Jun 27, 2022 Special City Council

[A. CALL TO ORDER]

[00:00:16]

>> CHAIR: GOOD EVENING AND WELCOME TO THE SPECIAL MEETING FOR MONDAY, JUNE 27, 2022. MS. HILL BROKE A WHEEL PLEASE CALLROLE ?

>> CHAIR: IF Y'ALL PLEASE RISE FOR THE PLEDGES FOLLOWED BY A MOMENT OF SILENCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. HONOR THE TEXAS FLAG.

I PLEDGE ALLEGIANCE TO THE. TEXAS.

ONE STATE UNDER GOD ONE AND INDIVISIBLE.

[1. Announcements/Reminders:]

INFORMANNOUNCEMENTS? >> BOARDMEMBER: GOOD EVENING COUNSEL MEMBERS. I HAVE ONE.

I WANT TO INTRODUCE YOU TO GREG RODRIGUEZ OUR NEW FACILITY MAINTENANCE OPERATOR. HE STARTED IN THIS CAREER WHEN HE WAS ONE YEAR OLD AND HAS BEEN DOING IT ROUGHLY FOR 15 YEARS AND HAS WORKED IN SEVERA PLANTS INCLUDING WASTEWATER , BAYCITY , AND POINT COMFORT. HE JOINS US AS CERTIFIED OR LICENSED IN BOTH WATER AND WASTEWATER.

HE WILL BE OUR ONLY EMPLOYEE IS THAT CERTIFIED.

WE ARE EXTREMELY BLESSED TO HAVE HIM COME BE PART OF OUR TEAM. THIS IS PART OF OUR EFFORT TO EFFECT OUR UTILITIES OPERATION AND HE WILL BE THE LOAN PERSON IN THAT AREA WHO IS RESPONSIBLE FOR LITERALLY WAKING UP EACH DAY AND WORRYING ABOUTOUR UTILITY SYSTEM AND WE NEED MORE THAN THAT . I WOULD LIKE HIM TO BRIEFLY COME UP AND SAY A FEW WORDS IF YOU DON'T MIND.

YES. >> HELLO, GOOD AFTERNOON AND THANKS FOR HAVING ME. HER NAME IS GREG RODRIGUEZ AND LIKE I SAID I ENJOY WORKING AT THE WATER AND WASTEWATER PLANTS AND I LOOK FORWARD TO GETTING TO KNOW EVERYBODY AND WORKING FOR YOUGUYS AND BRINGING THE EXPERTISE AND INFORMATION I HAVE LEARNED OVER THE YEARS TO BETTER ASSIST THE CITY OF

VICTORIA . >> CHAIR: THANK YOU AND WELCOME. AWESOME!

>> SPEAKER: LIKE I SAID, HE STARTEDWHEN HE WAS ONE !

[LAUGHTER] >> CHAIR: RECOGNITIONS? ITEMS FROM COUNSEL?CITIZENS COMMUNICATION? MR. OF ANDRA WE ARE MISSING YO !

[1. Fiscal Year 2023 Proposed Budget. Various Staff Members]

INTO THE WORK SESSION . >> ALL RIGHT.

HERE WE ARE AGAIN. IT FELT LIKE WE WERE JUST HERE LAST YEAR TALKING ABOUT THE BUDGET.

IT IS A GOOD STORY AND WE ARE EXCITED TO SHARE WITH YOU OUR LUMINARY BUDGET. TYPICALLY, WE HAVE FELT IN THE PAST COMFORTABLE REFERRING TO THIS AS A PROPOSED BUDGET BUT AS YOU KNOW TECHNICALLY THE PROPOSED BUDGET HAPPENS AT THE VERY FIRST MEETING IN AUGUST AFTER THIS MONTH PLUS LONG REVIEW AROUND THE BUDGET. BECAUSE OF WHAT WE HAVE DISCUSSED IN THE PAST WE WILL HAVE TO MAKE CHANGES IN THE CI . WE WANT TO BE CAREFUL MANAGING EXPECTATIONS THIS YEAR SECURELY THIS TRULY IS A PRELIMINARY BUDGETAS I ALLUDED TO LAST WEEK .

THE NUMBERS THAT YOU SEE TONIGHT DON'T INCORPORATING ANY CHANGES TO THE CIP WHICH WE ALL KNOW THEY WILL HAVE TO CHANGE BEFORE THE FINAL ADOPTION. KEEP THAT IN MIND.

NONETHELESS WE WANTED TO PROVIDE YOU A GLIMPSE OF WHERE WE ARE WITH THE BUDGET AND I'M SUPER ECSTATIC TO HAVE ALL OF THE DIRECTORS PRESENT TO YOU OVER THE COURSE OF THE NEXT HOPEFULLY TO EVENINGS SO YOU CAN HEAR SOME OF THE GREAT THINGS THEY ARE DOING AND PLAN TO CONTINUE TO DO.

TO KICK US OFF, YOU CAN EXPECT TO HEAR A LOT OVER MY PRESENTATION AROUND THE ECONOMY AND THE FACT THAT WE ARE BEING SENSITIVE TO THAT. I DON'T HAVE TO REPEAT WHAT YOU HEAR OUT ON THE STREET. YOU ARE ALL WELL INFORMED TO WHAT IS GOING ON AND WE ARE BEINGMINDFUL TO THAT AS WELL .

WE ALSO WANT TO HAVE A BALANCED BUDGET AND WE WILL TALK BRIEFLY

[00:05:03]

THIS IS A MULTIYEAR EFFORT AND WORK CITED TO CONTINUE TO INVEST IN OUR EMPLOYEES. WE WILL TALK ABOUT THE ADDITION TO STAFF. THAT IS A BIG CHANGE FROM THIS YEAR'S ARE LUMINARY BUDGET AND ULTIMATELY PROPOSED BUDGET COMPARED TO THE LAST COUPLE OF YEARS THAT WE HAVE PROPOSED INCREASING STAFF MORE SIGNIFICANTLY THAN IN YEARS PAST.GREAT STORY ON THE HEALTH FUND AND I WILL SPEND A MINUTE ON THAT. CIP I WON'T SPEND TOO MUCH ON THAT BECAUSE OF THE FUNDING FEATURES AND THAT WILL POTENTIALLY CHANGE . THE REMOVAL OF THE RESCUE PLAN ACT GRANT HAS HAD A DRASTIC IMPACT ON HER BUDGET.

OBVIOUSLY THAT WAS OVER TWO YEARS AND 14+ MILLION DOLLARS AND IF YOU REMOVE THAT DECREASES ON THE OTHER SIDE OF THEEQUATION AND THAT'S NOTABLE CHANGE WORTH HIGHLIGHTING .

QUICKLY OR MAYBE NOT AS QUICKLY THIS IS A GLIMPSE OF THE PRELIMINARY BUDGET FOR FISCAL YEAR 23.YOU WILL NOTICE THE TOTAL IS 176MILLION . IF YOU'RE WONDERING FISCAL YEAR 22 WAS 171 MILLION AND IT IS A SLIGHT INCREASE COMPARED TO FISCAL YEAR 22. OBVIOUSLY WE WILL WALK YOU THROUGH SOME OF THE HIGHLIGHTS OF THE GENERAL FUND BUT THIS IS SIMPLY JUST A BIG PICTURE SNAPSHOT SHOWING YOU THAT THE GENERAL FUND IS THE D $7 MILLION OF THAT 176.

TO THE RIGHT YOU WILL SIMPLY SEE WHAT YOU REFER TO AS THE BUDGET WILL WHICH I WILL GET INTO MORE DETAIL ONCE I GET THROUGH A MORE COMPREHENSIVE OVERVIEW OF THE GENERAL FUND.

>>> ON THE REVENUE SIDE WE WILL TALK ABOUT REVENUE.

THIS GIVES YOU A GLIMPSE OF WHAT WE SPT A REVENUE BUDGET TO FISCAL YOU 2TO BE COMPARED TO 22.

AS YOU NOTICED IT IS A $176 MILLION BUDGET BUT WE HAVE A REVENUE BUDGET AND YOU'RE WONDERING WHERE IS THAT $15 MILLION COMING FROM? IT COMES FROM A COMBINATION OF DIFFERENT THINGS. THIS IS WHERE WE TAKE ADVANTAGE OF EXCESS FUND BALANCE AND WE JOG DOWN THE BUDGET AND IN THIS INSTANT WE ARE DRAWING DOWN 4 MILLION FROM GENERAL FUND, 1.4 FROM UTILITIES AND WE DRAW DOWN MONEY FROM FUNDS THAT HAVE CASH IN THEM FOR QUITE A WHILE. FOR EXAMPLE, THE TXDOT FUND WHICH IS MONEY THAT HAS BEEN COLLECTED OVER THE YEARS FROM THE LOOP . DO REMEMBER THAT? WE ARE NOW IN A POSITION TO ACTUALLY DRAW DOWN MONEY FROM THE TXDOT PROJECT FOR THE LOAN ACRES DRAINAGE PROJECT THAT WE HAVE BEEN TALKING ABOUT FOR A COUPLE OF YEARS.

WE ARE DRAWING $5 MILLION DOWN FROM THE TXDOT FUND TO IMPLEMENT THAT PROJECT. THIS IS NORMALLY HOW OUR BUDGE WORKS . IT IS IMPORTANT THAT WE OBVIOUSLY ARE TRANSPARENT WITH THAT BECAUSE THERE ARE A LOT OF THINGS THAT PLAY INTO HOW YOU BALANCE THE BUDGET.

I WILL GIVE YOU A COUPLE MORE EXAMPLES HOW WE GO THROUGH IT.

THE BIG TAKE AWAY IS WHAT'S THE DIFFERENCE ON THE REVENUE AND BUDGESIDE, I ALL ADY DISCUSSED THE REMOVAL OF ARPA AND DECREASE ON BONDS. WE DON'T ISSUE BONDS EVERY YEAR AND NEXT FISCALYEAR WILL BE A YEAR WE ISSUE BONDS SPECIFICALLY AND INCREASE ON THE UTILITY SIDE AND YOU WILL GET A CLIPS OF THAT SHORTLY . YOU ARE GOING TO SEE A LOT OF THE SAME TYPE OF GRAFT. IT IS VERY BUSY.

REALLY QUICKLY THE BROWNISH COLOR REPRESENTS FISCAL YEAR 22 THE ORANGE IS 23 AND THE GREEN IS THE DELTA OR THE DIFFERENCE AND YOU'RE SIMPLY SHOWING YOU THE SAME INFORMATION IN DIFFERENT FORMAT WHETHER IT IS BAR GRAPH OR THE TABLE.

YOU CAN PICK TO CHOOSE WHICH YOUPREFER TO FOCUS ON .

I WILL TAKE THESE ONE AT A TIME AND OBVIOUSLY I WILL START WITH THE MOST IMPORTANT AND THAT'S ASSOCIATED WITH TAXES.

OVERALL THERE IS A $5 MILLION INCREASE IN THE REVENUE BUDGET COMPARED TO FISCAL YEAR 22. I WILL START WITH SALES TAX.

WE HAVE TALKED ABOUT IT BRIEFLY IN DIFFERENT SETTINGS AND IT IS NO SURPRISE THAT WE ARE TAKING A CONSERVATIVE APPROACH TO OUR EXPECTED SALES TAX REVENUE NEXT YEAR BECAUSE OF WHAT WE ARE SEEING IN THE ECONOMY THERE'S A LOT OF MIXED REPORTS OR MIXED OPINIONS AROUND WHAT IS GOING TO HAPPEN OVER THE COURSE OFTHE NEXT 12 MONTHS . WE ARE TAKING A CONSERVATIVE APPROACH. NOT ONLY THAT WE CAN SEE THIS IS TRENDING DOWN SO WE ARE BEING SENSITIVE TO THAT BY TAKING A CONSERVATIVE APPROACH. MILLION DOLLARS MILLION DOLLARS WE HAVE IN THE PRELIMINARY BUDGET IS 17.3 WHICH IS IN A BIG DIFFERENCE FROM WHERE WE WERE AT A BUDGETED STANDPOINT LAST YEAR. OBVIOUSLY THROUGHOUT THE YEAR WE HAVE BEEN PERFORMING BETTER THAN HOW WE BUDGETED BUT AS WE

[00:10:04]

YOU MAY RECALL THAT WHEN WE HIT THE PANDEMIC IT DIDN'T IMPACT US AS MUCH OTHER THAN OTHER CITIES BUT YOU CAN SEE IN 20 HOW THAT PLAYED OUT WHERE WE BUDGETED CORRESPONDING TO WHAT GILBERT AT THE TIME PREDICTED WHAT WOULD BE A RECESSION BACK IN ENDED UP BEING A PANDEMIC AND IS STILLRESULTED IN A DECREASE IN SALES TAX REVENUE . THIS CONSERVATIVE REPROACH AND GILBERT'S CRYSTAL BALL IS THE BEST WAY TO DESCRIBE IT.

I CAN'T ARGUE WITH IT. YOU HAVE TO ROLL WITH IT SO I'M ROLLING WITH IT. SO, CONSERVATIVE SALES TAX PROJECTIONS HERE WE GO . ON THE PROPERTY TAX SIDE WHICH OF COURSE IS ANOTHER COMPONENT TO TAXES THIS IS A LOT OF INFORMATION. IT'S DIFFERENT FROM WHAT YOU SAW BEFORE AND I'M GOING TO WALK YOU THROUGH SOME OF IT.

MANY OF YOU HAVE SEEN A MAY VERSION OF THIS THAT HAD A TOTAL INCREASE IN PAB OF 14 PERCENT.

WHAT YOU SEE HERE IS NORTH OF 12PERCENT .

THE DIFFERENCE COMPARED TO WHAT YOU HAVE SEEN IN THE MAY VERSION IS THAT THIS ACTUALLY TAKES INTO ACCOUNT OF WHAT IS UNDER PROTEST. WHAT YOU SAW IN MAY AND WHAT I SHOWED YOU AT OUR LAST ONE-ON-ONE MEETING SHOWED A 16 PERCENT INCREASE ON COMMERCIAL VALUATIONS AND A SIX PERCENT INCREASE TO RESIDENTIAL . YOU WILL NOTICE THAT THE FIGURES THAT ARE SHOWN UNDER FISCAL YEAR 23 FOR THE 22 TAX ROLL ARE ACTUALLY LESS THE AMOUNT OF 21.

THAT IS BECAUSE A LOT OF THAT IS STILL UNDER PROTEST.

THE WAY THE PROCESS WORKS IS THAT AMOUNT YOU SEE THAT EQUATES TO $1 BILLION UNDER PROTEST ONCE THAT GOES TO THE PROCESS IT GOES BACK UP TO ITS APPROPRIATE LINE ITEM ONCE IT RUNS THROUGH THAT WHOLE PROCESS.

RIGHT: WE EXPECT BASED OFF OF PAST PRACTICE THAT THE END RESULT OF THAT PROTEST EXERCISE WILL RESULT IN A MTA BE INCREASE OF 12 PERCENT. IT'S HARD TO SHOW WHAT THAT PROCESS WILL LOOK LIKE INTEL WE THROUGH.

THE NUMBER UNDER PROTEST HAVE DOUBLED THIS YEAR WHAT THEY WERE LAST YEAR. THEY ARE STILL WORKING THROUGH THAT PROCESS. ANY QUESTIONS ON THAT PART? OKAY. THE OTHER THING TO POINT OUT UNDER THE COMMERCIAL PIECE WE HAVE ROUGHLY $60 MILLION THAT IS COMING OFF FROM A TAX ABATEMENT ASSOCIATED WITH CATERPILLAR. IN CASE YOU'RE WONDERING AS OF NOW THAT IS MADE UP OF 3.5 PERCENT OF THE AMOUNT THAT IS SHOWN THERE AND OBVIOUSLY IF THAT AMOUNT CHANGES THAT PERCENTAGE WILL CHANGE AS WELL .

IT IS IMPORTANT TO NOTE THAT THAT TAX ABATEMENT ASSOCIATED WITH CATERPILLAR WILL BE COMING OFF THE BOOKS AND IN FISCAL YEAR 23 WE HAVE ONE COMING OFF THE BOOKS AND THE YEAR AFTER THAT WEHAVE THE SECOND ONE COMING OFF THE BOOKS AS WELL .

YOU ALSO NOTICE THAT WE ARE BEGINNING TO INCORPORATES THE TOURS FEES INTO THE EQUATION UNDER WHAT THE EVALUATIONS WERE UNDER THE TERS BECAUSE OF SETTING IT UP.

BEFORE I GO TO THE NEXT SLIDE, REALLY QUICKLY, AS YOU KNOW THE FACT THAT WE HAVE THIS FUOF A MTAV ALLOWS US THE OPPORTUNITY OF DECREASING THE TAX RATE DILUTED TO EARLIER WHILE ALSO INCREASING OUR REVENUE TO BE ABLE TO DO WHAT WE DO.

