THE UPDATE ON THIS REALLY EXCITING PROJECT THAT WE ARE HITTING A BUNCH OF MILESTONES VERY QUICKLY.

THAT IS EXCITING. I KNOW WE HAVE KIND OF AN IMPORTANT DATE COMING UP IN THE FUTURE.

SO EVERYBODY IS WORKING VERY FURIOUSLY TO GET THIS PROJECT WRAPPED UP FOR YOU GUYS. SO IF YOU HAVEN'T BEEN BY THE SITE YET, LET ME JUST GIVE YOU KIND OF AN UPDATE ON WHAT HAS BEEN ACCOMPLISHED. MOST OF THE UNDERSTOOD GROUND-- UNDERGROUND UTILITY WORK HAS LARGELY BEEN COMPLETED AND IS IN PLACE. WE WERE FORTUNATE TO RECEIVE SOME OF THE HEAVY ITEMS SUCH AS MANHOLES A LOT EARLIER THAN ANTICIPATED. THAT WORK WAS ABLE TO BE DONE SOONER RATHER THAN LATER. WE ARE STILL WORKING WITH AEP TO COORDINATE ON OUR NEW ELECTRICAL SERVICE.

FOR THIS. AND THE REFEED OF THE EXISTING 400-AMP PANEL THAT IS IN THE PLAZA RIGHT NOW.

THE PLAN IS TO SORT OF REMOVE ALL OF THAT ELECTRICAL EQUIPMENT THAT WAS NEAR OR WAS BEHIND THE SIX FLAGS MONUMENT AND PUT THAT INTO AN ENCLOSURE TO MAKE IT A LOT MORE AESTHETICALLY PLEASING BUT MORE SAFE ALSO FOR THAT SERVICE.

AND THEN THE NEW SERVICE THAT WILL BE FEEDING THE REST ROOM BUILDING AND ALL THE STAGE AND ALL OF THE POWER NEEDS OF THAT.

WE HAVE HAD SEVERAL CONVERSATIONS WITH THE FOLKS AT AEP. I THINK WE HAVE A PATH FORWARD ON THAT. THE INTERIOR AND THE PERIMETER CMU BLOCKING HAS BEEN LARGELY COMPLETE FOR THE REST ROOM BUILDING. THEY ARE THE NEXT STEP THERE.

THEY ARE GOING TO HAVE TO DO SOME WATERPROOFING AND COVERING OF THE WALL. THEY WILL BE SETTING THE ROOF TRUSSES SHORTLY THRAF. THEREAFTER.

I BELIEVE THEY ARE ALREADY ON SITE.

I THINK OUR CONTRACTOR ANTICIPATES THAT WE SHOULD HAVE A DRIED-IN BUILDING FAIRLY EARLY INTO DECEMBER.

THAT IS GOOD NEWS THERE. AND THEN I WAS AT THE SITE TODAY DOING SOME SITE-RELATED THINGS. THEY ARE STARTING ON THE CAST STONE WORK ON THE REST ROOM BUILDING.

THEY ARE DOING-- SETTING THE ARCHES FIRST ON EITHER END.

IT LOOKS FANTASTIC. THEY ARE DOING A GREAT JOB.

AND THEN WE SHOULD BE SEEING BRICK MASONRY GOING UP FOR ALLY SHORTLY. MOST OF THE MAY SONS ARE STILL TRYING TO GET THE LARGE PILLAR WALLS UP FOR THE PAVILION.

WE ARE KIND OF SHIFTING CREWS BACK AND FORTH BETWEEN THE TWO BUILDINGS RIGHT NOW. THE FOUNDATION HAS BEEN POURED FOR THE PAVILION. THAT WAS POURED LAST THURSDAY,

[01:10:02]

AND IT WAS SAW-CUT. ALMOST IMMEDIATELY AFTER THEY WERE ABLE TO WALK ON IT. IT HAS A NICE GEE NET RICK GEOMETRIC DIAMOND GRID CUT INTO IT.

AND THAT HAS BEEN PROTECTED WITH PLASTIC AND PLYWOOD BECAUSE THEY ARE, AS OF TODAY, THEY ARE SETTING UP SCAFFOLDING.

THEY ARE GOING TO BE GOING UP 15-20 FEET.

SOMETHING LIKE. THAT TO GET THAT MASONRY UP.

THE STRUCTURAL STEEL IS ON SITE. AND WILL BE READY TO INSTALL ONCE THE MASONRY WORK IS COMPLETE.

AND THEN WITH THE ADDITION OF THE-- IN TERMS OF THE SCHEDULE HERE, WITH THE ADDITION OF THE NEW WATER FEATURES SCOPE THAT YOU JUST SAW THE IMAGES FOR, WE ARE HAVING TO SORT OF HOLD OFF ON A FEW THINGS THAT WE THOUGHT WE WOULD PROBABLY ALREADY BE WRAPPED UP BY NOW. OUR CONTRACTOR IS ESTIMATING THAT THIS WILL PROBABLY ADD ABOUT 30 DAYS TO THE PROJECT SCHEDULE WITH A NEW COMPLETION DATE OF MARCH 18.

THAT IS WHAT WE HAVE RIGHT NOW. SO WE ARE-- THE PLAN IS TO GET AS MONEY OF THIS DONE AS POSSIBLE BEFORE THAT DATE.

IF THE WEATHER IS COOPERATIVE. AND EVERYTHING SORT OF COMES IN AS SCHEDULED TO DO. WE CITY THINK WE ARE IN GOOD SHAPE FOR HAVING THIS THING OPEN AND USABLE IN TIME FOR THE BICENTENNIAL CELEBRATION. AND JUST ONE OTHER THING I WOULD LIKE TO SAY. FROM THE PERSPECTIVE OF THE DESIGN TEAM. I CAN'T GIVE ENOUGH OF ACCOLADES TO THE CONTRACTOR AND THE SUBCONTRACTORS THAT YOU GUYS HAVE ON THIS PROJECT. LAUGER HAS REALLY TAKEN THIS BULL BY THE HORNS. THEY HAVE BEEN COMMUNICATING VERY EFFECTIVELY. WE HAVE A WONDERFUL PROJECT MANAGER OVER THERE AT LAUGER. AND THE WORK THAT THE SUBS HAVE EXHIBITED TO DATE HAS BEEN FANTASTIC.

MY SUB-CONSULTANTS ON THE DESIGN SIDE HAVE COMMENTED AS TO THE EFFECT OF THAT AS WELL. I JUST WANTED TO TAKE A MINUTE TO KIND OF PUBLICLY RECOGNIZE THEM BECAUSE THEY ARE KNOCKING IT OUT OF THE PARK SO FAR. AND THEN WE JUST HAVE A FEW PHOTOS. IF YOU HAVEN'T BEEN OUT THERE, I DON'T REALLY WANT TO SAY GO OUT THERE.

-- (LAUGHTER) YOU ARE LIABLE TO HAVE A BIG OLD BLOCK FALL ON YOUR HEAD OR SOMETHING LIKE THAT.

ANYWAY, THESE ARE SOME SHOTS. THIS WAS LAST THURSDAY.

IN THE MORNING, THEY POURED THE PAVILION WITH THE STEPS.

AND THEN ONCE THEY WERE ABLE TO WALK ON IT, THEY STARTED IN ON THE SAW-CUTTING. RIGHT NOW IT IS ALL COVERED IN PLASTIC AND PLYWOOD TO PROTECT IT.

AND THEN I WISH I HAD A PHOTO FROM TODAY.

BECAUSE THIS BUILDING LOOKS A LITTLE BIT DIFFERENT.

WE HAVE GAINED A FEW MORE COURSES OF CMU.

LIKE I SAID, THEY ARE STARTING ON THE MASONRY WORK.

AND THAT IS EXCITING TO SEE. AND THEN THIS RIGHT HERE ON THE RIGHT-HAND SIDE, THIS IS SOME OF THAT WORK THAT DANIELLE ALLUDED TO. WE HAVE THE CONDUIT STUBS THROUGH THE SLAB AND READY TO GO.

PENDING THE COUNCIL'S DECISION ON THIS CHANGE ORDER.

SO THAT WAS ALL DONE KIND OF BY OUR WATER FEATURE CONSULTANT AND OUR ELECTRICAL FOLKS AND LAUGER. WE ARE READY.

AND THEN LIKE I ALLUDED TO, MOST OF THE STORMWATER LINES AND EVERYTHING ARE IN PLACE. I WAS THERE TODAY.

THEY HAVE GRATES ON. TEMPORARY GRATES ON RIGHT NOW.

FOR YOU KNOW, SITE SAFETY ISSUES.

THEN THIS IS THE STEEL HERE FOR THE PAVILION.

WHICH IS ON SITE. I WOULD BE HAPPY TO ENTERTAIN ANY QUESTIONS. YEAH.

DANIELLE OR I WOULD BE HAPPY TO ENTERTAIN ANY QUESTIONS IF ANYBODY HAS ANYTHING. OR...

>> WE DO PLAN ON SCHEDULING ANOTHER SITE VISIT OPPORTUNITY FOR ALL OF YOU TO SEE THE SITE. PROBABLY LATER THIS MONO, EARLY DECEMBER. ONCE THERE IS MORE PROGRESS.

SO YOU CAN SEE FIRSTHAND. >> YOU CAN GET A SENSE OF SCALE.

I HAVE WALKED ALONG THAT FENCE LINE.

BETWEEN O'CONNOR AND THE STAGE PAVILION.

YOU CAN GET A SENSE OF THE SIZE OF THE STAGE.

IT IS GENEROUS. (LAUGHTER) YES.

>> ONE OF THE OTHER THINGS I KNOW A LOT OF OUR CITY CLIENTS CHOOSE TO DO AND WE MIGHT TALK ABOUT THIS, JESUS, IS SCHEDULING A TOPPING-OUT CEREMONY WHERE WE COULD, YOU KNOW, MAYBE GET THE COUNCIL DOWN FOR THAT. BECAUSE THAT IS GOING TO BE A

[01:15:03]

BIG DEAL WHEN ALL THE STEEL STRUCTURE IS UP.

>> GREAT. THANK YOU.

>> THANK YOU. >> APPRECIATE THE UPDATE.

ALL RIGHT. WE HAVE ITEM E-2 BEFORE US.

>> I'LL MOVE WE ADOPT ITEM E-2 AS PRESENTED.

>> SECOND. >> A MOTION AND A SECOND.

IS THERE ANY FURTHER QUESTIONS, COMMENTS? I GOT ONE. WE ARE NOT ANTICIPATING ANY OTHER CHANGES? RIGHT? I DON'T THINK WE COULD ACCOMMODATE THEM AT THIS POINT EITHER. CORRECT?

>> SURE. >> AND MEET THE TIMELINE.

>> NO. YEAH.

ANY BIG CHANGES. YEAH.

FOR SURE. >> OKAY.

>> ALL RIGHT. ALL THOSE IN FAVOR, SAY AYE.

[3. An appeal of the Building and Standards Commission's Demolition Order for 1108 E Santa Rosa]

>> AYE. >> THOSE OPPOSED, SAME SIGN.

MOTION CARRIES. >> ITEM E-# SA RESOLUTION HEARING AN APPEAL OF THE BILL AND STANDARDS COMMISSION'S ORDER

FOR SANTA ROSA. >> GOOD EVENING, COUNCIL.

SO THE CODE ENFORCEMENT DEPARTMENT FIRST INITIATED A SUB SUBSTANDARD BUILDING CASE FOR THIS PROPERTY AT 1108 EAST SANTA ROSA IN JANUARY OF THIS YEAR. 2023.

WITH NO CONTACT FROM THE PROPERTY OWNER, THEY INITIATED AN ACTUAL CASE TO BE PRESENTED TO THE BUILDING STANDARDS COMMISSION IN SEPTEMBER. WHERE THEY RAN TITLE AND NOTIFIED ALL THE INTERESTED PARTIES.

WHERE AGAIN, THEY HAD REALLY NO MINIMAL CONTACT FROM THE PROPERTY OWNER. THERE WAS A JUNK VEHICLE ON SITE THAT WAS CLEANED UP. SO IN PLEP PREPARATION, I HAVE SOME PHOTOS. FROM BOTH YESTERDAY AND OCTOBER 5. THEY SHOW THE CONDITION OF THIS PROPERTY. THE BUILDING STANDARDS COMMISSION DID ORDER THAT THE PROPERTY IS OVER 50% OF THE VALUE OF THE PROPERTY AND FOUND THAT THE BUILDING STRUCTURE, ANY PART THEREOF IS LIABLE TO PARTIALLY OR FULLY COLLAPSE.

THE STRUCTURE IS MAINTAINED IN VIOLATION OF BUILDING CODES AND ANALLIABLE ORDINANCES. -- APPLICABLE ORDINANCES.

THE STRUCTURE HAS BEEN DAMAGED BY VANDALISM, WATER, OTHER CAUSES. TO SUCH AN EXTENT THAT IT HAS BECOME DANGEROUS TO THE PUBLIC HEALTH, SAFETY, AND WELFARE.

THEST IT IS UNFIT FOR HUMAN HABITATION AND IS A HAZARD TO HUMAN SAFETY AND WELFARE. I WILL RUN THROUGH THE PICTURES.

THE PICTURES DO A LOT BETTER THAN WHAT I'M ABLE TO EXPLAIN.

SO FROM THE STREET VIEW, I DON'T THINK YOU GET A SENSE OF THE-- QUITE HOW SUBSTANDARD THE BUILDING IS.

BUT AS YOU DIG A LITTLE BIT DEEPER, YOU START TO SEE-- THESE ARE THE PHOTOS TAKEN YESTERDAY. THESE ARE.

>> PICTURES FROM WHEN THE ADMINISTRATIVE WARRANT WAS ISSUED. THAT JUNK VEHICLE HAS BEEN ABATED-- OR HAS BEEN REMOVED BY THE PROPERTY OWNER.

OTHER THAN THAT, THE PROPERTY IS STILL IN PRETTY BAD CONDITION.

AND IN OUR OPINION, BEYOND REPAIR.

STAFF DOES RECOMMEND THAT THE COUNCIL UPHOLD THIS BUILDING AND STANDARDS COMMISSION ORDER TO DEMOLISH THE STRUCTURE.

I WOULD BE HAPPY TO ANSWER ANY QUESTIONS.

I ALSO HAVE, OF COURSE, STEPHEN SOLIZ HERE IF THERE IS MORE TECHNICAL QUESTIONS THAT MAY COME UP.

>> HAS THE FOLKS THAT CAME TONIGHT, HAVE THEY TALKED TO YOU AT ALL, GIVEN YOU ANY IDEA OF A TIMELINE, WHAT THEY PLAN ON

DOING? >> NO.

AS YOU KNOW, BEFORE THE MEETING, IT IS REQUESTED THAT THE PROPERTY OWNERS, IF THEY WANT TO REPAIR, SUBMIT A DETAILED PLAN TO ADDRESS ALL OF THE VIOLATIONS.

THERE HAS BEEN MINIMAL CONTACT WITH OUR CODE ENFORCEMENT OFFICE. I BELIEVE MR. GARCIA'S BROTHER DID ATTEND THE MEETING AND SPOKE TO THE COMMISSION IN THE PUBLIC HEARING PORTION. AS FAR AS THE REQUEST WITH ALL THE NOTICES FOR THOSE DETAILED PLANS, WE HAVEN'T RECEIVED

ANYTHING OF THAT NATURE. >> HOW LONG HAS THE PROPERTY

BEEN VACANT? >> IT HAS BEEN VACANT SINCE AT LEAST JANUARY WHEN THE INVESTIGATION STARTED.

I COULDN'T TELL YOU HOW LONG IT WAS VACANT.

SINCE THEY STARTED THEIR INITIAL CASE WHICH LIKE I SAID, THEY STARTED THE CASE IN JANUARY OF 2023.

IT HAS BEEN VACANT SINCE BEFORE THEN.

BUT I IMAGINE IT HAS BEEN VACANT LONGER.

BASED OFFER OF THE CONDITION. YOU NEVER KNOW.

S IF ONCE WATER DAMAGE STARTS TO OCCUR.

[01:20:02]

IT CAN RAPIDLY DETERIORATE A PROPERTY AS WELL.

>> JULIE, THERE WAS THE OWNER THAT CAME UP AND SPOKE.

THEY REMOVED SOME BACK PORTION OF THE HOUSE.