WITH THAT SAID WHAT WE ARE PROPOSING IS REDUCING THE TAX RATE BY ROUGHLY 4 CENTS OR 6.8 PERCENT TO COMPLY WITH SP2 WHICH CAPS US AT HOW MUCH MONEY WE CAN GENERATE YEAR OVER YEAR.

UNDER THIS PROPOSAL YOU WILL SEE THAT THE TAX RATE WOULD GO FROM 588 TWO 25 P5.481 AND THAT EQUATES TO 6.8 PERCENT.

ONCE WE GO TO THE BOTTOM OF THAT YOU WILL NOTICE THE UNUSED TAX RATE PIECE AND THIS IS IMPORTANT.

YOU MAY RECALL IN THE PAST WE USSOME UNUSED TAX ON THE

[00:15:05]

WE ARE EXCITED ABOUTTHAT PART .

CAPTIONER STANDING BY...

[00:20:18]

[00:25:03]

THAT DOES NOT MEAN THAT WE ARE BEING COMPETITIVE WITH MARKET RATES, PEOPLE CAN STILL LEAVE AND MAKE MORE MONEY GOING INTO A LARGER MARKET BUT IT DOES ADDRESS COMPRESSION ISSUES THAT EXIST WITHIN OUR ORGANIZATION HAS BEEN IN ACHILLES' HEEL WITH THE FIRE DEPARTMENT AND POLICE DEPARTMENT THEY'VE HAD SOMEONE BEING THERE FOR 10 YEARS MAKING AS MUCH AS SOMEONE STARTING A YEAR AGO BECAUSE WE HAVEN'T MADE THAT SEPARATION TO TAKE PLACE. AT THE TIME THERE WAS PHASE III AND THAT PROGRAM WILL ACHIEVE TO DO THAT.

THE CHIEFS AND THEIR COMMAND STAFF DESERVE A LOT OF CREDIT FOR WHERE THEY ARE WITH THIS. I REMEMBER SITTING DOWN WITH BOTH COMMAND STOPS EARLY ON IN THIS PROCESS TWO YEARS AGO AND ASKING THEM WHAT IS THE PRIORITY? WE DON'T HAVE ENOUGH MONEY TO KEEP UP WITH MARKET AND CREATE THIS OR ADDRESS THIS COMPRESSION ISSUEAND WITHOUT A DOUBT , UNANIMOUSLY, EVERYONE KNEW THE MAJORITY WAS TO ADDRESS THE COMPRESSION ISSUE BECAUSE THAT'S CAUSING MORE ISSUES THAN THE FACT THAT WE DON'T PAY AS MUCH OF A LARGER MARKET. WE ARE VERY EXCITED TO BE ABLE

TO DO THAT. >> WHAT IS THE NEW STAFF?

>> THAT'S MY NEXT SLIDE. >> NEW STUFF.

SO, AS I MENTIONED EARLIER FISCAL YEAR 23 ACCOUNTS FOR A PRETTY BIG JUMP AND IN THE ADDITION OF NEW PERSONNEL.

AND SO, THIS GIVES YOU A SENSE OF WHAT THOSE POSITIONS ARE.

I'M NOT GOING TO SPEND TIME GOING TO THEM BECAUSE EACH DIRECTOR WILL DO THAT AS THEY GO THROUGH THE STORIES AND TALK ABOUT THE IMPACT TO THE BUDGET. I WILL SAY ROUGHLY HALF OF THESE POSITIONS ARE IN FUNDS OTHER THAN THE GENERAL FUND THAT TYPICALLY DO PERFORM BETTER AND ALLOW US GREATER FLEXIBILITY TO ADD POSITIONS. FOR EXAMPLEENVIRONMENTAL SERVICES . RIGHT END OBVIOUSLY THAT IS AN ENTERPRISE FUND A HEALTHY ENTERPRISE FUND AND WE FEEL COMFORTABLE ADDING THOSE POSITIONS AND WE WILL TALK ABOUT WHY WE NEED THEM. ON THE UTILITY SIDE, SAME THIN . YOU WILL HEAR FROM EACH DIRECTOR WHAT THOSE NEW POSITIONS ARE AND WHAT THEY WILL BE. SOME OF THESE YOU HAVE HEARD OF ALREADY AS AN EXAMPLE EARLIER IN THE YEAR YOU HEARD A PRESENTATION FROM MERRILL OR JULIE ABOUT BRINGING IN-HOUSE THE ABATEMENT OF WEEDY LOTS AND PAYING THEM IN-HOUSE VERSUS OUTSOURCING. WE WERE ALREADY OUTSOURCING IT BUT WE WEREN'T GETTING IT QUICK ENOUGH RESPONSE.

WERE GOING TO TRY THIS MODEL WHERE WE HAVE PAID FOR TWO SILLY EQUIPMENT INTO PERSONNEL AND BE ABLE TO DO THAT HERE AND HOPEFULLY BY US DOING THAT OURSELVES UNDER DARRELL'S LEADERSHIP THEY WOULD DO A WAY BETTER JOB THAN THE EFFORT WE WERE DOING OUTSOURCING. IT'S TAKING EXISTING MONEY THAT WAS BEING UTILIZED TO OUTSOURCE, BRINGING IT IN-HOUSE TO HOPEFULLY PROVIDE A BETTER SERVICE.

DOING SOMETHING SIMILAR WITH THE STREET SWEEPER WHERE WE SPEND A SIGNIFICANT AMOUNT OF CASH OUTSOURCING TO SWEEP A STREET ONCE A YEAR WHEN WE CAN DO IT FOR THE SAME AMOUNT OF MONEY OR LESS IN STRSUITE IT TH OR FOUR TIMES A YEAR THAT'S A NO-BRAINER. LET'S BRING IT IN-HOUSE TO BE ABLE TO PROVIDE A BETTER SERVICE .

SOME OF THESE ARE JUST TAKING EXISTING CASH THAT WE ARE ALREADY SPENDING ON THESETHINGS BUT WE WANTED TO TAKE GREATER CONTROL AND OWNERSHIP OVER IT BY BRINGING IT IN-HOUSE .

SOME OF THESE ARE JUST POSITIONS THAT WE NEED THAT WE HAD AND SOME OF THESE YOU CAN SEE INÁ I SOME OF THESE AND THESE ARE ACTUALLY POSITIONS THAT WE ARE INTENTIONALLY GOING TO HOLD AND NOT ACTUALLY PROCEED UNTIL JANUARY TO HIRE.

WE WANT TO BE MINDFUL OF THE FACT THAT WE DON'T KNOW WHAT THE ECONOMY WILL DO OVER THE REMAINDER OF THE YEAR SO RATHER THAN TAKING THE APPROACH OF SAYING NO, WERE NOT GOING TO APPROVE THE POSITION BECAUSE WERE SCARED OF WHAT WILL HAPPE , WE ARE SAYING LET'S FUND THE POSITION AT 75 PERCENT FOR NINE MONTHS AND THEN GIVE OURSELVES THE ABILITY TO SEE HOW THE ECONOMY GOES OVER THE COURSE OF NEXT YEAR AND WE CAN MAKE THE CALL, I WILL MAKE THE CALL WHETHER WE PULL THE TRIGGER ON POSTING FOR THE POSITION DEPENDING ON WHAT THE ECONOMY DOES AND THAT WOULD BE THE ONE IN ASTERIX.

EACH DIRECTOR WILL GO THROUGH EXPLAINING IN MORE DETAIL WHAT THESE DECISIONS WILL DO BUT THAT IS WHAT THAT AMOUNT IS FOR

THESE 13 POSITIONS. >>> ON THE CIP BIG TAKE AWAY HERE IS THAT THE GENERAL FUND ISN'T FUNDING AS MUCH OR TRANSFERRING AS MUCH MONEY INTO THE CIP AS IT DID IN FISCAL YEAR 22. YOU MIGHT REMEMBER MELISSA WHO WAS HERE LAST WEEK SAYING OUR FUND BALANCE THE AUDITED FUND BALANCE AT THE END OF YOUR 21 WAS 46 OR 47 PERCENT.

[00:30:05]

AND SO, IT'S NOT THAT WE DIDN'T ANTICIPATE OR KNOW THAT THE FUND BALANCE WAS GOING TO BE EXTREMELY HIGH AT THE END OF FISCAL YEAR 21 WE DID AND THAT'S WHY WE PROPOSED FISCAL YEAR 22 WE SAID THIS IS GOING TO BE A HISTORIC YEAR OF TRANSFERRING MONEY FROM THE GENERAL FUND TO THE CIP YOU MIGHT RECALL THAT AND THAT'S BECAUSE WE KNEW WHAT WAS GOING ON AT THE END OF 2021. BE FAIR TO THE PROCESS OR THE NUMBERS IT WASN'T ONLY FAIR TO THAT, WE DIDN'T DISPUTE MONEY FROM STIMULUS FUNDS WEED TO COVID.

WE RECEIVED ROUGHLY $3MILLION OUT OF NOWHERE .

THAT HELPED CONTRIBUTE YEAH. YEAH GRADE WASHINGTON, YOU KNO ? THAT CONTRIBUTED TO THAT BLOATED NUMBER. WE PLAN FOR ITS WICKED HE CLEARLY THAT WE DID IN FISCAL 22 WAS IN RESPONSE TO THAT.

AND WE ARE INCREASING ON THE UTILITY SIDE AND I WILL TALK ABOUT THAT HERE IN A SECOND. THIS IS A LOT.

I'M NOT GOING THROUGH IT MY BIG MESSAGE TO YOU IN THIS ONE I'M GOING TO FOCUS ON RESIDENTIAL STREETS BECAUSE WHEN I LOOK AT THIS BUSY SLIDE THAT STICKS OUT TO MEET THE MOST, THE REDUCTION OF MONEY BEING BENT ON RESIDENTIAL STREETS AND THE POTENTIAL FOR SOMEONE TO LOOK AT THAT AND SAYTHAT'S NOT GOOD . THE REALITY IS IT IS GOOD BECAUSE EVEN THOUGH HER SPENDING LESS MONEY ON RESIDENTIAL STREETS WERE ACTUALLY DOING MORESTREET .

THAT'S BECAUSE OF MILL AND OVERLAY.

THE BEAUTY OF INTRODUCING THE MILL AND OVERLAY ASPECTS TO OUR STREET MAINTENANCE PROGRAM IS THAT IT ALLOWS US TO GET THE STREETS FIXED AT A FRACTION OF THE EXPENSE OF COMPLETELY RECONSTRUCTING ASTREET. PART OF THAT REDUCTION BETWEEN 22 AND 23 IS THE FACT THAT WE ALSO IN THIS YEAR FINISHING NORTH HEIGHTS, FINISHING WOODWAY TO NEIGHBORHOODS AND STREETS THAT WERE COMPLETE RECONSTRUCTS, RIGHT? AND THAT IS WHY WE HAVE A DECREASE IN THE RESIDENTIAL STREET PROGRAM. AGAIN, TO BE CLEAR, WE ARE NOT DECREASING THE MILES OF STREETS WE ARE ADDRESSING WE ARE ACTUALLY INCREASING THE AMOUNT OF STREETS WITH LESS MONEY BECAUSE WE ARE DOING MILL AND OVERLAY NEXT YEAR.

KEEP THAT IN MIND. WE WILL HIT THIS AS WE GO ON.

LAST WEEK OUR CIP IS INCREASING HENCE WHY WE NEED MORE STUFF.

THIS IS ANOTHER VERSION TO SEE THAT UPWARD MOMENTUM OF HOW THE CIP IS INCREASING AND IT'S PRETTY STRAIGHTFORWARD.

THIS IS A VERY QUICK CHART TO SHOW YOU THAT OUR DEBT SERVICE IS GOING DOWN. THAT IS THE STORY FOR THE LEFT-HAND SIDE. ON THE RIGHT-HAND SIDE OF THE SLIDE FOR THE FIRST TIME EVER WE ARE ACTUALLY INCLUDING IN THIS PRESENTATION A REFERENCE TO SUPPLIES AND NINA.

WE ARE SEEING AN INCREASE LIKE WE'VE NEVER SEEN BEFORE A CATEGORY SUCH AS UTILITY CHEMICALS, FUEL, SOFTWARE MAINTENANCE. THIS IS A HISTORIC YEAR THAT INCREASES IN THESE THREE CATEGORIES AND SO YOU HEAR THAT AS THESE DIRECTORS GO THROUGH THEIR PRESENTATIONS BUT AS AN OVERARCHING SUMMARY WE WANTED TO PROVIDE YOU THAT HEADS UP UPFRONT THAT THE BUDGET IS ACCOUNTING FOR SIGNIFICANT INCREASES IN FUEL, UTILITY CHEMICALS AND SOFTWARE

MAINTENANCE . >> CHAIRMEMBER: ARE THE TWO RELATED OTHER THAN FROM THE SAME DEPARTMENT: I'M NOT SEEING A CONNECTION BETWEENDEBT SERVICE AND SUPPLIES .

>> SPEAKER: THEY ARE NOT. >> CHAIRMEMBER: IS JUST

INFORMATION? >> SPEAKER: AGAPE GILBERT THE

SLIDE. >> CHAIRMEMBER: I'M JUST WONDERING WHAT THIS NEW SOFTWARE WILL BE FOR US.

>> SPEAKER: YOU MIGHT GET A SENSE OF THAT.

WE MIGHT BE HERE UNTIL MIDNIGH .

JUST KIDDING. >> CHAIRMEMBER: THAT'S JUST

FOR INFORMATION? >> SPEAKER: YOU MIGHT HAVE THOUGHT ABOUT THE BUDGET THE INCREASE IN FUEL AND THE ANSWER IS YES AS WELL AS OTHER THINGS. THE BIG TAKE AWAY HERE IS THE

[00:35:02]

I LOVE THESE THINGS. AS I MENTIONED EARLIER THE GENERAL FUND IS ESTIMATED TO BE AT THE D $7 MILLION IN FISCAL YEAR 23 WHICH IS ACTUALLY A SMALL DECREASE COMPARED TO FISCAL YEAR 22. A BIG PART OF THAT IS ASSOCIATED WITH THE CIP TRANSFER IS NOT THERE TO THE SAME AMOUNT. AGAIN, FISCAL YEAR 22 WE TRANSFERRED $9 MILLION OUT OF THE GENERAL FUND AND WE TRANSFERRED MONEY TO THE STABILIZATION FUND I MENTIONED EARLIER HALF MILLION DOLLARS WHICH WE DON'T HAVE THEIR AND THAT SHOULD TELL A STORY THERE. ONE THING I LIKE TO POINT OUT WITH THIS A LOT OF YOU LIKE THAT I REFERENCE OUR PUBLIC SAFETY SERVICES WHICH INCLUDES POLICE, FIRE AND MUNICIPAL COURT IN FISCAL YEAR 23 IS ESTIMATED TO BE $32 MILLION OR 57 PERCENT ARE PART OF THEASON THAT'S GOING UP SIGNIFICANTLY IS STAFF, FUEL, THESE ARE OUR LARGEST DEPARTMENT AND EVERY TIME THISGOES UP IN COSTS THOSE DEPARTMENTS WILL SEE THE HIGHEST INCREASE BECAUSE THEY ARE THE ONES THAT HAVE THE MOST GOING ON .MY POINT IS WHEN YOU COMPARE IT TO THE OUTER RING YOU GET A SENSE FOR WHAT THE REALITY IS AND I LIKE TO REMIND PEOPLE THAT ARE PROPERTY TAX REVENUE IS NOT SUFFICIENT TO COVER OUR PUBLIC SAFETY EXPENDITURES.

SO OUR PROPERTY TAX REVENUE IS ESTIMATED TO BE 18.32 MILLION WHICH OCCURS TO 35 PERCENT OF THE BUDGET AND AGAIN PUBLIC SAFETY, POLICE ANDFIRE COMBINED IS 2 MILLION .

THAT ALWAYS GETS PEOPLE THINKING.

SO, YOU ARE FAMILIAR WITH THE STRUCTURE OF THE SLIDE I WON'T SPEND TOO MUCH TIME ON IT BECAUSE IT'S REALLY REPETITIVE ON SOME OF THE THINGS THAT WE HAVETALKED ABOUT .

THIS IS JUST ANOTHER REFRESHER ON THE SPECIFIC IMPACT ON THE INCREASE AND PROPERTY TAX REVENUES SPECIFIC TO THE GENERAL FUND WHICH IS $200,000 IN NEW APPRAISE REVENUE AND 666 FOR TOTAL OF $857,000 IN REVENUE INTO THEGENERAL FUND .

>>> UTILITY FUND. YOU SEE IT STICKS OUT LIKE A SORE THUMB. THE BIG INCREASE THEIR IS THE CIP PROGRAM. AND IT IS SIGNIFICANT.

YOU CAN SEE THE PIE CHART HOW THE CIP PROGRAM GOES FROM 8.3 MILLION TO 20.79 IN FISCAL YEAR 23 AND THAT IS SIGNIFICANT.

I WILL SIT HERE I LIKE THIS GRAPH BETTER.

ONE BIG REASON WHY IS THE CIP I MENTIONED THAT EARLIER.