THEY SAID THEY DEMOLISHED A BACK PORTION.

REMOVED THE CAR. I'M JUST TRYING TO ASCERTAIN WHEN SOMEBODY ELSE GOT INVOLVED. IF THEY ARE DOING, YOU KNOW, WORK WORTH WHILE. JUST TRYING TO UNDERSTAND HOW

MUCH HAS BEEN DONE. >> THESE ARE PHOTOS TAKEN YESTERDAY. I DO BELIEVE THERE MAY BE SOME-- THE SMALL LEAN-TO PORTION MIGHT HAVE BEEN CLEANED UP.

OVERALL, AS FAR AS THE SCALE, DO YOU HAVE SOME MORE INFORMATION.

>> SO. HI.

I'M THE CODE ENFORCEMENT OFF OFFICER-- SUPERVISOR.

FROM WHAT WE UNDERSTAND, WE WERE IN CONTACT WITH THE BROTHER WHO IS ALSO AN OWNER. THE PORTION, FROM WHAT WE UNDERSTOOD, THE BACK PORTION OF THAT PROPERTY WHICH YOU COULD SEE ON THE SECOND PICTURE, ON THE RIGHT, THAT IS THE PORTION THAT WAS DEMOLISHED. WE WERE UNDER THE IMPRESSION THAT IT WAS THE BROTHER, THE PROPERTY OWNER THAT WE HAVE BEEN IN CONTACT WITH. HE DID CALL US IN FEBRUARY THAT HE WAS GOING TO BE DEMOLISHING A PORTION OF THE STRUCTURE.

>> WHO OWNS IT? >> IT IS TWO BROTHERS.

BENITO GARCIA AND DONICIO GARCIA.

>> WHEN WE SENT OUT NOTIFICATIONS, BOTH WERE

NOTIFIED? >> WE SENT IT OUT TO-- WHAT'S ACCORDING TO THE CENTRAL APPRAISING DISTRICT.

FROM WHAT WE UNDERSTAND, IT IS THE BROTHER WHO LIVES IN AUSTIN.

THAT IS WHAT'S LISTED. >> FOR CLARIFICATION, THE SUBSTANDARD NOTICES FIRST GO OUT TO APPRAISAL DISTRICT.

FOR THE BUILDING STANDARDS COMMISSION MEETING, WE RAN TITLE ON ALL OF THOSE. WE NOTIFIED EVERYONE WE COULD FIND THAT COMES BACK ON THE TITLE REPORT.

>> THAT WAS THE 10-24 HEARING. >> MM-HMM.

>> AT THAT HEARING, WHEN THEY WERE NOTIFIED OF THIS HEARING, ARE THEY MADE AWARE THAT-- WHAT WE ARE HIGHLIGHTED IN OUR PACKET? I WILL READ IT OUT LOUD FOR EVERYONE. THE ORDERED ACTION MUST BE ACCOMPLISHED WITHIN 30 CALENDAR DAYS FROM THE DATE OF THIS ORDER RECEIVED BY THE OWNER UNLESS THE OWNER SUBMITS A DETAILED PLAN AND TIME SCHEDULE FOR THE WORK AT THE HEARING ESTABLISHING THAT THE WORK CANNOT REASONABLY BE COMPLETED WITHIN 30 DAYS BECAUSE OF THE SCOPE AND COMPLEXITY OF THE WORK.

NOW, THAT WORK-- THE DETAILED PLAN AND TIME SCHEDULE, THAT IS THE WORK FOR DEMOLISHING. RIGHT?

>> RIGHT. IN THE ACTUAL NOTICE, IN THE PACKET IS THIS CHART THAT LISTS ALL OF THE VIOLATIONS.

>> RIGHT. >> THE FIRST NOTICE THAT SAYS WE ARE GOING TO HAVE A BUILDING STANDARDS COMMISSION MEETING BECAUSE WE FIND YOUR BUILDING SUBSTANDARD, THESE ARE THE LIST OF ITEMS THAT ARE SUBSTANDARD. HERE IS THE DATE AND THE

LOCATION AND THE TIME. >> YOU WANT TO REPAIR IT, PLEASE SUBMIT A DETAILED PLAN AND CONTACT OUR OFFICE.

WE WILL WORK THROUGH IT. >> THAT IS IN THE NOTICE FOR THE

HEARING. >> THAT IS IN THE NOTICE.

>> TO ALL TITLE OWNERS. >> EVERYONE WE COULD FIND ON THE TITLE. THEN THE ACTUAL BUILDING COMMISSION ORDER IS WITH THE HIGHLIGHTS THAT YOU JUST READ.

THAT IS ACTUALLY THE COMMISSION ORDERING IT TO BE DEMOLISHED.

YES. THE WORK BEING REFERENCED.

THAT IS FOR THE WORK-- FOR THE DEMOLITION.

WORK. >> WHEN WE SEND THAT OUT, DO WE

SEND IT OUT CERTIFIED? >> WE POST IT.

>> WE POST IT. >> WE HAVE PUT IT INSPECT NEWSPAPER. PUBLISH IN THE NEWSPAPER.

POST IT. AND THEN REGULAR MAIL.

THE ACTUAL ORDER. >> IS THAT IS WHAT'S REQUIRED BY LAW? UH-HUH.

>> BOTH OWNERS LIVING IN TOWN? >> NO.

ONE LIVES IN HOUSTON. ONE LIVES IN AUSTIN.

>> ONLY ONE WITH A CONTACT. WE BARELY CAME UP TO SPEED ON WHAT WAS GOING ON. WE GOT RID OF THE BACK HALF LIKE THEY ASKED US TO. HIS BROTHER WAS OUT OF

COMMUNICATION. >> TAKE A COUPLE OF MINUTES.

TO COME TO THE MICROPHONE TO SPEAK SO WE CAN HEAR FROM YOU A

LITTLE BIT ON IT. >> THANK YOU.

>> CAN I SPEAK? >> ABSOLUTELY.

CAN YOU REPEAT WHAT YOU WERE JUST SAYING?

>> I'M SORRY. WE WERE NOT-- MY HUSBAND-- YEAH.

MY HUSBAND AND HIS BROTHER ARE THE OWNERS.

THE THING IS MY BROTHER-IN-LAW USED TO LIVE THERE.

HE MOVED TO AUSTIN. UNBEKNOWNST TO US.

THEY WERE NOT IN COMMUNICATION FOR A MINUTE.

HIS BROTHER CALLED HIM THE DAY THAT HE CAME TO COURT, THE LAST

COURT Y'ALL HAD. >> THE HEARING?

>> AND HE, AS AN OWNER, WAS NOT NOTIFIED.

[01:25:02]

WE WERE NOT NOTIFIED. ONLY DONICIO WAS NOTIFIED.

HE DID NOT TELL US UNTIL THE DAY OF THE COURT.

DECIDED TO CALL HIM AND LET HIM KNOW.

SO THAT WASN'T EVEN FAIR TO HIM. HE DIDN'T HAVE A CLANS CHANCE TO GET HIS HANDS IN IT. AND START, YOU KNOW, DOING SOMETHING. NOW THAT WE KNOW ABOUT IT, YES, WE ARE ON IT. WE WOULD LIKE TO, YOU KNOW,-- WE FINALLY COME TOGETHER WITH LIMB. TOGETHER WITH HIM.

WE HAVE GIVEN HIS NAME TO THE CITY SO THAT ANY FURTHER ACTION, HE CAN BE NOTIFIED. IT WASN'T FAIR THAT ONLY ONE PERSON WAS NOTIFIED AND NOT BOTH.

I MEAN, HOW WERE WE TO KNOW WHAT WAS GOING ON?

SO I MEAN-- >> I HAVE A QUESTION ALSO.

>> YES, SIR. >> IF THE LETTERS AREN'T SENT OUT CERTIFIED, SENT OUT CERTIFIED, HOW DO WE KNOW ALL THE OWNERS WERE PROPERLY NOTIFIED?

>> RIGHT. EXACTLY.

>> AND SEE, IF YOU PUT IT IN THE NEWSPAPER, WE DON'T GET THE VICTORIA NEWSPAPER. HOW ARE WE GOING TO KNOW?

>> WHAT PROOF DO WE HAVE THAT THE OWNERS WERE PROPERLY

NOTIFIED? >> YEAH.

>> THERE HAS BEEN A MONTH SINCE THAT TIME.

>> THE NOTICES ARE SENT CERTIFIED.

THE ORDERS ARE NOT SENT CERTIFIED.

THE NOTICE OF THE MEETING THAT WE ARE GOING TO HAVE THIS ACTION

ARE SENT CERTIFIED. >> EVERYTHING WAS RETURNED?

>> MM-HMM. I HAVE TO VERIFY ON THE CASE FILES. THE ACTUAL ORDERS AFTER THE BOARD HAS TAKEN ACTION IS SENT REGULAR MAIL.

AND PUBLISHED. >> THE NOTICE OF THE HEARING IS SENT AS CERTIFIED. RETURN RECEIPT, I'M GUESSING.

>> DID WE GET BOTH RETURNED RECEIPTS?

>> YOU HAVE THE RECEIPT FROM US? >> COUNCILMAN, FOR CLARIFICATION SAKE, JULIE MENTIONED EARLIER THAT THE PROCESS IS FOR NOTIFICATIONS TO BE SENT TO THE ADDRESS ON RECORD THAT IS-- THAT IS THE ONLY WAY THAT STAFF HAS ACCESS TO DETERMINE WHERE TO SEND SOMETHING TO. AND AS WAS MENTIONED, THAT ADDRESS LISTED ON THERE IS YOUR BROTHER'S.

HENCE, WHY THE NOTIFICATIONS WERE SENT TO THE BROTHER'S ADDRESS. THERE WOULD BE NO WAY FOR STAFF TO KNOW THE DYNAMICS OF THAT OWNERSERSHIP RELATIONSHIP, TO KW THAT THERE ARE OTHER ADDRESSES OR PEOPLE TO SEND IT TO.

RIGHT? AND SO PROCEDURALLY SPEAKING, THAT IS WHY STAFF FOLLOWS THE PROCESS OF SENDING IT TO WHAT'S IN V-CAP. I HOPE THAT MAKES.

>> OKAY. >> THAT WAS A MONTH AGO.

I HAVE A QUESTION. A MONTH AGO YOU BECAME AWARE OF IT. I MEAN, WHAT PLANS DO YOU HAVE

NOW? >> GO AHEAD.

WELL, NOW WE HAVE-- WE HAD THE GUY HERE THAT WAS GOING TO-- OH.

SORRY. THAT WENT TO THE HOUSE TO LOOK

AT THE HOUSE. >> USE THE MICROPHONE.

>> TO LOOK AT THE HOUSE AND TELL US, YOU KNOW, WHAT HE COULD DO FOR US. WE TOLD HIM WHAT WE NEEDED.

WE DID SEE THE NOTICE ON OUR-- OUTSIDE OF THE HOUSE.

WHAT NEEDED TO BE DONE. YOU KNOW, WE HAVE PLANS TO-- ON THE EXTERIOR, FIRST, WE ARE TO DO THE FOUNDATION.

IT HAS TO BE DONE. WE CAN'T DO THE ROOF WITHOUT DOING FOUNDATION. WE KNOW THAT ALREADY.

THE EXTERIOR, IT DOES-- WE NE NEED-- THERE IS A LOT OF BOARDING. THERE IS A LOT TO DO ON THE EXTERIOR ALONE. AT THE END, YOU KNOW, HAVE IT PAINTED. IT IS AN EYESORE.

SO MANY DIFFERENT COLORS. THE INTERIOR NEEDS WORK ALSO AS WELL. THE OUTSIDE, THE FENCE, THE FRONT FENCE IS FINE. AT THE BACK, IT HAS BEEN-- SOMEBODY KNOCKED IT DOWN. I GUESS TO GET INTO THE PRO PROPERTY. WE KNOW THAT HAS TO BE FIXED AS WELL. WE DO HAVE SOMEONE THAT CAME WITH US TODAY. HE HAD TOLEY, UNFORTUNATELY.

HE HAD A CALL. YEAH.

WE DO INTEND TO BRING IT UP TO CODE.

IF Y'ALL COULD GIVE US SOME TIME.

IT IS GOING TO TAKE TIME. OBVIOUSLY, IT IS A MESS.

>> YOU ARE SAYING IT IS GOING TO TAKE TIME.

DO A TIMELINE? DO YOU HAVE A TIMELINE? ARE YOU AWARE OF THE COST? ARE YOU CAPABLE OF HANDLING THAT COST? ARE YOU GOING TO HAVE TO FINANCE

IT? >> RIGHT.

THE COST, WE CAN FINANCE. MY HUSBAND CAN DO THAT.

NOT ME. BUT THE TIME, THE TIME WOULD BE ABOUT A YEAR. BECAUSE LIKE I SAID, WE HAVE TO START WITH THE FOUNDATION. FROM THE FOUNDATION.

WE HAVE TO GO TO ROOF. WE HAVE TO DO THE OUTSIDE.

AND THEN AFTER ALL OF THAT IS DONE, CONCENTRATE ON THE INSIDE.

AND ELECTRICAL AND PLUMBING. SO YEAH.

>> IS ANY PART OF THIS HOUSE SALVAGEABLE?

LIKE, THE FRAME? >> THE FRONT HALF IS

[01:30:06]

IT JUST NEEDS A LITTLE FACE-UP. IT HAS GOOD BONES.

BASICALLY, THE FRONT HALF HAS GOOD BONES.

THE PARTS THAT ARE BAD, THAT IS THE ADD-ON.

WE KNOW THE ADD-ONS NEED TO COME DOWN.

IT HAS GOOD BONES. WE CAN REDO THE ROOF.

IT IS SOLID. IT IS SOLID.

>> ANY IDEA HOW LONG WOULD IT TAKE FOR US TO SEE THAT THERE

WAS SOME FORWARD MOTION? >> FORWARD MOTION? HOW LONG WOULD IT TAKE TO SEE WE ARE WORKING ON IT?

>> OH. I MEAN, WE LIVE IN HOUSTON.

WE DO COME DOWN EVERY WEEKEND TO DO THE YARD NOW THAT WE ARE AWARE OF WHAT'S GOING ON. BUT WE ARE WAITING ON Y'ALL TO LET US KNOW THAT WE DON'T HAVE TO TEAR IT DOWN, AND WE ARE GOING TO GET OUR GUY TO START DOING WHAT HE HAS TO DO.

HE IS READY TO DO IT. Y'ALL SHOULD SEE SOME ACTIVITY AS SOON AS Y'ALL GIVE US THE GREEN LIGHT.

YOU KNOW? >> THANK YOU FOR ANSWERING.

>> OKAY. >> SO I WANT TO MAKE SURE I'M CLEAR ON ONE THING. BECAUSE THE NOTICE THING IS KIND OF STICKING WITH ME. SO THE INITIAL ORDER IS SENT TO ALL OF THE OWNERS WITH THE INITIAL NOTICE-- BUT THE INITIAL

NOTICE IS SENT TO -- >> NO.

THE NOTICE OF THE HEARING, WE CITY RUNS TITLE.

WE GO THROUGH THE ALL OF THE-- WE HAVE TITLE RUN.

ANY INTERESTED PARTY ON THAT TITLE IS WHO WE SEND NOTICE OF THE HEARING TO. IF IT IS NOT IN THE TITLE REPORT AND IT IS NOT ON V-CAT, WE DON'T REALLY REALISTICALLY HAVE ANOTHER WAY OF KNOWING WHO MIGHT HAVE OWNERSHIP.

THAT IS THE ONLY WAY TO DO THAT. THAT IS WHERE THAT NOTIFICATION

COMES FROM. >> OKAY.

THAT IS NOTICE OF THE HEARING. THE INITIAL NOTICE THAT THERE IS

AN ISSUE -- >> THAT IS V-CAT.

THAT IS A SUBSTANDARD CASE. YOU KNOW, IT IS A CODE ENFORCEMENT CASE. AND SO IT IS NOT UNTIL THE BUILDING STANDARDS COMMISSION PROCESS IS INITIATED THAT WE PAY

TO RUN THE TITLE. >> OKAY.

AND DO WE HAVE VERIFICATION THAT THIS GENTLEMAN RECEIVED NOTICE

OF THE HEARING ITSELF? >> NO.

I MEAN, I DO HAVE-- WE SENT OUT. LETTER SENT.