FISCAL YEAR 23 HAS THREE LARGE UTILITY PROJECTS AND IT ON AIR, COLLEGE PARK AND TANGLEWOOD PHASE I.

THOSE THREE NEIGHBORHOOD PROJECTS ARE UNDER DESIGN RIGHT NOW IN FISCAL YEAR 23 ACCOUNTS FOR THE UTILITY PORTION OF IT SO WHAT YOU COULD EXPECT TO SEE IN FISCAL YEAR 24 IS SWING IN THE OPPOSITE DIRECTION. RIGHT? FISCAL YEAR WILL GREATLY FUND THE UTILITIES PORTIONS OF ALL THREE PROJECTS AND THEN WE COME BACK IN FISCAL YEAR 24 AND FUND A PORTION OF IT AND IN FISCAL YEAR 24 IS GOING TO BE SKEWED IN THE OPPOSITE DIRECTION JUST BECAUSE OF HOW THE PROJECTS AR FLOWING AND WHAT WE ARE PRIORITIZING .

LOOK AT THOSE TRASH CANS. THE WORD TELLS ME HE SAID I'M TIRED OF PIE CHARTS AND COMING UP WITH SOMETHING DIFFERENT SO HE CAME UP WITH TRASH CANS. I LOVE IT.

THIS IS PRETTY STRAIGHT FORWAR .

LIKE THE OTHER FUND IS BEING IMPACT DID BECAUSE THE PERSONNEL INCREASES AND YOU HEAR OF THAT AND OBVIOUSLY THE CIP IS ALSO PUTTING A FACTOR HERE I'LL PUT IT UP ON THE NEXT SLIDE THE RED WE ACTUALLY INCLUDED MONEY FOR A NEW BUILDING. SMALL PUT A NEW BUILDING OVER OFF OF BEN JORDAN AND SOME OF THE STAFF ASSOCIATED WITH THE OPERATIONS OF 700 AND MAINE HAVE BEEN IDENTIFIED AS A PRODUCTIVITY STANDPOINT. IT WOULD BE AN OFFICIAL FOR THE

[00:40:01]

IT DIDN'T MAKE SENSE TO CUP A COUPLE OF HUNDRED THOUSAND DOLLARS AND THEN WE KNOW WHAT WE HAVE DONE IT RIGHT.

SO WE PULLED IT OUT AND THAT'S WHY THE DECREASE.

THE OTHER TRANSFER IS THE, PART OF THAT IS THE TRANSFER WE HAD SENT TO THE STABILIZATION FUND .

$250,000 HAD BEEN TRANSFERRED FROM THIS FUND TO THE STABILIZATION FUND AND THAT'S NO LONGER THERE THE DECREASE IN OTHER TRANSFERS.THERE WE WILL GO THROUGH THE EXPENDITURE SIDE AND WE WILL KNOW MORE DETAIL. I WON'T BORE YOU WITH IT.

BIG THING TO KEEP AN EYE ON IS THAT WE ARE PROPOSING AN INCREASE IN THE EXTRA CART . BE ON THE LOOKELL'S PRESENTATIO

AND AN UPGRADE ON THAT. >>> HEALTH PLAN.

YOU KNOW THE STORY.THIS IS WHAT THE FUND BALANCE IS LOOK LIKE WITHOUT DECREASING THE PREMIUMS TO EMPLOYEES.

IN ESSENCE YOU CAN SEE THE SWING AND HOW WE WOULD BE PROJECTED AT $5.8 MILLION WHICH IT HADN'T BEEN AT THAT AMOUNT FOR. 2014.

FISCAL YEAR 2014. AND IT TOOK US ALMOST EIGHT YEARS TO GET BACK TO THAT. OBVIOUSLY BIG CHANGES THAT WE IMPLEMENTED AND I DON'T KNOW IF WE CAN PROCEED WITHOUT THINKING AND MENTIONING WITH THOSE HAD BEEN.

EARLY ON WE CHANGE OUR BENEFITS CONSULTANT TO LOCKTON AND THAT WAS HUGE. LOCKTON BROUGHT PROFESSIONALISM TO THE TABLE UNLIKE ANY THE CITY HAD EXPERIENCED BEFORE AND THAT HELPED US GO THROUGH A ROBUST PROCESS TO PICK A NEW NETWORK WHICH IS BLUE CROSS BLUE SHIELD.

SIMPLY BECAUSE THEY HAVE BETTER DISCOUNTS THAN THE PREVIOUS ONE WE HAD BEEN USING. THOSE THREE THINGS COMBINED AS WELL AS PROPERLYFUNDING OUR SIDE OF IT HAVE LED TO THIS .

AND SO BECAUSE IT HAS LED TO THIS WEARE NOT SUGGESTING MAKING ANY CHANGES TO RETIREES .

I REMEMBER LAST YEAR I LIVED 2:00 THOUGH IT MIGHT HAVE TO DO THAT LAST YEAR. THE FACT THEY WERE TREATING SO WELL PUT THIS INTO POSITION WHERE WE SAY WE ARE GOOD.

LET'S GIVE THIS A LITTLE MORE TIME TO BUILD UP BEFORE YOU MAKE ANY RASH DECISIONS ON WHAT TO DO WITH RETIREES.

THIS CREATES A QUESTION FOR US AND IN ORDER TO DO THAT IT ALLOWS THE OPD BUILDUP AND THAT WAS WHAT IT WAS INTENDED TO DO WHEN IT WAS BUILT EIGHTYEARS AGO .

FRESH AFFILIATE TO BUILD UP ENOUGH CASH FOR IT TO SUSTAIN THE VOLATILITY WITH THE RETIREE EXPENDITURES.

FULLY BECAUSE OF THIS WE DON'T HAVE TO TOUCH THE OPD AND ANYTHING TO DO WITH REQURETIREE. WE WERE GOING TO DECREASE PREMIUMSAND THIS IS WHAT IT LOOKS LIKE .

WHAT WE ARE SEEING IN THE MARKET IS THAT CITIES ARE BEGINNING TO COVER 100 PERCENT OF EMPLOYEE ONLY AS A WAY TO ATTRACT EMPLOYEES AND A WAY TO INCENTIVIZE EMPLOYEES TO SEEK FAMILY COVERAGE ELSEWHERE. WHETHER IT IS THROUGH THEIR SPOUSE OR WHATEVER THE CASE MAY BE.

WE KNOW THE MARKET SUGGESTS FOR EMPLOYEE ONLY WHAT IS BECOMING THE NORM IS THAT EMPLOYEE TO BE COVERED AT 100PERCENT .

WERE NOT SUGGESTING COVERING THE EMPLOYEE AT 100 PERCENT SUGGESTING THAT PREMIUM FOR THE EMPLOYEE BY 80 PERCENT.

THE OTHERS ARE SIMPLY JUST SOME STRAIGHT UP CASH FIGURES THAT WE CAME UP WITH IN ORDER TO PROVIDE SAVINGS.

YOU CAN SEE WHAT THE IMPACT IS BY REDUCING 80 PERCENT EMPLOYEE ONLY WHICH IS A REDUCTION OF $70 PER MONTH.

YOU CAN SEE THAT FOR EMPLOYEE AND SPOUSE IT'S A $50 REDUCTION PER MONTH FOR EMPLOYEE IN CHILDREN IS 100 FOR EMPLOYEE AND FAMILY IT IS ONE OF 50. YOU CAN SEE WHAT THAT TAKE-HOME PAY INCREASE WOULD BE. THAT WOULD BE HUGE.T PRIORITIZES THE STEPS FOR POLICE AND FIRE AND PRIORITIZES EMPLOYEES THAT HAVE NOT SEEN AN INCREASE IN PAY SINCE 2018 OR 2019 SO THEY HAVE EMPLOYEES THAT ARE NOT IN A FITTING, IF YOU WILL, FROM THE PAID PROGRAM BECAUSE IT'S NOT ACROSS THE BOARD PAID PROGRAM BECAUSE THEY MIGHT AND IF IT FROM THIS IF THEY ARE ON OUR HEALTH INSURANCE AND OBVIOUSLY THERE ARE EMPLOYEES WHO WILL AND IF IT IN BOTH BECAUSE OF THE PAY INCREASE AND REDUCTION OF PREMIUMS. OBVIOUSLY IT COULD NOT COME AT A BETTER TIME BECAUSE OF INFLATION AND COST OF FUEL AND EVERYTHING ELSE THAT'S GOING ON

[00:45:05]

WE HOPE THESE CHANGES ARE RECEIVED WELL BY OUR EMPLOYEES

AND - YES MA'AM? >> CHAIRMEMBER: I HAVE TWO QUESTIONS. THE EMPLOYEE IS SPOUSE IS LOWER THAN EMPLOYEE ONLY? IS THAT BY DESIGN?

>> SPEAKER: IF YOU ARE LOOKING AT THE70 AND 50, THAT'S JUST A

DIFFERENT . >> CHAIRMEMBER: GOT YOU.

I SHOULD HAVE LOOKED AT THE PERCENTS.

MY OTHER QUESTION AND IT JUST BUGGING ME, IS THAT TITLE RIGHT? YOU'RE SAYING WITHOUT THE

EMPLOYEE PREMIUM REDUCTION? >> SPEAKER: I HAVE ANOTHER

SIDE TO FINISH THE STORY. >> CHAIRMEMBER: I THOUGHT I

SHOULDWAIT . >> SPEAKER: NO, GOOD QUESTION.

BOTTOM IS A DIFFERENT SLIDE BUT WE WANTED TO SHOW ON THE CITY SIDE WHAT WE ARE PICKING UP. FOR EMPLOYEE ONLY THE CITY WAS COVERING 86 PERCENT OF THE PREMIUM AND WITH THE CHANGE WE ARE COVERING 97 PERCENT ALMOST COVERING THE ENTIRE PREMIUM FOR THE EMPLOYEE ONLY. WE HOPE THIS WILL ALLOW US THE ABILITY TO BE COMPETITIVE WITH RETENTION AND RECRUITMENT.

WE LITERALLY LOSE PEOPLE AND THEY TELL US IS BECAUSE I DON'T HAVE TO PAY FOR INSURANCE GOING SOMEWHERE ELSE EVEN THOUGH THEY MIGHT BE PAID THE SAME AMOUNT OF MONEY.

WE KNOW THESE THINGS MATTER FOR FOLKS.

ANYWAY, YOU CAN SEE WHAT THE IMPACT IS THERE.

TO YOUR QUESTION, COUNCILMAN SCOTT, THIS IS WHAT IT WOULD LOOK LIKE AFTER ANYTHING THAT IS WHERE YOU ARE HEADED.

IT DROPS FROM 5.8 5.4 WITH A REDUCTION IN PREMIUMS BUT IT IS STILL IN THE UPWARD TREND IT JUST ISN'T AS STEEP AND INCLINED IF YOU WILL. AS IT WAS BEFORE, BUT WE FEEL COMFORTABLE WITH IT. ANY QUESTIONS ON THAT?

>> CHAIRMEMBER: WHAT IS OUR GOAL?

>> SPEAKER: ON THE HEALTH FUND?

WHAT IS YOUR GOAL? >> SPEAKER: IN FUND BALANCE?

>> SPEAKER: 12 MONTHS. DESIRE QUESTION?

>> CHAIRMEMBER: I MEAN ARE WE TRYING TO GET THE FUND BALANCE

OF TWO 7 MILLION? >> CHAIRMEMBER: LET ME PUT IT WITH MY THOUGHTS. I WOULD LIKE TO SEE IT HAVE A ONE YEAR RESERVE. THIS IS BACK IN 2013, 2012, WE HAD AN OVER ONE YEAR RESERVE. WITH THAT SAID WE WOULD STILL LIKE TO GIVE THE BENEFIT ON THE EMPLOYEE SIDE TO THOSE COMING IN WHICH WILL RELATE TO THE HEALTH FUNDS TO THE RETIRING AND STILL ACCOMPLISH THE ONE YEARRESERVE .

THAT IS THE GOAL. >> CHAIRMEMBER: IT WAS PAINFUL WHEN WE HAD TO MAKE THE CHANGES THAT WE HAD MADE AND I AM REALLY PLEASED THAT YOU HAVE BEEN ABLE TO WORK THIS OVER THE LAST COUPLE OF YEARS AND MOVED IN THE RIGHT DIRECTION.

I AM SURE YOUR SENTIMENT AND I HOPE THE STAFF UNDERSTANDS HOW WE ARE TRYING AND I APPRECIATE THAT.

>> SPEAKER: THANK YOU. WE CERTAINLY ARE AND WE CAN'T DO IT WITHOUT YOUR SUPPORT. I KNOW WE ARE ALL ON THE SAME PAGE RECOGNIZING THAT OUR EMPLOYEES ARE A GREAT ASSET AND WE ARE IN AN ENVIRONMENT WHERE EVERYONE THANKFULLY HAS THE COMMON SENSE TO REALIZE THAT. ANYWAY.

>>> HOTEL TAX FUND. THESE ARE THE LAST COUPLE OF PAS. WE HAVE CERTTIVE APPROACH TO IT PURE JUST LIKE THE TAX. HOTEL OCCUPANCY IS DRIVEN BY THE ECONOMY. WE ARE TAKING A VERY CONSERVATIVE APPROACH. WE ARE LITERALLY BUDGETING THE SAME AMOUNT OF MONEY IN FISCAL YEAR 23 WE BUDGETED IN FISCAL YEAR 22. ON THE EXPENDITURE SIDE IT'S DIFFERENT ON THE REVENUE SIDE IT'S PRACTICALLY THE SAME.

YOU CAN SEE AT THE BOTTOM THAT WE HAVE ELIMINATED A COUPLE OF THINGS.HIFTED SOME THINGS AROUND SO AS AN EXAMPLE, THE MAIN STREET PROGRAM USED TO BE MORE DIRECTLY FUNDED OUT OF THE HOT FUND AND NOW THAT WE HAVE CREATED THE ECONOMIC DEPARTMENT IT'S MORE OF A TRANSFER TO THE

[00:53:06]

THEY WILL HIT ON THE INITIATIVES THEY ARE PURSUING NEXT YEAR BEFORE THEY GET TO THAT THEY WILL SPEND A QUICK MINUTE WITH A HIGH-LEVEL SUMMARY OF THEIR DEPARTMENT, WHAT THEY DO AND THE HIGHLIGHTS OF THIS YEAR AND INTRODUCE YOU TO SOME OF THE STAFF EVEN IF IT'S JUST WITH PICTURES.

WE THINK IT'S IMPORTANT TO PROVIDE THE BUDGET IN THE CONTEXT OF A STORY BECAUSE AT THE END OF THE DAY WHAT WE DO IS NOT JUST BASED ON NUMBERS IT'S ABOUT THE ENHANCEDABILITY NOT JUST NUMBERS ON A SPREADSHEET .

IT'S IMPORTANT FOR THE STORY AROUND OUR EMPLOYEES AND THE AMAZING WORK YOU DO AND WHAT TO DO WITH THE PROPOSED BUDGET.

TO START US OFF, I'M GOING TO WALK YOU THROUGH THE CITY MANAGER'S OFFICE STORY WHICH IS LIKE THE STOST ONE EVER.

DEREK AND I ACTUALLY THOUGHT ABOUT PUTTING ON THE HEADLINE, REFER TO EVERYONE ELSE AS PART OF OUR STORY.

ULTIMATELY, WHAT WE DO IN OUR OFFICE INVOLVES EVERYONE ELSE.

NONETHELESS IT'S A GOOD OPPORTUNITY TO REMIND FOLKS ON OUR ORGANIZATIONAL STRUCTURE SENT THAT IS A LITTLE BIT DIFFERENT NOW. IS THIS AS MUCH AS WE WILL ZOOM IN ONIT ? CAN Y'ALL READ IT? I DON'T KNOW HOW ITLOOKS ON YOUR MONITOR .

>> CHAIRMEMBER: FULL SCREEN LOOKSGOOD .

>> SPEAKER: IS THAT BETTER? REALLY QUICKLY.

[00:55:12]

WE ARE OBVIOUSLY RESPONSIBLE FOR THE DAY-TO-DAY OPERATIONS OF THE ORGANIZATION AND AM BLESSED TO HAVE A TEAM TO HELP DO THAT WE GOT TO TAKE A TEAM PHOTO AND I THOUGHT THAT GILBERT LOOKED AWESOME. DID YOU LAUGH? NO? ANY CASE OUR ROLE IS TO IMPLEMENT THE POLICY DIRECTION THAT COMES FROM YOU AND ULTIMATELY ALL THE EMPLOYEES IN THE ORGANIZATION WE DO IT AS A TEAM AND AT THE END OF THE DAY THE CITY MANAGER'S OFFICE DOES HAVE A TEAMAND THAT'S WHAT IT LOOKS LIKE .