LETTER REFUSED. LETTER REFUSED.

LETTER SENT. WE HAVE THIS 5 # 12 POND SIENNA DRIVE. I WOULD HAVE TO PULL THE CASE FILES TO FIND OUT ALL THE LETTERS REFUSED.

YEAH. WE GO OFF OF THE ADDRESS THAT WE CAN FIND. THAT IS USUALLY V-CAD.

IF IT MATCHES THE TITLE OWNERS. WE USE WHAT WE CAN FIND.

>> THAT WAS NOT THE CORRECT ADDRESS.

CORRECT? >> F WE LIVE IN HOUSTON.

THAT ADDRESS, THAT BELONGS TO HIS BROTHER.

>> SO YEAH. WE SENT FOUR DIFFERENT CERTIFIED LETTERS. THAT IS THE ONLY ADDRESS THAT WAS ACTUALLY ENTERED INTO-- OH, THE LAST ADDRESS WAS 7310 CORPORATE DRIVE. THAT WAS ON 10-31.

THAT WAS NOTICE OF THIS MEETING. >> THAT CAME TWO DAYS AGO.

>> AND COUNCIL, JUST REMEMBER, IF V-CAD ISN'T UPDATED AND THE PROPERTY OWNER'S MAILING ADDRESSES ARE NOT UPDATED, WE DON'T HAVE A WAY TO TRACK THEM DOWN.

TO FIND WHAT THEIR CURRENT-- I MEAN, THAT IS A SITUATION WHERE, YOU KNOW, IF-- ESSENTIALLY, IF THE TAXES ARE BEING PAID ON THE PROPERTY, THEN WE SHOULD HAVE THAT INFORMATION AND IT SHOULD BE CORRECT. THAT IS PART OF THE REASON THAT WE CAN'T FIND PEOPLE WHEN THEY CHANGE THINGS AND DON'T UPDATE

THEM. >> SO MY OPINION ON THIS IS WE HAVE A WILLING OWNER OF A HOUSE THAT WANTS TO TRY AND SAVE THEIR HOUSE. WE HAVE A HOUSING AFFORDABLABILITY CRISIS IN THE NATION AND HAVE AN ISSUE WITH IT IN VICTORIA, TOO. I'M WILLING TO WORK WITH Y'ALL.

MY OPINION. I THINK A YEAR IS TOO LONG.

YOU CAN BUILD A WHOLE HOME IN A YEAR.

FROM THAT STANDPOINT, YOU KNOW, I WOULD LIKE TO SEE IT DONE IN SIX MONTHS TIME. I DON'T-- I DON'T KNOW WHY IT CAN'T BE ACCOMPLISHED IN SIX MONTHS.

UNLESS YOU TELL ME IT IS A FUNDING ISSUE.

AND CASH FLOW ISSUE. I UNDERSTAND THAT.

AS WELL. I WOULD LIKE TO FIND SOME WAY TO MAKE SURE THAT THEY GET TO KEEP THE HOUSE THAT I KNOW PROBABLY MEANS A LOT TO YOU. BUT ALSO PROVIDES MAYBE SOMEONE ELSE TO RENT HERE IN VICTORIA AND HAVE A PLACE TO LIVE.

SO I WOULD LIKE-- MAYBE THERE IS A WAY TO CRAFT A MOTION AROUND THIS ITEM. WHERE WE PUT A PAUSE ON IT.

[01:35:02]

FOR A SIX-MONTH-- BUT I WOULD LIKE WITHIN THE 30-DAY PERIOD THAT WE HAVE A DETAILED PLAN. THAT THE PLANNING DEPARTMENT CAN COME BACK AND REPORT TO COUNCIL. YOU KNOW, WE GAVE SOME LEEWAY.

IT IS NOT HAPPENING. WE KNOW NOW TO CONTACT MR. GARCIA, MAKE SURE WE GET HIS CONTACT INFORMATION.

IT SEEMS LIKE HE IS THE ONE THAT IS THE RESPONSIBLE PARTY FOR THIS. BUT WE NEED TO FIND SOME WAY TO COME UP WITH. THAT I DON'T KNOW HOW YOU ALL

FEEL ABOUT THAT. >> THAT IS MY FEELING, TOO.

I'M TRYING TO FIGURE OUT PROCEDURALLY.

YOU ARE A LITTLE BIT MORE GRACIOUS WITH THE SIX MONTHS.

>> MAY I JUMP IN? YOU CAN TABLE THE ITEM AND THEN HAVE SORT OF A VERBAL AGREEMENT WITH THEM THAT YOU KNOW, WE WILL CALL THIS BACK UP IN THREE MONTHS OR SIX MONTHS OR WHATEVER Y'ALL-- YOU CAN PICK A DAY TODAY.

AND WE KNOW IT WILL BE ON THAT AGENDA.

AND THAT IS HOW MUCH TIME THEY HAVE.

IF YOU HAVEN'T HEARD A REPORT FROM CODE, THAT THEY HAVE COME IN AND MADE THE AGREEMENT AND ARE MAKING THE PROCESS-- THEN CALL THEM BACK UP THEN. IF THAT IS HOW YOU ALL PREFER TO

HANDLE IT. >>>> WHAT IS THE DIFFERENCE BETWEEN TABLING IT AND GRANTING THEIR APPEAL?

>> IT WOULD START THE PROCESS ALL OVER AGAIN.

IF YOU GRANT THE APPEAL, THEN IT HAS TO GO THROUGH CODE, THROUGH BUILDINGS AND STARREDDARDS TO MAKE ITS WAY BACK UP TO Y'ALL.

THAT WHOLE -- >> RIGHT.

>> THAT WHOLE NOTIFICATION PROCESS AND ALL OF THAT STUFF IS

GOING TO START AGAIN. >> EVERYBODY HAS THE

NOTIFICATION -- >> IT GIVES PROPERTY OWNER A CHANCE TO UNDERSTAND WHAT'S ENTAILED.

BECAUSE YOU KNOW, THESE, YOU KNOW, WALL STUDS THAT ARE, YOU KNOW, TO THE FOUNDATION, ALL OF THAT STUFF HAS TO BE PULLED OUT IF THEY ARE ROTTED. REPLACED.

PUT BACK. YOU HAVEN'T EVEN TOUCHED THE SYSTEM. YOU HAVEN'T TOUCHED THE ROOF.

IT IS A VERY EXTENSIVE AMOUNT OF WORK TO BE DONE ON THIS HOUSE BECAUSE OF THE DETERIORATED WITH ROT THAT EXISTS.

>> THAT IS WHY I'M THINKING I WOULD LIKE TO TABLE THIS MAYBE UNTIL JANUARY, THE END OF JANUARY.

UNTIL OUR FIRST MEETING IN FEBRUARY.

THAT GIVES THE OWNER TIME TO REALLY GET THIS IN THERE AND EVALUATE, SEE IF THEY WANT TO DO THIS OR NOT.

AND COME UP WITH A PLAN. >> I AGREE.

I WOULD LIKE TO MAKE THAT MOTION.

. >> ACTUALLY, I PUT DOWN A 90 90-DAY-- DIDN'T KNOW WHAT THE TIME FRAME WAS.

SIX MONTHS IS FINE. >> WILL YOU GIVE A MORE DETAILED

MOTION, THEN OR SOMETHING? >> I WOULD LIKE TO TABLE THIS UNTIL THE FIRST MEETING IN JANUARY-- WELL, THE SECOND MEETING IN JANUARY. BECAUSE THE HOLIDAYS ARE THERE.

LET'S DO THIS-- AT THAT TIME, WE NEED TO HEAR FROM DEVELOPMENTAL SERVICES, IF THEY REALLY HAVE A PLAN IN PLACE.

>> SO IS THERE A SECOND ON THAT? >> I SECOND.

>> OKAY. WITH TABLING IT TO JANUARY, WHAT IS YOUR EXPECTATION IN JANUARY IS IT A PLAN AND PROGRESS OR

JUST A PLAN? >> A PLAN.

IT IS THE HOLIDAYS. >> AT THAT TIME, WE COULD CHOOSE TO TABLE IT AGAIN TO GET THROUGH THE CONSTRUCTION PART.

IS THAT WHAT YOU ARE THINKING? >> YES.