AS FOR NOW AS I MENTIONED RECENTLY GIVE SPECIAL PROJECTS MANAGER, EXECUTIVE ASSISTANT AND AS YOU KNOW MIKE, GARRETT AND GILBERT IS PART OF OUR TEAM AS WELL AND LOOK AT THOSE PICTURES! LOOK AT THAT! THAT IS OUR TEAM. WE HAVE THOSE NEW POLOS AND NEXT TIME VICTORIA ASKS ME IF LEWIS OKAY I'M GOING TO ASK HER FOR A SAMPLE. IF THE LED LIGHTING PROGRAM DOESN'T WORK WERE GOING TO WEAR THESE SHIRTS WHEN WE ARE WALKINGAROUND . [LAUGHTER] IN ANY CASE WE FEEL TRULY BLESSED TO HAVE AN AMAZING TEAM AND IT'S BEEN A LONG TIME THAT WE HAVE FELT FULLY STAFFED QUITE FRANKLY THROUGH THE ENTIRE ORGANIZATIO .

WE ALWAYS HAD A VACANCY IN AN EXECUTIVE ROLE AND WHEN WE PROMOTED DANIEL TO ECONOMIC DEVELOPMENT DIRECTOR THAT FILLED THE LAST DIRECTOR LEVEL ROLE THAT HAD BEEN VACANT FOR A WELL GROUP THE CREATION OF THE DEPARTMENT AND OBVIOUSLY VACANCIES IN OUR OFFICE AS WELL AND LITERALLY FOR THE FIRST TIME I FEEL LIKE WE FINALLY HAVE EVERYBODY IN PLACE TO BE ABLE TO JUST DO WHAT WE WANT TO DO.

I AM EXCITED ABOUT THAT. GOALS AND OBJECTIVES WE OBVIOUSLY FOCUS A LOT ON THE FINANCIAL STRENGTH OF THE ORGANIZATION AND FLEXIBILITY . THIS IS OBVIOUSLY A BIG ROLE THAT GILBERT HAS BEING PART OF OUR TEAM AND WE FOCUS ON ATTRAAND RETAINING WORKFORCE.

FOR MY PART OF THAT IT'S BENEFITS ANDALSO A CULTURE .

I THINK IT WOULD BE INAPPROPRIATE TO SAY ALL THE IMPROVEMENTS WE ARE MAKING TO PAY AND BENEFITS IS THE ONLY ANSWER TO OUR ATTENTION AND RECRUITMENT ISSUES BUT IT'S NOT. WE KNOW IS CULTURE AND ACCOUNTABILITY AND WE KNOW THERE ARE SO MANY OTHER THINGS THAT PLAY A FACTOR IN SOMEONE FEELING BADLY AT WORK.

NOW THAT WE ARE FULLY STAFFED TO HELP HAVE THE TIME TO FULLY FOCUS A LITTLE BIT MORE ON SOME OF THOSEEFFORTS .

OF COURSE EVERYTHING WE DO IN THE OFFICE IS CENTERED AROUND THE 2035, LAND AND WE ARE CERTAINLY MINDFUL OF THAT AND YOU HEAR A LOT ABOUT THAT WE PRESENT DIFFERENT INITIATIVES LIKE MIKE HE SLEEPS WITH THE BOOK.

AND SO THEY ARE VERY EXCITED ABOUT THAT.

SOME OF OUR HIGHLIGHTS I MENTIONED EARLIER THE CREATION OF THE ECONOMIC DEVELOPMENT DEPARTMENT THAT WAS A BIG DEAL BECAUSE THAT WAS A VACANCY IF YOU WANT TO CALL IT THAT THAT IS BEEN AROUND FOR QUITE A WHILE.

IT TOOK A WHILE TO FIGHT THE RIGHT PERSON AND ULTIMATELY WE DID . WERE VERY EXCITED ABOUT THAT.

WE RECENTLY RELOCATED FROM BEING IN THE CITY MANAGER OFFICE SUITE OVER TO 700 MAIN AND WHEN YOU GET A CHANCE FEELS FREE TO SWING BY. I KNOW DANIELLE IS WORKING ON PREACHING IT UP BUT THE TEAM IS THERE NOW AND THEY'RE EXCITED TO BE IN THEIR NEW HOME AND WE ARE EXCITED THAT THEY CAN HAVE THEIR SPACE TO REALLY TAKE IT TO THE NEXT LEVEL WHEN IT COMES TO ECONOMIC DEVELOPMENT. DANIELLE WILL HIT MORE ON THAT AND SOME OF THE HIGHLIGHTS OF COURSE RELATED TO THE UPDATE TO THE CITY HALL MASTER PLAN WHICH WE OBVIOUSLY HAVEN'T BEEN TALKING ABOUT THE PUBLIC SAFETY ASPECT OF IT THAT WAS A BIG DEAL THAT WE UP THEY DID THE PLAN AND JUST SO YOU KNOW ARE WORKING ON UPDATING IT AGAIN BECAUSE YOU WANT TOBE MINDFUL OF THE POTENTIAL INCREASE IN COST IN THE FACILITY .

SO THERE AREN'T ANY SURPRISES WE ARE WORKING ON UPDATING THAT AGAIN THIS SUMMER SO THAT EVERYBODY IS JUST IN THE KNOW OF WHAT WE ARE SEEING AND THE IMPACT IT IS HAVING ON THECOST OF THAT . OBVIOUSLY THE RESCUE PLAN ALLOCATION WAS A HUGE SUCCESS FOR US ALLOCATING $14 MILLION WITH YOU WAS A BIG DEAL. THE MUTHAT MIKE HAS DONE WITH T FINANCE HAS BEEN IMPACTFUL AND WE ARE EXCITED TO SEE HOW THE INFILL PROJECT PROGRAM PLAYS OUT .EREK AND HIS EFFORTS WITH BROADBAND HAS INCREASED THE COMPETITIVENESS IF YOU WILL THE ACCESS TO BROADBAND WITH NEW PROVIDERS HAS BEEN INSTRUMENTAL . AS I MENTIONED AT LAST WEEK'S MEETING HE HAS HIS CREDENTIAL MANAGER DESIGNATION AS WELL AND HE REFUSES TO ACCEPT THAT ON HIS OWN.

HE WENT IN THERE AND CHANGE THIS HIMSELF TO ADD TO STAFF MEMBERS OR AN ICY MA AGE THAT. SO.

[01:00:06]

CURRENTLY THE 23BUDGET HAS THE DESIGN FOR THAT AND OBVIOUSLY THIS IS A BIG DEAL . WE HAVE NOT BUILT A NEW BUILDING IN A LONG TIME. CONSEQUENTLY WE WANT TO LOOK AT THE OFFICE THROUGH THE ENTIRE PROCESSBECAUSE THAT IS A BIG

DEAL . >>> BUDGET HIGHLIGHTS IT IS FLAT. THIS IS WHAT YOU CAN EXPECT TO SEE FROM EVERY DEPARTMENT BY THE WAY.

ONE OF THE SECTIONS THAT IS NOT IN MINE WE LOOKED AT THAT LAST YEAR. I DON'T HAVE ANY DEFICIENCIES IN OUR DEPARTMENT BECAUSE WE DON'T HAVE A LOT GOING ON.

THAT'S WHAT WE ARE GOING TO PUT REFER TOEVERYONE ELSE .

YOU CAN EXPECT TO SEE THE FOLLOWING FROM EVERYBODY KATIE CAN EXPECT TO SEE A BUDGET HIGHLIGHT WHICH SPECIFICALLY TELLS YOU WHAT THE INCREASE OR DECREASE IS IN THE BUDGET.

FOR EXAMPLE THE CITY MANAGER OFFICE REQUEST EQUAL 1.1 MILLION WHICH IS AN INCREASE OF 14,000 OR 1.3 PERCENT.

DURING MINIMAL. EVERY DEPARTMENT WILL WALK YOU THROUGH THAT AND IN MY CASE FOR OUR OFFICE IS TREATED TO BASELINEADJUSTMENTS, FACER COMPENSATION IMPROVEMENTS AND THAT'S IT . EVERY DEPARTMENT WILL WALK YOU THROUGH THE HIGHLIGHTS OF THEIRS LIKE I SAID IN SOME INSTANCES IT'S NEW TECHNOLOGY, SOFTWARE IN SOME INSTANCES IT'S NEW STAFF AND ONE-TIME PROJECTS.

I HAVE NO ONE-TIME EXPENDITURES THROUGH OUR OFFICE NEXT YEAR SO WE DON'T SEE THAT. WHEN YOU GO THROUGH THIS ON YOUR OWN ON YOUR OWN TIME YOU CAN DRILL DOWN, DIG DEEP AND REALLY PULL UP AS MUCH INFORMATION AS YOU WOULD WANT TO PULL UP. AND SO, THIS IS THE KIND OF INFORMATIONEC FROM EVERY DEPARTMENT .

AT THE VERY BOTTOM WE HAVE DESCRIPTIONS OF PERSONNEL IN CASE YOU ARE INTERESTED OR ANYONE IS INTERESTED IN GETTING A BETTERFEEL FOR WHAT THE DIFFERENT POSITIONS DO IN EACH DEPARTMENT . NO ONE IS GOING THROUGH A THAT IT IS THERE FOR THOSE THAT ARE INTERESTED IN LEARNING MORE ABOUT WHAT WE DO. WE ALSO AT THE VERY BOTTOM INCLUDE LISTS OF THINGS THAT WERE RECOMMENDED OR NOT RECOMMENDED BECAUSE WE WANTED TO DO SINCE FOR WHAT PEOPLE RECOMMEND, WHAT IS FUNDED AND NOT FUNDED AND THIS CAME AT HER REQUEST FROM MAYOR MCCOY EARLY ON THAT HE WANTED US TO BE OR TRANSPARENT WITH WHAT DEPARTMENT HEADS REQUEST AND WHAT IS BUDGETED AND WHAT IS NOT TO GET A FEEL FOR THE NEED OF WHAT'S BEING LEFT ON THE TABLE, WHAT NEEDS ARE BEING NOT MET, ETC.. TAKEN US A COUPLE OF YEARS TO CHANGE OUR INTERNAL ALTAR AND PROCESSES TO ACTUALLY GET TO THAT POINT WERE NOT QUITE THERE YET BUT WE HOPE THAT THIS SECTION ADDS VALUE AS EVERYBODY GETS BETTER AT REQUESTING WHAT THEY NEED. SO THAT'S IT.

RESTATE FORWARD. EVERY DEPARTMENT WILL RUN THROUGH IT JUST AS QUICK. SO, I AM HAPPY TO ANSWER ANY QUESTION YOU MIGHT HAVE HEARD MY OFFICES BUDGET AS I SAID IS VERY MINIMAL WITH A SLIGHT INCREASE ALTHOUGH SHE ROOTED TO BASELINE ADJUSTMENTS OR BECAUSE OF THE PHASE III COMPENSATION PLAN. IN THE BASELINE ADJUSTMENT CAN BE ATTRIBUTED TO SOME OF THE STAFF CHANGE ADDITIONS WE HAVE DONE. NO QUESTIONS? ALL RIGHT. YOU DO HAVE A LIST IN FRONT OF YOU OFTHE ORDER WERE GOING TO FOLLOW .

I'M NOT SURE IF YOU HAVE THE LATEST VERSION IN FRONT OF YOU BUT WE DID HAVE THE PUBLIC AFFAIRS GOING IN TODAY BUT WERE MOVING THAT TO TOMORROW BUT EVERYTHING ELSE SHOULD STAY TH SAME FOR TODAY . AND SO, WE ARE NOT GOING TO GO, OR GOING STRAIGHT TO THE ATTORNEY'S OFFICE.

THANK YOU. >> CHAIR: THANK YOU, MR. GARZ . HELLO MS. LACEY.

>> CHAIRMEMBER: GOOD EVENING MAYOR AND COUNCIL.

IF YOU THOUGHT HIS WAS SHORT MIND EVEN SHORTER AND I DON'T HAVE ANY COLOR WHEELS. THIS IS THE CITY ATTORNEY OFFICE FISCAL YEAR 2023 ANNUAL BUDGET IN THE DEPARTMENT DESCRIPTION IS MUCH AS IT HAS BEEN IN THE PAST AS OUR MAIN

[01:05:02]

OUR ORGANIZATIONAL CHART WE DO CURRENTLY HAVE ONE CITY ATTORNEY WITH TWO ASSISTANT CITY ATTORNEY POSITIONS ONE OF WHICH IS CURRENTLY FILLED BY MISS RUBY BOONE THERE WE ARE ENJOYING THE COURTYARD IN FRONT OF THE OFFICE AND THE OTHER ONE WE ARE IN THE PROCESS OF FILLING.

IF JESUS'S STORY IS NOW WE HAVE A FULL OFFICE MY STORY IS WE ARE WORKING ON GETTING ONE THIS IS A TRANSITIONAL PERIOD FOR US.

>> ANIMAL ORDINANCE. THE COUNTY MADE A CHANGE IN THEIR STRUCTURE AND WE HAVE TO GO BACK IN OUR ORDINANCE TO REFLECT THAT. I SUSPECT WE WILL CONTINUE TO WORK ON MENDING THE ORDINANCE TO FULLY REALIZE OUR COURT OF RECORD AND TO CREATE ADMINISTRATIVE PROCEDURES TO DEAL WITH JUNK AND ABANDONED VEHICLES.

THE LEGAL DEPARTMENT WILL WORK WITH DEVELOPMENTAL SERVICES TO CREATE AND IMPLEMENT THE UNIFIED ORDINANCE WHICH WILL B AVAILABLE THIS SUMMER AND EARLY FALL .

CURRENTLY WE ARE WORKING WITH AND WILL CONTINUE TO WORK WITH BPD TO IMPLEMENT THE CATALYTIC CONVERTER ORDINANCE THAT CAME TO COUNSEL LAST WEEK. FINALLY I WOULD LIKE TO ENSURE THAT THEN OUR DEPARTMENT WE ARE INTERVIEWING TO FOCUS ON LEGAL EDUCATION BUT HAVE A MORE INTENTIONAL AND SPECIALIZED FOCUS ON WHAT WE CHOOSE TO GO THROUGH TRAINING AND SEMINARS AND THINGS LIKE THAT FOR. HISTORICALLY WHEN WE GO TO CONFERENCES OR DO ANY KIND OF TRAINING IS FOR A BROAD GENERAL HERE IS ALL THINGS THAT THE CITIES FACE I WANT TO CONTINUE TO DO THAT BUT I WANT EACH OF MY ATTORNEYS TO PICK ONE AREA THEY WANT TO FOCUS ON AND SPECIALIZE ON THAT IN ORDER TO

[01:10:03]

WE HAVE THOMAS IF YOU NOTICE IN THE BACKGROUND THAT PICTURE PEEKING OVER OUR SHOULDER AND HE SURE WE ARESTAYING IN LINE .

AND SO, MOVING ON TO THE ACTUAL BUDGET WE ARE THE LEGAL DEPARTMENT IS REQUESTING 548,208 DOLLARS AND THIS IS A DECREASE OF $11,020 OR 2.1 PERCENT OVER THE FISCAL YEAR 2 . OUR PERSONNEL DECREASE IS DUE TO BASELINE ADJUSTMENTS AND WE ARE REQUESTING AN ADDITIONAL $10,000 IN CONTRACTUAL SERVICES AS WELL AS AN INCREASE IN THE INNER DEPARTMENTAL IT SERVICES WHICH I BELIEVE ALL THE DEPARTMENTS HAVE TO ADJUST FOR. THAT'S THE BUDGET.

IT'S BASICALLY WHAT IT WAS LAST YEARWITH VERY LITTLE DIFFERENCE . I WILL BE HAPPY TO ANSWER ANY - WE DO NOT HAVE ANY ONE-TIME EXPENDITURES THEY ARE ALL REOCCURRING YEAR-TO-YEAR. IF YOU HAVE ANY QUESTIONS ON THOSE I WOULD BE HAPPY TO ANSWER THEM BUT THAT IS BASICALLY OUR STORY. WE HAVE SOME DESCRIPTIONS AT THE BOTTOM AND FINALLY WE HAVE TWO EMPLOYEES.

THIS IS ME AND RUBY BOONE HONOR TIME OFF WITH OUR FOR KIDS WHICH IS WHAT WE LIKE TO DO. BUT, I WILL TAKE YOU BACK UP TO

THIS IF YOU HAVE ANY QUESTIONS. >> CHAIR: YOU HAVE ANY QUESTIONS FOR MS. LACEY? THANK YOU.

>> CHAIRMEMBER: THANK YOU VERY MUCH.

>> CHAIR: NEXT UP WERE GOING TO HAVE APRIL GO THROUGH THE CITY SECRETARY OFFICE BUDGET STORY.

EITHER WAY, IT IF YOU HAVE ANY FEEDBACK AS WE GO OR YOU WANT TO FOCUS LESS ONSOMETHING OR MORE ON SOMETHING FEEL FREE TO

SUGGEST THAT . >> CHAIRMEMBER: GOOD EVENING MAYORAND COUNCIL IDEA OF PRESENTATION FROM THE CITY SECRETARY'S OFFICE . MY DEPARTMENT OFFERS A VARIETY OF DIFFERENT SERVICES BOTH INTERNAL AND EXTERNAL INCLUDING ISSUANCE AND FILING VITAL STATISTICS AND PERMITS AS WELL AS AGENDA MANAGEMENT, AND IT TAKING AND RECORDS MANAGEMENT.

>> CHAIR: DO WE HAVE A PROCLAMATION OFFERING?

>> SPEAKER: THAT DOES TAKE SOME TIME.

>> CHAIRMEMBER: DO YOU HAVE BIRTH CERTIFICATES ISSUED FOR

PEOPLE IN TEXAS OR VICTORIA? >> SPEAKER: BIRTH CERTIFICATES WE CAN ISSUE FROM THE ENTIRE STATE OF TEXAS THE BIRTH RECORD WE CAN GIVE IF THE PERSON WAS BORN OUTSIDE OF VICTORIA IS WHAT IS CALLED AN ABSTRACT OR SHORT-TERM BIRTH CERTIFICATE SO INCLUDES LESS INFORMATION AND SOMETIMES IT CAN BE USED FOR A PASSPORTAND SOMETIMES NOT .T IS NEVER USED FOR IMMIGRATION PURPOSES. OUR ORGANIZATIONAL PART HAVE A TOTAL OF FOUR EMPLOYEES AND DID NOT REQUEST ADDITIONAL PERSONNEL THIS BUDGET YEAR. IT IS MYSELF, ASSISTANT SECRETARY AND TO ADMINISTRATIVE ASSISTANCE.

THIS IS A PICTURE OF OUR TEAM AND WERE GLAD TO HAVE TWO NEW EDITIONS OF SANDER WEST AND THE THIRD WENT DOWN IS CRYSTAL

CASIO OUR NEWEST EMPLOYEE. >> CHAIR: OBVIOUSLY WEREGOING TO HAVE TO STEP IT UP WITH OUR PICTURES .

NO CREATIVITY WITH US! >> SPEAKER: THAT WAS SHANE'S IDEA NOT MINE. SO, OUR GOALS AND OBJECTIVES ARE TO OBTAIN THE EXEMPLARY FIVE-STAR WORK WITH OUR WORKS IN VITAL STATISTICS TO THAT AWARDED ANNUALLY AND TO OBTAIN THE TEXAS MUNICIPAL CLERKS ASSOCIATION ACHIEVEMENT AWARD HERE THAT ONE IS AWARDED ON A TWO-YEAR BASIS AND WE ARE UP FOR RENEWAL THIS CALENDAR YEAR AND PROVIDE A LEVEL OF CUSTOMER SERVICE THAT FAR EXCEEDS OUR RESIDENCE EXPECTATIONS.

SORE BUDGET HIGHLIGHT FOR 2022 IS THAT WE DID EARN THAT VITAL STATISTICS AWARD LAST YEAR FOR 2021 AND IS ALWAYS AWARDED AT THE BEGINNING OF THE NEXT YEAR AND WE SUCCESSFULLY ADMINISTERED THE MAY GENERAL ON SPECIAL ELECTIONS AND IMPLEMENTED, UPGRADED THE INNER GO OF SOFTWARE FOR THE PERMITS WE DO AND AS ALLISON SPOKE TO THE, WE BEGAN THE PUBLIC ADMINISTRATIVE PROGRAM THROUGH THE EYE COMPASS SOFTWARE AND WE TOOK OVER THAT TASK OF MOVING THOSE OUT TO THE DEPARTMENTS AND THEN WE PROVIDE OR ARE GOING TO PROVIDE NEXT MONTH ON-SITE TRAINING FOR THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSIONFOR RECORDS MANAGEMENT.

FROM EVERY DEPARTMENT . SO, OUR PERFORMANCE METRICS THE GARAGE SALE PERMIT REMAIN PRETTY STEADY FOR US NORMALLY.

THEY DID GO DOWN DURING COVID WE EXPECT THOSE TO STAY PRETTY

[01:15:01]

>> CHAIRMEMBER: ARE THOSE ZEROS IN 2022?

THE COLORS ARE LIGHT. >> CHAIRMEMBER: YOU CAN BARELY

SEE IT. >> CHAIRMEMBER: IS VERY LIGHT.

THE VITAL STATISTICS REGISTRATION DID GO UP.

YOU CAN TELL AND 2021 AND THAT WAS CONTRIBUTED TO COVID DEATHS IN OUR COUNTY. WE HAD AN INCREASE IN DEATHS THAT WE REGISTERED AND THE TOTALS THEY REFLECT BOTH BIRTH REGISTRATIONS AND DEATH REGISTRATIONS.

THE ISSUANCE OF BIRTH CERTIFICATES AND DEATH CERTIFICATES ARE REFLECTED IN THE NEXT GRAPH AND THOSE STAY PRETTY CONSISTENTTHROUGHOUT THE YEARS .

>> CHAIRMEMBER: I HAVE A QUESTION.

HOW MUCH DOES A BIRTH CERTIFICATE COST?

>> SPEAKER: $28 IT'S A STATE MANDATED FEE.

>> CHAIRMEMBER: ARE ALL OF YOUR STATE FEES MANDATED?

>> SPEAKER: FOR BIRTH AND DEATH RECORDS BUT NOT A PERMIT

AS REGULATED BY COUNSEL. >> CHAIRMEMBER: HOW OFTEN DO YOU CHECKYOUR PERMIT FEES COMPARED TO OTHER CITIES ?

>> SPEAKER: FOR THE LAST SEVERAL YEARS THOMAS HAS ADVISED THAT WE SHOULD ALWAYS BASE OUR PERMIT FEES ON WHAT IT COSTS TO ISSUE THEM AND THAT'S WHAT WE'VE DONE IS BASED THOSE FEES ON THAT RATHER THAN COMPARE THEM TO OTHER CITIES SO WE LOOK AT HOW MUCH TIME AND EFFORT AND ADMINISTRATION OF DIFFERENT SOFTWARE SO THAT'S WHAT WE'VE DONE IN MYDEPARTMENT . SO, OUR DEPARTMENTAL INEFFICIENCIES. WE HAVE MISSED SANDRA THERE IN THAT PICTURE. THE IMPLEMENTATION OF DOCK YOU SIGN SWITCH ALLISON ALSO MENTIONED HAS GONE A LONG WAY IN HELPING US TO SIGN DOCUMENTS, CONTRACTS AND OTHER THINGS MUCH QUICKER. ALL OF US CAN DO THAT ON OUR DEVICES. ALL OF US ARE FILED ELECTRONICALLY AND IT SAVES ON TIME AND SPACE OUR LAST IS THE VITAL STATISTICS PROJECT THAT BEGAN THIS YEAR 'S CURRENT YEAR THIS IS THE OLD DEATH AND BIRTH LEISURE DEDECKS.

IT WILL BE US SEARCHING THROUGH THEM AND IT WILL MAKE THE PROCESS FASTER TO ISSUE. SO, NEW PROGRAMS AND INITIATIVES. WE CONTINUE FILING AND ISSUANCE OF OUR VITAL RECORDS AND WE WISH TO ENHANCE THE ADMINISTRATION OF THE CITYWIDE RECORDS PROGRAM BY OFFERING ADDITIONAL TRAINING. NOT ONLY FROM TEXAS STATE LIBRARY BUT ALSO FROM OUR DEPARTMENT AS WELL .

THEN WERE GOING TO INCREASE THE TRAINING FOR EYE COMPASS USERS TO STREAMLINE THAT AGENDA MANAGEMENT PROCESS AND OFFERING SOME TRAINING FOR STAFF TO OF COURSE MAINTAIN AWESOME LEVELS OF CUSTOMER SERVICE AND PHASE II WITH A RECORDS MANAGEMENT PROCESS OR WITH THE RECORDS PRESERVATION PROCESS WILL HELP TO MAINTAIN, PROTECT AND DIGITIZE THOSE 1800S AND 1900S RECORDS. WE WISH TO INCORPORATES A DIGITAL BULLETIN BOARD SO MY PICTURE THERE IS OF THE BULLETIN BOARD AND EXCESS BULLETINS THAT HAPPENED DURING THE ELECTION BECAUSE UNFORTUNATELY SOMETIMES THAT'S WHAT HAPPENS IS YOU HAVE AN OVERABUNDANCE ESPECIALLY DURING ELECTION YEAR AND IT CAUSES LOTS OF PAPER TO BE TAPE OVER THE GLASS WINDOW AND WERE HOPING TO DIGITIZE THAT PROCES . WE ARE HOPING TO IMPLEMENT A NEW GARAGE SALE PERMITTING PROGRAM BECAUSE OURS IS VERY OLD AND NOT WORKING VERY WELL ANYMORE.

AND THEN OUR BUDGET HIGHLIGHT. MY BUDGET IS ONE OF THE SMALLER ONES IN THE CITY FOR TOTAL REQUEST IS 398,000 WITH AN INCREASE OF 13,900 OR 3.6 PERCENT.

THAT DOES INCLUDE THE ONE-TIME EXPENSE OF THE DIGITAL BULLETIN BOARD AND THAT'S THE MAJORITY OF IT AT NIGAND THE REOCCURRING 1.3 PERCENT. WE DID HAVE A DECREASE IN PERSONNEL AT OUR OFFICE AS WELL THE $2600 DECREASE IN BASELINE

ADJUSTMENTS . >> JUST A CURIOSITY ON THE DIGITAL WILL BOARD. DO YOU HAVE TO CONTINUOUSLY SHOW EACH POSTING OR CAN YOU GO FROM SCREENTO SCREEN ?

>> SPEAKER: IT GOES FROM SCREEN TO SCREEN SO THAT SCROLL

[01:20:04]

I'M IN CHARGE OF THAT BULLETIN BOARD IF SOMEONE ELSE CHANGES SOMETHING I WOULD HAVE TO COME TO WORK REGARDLESS OF TIME CHANGES. THAT WILL BE VERY NICE.

>> CHAIRMEMBER: IS A DIGITAL POSTING?

>> SPEAKER: YES MA'AM. IT'S A LARGE MONITOR THAT WE TURNED PORTRAIT STYLE AND IT WILL SCROLL THROUGH THE SOFTWARE THAT ALLOWS, JAMES IS HELPING ME WITH THIS, IT WILL SCROLL THROUGH THE DIFFERENT POSTINGS OF ALL THE DIFFERENT MEETINGS AND WE WILL INCLUDE OTHER INFORMATION THAT WILL FLASH THROUGH IF WE HAVE AN EVENTGOING ON WE CAN PUT FLYERS

AND EVERYTHING ELSE ON THEIR . >> CHAIRMEMBER: IF THE POWER GOES OUTWE ARE STILL VALID AND LEGAL ?

>> SPEAKER: YES MA'AM. I THINK IT HOLDS, THE SOFTWARE?

>> CHAIRMEMBER: WE HAVE A GENERATOR.

>> SPEAKER: WE HAVE A BACKUP GENERATOR AT CITY HALL SO IT SHOULD BE FINE. THEY ARE OUT AT MY HOUSE WHICH

IS NOT VERY FARFROM HERE . >> CHAIRMEMBER: I'M LOOKING AT THECITY ATTORNEY AND SHE'S LOOKING AT HER MICROPHONE .

OTHER VARIANCES IN OUR BUDGET THAT I WANTED TO POINT OUT JUST A LITTLE BIT. WE DO HAVE THE NEW GARAGE SALE PERMITTING THAT WERE ASKING FOR IS IN ADDITION OF A RECURRING BUDGET OF $3600. THE OLD PROGRAM IS 20 YEARS OLD AND NOT VIABLE ANYMORE AND THEN WE HAVE THE $9000 ONE-TIME BUDGET REQUEST FOR THE DIGITAL BULLETIN BOARD AND THEN WE HAVE THE VITAL RECORDS PRESERVATION FUND IS ACTUALLY A DECREASE FROM LAST YEAR BY $5000 TO 20,000 BUT THAT WILL ALLOW FOR THE COMPLETION OF THAT VITAL STATISTICS PRESERVATION PROJECTS. WE DO HAVE A SECOND GERDES PRESERVATION PROJECT THAT IS A GENERAL ONE NOT TIED TO VITAL STATISTICS BECAUSE THE VITAL STATISTICS ONE COMES FROM A CERTAIN FUND, ONE DOLLAR FROM EVERY VITAL RECORD GOES TO A FUND THAT WECAN ONLY SPEND A CERTAIN WAY .

THAT RECORDS PRESERVATION FUND PAYS FOR DIFFERENT ITEMS DEALING WITH OUR DEATH AND BIRTH RECORD.

THE SECOND RECORDS PRESERVATION WILL COME FROM OUR PROFESSIONAL SERVICES LINE ITEM NORMALLY WE BUDGET $60,000 FOR AN ELECTION EVERY YEAR AND THAT SAME $2000 THIS YEAR WERE GOING TO TRY BUDGETING TO A RECORDS PRESERVATION PROJECT FOR THE TWO BOLTS THAT ARE AT CITY HALL AND THAT'S BEEN IN ANTICIPATION OF THE HOPEFUL REMODEL IN A FEW YEARS OF CITY HALL TO TRY TO GET SOME OF THE RECORDS CLEARED OUT OF THERE OR DIGITIZESO WE HAVE ADDITIONAL SPACE AVAILABLE .

AND THEN WE DO HAVE A SLIGHT INTERDEPARTMENTAL INCREASE MAINLY I HEAR DUE TO AMES OVER HERE.

[LAUGHTER] >> SPEAKER: EVERYBODY'S IT BUDGET JUST WENT UP AND WERE BLAMING JAMES LIKE AS IF HE IS THE ONE INCREASE IN THE COST OF SOFTWARE, RIGHT? LIKE I SAID OURS IS A SLIGHT INCREASE IN THE RECURRING SIDE.

AND I AM THE FIRST DEPARTMENT TO PRESENT TONIGHT THAT ACTUALLY HAS SOME REVENUE. THIS IS OUR REVENUE.

OUR STATES YOU CAN TELL IS PRETTY CONSISTENT ACROSS THE BOARD. THERE IS A SLIGHT DIP DOWN THAT WE ARE PROPOSING FOR NEXT YEAR AND AS T ABC DID REDO LAST SEPTEMBER HOW THEY ALLOW US TO CHARGE AND ISSUE SOME OF THE LIQUOR LICENSES SO THAT WILL AFFECT US SLIGHTLY BECAUSE THERE ARE SOME PERMITS THAT WE CAN NO LONGERCHARGE FOR .

AGAIN WE HAVE FOUR FULL-TIME EMPLOYEES AND THOSE ARE THE DESCRIPTION . THE DIFFERENT THINGS THAT WE ASKED FOR I WOULD BE GLAD TO TAKE ANY QUESTIONS IF YOU HAVE ANY . NO QUESTIONS?

THANK YOU. >> SPEAKER: THANK YOU.

>> CHAIR: NEXT UP WILL HAVE FINANCE AND WESLEY A.K.A.

MUSCLES IS GOING TO PRESENT THIS BUDGET.

>> SPEAKER: GOOD EVENING MAYOR AND COUNCIL.

THE PRIMARY ROLE OR RESPONSE ABILITIES OF THE FINANCE DEPARTMENT IS TO PROVIDE ACCOUNTING, BUDGETING, PROCUREMENT, TREASURY MANAGEMENT, DEBTMANAGEMENT AND GRANT SERVICES FOR THE CITY . WE ALSO PROVIDE OVERSIGHT FOR

[01:25:01]

CURRENTLY, OUR DEPARTMENT CONSISTS OF NINE EMPLOYEES, A NEW POSITION WHICH IS THE BUDGET ANALYST THE BOTTOM OF THE ORG CHART IS BEING REQUESTED IN FISCAL 23 TO THIS POSITION WOULD FOCUS PRIMARILY ON ASSISTING THE BUDGET AND PROCUREMENT MANAGER WITH DEVELOPMENT OF THE BUDGET DOCUMENT AS WELL AS MAINTAINING DATA IN OPEN GUV.

WE HAVE A GROUP SHOT HERE THAT WE NEED TO DATE.

WE HAVE A NEW GRANT SPECIALIST BUT THAT WAS A PICTURE FROM LAST YEAR. I THINK IT AGES WELL.

THINK IT LOOKS GOOD. [LAUGHTER] ANYWAY, SOME OF OUR GOALS AND OBJECTIVES INCLUDE PROVIDING HIGH-LEVEL CASH AND DEBT MANAGEMENT TAXES ACCURATE AND TIMELY BUDGET REPORTING AS WELL AS PREPARATION OF ANNUAL BUDGET AND FINANCIAL STATEMENT DOCUMENTS WHICH MEET THE CERTIFICATION STANDARDS OF THE GOVERNMENT FINANCE OFFICERS ASSOCIATION WHICH WE HAVE BEEN RECEIVING AWARDS FOR THOSE FOR THE LAST 37+ YEARS.

MOVING INTO THE SCHOOL 22 HIGHLIGHT.