>> THAT IS MY THINKING. >> I WANT TO MAKE SURE-- I DON'T KNOW HOW WELL-VERSED YOU ARE IN CONSTRUCTION.

THIS IS A MAJOR, MAJOR UNDERTAKING.

>> IT IS. >> FINANCIALLY AS WELL AS TIME.

I DO WANT YOU TO HAVE THE TIME TO REALLY THINK ABOUT IT.

BECAUSE IT IS A MAJOR UNDERTAKING.

I WOULD ABSOLUTELY LOVE IT IF Y'ALL ARE ABLE TO SAVE THE HOUSE. AND HAVE THAT STRUCTURE HERE AND HAVE THAT IMPROVED STRUCTURE IN VICTORIA.

>> AND IF YOU REALIZE THAT IT IS A PROBLEM, LET US KNOW IN

JANUARY. >> WE WILL.

>> YEAH, WE WILL. >> AND YOU WANT A WRITTEN PLAN.

>> YES. THE PLANNING SERVICES-- THEY WILL GIVE A PLAN AND DETAIL HOW YOU ARE GOING TO GET THERE.

BUT REALLY, STUDY IT. MAKE SURE IT FITS Y'ALL'S NEEDS.

OKAY? >> OKAY.

>> DON'T WAIT UNTIL THAT MEE MEETING.

WORK WITH THE DEVELOPMENTAL SERVICES DEPARTMENT.

>> OKAY. >> YES.

>> ANY OTHER COMMENTS? >> NO.

MR. SOLIZ? MR. CROCKER?

ALL NOSE FAVOR. >> AYE.

>> THOSE OPPOSED, SAME SIGN. MOTION CARRIES.

TABLED UNTIL THE SECOND MEETING IN JANUARY.

>> THANK YOU FOR COMING. >> ALL RIGHT.

[4. Appoint/Reappoint three members to the Victoria Public Library Advisory Board.]

ITEM E-4. >> ITEM E-4 SA RESOLUTION APPOINTING AND REAPPOINTING THREE MEMBERS TO THE VICTORIA

PUBLIC LIBRARY ADVISORY BOARD. >> ALL RIGHT.

YUP. WHATEVER.

WHICHEVER. >> THERE WERE THREE OF US WHO WERE ASSIGNED TO COME UP WITH SIX PEOPLE FROM THE 18 THAT

[01:40:04]

APPLIED. I WOULD LIKE TO THANK ALL THE 18 THAT APPLIED, AND JUST BECAUSE YOU WEREN'T ONE OF THE SIX PICKED, PLEASE APPLY FOR OTHER JOBS.

I APPRECIATE ALL THE PEOPLE. THEY WERE VERY GOOD PEOPLE.

IT WAS A HARD DECISION. OUR DECISION WASN'T TO PICK THE PEOPLE THAT NEED TO BE ON THE LIBRARY BOARD.

OUR DECISION WAS TO COME UP WITH THE BEST CANDIDATES WITH OUR OPINION THAT REFLECTED ALL OF VICTORIA AND THEN THE COUNCIL DECIDES ON WHO, ALL 7 MEMBERS DECIDE WHO IS ON THE LIBRARY BOARD. BUT I WOULD LIKE TO THANK ALL THOSE PEOPLE THAT APPLIED, AND PLEASE KEEP APPLYING.

IF YOU DON'T GET IT THIS TIME, OR YOU APPLIED FOR OTHER

COMMISSIONS, THANK YOU. >> THANK YOU, MR. LOFFGREN, MS. SCOTT, AND MR. DE LA GARZA FOR AGREEING TO SERVE ON THAT NOMINATING COMMITTEE AND WHITTLING DOWN THE LIST FOR US.

THAT MAKES VOTING A LOT EASIER. A LOT OF THOUGHT WENT INTO IT.

I DO APPRECIATE IT. MR. GARZA HAS A QUICK UPDATE ON

THE LIBRARY ADVISORY BOARD. >> THANK YOU, MAYOR AND COUNCIL MEMBERS. AS PART OF THAT MEETING, I DID PROVIDE A BRIEF UPDATE TO THE SUBCOMMITTEE.

HALFWAY THROUGH IT, WE REALIZED WELL, THIS IS PROBABLY SOMETHING THE ENTIRE COUNCIL SHOULD HEAR. SO I HAVE JUST A FEW SLIDES TO WALK YOU THROUGH. SOME OF THE THINGS THAT HAVE OCCURRED WITH THE BOARD OVER THE LAST YEAR.

OBVIOUSLY, IT GOES WITHOUT SAYING THAT THIS TIME LAST YEAR, THERE WAS A SIGNIFICANT CHANGE IN THE MAKEUP OF LIBRARY ADVISORY BOARD. NOT ONLY THROUGH APPOINTMENTS THAT YOU MADE BUT ALSO THROUGH APPOINTMENTS THAT THE COUNTY MADE. AND SO THAT REALLY KIND OF STARTED, IF I CAN CALL IT A SORT OF A NEW UPDATED APPROACH AS HOW WE INTERACT WITH THE LIBRARY ADVISORY BOARD.

HOW WE COMMUNICATE THE INFORMATION THAT IS PROVIDED WITH THEM. I WILL SHARE SOME EXAMPLES WITH YOU HERE SHORTLY. ONE OF THE FIRST THINGS THAT WE DID IS TO DO A FORMAL NEW LIBRARY ADVISORY BOARD MEMBER TRAINING. THIS REALLY HELPED US PROVIDE-- OR GAVE US AN OPPORTUNITY TO HELP EDUCATE THEM AND PROVIDED THEM WITH THE INFORMATION THAT THEY MIGHT NEED TO BE THE MOST SUCCESSFUL. THIS INFORMATION INCLUDED AN UPDATE ON THE MASTER PLAN, FOR EXAMPLE.

THAT HAS SINCE BEEN ADOPTED. THE BI-LAWS.

THE AGREEMENT WITH THE CITY AND THE COUNTY AS IT RELATES TO LIBRARY SERVICES. REALLY TO GIVE THEM A BINDER WITH ALL THIS INFORMATION. THAT IS HOW THAT STARTED.

AND AGAIN, WE PLAN TO DO THAT WITH ANY NEW MEMBERS THAT COME OUT OF THIS PROCESS AS WELL. AS YOU KNOW, THE LIBRARY BOARD MEETS ON A QUARTERLY BASIS. SO SHORTLY AFTER THE APPOINTMENT OF THOSE NEW MEMBERS LAST OCTOBER, THERE WAS A MEETING IN NOVEMBER OF 2022. IT ALSO GOES WITHOUT SAYING THAT AT THE TIME, THERE WAS CONVERSATION NOT ONLY WITH THE LIBRARY ADVISORY BOARD BUT WITH THE PUBLIC AND YOU AS WELL AS IT RELATES TO SOME POLL SIS AROUND OUR COLLECTION.

THOSE WERE OBVIOUSLY ONE OF THE FIRST ITENSE ON THE LIST LAST FALL AND LAST WINTER. SO THERE WAS A REVIEW SPECIFICALLY OF THE JUVENILE COLLECTION DEVELOPMENT POLICY AS WELL AS THE ADULT AND YOUNG ADULT COLLECTION DEVELOPMENT POLICY. ONE OF THE THINGS AS PART OF THE ORIENTATION PROCESS THAT WE ALSO DID WAS DO TOURS OF THE LIBRARY.

WE INVITED-- SOME OF YOU WERE INVITED AND INCLUDED IN THOSE TOURS AS WELL. AGAIN, AS A WAY TO HELP EDUCATE THE MEMBERS ON WHAT IS IT THAT THE LIBRARY DOES ON A DAY-TO-DAY BASIS. GET THEM SO SEE-- GET THEM TO SEE THE SPACES FIRSTHAND AND ASK ANY QUESTIONS THAT THEY MIGHT HAVE TO HELP THEM UNDERSTAND THE OPERATION OF THE LIBRARY.

AGAIN, WE WOULD DO THE SAME WITH ANY NEW MEMBERS THAT COME ABOARD THIS GO-ROUND. IN DECEMBER OF 2022, THE COMMITTEE TOOK UP ANOTHER LARGE ITEM THAT HAD BEEN DISCUSSED LAST YEAR. AN UPDATE TO THE BY-LAWS.