I DON'T KNOW IF I SHOULD SAY RECEIVED, EARNED, ACHIEVED AND UPDATED BOND RATING ON THE UTILITY BONDS AREN'T FROM DOUBLE A- TO AA AND THAT WAS BY THE FITS RATING AGENCY AND WE REDEEMED $5000 IN GENERAL OBLIGATION BONDS WHICH WILL PROVIDE ONE AT $87,000 IN FUTURE INTEREST SAVINGS AND THIS IS ALSO A PROGRAM WHERE WE CAN PLAN TO CONTINUE IN 2023 WITH THE ADDITION OF BONDS. WE ALSO ISSUED REVENUE BONDS WHICH WAS PART OF THE FISCAL 2023 CIP AND EARLIER RECEIVED CERTIFICATION FOR OUR BUDGET DOCUMENTS, IN ORDER AND YOU ALSO RECEIVED RECERTIFICATION OF OUR INVESTMENT POLICY AND WE HAVE ALSO MANAGED THE AMERICAN RESCUE PLAN ACT FUND FOR WHICH WE HAVE RECEIVED OUR FULL ALLOCATION OF $14.5 MILLION AND WE GOT THE SECOND PAYMENT AT THE BEGINNING OF LAST MONTH.

IN OUR DEPARTMENTAL EFFICIENCIES AGAIN WE HAVE CONTINUED TO USE OPEN GUV AS A REPORTING TOOL.

WE USE IT OF COURSE FOR THE BUDGET AND ORDERLY REPORTS AND HAVE USED IT TO PUT TOGETHER OUR BOND RATING BOOK THAT WE USE WHEN WE MEET WITH THE RAILRATING AGENCIES.

WE ALSO WORK WITH IT TRYING TO GET SOME OF OUR FORMS INTO A LASERFICHE AND MAKE IT MORE OF AN ELECTRONIC PROCESS WITH WORKFLOWS TO HAVE BETTER TRANSPARENCY ON WHERE THE ITEMS ARE IN THE PROCESS AND WHAT IS STILL OUTSTANDING.

WE ALSO HAD HIRED A GRANT SPECIALIST OUR SECOND GRANT SPECIALIST EARLIER THIS YEAR AND THAT HAS HELPED PROVIDE CAPACITY FOR ACCOUNTING MANAGER AND ACCOUNTANT WHO HAD TAKEN ON THAT ROLE OF GRANT REPORTING. YOU LOOK LIKE YOU HAVE A

QUESTION. >> CHAIRMEMBER: THE FISH PART THREW ME OFF AND IT MUST BE SOMETHING DIFFERENT THAN -I WAS A LITTLE YOUNGER ANDEVERYTHING WAS ON THE FISH DO YOU REMEMBER ? MICROFICHE?

>> CHAIRMEMBER: MICROFILM. B3 ALL LASER.

GOT YOU. OUR NEW PROGRAM FISCAL YEAR 23 WE PLAN TO BE SPENDING SOME TIME RESEARCHING ACCOUNTING SYSTEMS TO REPLACE OUR CURRENT VERSION OF SAP.

I WAS UNDER THE IMPRESSION THAT THAT WAS TO SUPPORT THE MAINTENANCE EXPIRING IN 2025. JAMES TOLD ME EARLIER THAT IT MAY RUN TILL 2027 BUT STILL IT WOULD BE A LONG PROCESS IN RESEARCHING AND IMPLEMENTING. THIS COULD BE SOMETHING WE WANTED TO START SOONER RATHER THAN LATER.

IN ADDITION WE WILL BE ISSUING SEO GEO BONDS TO FINANCE PROJECTS COP PROJECTS FOR 2023. WE ARE IN THE PROCESS OF SUBMITTING OUR APPLICATION TO THE STATE AND AS THE TRANSPARENCY PROGRAM FOR FINANCE WE CAN BEGIN TO FINANCE OTHER AREAS FOR MAXIMUM UP TO FIVE STARS AND THE PLAN IS TO

OBTAIN ALL FIVE OF THOSE. >>> MOVING ON TO BUDGET HIGHLIGHTS FOR FISCAL 23 BUDGET WEST IS EQUAL TO $671,000 WHICH

[01:30:03]

THIS IS DUE TO BASELINE ADJUSTMENTS AS WELL AS THE BUDGET ANALYST POSITION AND A TOTAL INCREASE IS ABOUT TO $4000. WE ALSO HAD AN INCREASE IN THE AUDIT FEE WHICH WE APPROVE THAT CONTRACT LAST WEEK SO THAT MAKES UP THAT INCREASE IN CONTRACTUAL SERVICES OF $5500 AND THEN OF COURSE WE HAD AN INCREASE IN INTERDEPARTMENTAL DUE TO JAMES $5600 AND ONE OF THE GOOD THINGS WE'VE DONE AND I HEARD SOME OF THE OTHER DEPARTMENTS MENTIONED COMPUTER HARDWARE. LAST YEAR WE HAD $8000 IN REPLACEMENTS AND THIS YEAR WE DON'T HAVE ANY.

I BELIEVE ALMOST EVERYONE IN THE DEPARTMENT HAS A LAPTOP AND CAPABILITY OF WORKING FROM HOME SO IF ANY ISSUE ARISES AGAIN WE HAVE TO GO THAT ROUTE. WE HAVE THE CAPABILITY OF WORKING FOR BASICALLY ANYWHERE THAT HAS INTERNET ACCESS.

WITH THAT I WOULD BE HAPPY TO ANSWER ANYQUESTIONS .

>> CHAIR: DO WE HAVE ANY QUESTIONS?

>> SPEAKER: THANK YOU. >> CHAIR: NO HAVE CHERYL.

WE WON'T MAKE ANYJOKES AROUND CHERYL BECAUSE THAT IS HR .

>> SPEAKER: NO CHOKING. [LAUGHTER] OKAY.

GOOD EVENING MAYOR AND MEMBERS OF COUNCIL.

I'M GOING TO TRY TO BE 7 MINUTES SO HOLD TIGHT.

RIGHT, I BUDGET TODAY I'M GOING TO HIGHLIGHT HUMAN RESOURCES AND THEN HAVE A SECOND BUDGET UNDER SAFETY THAT I WILL HIGHLIGHT SOME KEY POINTS ON AS WELL.

AS WE GO DOWN OUR DEPARTMENT DESCRIPTION IS TO SUPPORT THE ORGANIZATION BY ATTRACTING DEVELOPING AND RETAINING A DIVERSE WELL-QUALIFIED PRODUCTIVE WORKFORCE THAT PROVIDES SERVICES TO ENHANCE THE CAPABILITY OF OUR COMMUNITY. OUR TEAM IS MADE UP OF THE HR SIDE OF THE HOUSE BUT ALSO SAFETY AS YOU CAN SEE OUT THER . I WILL INTRODUCE OUR TEAM WHICH I AM PROUD TO DO THE PICTURE. WE DO HAVE ONE VACANCY SO LIKE ALLISON, WE, TOO, ARE LOOKING FOR THAT ADDITIONAL PERSON TO ROUND OUT OUR STAFF AND WE DID A WORD CLOUD EXERCISE INTERNALLY IN THE ONE WORD THAT CAME UP WITH OUR INTERNAL TEAM WAS WE ARE A DEPARTMENT OF CARRYING AND YOU WILL SEE THAT IN OUR OBJECTIVES THIS YEAR AND ON GOING TO THE NEXT FISCAL YEAR ASWELL . OUR DEPARTMENT MISSION CONTINUES TO BE ENHANCING LIVABILITY IS OUR CALLING BUT HER TRUE PASSION LIES IN CREATING AN ENVIRONMENT FOR OUR EMPLOYEES TO THRIVE. WITH EVERYTHING WE DO WE WANT TO LOOK TO CREATE A WORK ENVIRONMENT THAT CREATES TEAM SPIRIT, COMPASSION, INNOVATION, FULFILLMENT, SAFETY AND ACHIEVEMENT TO INSTILL A PERFORMANCE CULTURE BASED UPON MAKING THE CITY OF VICTORIA THE EMPLOYER OF CHOICE.

OUR GOALS AND OBJECTIVES IS FOSTER AND CULTIVATE, PRESERVE A CULTURE OFDIVERSITY, EQUITY AND INCLUSION .

WE WANT TO DEVELOP PROGRAMS AND POLICIES THAT HELP US SUPPORT HEALTHY WORKPLACE INCLUDING A HEALTHY WORKLIFE BALANCE, SUSTAINED COMPENSATION STRUCTURES TO SUPPORT RETENTION, JOB SATISFACTION AND TALENT ACQUISITION AND MAKE SURE EMPLOYEES HAVE A SAFE WORK ENVIRONMENT, MAINTAIN A KNOWLEDGEABLE ANDPROFESSIONAL HR STAFF , PERFORMED INTERNAL SAFETY AND ADDRESS THE CURRENT PROCESSES AND ENHANCE EMPLOYEE LEADERSHIP DEVELOPMENT BY CREATING IN DILI A LEARNING ORGANIZATION. IN FISCAL YEAR 22 HIGHLIGHTS I WON'T COVER ALL OF THESE BUT A COUPLE OF THESE I WANT TOPOINT OUT IS BECAUSE THIS YEAR BEING , COMING OFF OF COVID OUR FOCUS WAS REALLY TO TAKE CARE OF OUR EMPLOYEES.

WE CAME UP WITH A CREATIVE WAY TO ONLY WHAT WE ARE DOING ON THE BENEFIT SIDE BUT ALSO TO INCORPORATES A BE WELL WORK INITIATIVE. IT'S A VERY SMALL PROGRAM BUT HAS MADE BIG DIVIDENDS IN HOW OUR EMPLOYEES ARE RECEIVING IT.

WE PARTNERED WITH DOROTHY O'CONNOR THAT COMPLEX AND WE HAVE PET THERAPY DAYS WHERE WE BRING IN SOME THERAPY DOGS OR WHAT THEY CALL SHOW DOGS AND JUST HAVE EMPLOYEES TAKE A MOMENT OUT OF THEIR DAY TO PET A FURRY FRIENDS AND TAKE A DEEP BREATH. AS WELL AS WE PARTNERED WITH CITIZEN HEALTH PLEX TO ALSO DO CHAIR MASSAGES FOR A BRIEF PERIOD OF TIME AS WELL AS TEACH SOME STRETCHING AT THE WORK PLACE. ALL AS A MEANS TO TAKE CARE OF OUR EMPLOYEES AND IN ADDITION WE INVESTED IN THE FIRST RESPONDER HEALTH PROGRAM VIA THE HEALTH FUND TO SUPPORT OUR POLICE AND FIRE FOLKS AND THEIR FAMILIES AND WHAT THEY HAVE TO DEAL WITH AS WELL AS WE PURCHASED THE COLUMN APP FOR BUSINESS APPLICATION WHICH IS AN APP ON THE PHONE FOR MENTAL

[01:35:02]

WE ALSO IMPLEMENTED WITH THE SUPPORT OF COUNSEL ADDING THE POSITION FOR LAST YEAR IN OUR TRAINING AND DEVELOPMENT FOCUS PEERED WE HIT THE GROUND RUNNING ON THAT.

WE HAVE TRAINING AND DEVELOPMENT PLAN ALREADY ESTABLISHED WHICH IS INCLUDING THE LEADER OF CHOICE PILOT PROGRAM THAT WE DID FOR PUBLIC WORKS AND YOU WILL HEAR SOME MORE ABOUT THIS AS WE CONTINUE TO LOOK INTO FISCAL YEAR 23 IT'S TO REALLY BRANCH OUT AND DO A LEADERSHIP ACADEMY FOR ALL CURRENT LEADERS AS WELL AS LEADERS THAT WANT TO BE PROMOTED INTO THAT POSITION AND SET THAT UP TO A LEADERS OF CHOICE TRAINING INTERNALLY. WE DO MONTHLY TOPICS FOR LEADERSHIP TEAM TRAINING CALENDARS ARE ALREADY EXISTING AND WE UP DATE OUR NEW EMPLOYEE ORIENTATION AS WELL AS DEVELOP HIRING MANAGERS TRAIN AND RIGHT NOW WE ARE LEADING A CITYWIDE INTERNSHIP PROGRAM IS THE FIRST YEAR I RECALL AING ANYTHING AS ROBUST AS A CITYWIDE PROGRAM BUT WE HAVE FOUR INTERNS WHICH WE BROUGHT IN THE SUMMER WHICH WE AREWORKING WITH .

THIS IS UH BE. THANK YOU.

GOING TO FRANCHETTE OUT NOBLY DO MORE WITH VICTORIA COLLEGE IN EVEN GET INTO THE HIGH SCHOOLS WITH SOME OF OUR YOUTH PROGRAMS. WE ALSO FOCUSED ON EMPLOYEES HELPING EMPLOYEES INITIATIVE WITH THE HELP OF DARRELL AND TIFFANY WHO HELPED RUN THE COMMITTEE.

ACTUALLY REACHED OUT AND GOT ADDITIONAL MEMBERS WITHIN THE ORGANIZATION TO COME ON BOARD WITH A CITYWIDE COMMITTEE AND WE DID OUR FIRST EVER PUBLIC SERVICE RECOGNITION WEEK TO SHOW OUR APPRECIATION TO ALL OUR EMPLOYEES THIS PAST YEAR.

AS YOU CAN SEE BY HER PICTURE WE PARTICIPATED AGAIN IN THE AMERICAN HEART WALK. THIS YEAR WAS VERY MEANINGFUL FOR US BECAUSE WE WALKED IN TRIBUTE OF MAYOR RILEY MCCOY AND SO WE HAD A FANTASTIC TEAM. Q, MAYOR, FOR COMING OUT AND ALLOTHERS AS WELL . WE HAVE A GREAT TEAM THAT WALKED IN WE WERE ABLE TO SHOW TRIBUTE TO MAYOR RILEY MCCOY.

SOME PERFORMANCE METRICS THAT WE HAVE.

VESTED EMPLOYEES. I THOUGHT THIS WAS IMPORTANT TO SHOW HER THAT FIVE YEAR MARK IS WHERE EMPLOYEES BECOME INVESTED IN YOU CAN SEE IN FISCAL YEAR 25 TO ABOUT 65 PERCENT WILL HIT

THAT MARK VERSUS. >> CHAIRMEMBER: 23.

>> SPEAKER: WHAT DID I SAY? >> CHAIRMEMBER: 25.

>> SPEAKER: THANK YOU. FISCAL YEAR 23 WILL BE 65 PERCENT THAT OF HIT THAT FIVE YEAR MARK INVESTING.

TURNOVER RATE. WE DID AN INCREASE IN FISCAL YEAR 22. I DON'T SHOW- I SHOW A SLIGHT DECREASE IN FISCAL YEAR 23. WE ARE NOT IMMUNE TO THE GREAT RESIGNATION IN THE GREAT RETIREMENT.

WE HAVE SEEN FOLKS LEAVE US AND MOVE ON AND WE HAVE SEEN A FACTOR OF BURNOUT IN PUBLIC SAFETY AREA AND THAT IS TRUE TO FORM TRADE I HAVE SEEN THE HIGHEST VACANCIES I HAVE EVER SEEN IN THE FIRE DEPARTMENT IN PARTICULAR VERSUS SOME OF THAT

IS PART OF THE TURNOVER RATE. >> CHAIRMEMBER: SOME OF THAT IS OBVIOUSLY FRUSTRATING AND DISAPPOINTING BECAUSE A WHOLE INTENT BEHIND TRYING TO INVEST MOIN EMPLOYEES WAS TO HAVE THAT TRIM DOWN BUT UNFORTUNATELY THE PANDEMIC A WHOLE SLEW OF OTHER ISSUES THAT REALLY HAD NOTHING TO DO WITH COMPENSATION THAT REALLY EXACERBATED SOMETHINGS .

SO THAT IS DISAPPOINTING AND UNFORTUNATE BUT WE HOPE THAT NOW THAT WE ARE HOPEFULLY GETTING OUT OF THE HEIGHT OF THE PANDEMIC AND ITS IMPACT WE CAN GO BACK TO THE BEGINNING TO

SEE THAT TREND DOWNWARD. >> SPEAKER: THAT'S DEFINITELY OUR HOPE BUT A FOCUS ON WHY WE FOCUSED ON CARRYING FOR OUR EMPLOYEES THIS YEAR AS WELL BECAUSE WE KNEW THAT WAS AN IMPACT FOR A LOT OF OUR EMPLOYEES.

OUR FULL-TIME AVERAGE FULL-TIME VERSUS VACANT ADDITIONS IN FISCAL YEAR 22 WE ON AVERAGE HAD 572 FULL-TIME EMPLOYEES AND 69 VACANCIES FOR FISCAL YEAR 2023 WE ARE LOOKING AT 576 ON AVERAGE FULL-TIME IN THEIR POSITIONS AND 65 VACANCIES.

ON DEPARTMENTAL EFFICIENCIES WE WILL CONTINUE TO TALK ABOUT THE OAK OF PEER THERE'S A LOT OF DIFFERENT PLATFORMS THAT WE ARE IN THE PROCESS OF IMPLEMENTING WITH NEO-GUV.

OUR GO LIVE DATE IS OCTOBER 1 FOR NEO-GUV AND WE HAVE IMPLEMENTED THE HRIS SYSTEM ARE BENEFIT PLATFORM OUR PAYROLL TIMEKEEPING AND WE ARE IN THE PROCESS OF COMPLETING NOW.

ON BOARDING IS BEING WORKED ON AND WE ALSO HAVE OUR E FORM PLATFORM AND NEO-GUV RECENTLY WROTE OUT A NEW APPLICATION ON YOUR PHONE AND THAT WILL BE HELPFUL AS WE CONTINUE TO ROLL THIS OUT WITH OUR EMPLOYEES. THAT IS ALSO A USER-FRIENDLY

[01:40:02]

IT WILL ACCESS EASE FOR EMPLOYEE SELF-SERVE DATA AS WELL AS MANAGERS WITH ACCESS TO THEIR WORK WITH DATA.

THEN, HR IS AN EFFICIENCY LED PROCESS WITH A NUMBER OF VACANCIES THAT WE HAD INSERT DEPARTMENT.

WE FELT LIKE WE COULD STEP IN AND RUN THOSE AND HAVE THE STAFF FOCUS ON WHAT THEY NEED TO DO DAY TODAY AND TAKE THAT BURDEN OFF OF THEM SO WE DID THAT ON A FEW PROCESSES.

OUR FISCAL YEAR 23 NEW PROGRAM INITIATIVES LIKE I MENTIONED BEFORE WE WANT TO DEVELOP MORE ROBUST LEADERSHIP ACADEMY CURRENT SUPERVISORS AND MANAGERS, TITLED LEADERS OF CHOICE. AGAIN THERE IS A PICTURE OF THE PILOT PROGRAM AND PUBLIC WORKS IT WAS VERY WELL RECEIVED.

I THINK THAT KEN AND HIS TEAM APPRECIATED THAT AND WERE BUILDING OFF OF THAT AND WERE GOING TO BE OFFERING IT TOTHE REST OF THE ORGANIZATION . TO CONTINUE TO UPDATE AND IMPLEMENT PLAY GUIDELINES AND PERSONNEL POLICIES TO INCLUDE ANY NEW POLICIES SUCH AS PAID TIME OFF AND CODE OF CONDUCT POLICY. OUR BUDGET HIGHLIGHTS WE HAVE DECREASE OF 7.2 PERCENT OVERALL COMPARED TO LAST YEAR'S BUDGET.

I HAVE NO ONE-TIME EXPENSES IN THE HR BUDGET AND OUR REOCCURRING EXPENSE HAS A 4.8 PERCENT INCREASE REOCCURRING.

THE REOCCURRING PRIMARILY IS DUE TO THE PERSONNEL AND WE DID HAVE A DECREASE IN BASELINE ADJUSTMENT WITH THE PHASE III INCREASE IS ABOUT 18,000. THEN THE HUMAN RESOURCE BUDGET INCREASE TO MAINTENANCE AND OPERATIONS IS ABOUT 9.7 PERCENT AND PRIMARILY THE INCREASE IS DUE TO THE TRAINING MATERIAL AND CAREER PATH DEVELOPMENT WERE TRYING TO DO ON THE LEADERSHIP ACADEMY SIDE. AND WE HAVE AN INCREASE IN ADVERTISING AND PUBLICATIONS TO CONTINUE TO ADVERTISE WITH THE JOB AND ADVERTISE FOR DIFFERENT JOB FAIRS.

THAT IS ALL I HAVE ASSOCIATED WITH MY HR BUDGET UNLESS THERE

ARE ANY OTHERQUESTIONS . >> CHAIR: ANY QUESTIONS?

>> CHAIRMEMBER: HOW MUCH DID IT INCREASE ON YOU?

>> SPEAKER: SLIGHTLY. I'M NOT GOING TO THROW JAMES UNDER THE BUS BUT HE AND I SHARE THAT PAIN.

THEY QUICKLY BEFORE GOING THROUGH THE SAFETY BUDGET I WANT TO HIGHLIGHT THAT OUR SAFETY FOCUS THIS YEAR, WE HAVE ONE SAFETY SPECIALIST AND REALLY OUR FOCUS IS TAKING ON MORE OF THE CLAIMS PROCESSING AS LEGAL MENTIONED EARLIER.

IT'S BECOMING MORE OF A ROBUST RISK AND JUDGMENT DEPARTMENT VERSUS A SAFETY FOCUS HERE WILL BE FOCUSING MORE ON THAT AND BUILDING IT UP AS WE CONTINUE TO GOON FOR THE NEXT FISCAL YEAR . THE BUDGET HAD A SLIGHT INCREASE WITH THE ONE-TIME EXPENSE OF ABOUT $750.

NOT MUCH TO THAT. A LOT OF THE INCREASE ASSOCIATED WITH REGARDS TO THE BUDGET WAS 11.7 PERCENT AND THAT DEALT WITH A LOT OF THE TRAINING THAT WE ARE TRYING TO

BRING IN FOR OUR WORK SOURCE. >> CHAIRMEMBER: WHAT IS OUR

EMR? >> SPEAKER: EXCUSE ME IT STAYED FLAT FOR THE LAST SEVERAL YEARS IT'SRIGHT AT 80 .

LIABILITY EMR IS 50 PERCENT AND WORKER'S COMP. IS30 .

>> CHAIR: THANK YOU. MAYOR, TO YOU ON IF YOU WANT TO

TAKE ABREAK . >> CHAIR: 7:00 IS WHAT I HAD IN MY HEAD IF EVERYONE ISOKAY WITH THAT ?

>> CHAIR: ALL RIGHT. NEXT UP IS ROGER AND HE'S GOING TO GO THROUGH THE BEST BUDGET STORY.

>> SPEAKER: GOOD EVENING I HOPE YOU ALL ARE WELL.

LET'S SEE WHAT WE HAVE BUILDING ANDEQUIPMENT SERVICES .

>> CHAIR: IS HIS FIRST TIME SEEING IT!

[LAUGHTER] >> SPEAKER: FIRST TIME TODAY.

QUICK DESCRIPTION OF OUR DEPARTMENT AT THE CITY OF VICTORIA CONTAINS THREE BRANCHES BUILDING SERVICES, CUSTODIAL SERVICES AND FLEET SERVICES FOR THE BUILDING SERVICES GROUP IS RESPONSIBLE OR MAINTAINING CITY FACILITIES INCLUDING BUT NOT LIMITED TO STRUCTURAL ELECTRICAL AIR CONDITIONING ANYTHING WE CAN HANDLE INTERNALLY CUSTODIAL SERVICES GROUP STRIVES TO MAINTAIN A HIGH STANDARD OF CLEANLINESS IN ALL WORK IN PUBLIC CITY BUILDINGS TO PROVIDE STAFF A PUBLIC ENVIRONMENT IN WHICH THEY CAN CONDUCT A DAILY BUSINESS. FINALLY THIS ACCOUNTS FOR THE COST OF OUR CENTRAL MAINTENANCE FACILITY FOR ALL CITY-OWNED EQUIPMENT AND VEHICLES AS WELL AS ADMINISTERING A LIGHT DUTY VEHICLELEASE PROGRAM . A QUICK LOOK AT THE ORG CHART.

IT IS VERY MUCH THE SAME AS LAST YEAR.

WE HAVE OUR FIFTH CUSTODIAN WHICH WE BROUGHT ON AND OUR PROJECT MANAGER WE BROUGHT ON AND THIS WILL LOOK THE SAME THROUGHOUT 2023. THERE'S A COUPLE PICTURES OF OURTEAM . ON THE LEFT YOU CAN SEE THE

[01:45:03]

SHE DIDN'T MAKE THE PICTURE BUT THEY ARE ALL VERY GREAT HARD-WORKING PEOPLE AND WE ARE VERY PROUD OF THEM.

OUR MISSION STATEMENT THE MISSION STATEMENT OF THE BUILDING SERVICES DEPARTMENT OF THE CITY OF VICTORIAENSURES THAT ALL CITY STAFF HAS STAYED , RELIABLE AND COMFORTABLE FACILITIES, VEHICLES AND WORKSPACES.

THAT IS MY HERO MISSION STATEMENT.

I KEPT THE SAME FROM LAST YEAR BECAUSE IT WAS SO GOOD .

[LAUGHTER] SO REALLY QUICK OUR GOALS ARE THE SAME AS LAST YEAR AS WELL HAS ALWAYS TO INCREASE OUR EFFICIENCY BE PAID WE WANT TO PROMOTE AND FACILITATE THE INTEGRATION OF TECHNOLOGY AND WHAT WE DO. WE WANT TO INCREASE THE UTILIZATION OF OUR ENTERPRISE FLEET MAINTENANCE PROGRAM THAT'S WORKING OUT WELL FOR US. ONE OF OUR NEW GOALS IS TO BEGIN PRIORITIZING AND BUDGETING CAPITAL PROJECTS WHICH ARE INDICATED IN THE FACILITY CONDITION ASSESSMENT THE MASTER PLAN AND ALL THE DATA HAS BEEN GATHERED FOR AND WE HAVE ACCESS TO ITWERE STARTING TO WORK ON THAT AS

WELL . >>> THIS IS ONE OF OUR BRAND-NEW GENERATORS WE HAVE AND THIS ONE IN THE PICTURE IS IN THECOMMUNITY CENTER AND WERE HAPPY TO HAVE THOSE ALSO .

THAT WAS ONE OF OUR 2022 HIGHLIGHTS WHICH WE WILL GET

INTO. >> OF THE POWER GOES OUT WILL

MAKE SURE WORKS! >> THAT WOULD BE APROPOS WOULDN'T IT? WELL AND STANDING APPEAR? OBVIOUSLY OUR EMERGENCY GENERATORS GOT THE TWO NEW LARGE ONES AT THE POLICE DEPARTMENT AND COMMITTEE CENTER COMPLETED. WE HAVE TWO MORE THAT WILL BE INSTALLED THIS WEEK TO REPLACE SOME OLDER UNITS THATARE OUT OF SERVICE AND WERE EXCITED ABOUT THAT .

PHASE I LIKE I SAID OF THE MASTER PLAN IS COMPLETED AND THE OTHER TWO PHASES SHOULD BE COMPLETED BY OCTOBER 1. WE RENOVATED THE CITY'S FUEL ISLAND ALL THE PUMPS, MOTORS, DISPENSERS AND CARD READING EQUIPMENT IS ALLNEW .

WE INNOVATED SOME - >> CHAIRMEMBER: HOW OLD WERE

THEY? >> SPEAKER: SUPER OLD.

PROBABLY FROM THE 80S. SUPER OLD!

>> CHAIRMEMBER: THAT IS NOT OLD! BREAK! THAT'S WHY DIDN'T GO ANY FURTHER THAN THAT. SO, WE DID SOME RENOVATIONS OF THE BASEBALL STADIUM DID ALL PUBLIC RESTROOMS THE PUBLIC AREA CONCESSION STANDS AND THEY LOOK GREAT.

WE DID THAT PRIOR TO THE WINTER GAMES IN TEXAS AND WE HAVE NICE FACILITIES FOR EVERYONE TO SEE. OUR CUSTODIAL TEAM HAS RECEIVED POSITIVE FEEDBACK THROUGHOUT THE YEAR TO BE TAKEN ON QUITE A BIT MORE WORK FOR THEM AS WE ELIMINATED ALL OF OUR EXTERNAL CONTRACTS RELATED TO CUSTODIAL WORK.

THEY HAVE HAD A LOT MORE TO DO ANDTHEY'VE DONE IT VERY WELL .

OUR NEW FLEET MAINTENANCE CONTRACT THE FIRST VEHICLE SERVICES IS RUNNING VERY WELL. RESULTING IN DECREASED DOWNTIME FOR CRITICAL EQUIPMENT AND HAVE SMALL METRICS ON THAT IN JUST A LITTLE BIT WILL TELL US JUST HOW WELL WE ARE DOING.

THESE VEHICLES CURRENTLY IN FISCAL YEAR 22 WE HAVE A TOTAL OF 37 AND WE WILL BE MOVING UP TO 64 FOR FISCAL YEAR 23 IS OUR PROJECTED AMOUNT ANYWAY. SO, WE ARE MOVING NICELY INTO THAT LEASE PROGRAM WHICH HAS BEEN GREAT.

EVERYTHING IS WORKING LIKE IT SHOULD WERE REALLY LIKING THAT.

AS FAR AS OUR MAINTENANCE CONTRACT GOES WITH OUR ABILITY EQUIPMENT AND EMERGENCY EQUIPMENT AS YOU CAN SEE FISCAL YEAR 21 WE HAVE A SEPARATED INTO CONTRACT AS HIS NONCONTRACT VEHICLES IN WHICH THE NONCONTRACT NICKELS WERE COSTING US OUT OF POCKET MONEY AND OUR NEW CONTRACT WE HAVE ALL THE VEHICLES INCLUDED IN THE CONTRACT SO WERE NOT PAYING OVER JOHN THOSE UNTIL THEY HAVE REACHED THEIR DEDUCTIBLE.

THAT'S WORKING WELL. ALL OF OUR TUNER 12 VEHICLES ARE WITHIN THE CONFINES OF THE CONTRACT.

OUR CUSTODIAL SERVICES MAINTENANCE HAS GONE FROM EIGHT IN 2021 TO 12 AND IT WILL CONTINUE TO BE 12 INTO FISCAL YEAR 23. EFFICIENCIES BID THIS IS WHERE THE FLEET MANAGEMENT COMES INTO PLAY.

OUR NEW STRUCTURE IS PROJECTED TO DECREASE OUR TOTAL DOWNTIME FROM AN AVERAGE OF 77,000 HOURS PER YEAR TO 47,000 HOURS PER YEAR WHICH IS 38 PERCENT INCREASE IN AVAILABILITY AND THAT'S HUGE BEARD WERE VERY PLEASED AND HOW THAT'S WORKING OUT. ALL OF OUR CUSTODIAL CONTRACTS HAVE BEEN ELIMINATED. ALL THE MONEY IS BEING SAVED AND PUT BACK INTO OTHER THINGS WERE DOING IT ALL IN HOUSE.

ALSO ONE OF OUR BIG EFFICIENCIES FOR THE UPCOMING YEAR IS TO BE INTEGRATED INTO THE NEW CITY WORKS PLATFORM THAT PUBLIC WORKS IS USING TO RECORD HER ASSETS AS WELL AS

THEY DO . >> CHAIRMEMBER: ARE YOU SEEING A DECREASE OR INCREASE ANY TIME OF VEHICLES IN THE SHOP WAITING

FOR PARTS? >> SPEAKER: WE HAVE SEEN THAT.

[01:50:06]

DO HAVE SOME DIFFICULTY GETTING THAT IN OUR VENDOR HAS BEEN MORE SUCCESSFUL THAN SOME OTHERS I HAVE LEARNED.

THEY'RE ABLE TO GET PARTS WHEN OTHERS ARE NOT EVEN THOUGH IT DOES SOMETIMES TAKE LONGER THA NORMAL .

SO, A NEW PROGRAM WE WANT TO USE THE DATA FROM OUR CONDITION ASSESSMENT. WE WILL BE MEETING LATER THIS WEEK AND HOW THAT WILL BE PUT INTO PLAY.

OUR FLOOR REFINISHING PROGRAM WITH OUR CUSTODIAL DEPARTMENT IS WORKING WELL AND WE REDUCED OUTSOURCING OF FLOOR MAINTENANCE AND OUR FLOOR COVERINGS ARE LASTING MUCH LONGER THAN THEY WOULDHAVE OTHERWISE .

ANOTHER PROGRAM FOR FLEET DEPARTMENT IS WE WANT TO EXTEND OUR ASSET FOR HIGHWAY CONSTRUCTION EQUIPMENT.

WE NOTICED WE WERE DOING A FIVE-YEAR TURNAROUND ON SOME OF THAT EQUIPMENT WE WERE TURNING IT INTO 1215 HOURS ON AVERAGE IN A FIVE YEAR TIME PERIOD. AND THAT'S NOT GOOD.

WE WANT TO RUN THAT STUFF TO 4000 HOURS BEFORE HE TRADED IN.

WERE GOING TO ACTIVELY MANAGE THOSE CANNOT TRADE THEM INTO EARLY AND GETTHE LIFE THAT WE NEED OUT OF THAT .

SO, ON DOWN TO SOME NUMBERS. WE ARE, OUR INTERNAL SERVICES WE HAVE REVENUE BUT THIS REVENUE IS NOT BECAUSE WERE OUTSELLING JOBS OR ANYTHING LIKE THAT JUST COLLECTING MONEY FROM THE OTHER DEPARTMENT, THE ENTERPRISE FUNDS IN THE GENERAL FUND FOR THE SERVICES WEPROVIDE TO THEM .