FOR CONTEXT, YOU KNOW, THE CONVERSATION AROUND BY-LAWS IS SOMETHING THAT YOU KNOW, WE STARTED OVER THE LAST SEVERAL YEARS ASSOCIATED WITH VARIOUS BOARDS AND COMMISSIONS.

YOU MAY RECALL AN OVERHAUL OF THE PARKS ADVISEFY COMMISSION THAT WE DID. WE ALSO CREATED THE TOURISM ADVISORY BOARD, AND SO IT WAS ALWAYS OUR INTENTION REGARDLESS OF WHAT CONVERSATIONS OR CHANGES OF MEMBERSHIP D TO HAVE A CONVERSATION ABOUT BY-LAWS. IT COINCIDED THAT THERE WAS AN ATTEMPT TO UPDATE THE BY-LAWS AROUND THE SAME TIME THAT THERE WAS A CHANGE IN THE MAKEUP OF THE LIBRARY ADVISORY BOARD.

IN DECEMBER, CHAIRMAN VASQUEZ AT THE TIME APPOINTED AN ASSISTANT TO A SUBCOMMITTEE TO MEET TOGETHER WITH STAFF TO REVIEW THE BY-LAWS AND MAKE A RECOMMENDATION TO THE BOARD.

ULTIMATELY, THOSE BY-LAWS WOULD HAVE TO BE APPROVED BY YOU, THE SAME WAY YOU APPROVED THE BY-LAWS FOR THE PARK COMMISSION, TOURISM ADVISORY BOARD, ET CETERA.

ALSO AT THAT SAME MEETING, THERE WAS AN UPDATED-- NOT UPDATED.

THERE WAS AN OFFICIAL VOTE TO MOVE TO ADOPT THE UPDATED ADULT COLLECTION DEVELOPMENT POLICIES AS WELL AS THE JUVENILE YOUNG

[01:45:03]

ADULT. THOSE ULTIMATELY CAME TO YOU AS WELL. IN JANUARY.

I'LL GET TO THAT SLIDE. ONE OF THE THINGS THAT HAPPENED DURING THAT TIME WAS, OF COURSE, I WAS TRYING TO DO WHATEVER WE COULD TO TRY AND UPDATE THE WAY THAT WE APPROACHED PROVIDING INFORMATION TO THE PUBLIC. AROUND THE MATERIALS IN THE LIBRARY. ONE OF THE IDEAS WAS ADDING RECOMMENDATION OF AGE RANGES TO THE END OF THE SHELVES IN THE LIBRARY. THAT OCCURRED IN DECEMBER.

YOU MAY RECALL THAT WE ALSO AT THAT TIME, AROUND THAT TIME, IMPLEMENTED A RESTRICTED LIBRARY CARD OPTION.

SO THAT THE PARENT OR GUARDIAN THAT DID WANT TO HAVE MORE OVERSIGHT OVER THE MATERIALS THAT WOULD BE CHECKED OUT BY A JUVENILE WOULD HAVE THAT OPPORTUNITY, TO HAVE THAT RESTRICTED LIBRARY CARD, THAT WOULD REQUIRE THAT PARENT OR GUARDIAN TO BE PRESENT WHEN A JUVENILE CHECKS OUT A BOOK.

THESE WERE SOME CREATIVE IDEAS THAT STAFF WORKED WITH YOU AND THE LIE LIBRARY ADVISORY BOARD AT THE TIME TO TRY TO MAKE THOSE IMPROVEMENTS. I MENTIONED THAT IN JANUARY, YOU ADOPTED THE JUVENILE COLLECTION DEVELOPMENT POLICY AND THE ADULT COLLECTION POLICY. THAT OCCURRED IN JANUARY.

YOU MAY RECALL SOME SIGNIFICANT CHANGES TO THAT.

THAT HELPED STIPULATE THINGS LIKE HOW MUCH TIME A BOOK THAT IS CHALLENGED AND THE DECISION GOES TO THE BOARD, HOW LONG TIME HAS TO BE SPENT BEFORE THAT BOOK CAN BE RECHALLENGED OR RECONTESTED. WE ALSO CLARIFIED THE PROCESS IN TERMS OF THE COUNCIL BEING THE FINAL APPROVERS OF ANY RECOMMENDED REMOVALS THAT MIGHT COME FROM THE ADVISORY BOARD.

I MENTIONED THE BY-LAW SUBCOMMITTEE PUT TOGETHER IN DECEMBER. THERE WERE TWO MEETINGS THAT WERE HOLD-- THAT WERE HELD WITH THE MEMBERS THAT WERE LISTED IN THE SLIDE. ON JANUARY 25 AND FEBRUARY 1.

AT THE MEETING IN FEBRUARY, THERE WAS A-- I GUESS I CAN CALL IT A PRESENTATION. A RECOMMENDATION, THAT IS PROBABLY A BETTER WORD. A RECOMMENDATION FOR SOME UPDATED LANGUAGE TO THE BYLAWS. ULTIMATELY, THERE WERE SEVERAL EFFORTS TO MAKE SOME CHANGES TO THE BYLAWS BEING REMITTED.

ULTIMATELY, NONE REALLY PASSED OR GAINED ANY STEAM AT THAT MEETING. SO TO THIS DAY, WE STILL REMAIN UNDER THE SAME BYLAWS THAT WERE LAST APPROVED, I THINK, 2019.

AT THAT SAME BOARD MEETING, THERE WAS AN ELECTION OF NEW OFFICERS. DR. JILL FOX BECAME OUR NEW CHAIR. SARAH SELLER BECAME OUR VICE-CHAIR. UNDER DR. FOX'S LEADERSHIP, I DO BELIEVE WE HAVE IMPROVED COMMUNICATION BETWEEN THE BOARD AND BOARD LEADERSHIP AND STAFF. ALSO KEEP IN MIND, WE WENT THROUGH A LIBRARY DIRECTOR TRANSITION AROUND THIS SAME TIME PERIOD. THAT, I THINK, PROVIDED US THE OPPORTUNITY TO MAKE SOME CHANGES TO, AGAIN, HOW WE APPROACH AND COMMUNICATE WITH THE LIBRARY ADVISORY BOARD.

JESSICA HAS BEEN A BIG CONTRIBUTOR TO THAT.

BUT ONE OF THE CONSISTENT THEMES THAT WE HEARD IN TERMS OF FEEDBACK FROM DR. FOX AND SOME MEMBERS WAS ACCESS TO MORE INFORMATION. TRANSPARENCY AND ACCESSIBILITY OF INFORMATION THERE. HAS BEEN SOME IMPROVEMENTS OVER THE COURSE OF THIS YEAR. PROVIDING MORE INFORMATION TO THE BOARD. SOMETHING AS SIMPLE AS CREATING A MORE ROBUST AGENDA PACKET. SOMETHING AS SIMPLE AS PROVIDING STAFF REPORTS AHEAD OF TIME. TIME TO REVIEW.

THAT HAS HELPED. NOW JESSICA PUTS TOGETHER A DIRECTOR'S REPORT THAT INCLUDES A LOT OF DATA AROUND MONTHLY CIRCULATION, E-BOOK CIRCULATION AND JUVENILE AND DIGITAL CIRCULATION. TOTAL MONTHLY PROGRAMS, PROGRAM ATTENDANCE AND FOOT TRAFFIC. AGAIN, MORE DATA AND MORE ACCESSIBILITY AND TRANSPARENCY OF INFORMATION.

THAT WE HAVE BEEN ABLE TO PROVIDE TO THE BOARD.

AND SO CONSEQUENTLY, THAT HAS LED TO THE TWO MEETINGS THAT HAVE OCCURRED SINCE THEN TO. REALLY BE CENTERED AROUND SIMPLY DEPARTMENT REPORTS. THERE HASN'T BEEN ANY NEW DISCUSSION AROUND BYLAWS OR ANYTHING ELSE THAT HAS COME UP.

IT HAS STRICTLY BEEN AROUND DEPARTMENT REPORTS FROM STAFF.

YOU WILL HEAR FROM JESSICA NEXT MONTH ON AN ANNUAL REPORT FOR THE LIBRARY. WE ARE ACTUALLY GOING TO BEGIN THE ANNUAL REPORTS FOR THE DEPARTMENTS EARLIER THIS YEAR.

AND SOME DEPARTMENTS FOLLOW A FISCAL YEAR CALENDAR WHEN THEY PRESENT THE ANNUAL REPORTS. THE LIBRARY BEING ONE OF THOSE.

YOU ACTUALLY GET TO HEAR FROM HER DIRECTLY AND ALL THE WONDERFUL THINGS THE LIBRARY HAS BEEN UP TO THE NEXT MONTH.

I DON'T WANT TO STEAL HER THUNDER.

YOU WILL HEAR FROM HER THEN. THERE ARE TWO CITY POSITIONS THAT NEED TO BE APPOINTED. WITH TERMS ENDING IN OCTOBER, 2026. AND THEN THERE IS A JOINT

[01:50:01]

APPOINTEE CITY COUNTY THAT TERM ENDS IN 2026 AS WELL.

PROCEDURALLY, THE WAY THIS HAS WORKED, AFTER YOU APPOINT THAT CITY COUNTY INDIVIDUAL, WE GO AHEAD AND PROVIDE THAT INFORMATION TO THE COUNTY FOR CONSIDERATION.

THEY CLIPLY TAKE THAT-- THEY TYPICALLY TAKE THAT UP IN SHORT ORDER ORD AFTER A DECISION IS MADE HERE TONIGHT.

I WILL LEAVE THE SCREEN UP THAT LISTS THE SIX INDIVIDUALS.

AGAIN, THAT IS ASHLEY, THE ASSISTANT, ANGELA LAPIS.

KATHERINE OLSON. ROSEMARY TOWNSEND.

OOPS, SORRY. >> THE BALL OS WERE PLACED ON THE DAIS BEFORE THE MEETING. THEY DO INCLUDE YOUR NAME.

YOU CAN'T VOTE BY SECRET BALLOT. CIRCLE THE NAME OF THE THREE INDIVIDUALS YOU WISH TO APPOINT TO THESE POSITIONS.

WE WILL TALK ABOUT WHO GETS THE CITY COUNTY POSITION AFTER THOSE ARE DECIDED. THERE IS PLENTY OF BALL.

BALLOTS THERE. IF WE HAVE SOME TIES, WE MAY NEED TO VOTE AGAIN. IF YOU WILL CIRCLE THOSE, I WILL BE GLAD TO COME AROUND AND PICK THOSE UP.

>> THANK YOU. >> WE HAVE TO GET THAT JEOPARDY

SOUND TRACK PLAYING. >> OKAY.

THE WAY THE VOTE WORKED OUT. MS. SISSON RECEIVED THE MOST VOTES WITH 7. MS. PODDIC RECEIVED FOUR.

THREE INDIVIDUALS RECEIVED THREE VOTES APIECE.

MS. SISSON AND MS. PODDIC WILL MOVE TO THE NEXT ROUND.

VOTE BETWEEN MS. OLSON, MS. BUCHANAN, AND MS. TOWNSEND, PLEASE. THE LAST THREE ON THE BALLOT.

YES. >> ARE WE JUST VOTING FOR ONE

PERSON? >> JUST FOR ONE.

HAVE TO GO AGAIN. >> WHILE SHE COUNTS THOSE, WE DON'T WANT TO ASSUME, AND SO SINCE GAY HAS MADE IT THROUGH, WE WOULD PROBABLY NEED TO BE CLEAR FROM YOU ON WHETHER YOUR INTENTION IS TO KEEP HER IN THE CITY-COUNTY JOINT APPOINTEE

SLOT. >> OKAY WITH.

THREE VOTES, MS. OLSON IS THE WINNER OF THE THIRD SPOT.

AND YES. MR. GARZA.

>> THREE VOTES. >> TWO FOR THE OTHER TWO.

THREE VOTES. >> DO YOU WANT TO REDO IT UNTIL YOU GET FOUR? ARE YOU OKAY WITH --

>> WE SHOULD DO IT TO GET FOUR. >> WHY?

>> BECAUSE I THINK A MAJORITY OF THE PEOPLE SHOULD ELECT.

IT SHOULDN'T BE BY POPULAR VOTE. >> WHO DO YOU KNOCK OFF, THEN?

>> WHOEVER VOTED FOR THE OTHER TWO, THEY CAN --

>> YOU WERE VOTING FROM THREE. RIGHT?

>> YES. >> WHAT DID THE LOWEST

VOTE-GETTER GET? >> THREE, TWO, AND TWO.

THERE IS NO ONE TO DROP OFF. >> WELL, I GUESS THAT IS YOUR

CALL. >> THE TOP VOTE-GETTER.

>> WHO GOT THREE? WHO GOT TWO?

WHO GOT TWO? >> MS. OLSON GOT THREE.

THE OTHER TWO GOT TWO. >> THE WAY WE HAVE ALWAYS DONE

[01:55:03]

IT IS THE TOP VOTE-GETTERS GET IT.

>> THAT IS FINE. NOBODY WANTS TO CHANGE IT.

>> OKAY. IF WE ARE ALL IN AGREEMENT, THEN THE RESOLUTION WOULD READ THAT MS. SISSON AND MS. PODDIC WOULD GET REAPPOINTED. MS. OLSON WOULD BE THE THIRD MEMBER. WE WOULD NEED DIRECTION ON THE

CITY-COUNTY -- >> OKAY.

SO MOVED. >> I HAVE MADE A MOTION.

>> THE MOTION IS TO HAVE MRS. SISSON AND MS. OLSON SERVE FOR THE CITY POSITIONS. AND MS. PODDIC TO BE THE CITY-COUNTY JOINTLY APPOINTED PERSON.

THAT WILL HAVE TO GO TO THE COUNTY FOR THEIR AGREEMENT AS WELL. WE HAVE A MOTION AND A SECOND ON THE FLOOR. ANY FURTHER DISCUSSION? THANK YOU, EVERYONE, FOR PUTTING YOUR NAMES FORWARD.

AND AGAIN, THANK YOU. THE NOMINATING COMMITTEE.

ALL THOSE IN FAVOR, SAY AYE. THOSE OPPOSED.

[5. Approve a professional services agreement with Populous, Inc., for the development of a master plan for the Victoria Community Center & Fairgrounds in the amount of $92,289.00.]

MOTION CARRIES. ITEM E-5.

>> I WOULD LIKE TO ADD TO THAT THEY THE BALLOTS WILL REMAIN ON FILE IN MY OFFICE IF ANYBODY WOULD LIKE TO VIEW THEM.

A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH POPULOUS INCORPORATED FOR THE DEVELOPMENT OF A MASTER PLAN FOR THE V VICKER TO VICTORIA COMMUNITY CENTER AND FAIRGROUNDS

IN THE AMOUNT OF $92,289. >> ALL RIGHT.

SO I'M EXCITED FOR THIS CONVERSATION AND THIS PRESENENTATION. A LITTLE BACKGROUND.

WE RECENTLY COMPLETED THE SPORTS FACILITY ASSESSMENT STUDY.

WITH SPORTS FACILITIES COMPANIES.

AND YOU MAY RECALL FROM THEIR ASSESSMENT AND THEIR INITIAL ASSESSMENT OF THE COMMUNITY CENTER, THEY WEREN'T MAKING ANY RECOMMENDATIONS FOR IT TO HOST ANY MAJOR SPORT BECAUSE OF SOME LIMITATIONS TO THE FACILITY. AND SO WE REALIZED AS WE WERE GOING THROUGH THE PROCESS THAT WE NEEDED TO LOOK AT BRINGING SOMEBODY THAT WAS MORE OF A SUBJECT MATTER EXPERT IN EXPLORING SOME AL CERTAINTIVE OPTIONS FOR THE VICTORIA COMMUNITY CENTER. WE ARE RECOMMENDING HIRING POPULOUS AND TODD GALA IS HERE TONIGHT.

HE IS THE PRINCIPAL OF POPULOUS. HE WILL RUN THROUGH A SHORT PRESENTATION TO INTRODUCE THE COMPANY, GIVE SOME EXAMPLES OF THEIR WORK, TALK THROUGH THE SCOPE OF THEIR WORK, AND A LITTLE BIT OF THE TIMELINE AND THE NEXT STEPS.

TODD? >> THANK YOU.

MAYOR AND COUNCIL, IT IS A PLEASURE TO BE HERE.

I KNOW EVERYONE IS PRETTY TIRED. THIS HAS GONE ON A WHILE.