REVENUE HIGHLIGHTS. WANTED TO GETINTO SOME EXPENSES HERE .

I'VE GOT IT BROKEN OUT INTO EACH THREESECTIONS OF OUR DEPARTMENT . BUSINESS SERVICES AND CUSTODIAL ARE VERY FLAT. YOU CAN SEE WE HAVE A SLIGHT INCREASE IN BOTH AND THE BUILDING SERVICES DEPARTMENT REQUESTS $681,000 THE CUSTODIAL DEPARTMENT REQUEST TO A $51,000 AND VERY LITTLE INCREASE. IT WAS LESS THAN ONE PERCENT.

HER BIG INCREASE IS COMING IN THE FLEET DEPARTMENT BUDGET WE ARE LOOKING AT 44.1 PERCENT INCREASE IN REOCCURRING EXPENSES AND THAT INCREASE COMES FROM THREE FACTORS.

IT'S A PROJECTED INCREASE IN THE COST OF FUEL IN THE UPCOMING YEAR. WERE DOING A LARGE CAPITAL ASSET REPLACEMENT ON SOME OF OUR LARGER VEHICLES AND EQUIPMENT. DUMP TRUCKS, SOLID WASTE TRUCKS AS WELL AS OUR LEASE PROGRAM. WE WILL BE ADDING THOSE UP TO 30 OR SO ADDITIONAL VEHICLES WHICH WILL BRING THAT PAYMENT UP SOME . SO ALL THOSE TOGETHER IS WHAT IS CREATING THAT 1.8 $5 MILLION INCREASE IN THE BUDGET.

>> CHAIRMEMBER: YOU HAVE A BULK FUEL CONTRACT WHEN THEY

FILL UP? >> SPEAKER: CORRECT.

YES. I BELIEVE WERE GOING TO BE ENTERING OUR THIRD YEAR OF THAT CONTRACT THIS COMING YEAR AND WE WILL BE REBIDDING THAT THIS SUMMER.

>> CHAIRMEMBER: IS THAT CONTRACT BASED ON A CHARGE

PRICE? >> SPEAKER: IS BUILT ON THE OPEN DID PRICE RACK PRICE. IT CHANGES DAILY AND IS ISSUED BY OPUS. OUR FLEET CONTRACT IS A MARKUP FOR DELIVERY BASED OFF OF THAT RATE DISTRIBUTED BY OPUS EACH DAY. SO, THAT PRETTY MUCH WRAPS IT UP. IF YOU WANT TO TAKE A DEEPER DIVE INTO MY INDIVIDUAL BUDGET THEY HAVE STORIES AS WELL AND THERE'S LINKS TO THOSE OF THE BOTTOM BIDING SERVICE AND CUSTODIAL SERVICES WHICH YOU CAN EXPLORE IF YOU WOULD LIKE AND I WOULD BE HAPPY TO ANSWER ANY QUESTIONS.

>> CHAIRMEMBER: I WANT TO BRIEFLY ADD AS A REFRESHER THAT THREE YEARS AGO THIS DEPARTMENT DIDN'T EXIST.

IT HAS BEEN AMAZING TO SIT BACK AND WATCH ROGER TAKE THIS DEPARTMENT THAT DIDN'T EXIST EVEN THOUGH YOU HAVE BEEN INVOLVED IN THE FLEET SERVICE ASIDE AND TAKE IT TO WHATIT HAS BECOME . AND NOW IT IS EASY TO TAKE FOR GRANTED WHAT HE IS SHOWING YOU BECAUSE OF COURSE.

THIS IS COMMON SENSE. AS PART OF DOING THIS US.

THE SAD REALITY IS THAT WE DIDN'T HAVE THIS LEVEL OF INTENTIONAL EFFORT PUT INTO OUR BUILDING SERVICES UPGRADE AND KUDOS TO ROGER FOR STEPPING UP TO THE PLATE AND SERVING AS OUR NEW DIRECTOR AND HE HAS DONE A HELL OF A JOB GETTING US TO WHERE WE ARE TODAY. BIG YOU, SIR, FOR THAT.

>> CHAIRMEMBER: I WOULD LIKE TO MAKE A COMMENT BECAUSE A LOT OF THE THINGS THAT YOUR DEPARTMENT DOES DOES GO UNNOTICED WHICH IS WHAT IT SHOULD BE BUT I HAD THE OPPORTUNITY TO WALK INTO ANOTHER PUBLIC ENTITIES BUILDING RECENTLY .OT A CITY BUILDING AND IT NEEDED TO BE CLEANED. IT SHOWS.

[01:55:04]

STAFF THAT THEY DO A GREAT JOB. >> SPEAKER: I WILL.

THANK YOU SO MUCH. >> CHAIR: ALL RIGHT.

THANK YOU. MR. FOOTE YOU HAVE 6:55 OR WE CAN WAIT UNTIL RIGHT AFTERSEVEN .

>> SPEAKER: .YOU MEAN TAKE A BREAK NOW? THAT'S PROBABLY MORE APPROPRIATE.

STONE AT THIS TIME THE CITY COUNCIL WORKSHOP SESSION WILL

RECESS AND TELL 7: >> CHAIR: WE ARE GOING TO GET STARTED AGAIN. 7:07 AND I'M CALLING THE MEETING BACK TO ORDER. MR. FOOTE?

>> SPEAKER: GOOD EVENING MAYOR AND COUNCIL MEMBERS.

I'M PLEASED TO BRING YOU THE ASSISTED RADIO TECHNOLOGY BUDGET. THIS IS OUR INTERNAL FUNDS AND BY THE WEIGHT MY FUND DID NOT GO UP IN IT CHARGES SO YOU'LL BE HAPPY ABOUT THAT. [LAUGHTER] YES IT DID GO UP IN REVENUE. AS A BASICALLY THESE INTERNAL FUNDS MEAN THAT THE REVENUE THESE TWO FUNDS RECEIVED IS FROM MOST OTHER DEPARTMENTS AND ANY INCREASE OR DECREASE DIRECTLY IMPACT THE OTHER DEPARTMENT.

I HAVE A WONDERFUL TEAM THAT SUPPORTS ME TO HELP MAINTAIN THE TECHNOLOGY NEEDS OF THE CITY.

OUR GOALS AND OBJECTIVES SUPPORT THE DECEITS OF OTHER DEPARTMENTS AND ORGANIZATIONALLY THERE ARE TWO CHANGES TO MY STRUCTURE A REORGANIZATION IN THE DISTRICT 1 FTE FULL-TIME EMPLOYEE PRIMARY DUTY WILL BE MANAGING THE NETWORK. SOME OF OUR INITIATIVES IN 2022 FOCUSED ON CYBERSECURITY. WE AUTHENTICATED THE SOFTWARE FOR POLICE AND FIRE THAT PROVIDES AN ADDITIONAL SECURITY FOR COMPUTER LOGONS AND WE IMPLEMENTED A NEW SIM SECURITY IN INCIDENT MANAGEMENT SOFTWARE PLATFORM THAT PROVIDES REAL-TIME ANALYSIS FOR SECURITY ALERTS GENERATED BY APPLICATIONS AND NETWORK HARDWARE.

WE ALSO IMPLEMENTED A NEW MANAGEMENT MOBILE DEVICE PLATFORM THAT ALLOWS SECURITY MEASURES TO BE IMPLEMENTED ON OUR MOBILE DEVICES AND CELL PHONES AND TABLETS AND FOR QUICKER DEPLOYMENT FOR THOSE TWO.

WE ALSO REPLACE THE FIREWALL AND WIRELESS NETWORK AT THE PUBLIC LIBRARY THAT PROVIDES FOR GREATER SECURITY AND INCREASED WIRELESS COVERAGE. ADDITIONALLY WE IMPLEMENTED A NEW INTERNET SERVICE PROVIDER THAT WOULD ALLOW US TO HAVE DOUBLED OUR BANDWIDTHS DEED AND ALMOST CUT OUR COSTS IN HALF.

WE MIGRATED AN ON PREMISE PORTAL TO A HOST OF PLATFORMS THAT ALLOWS US ACCESS TO DOCUMENTS REMOTELY AND OF COURSE WE HAVE COMPLETED OUR LASER UPGRADE THAT ALLOWS US TO FORM WORKFLOWS FOR EMPLOYEES AND ADD WORKFLOWS TO DOCUMENTS.

AND THESE ARE THE SIMILAR METRICS.

>> CHAIRMEMBER: YOU CAN GO THROUGH THEM.

>> SPEAKER: THESE ARE THE UP TIMES.

THESE ARE THE NETWORK TIMES OBVIOUSLY STRIVE TO ACCUMULATE THE GOLDEN RULE WHICH IS FIVE NINES.

99.99 PERCENT AND THAT DOES NOT ROUND UP TO THEIR BUT WE WERE GETTING AROUND 9.99 SEVEN SOMEWHERE ALONG IN THEIR.

WE STILL TRY TO STRIVE FOR THAT FIVE NINES.

OWNER TICKETS, THESE ARE ACTUALLY PHONE CALLS PER THIS IS 2122. WE HAVE OUR PHONE CALLS THAT WERE ANSWERED I 57 PERCENT OF OUR CALLS ARE COMING IN FROM CUSTOMERS, OUR DEPARTMENT'S REQUEST.

THESE ARE THE HELP DESK REQUEST PROJECTED IN 2014, 2000 AND EXPECT THAT TO INCREASE SLIGHTLY IN 23.

ONE OF THE THINGS WE DID NOTICE IS THAT THERE WAS A DECREASE FROM 21 TO 22 AND WHAT WE'RE SEEING IS WHEN WE IMPLEMENTED OUR NEW HELPDESK MOTTO WHAT WE CAN PUT IN THEIR WITH THE KNOWLEDGE BASE TO HANDLE THAT WE ARE ABLE TO RESPOND TO IT A LOT FASTER AND WE ACTUALLY SAW A DECREASE IN THE NUMBER OF

TICKETS THAT CAME THROUGH. >> CHAIRMEMBER: I ALWAYS EMAIL

[02:00:05]

>> SPEAKER: IT IS AN EMAIL. >> CHAIR: THAT'S HIGH-PRIORIT

. >> SPEAKER: IT RESULTS IN A PHONE CALL USUALLY BACK TO YOU BUT IT DEPENDS ON IF IT WAS SOMETHING SIMPLE WE COULD HANDLE THAT BUT SOMETIMES WE DON'T LOGIN INTO THE SYSTEM. WE TRULY DO NOT CAPTURE ALL OF THOSE SO THE NUMBER OF PHONE CALLS WE HAVE IDEALLY SHOULD BE CHECKED CAPTURING THAT AND TURNING IT INTO HELPDESK REQUEST BUT I DON'T THINK -WE COULD DO A BETTER JOB AT

CAPTURING THOSE. >> CHAIRMEMBER: I THINK THAT YOU ARE BUSIER THAN WHAT THIS IS SHOWING.

THREE. I AM SURE IT IS.

WE ARE PUTTING IN A LOT OF NEW COMPUTERSSOFTWARE AND NEW INITIATIVES LIKE THAT WE WOULD NOT NECESSARILY PUT THAT AS A HELP DESK TICKET IT'S MORE OF A PROJECT AND THAT WOULD BE A

BETTER METRIC. >> CHAIRMEMBER: THANK YOU.

>> SPEAKER: WE PLAN ON IMPLEMENTING ADDITIONAL SAFETY MEASURES FOR OUR NETWORK IN 2023.

WE ARE ALSO IMPLEMENTING PHASE II OF OUR TWO FACT IDENTIFICATION TO REQUIRE ALL EMPLOYEES TO USE SECOND FORM OF IT IDENTIFICATION WHEN USING EMAIL SPIRIT THIS WILL AFFECT COUNSEL AS YOUR ACCESS AND EMAIL FROM YOUR PHONE AND YOU ARE NOT ON THE CITY NETWORK YOU WILL THEN HAVE TO PROMPT FOR A TWO FACT OR IDENTIFICATION. THIS WILL BE SOMETHING THAT WILL BE COMING ACROSS AS AN APPLICATION ON YOUR PHONE AND THEN VERY SIMILAR TO WHAT YOU'RE DOING IF YOU WOULD BE DOING ONLINE BANKING THEY ASK YOU FOR A SECOND FORM OF IDENTIFICATION. WE ARE ALSO IMPLEMENTING A SECURE EMAIL AND CRYPTIC SOLUTION TO ENSURE COMPLIANCE AND EASE-OF-USE WITH SENSITIVE DOCUMENTS.

CURRENTLY RIGHT NOW WE HAVE A GREAT EXAMPLE OF THIS WOULD BE WHERE POLICE OFFICERS ARE SENDING IN A REQUEST TO A DISPATCH AND OF COURSE THERE SENDING IT BACK THROUGH AN EMAIL AND THAT EMAIL IS NOT NECESSARILY ENCRYPTED SO WE WANT TO MAKE SURE IT'S ENCRYPT IT.

AS A ROLL THIS OUT THIS YEAR WE WILL BE USING THAT TO START EMAIL ENCRYPTION AND/OR OTHER DEPARTMENT SO WILL BE HIGHLIGHTING WILL BE WITH HUMAN RESOURCES BECAUSE OBVIOUSLY IT HAS A LOT OF PEOPLE TO THE HEALTH DEPARTMENT AND WE WANT TO MAKE SURE THOSE ARE ENCRYPTED AS WELL CARED WE WILL ALSO PURCHASE ADOBE ACROBAT LICE.

WE WILL BE REPLACING OR UPDATING 86 COMPUTER LAPTOPS.

WEST MENTIONED HIS DEPARTMENT IS COMPLETE AS FAR AS THE MIGRATION FROM COMPUTERS TO LAPTOPS.

ONE OF THE FOCUSES DURING COVE IT WAS WE NEEDED TO SEE HOW MANY EMPLOYEES COULD WORK FROM HOME AND SO NOW THIS IS ONE OF THOSE FACES AS THEY ARE COMING IN DUE FOR REPLACEMENT WE ARE LOOKING AT THOSE AND SEEING IF THATCAN BE TRANSITIONED TO A LAPTOP . WE ARE ALSO IMPLEMENTING LIKE ROGER MENTIONED PHASE II OF THE IMPLEMENTATION THAT BRINGS ONBOARD ENVIRONMENTAL SERVICES AND PARTS.

SO, OUR BUDGET REQUEST FOR 23 EQUALS 2,074,000 PLUS AN INCREASE OF THREE AND $1000 OR 20.2 PERCENT COMPARATIVE OF 1 MILLION $700,000 FOR THE FISCAL BUDGET INCLUDES ONE-TIME EXPENSES OF 60,000 AND 2,014,007 AND 68 NONRECURRING EXPENSES AND INCREASE OF 280,000 OR 70 PERCENT FROM LAST YEAR RECORDING BUDGET. PERSONNEL INCREASE IS DUE TO 67,002 AND 68 IN BASELINE ADJUSTMENTS, 700,000 89 OF PHASE III OF THE COMPENSATION PLAN AND MAINTENANCE INCREASE BY 189,000 AND THAT ACCOUNTED FOR PHASE II OF THE TWO FACTOR IDENTIFICATION SOFTWARE THAT WE WILL BE IMPLEMENTING.

OUR MOBILE APP FOR CITIZEN ENGAGEMENT WHICH COUNSEL JUST APPROVED AT THE LAST MEETING AND OF COURSE CITY WORKS AND MAINTENANCE COST IN THIS YEAR'S BUDGET WAS FUNDEDBY ARPA .

THEN THE RENEWAL OF OUR EMPLOYEE SECURITY AWARENESS TRAINING THANK YOU COUNCILOR FOR COMPLETING YOUR TRAINING I GREATLY APPRECIATE THAT. I WILL BE REPORTING THAT TO THE STATE NEXT MONTH. CONTRACTUAL SERVICES INCREASE BY 110,000 AND THAT IS HOSTING CHARGES FOR NEW EDGE BY CITY WORKS AND THAT WAS FUNDED IN THIS YEAR'S BUDGET FOR ARPA

[02:05:04]

CAPITAL EXPENDITURES DECREASED BY 26,000 BUT WE ARE PURCHASING THE ADDITIONAL ADOBE ACROBAT LICENSES AND LICENSE OF TRADES FOR ADOBE ACROBAT LICENSES AND THEN AS PART OF THE WORKFLOW PROCESS WITH LASERFICHE WE ARE GOING TO NEED SOME ADDITIONAL LICENSES TO MAKE THAT WORK. I WILL BE HAPPY TO ANSWER ANY QUESTIONS BEFORE I REVIEW THE RADIO SYSTEM.

OKAY. THE RADIO SYSTEM BUDGET IS I WON'T EVEN HAVE TO BRING IT UP ON THEIR BUT BASICALLY WE ARE LOOKING AT A $10,000 INCREASE IN THE BUDGET AND THAT IS MAINLY DUE TO OUR EXISTING MOTOROLA MAINTENANCE CONTRACT AND USUALLY WHEN WE RENEW OUR TWO-YEAR CONTRACT WE, OUR STANDARD IS A THREE PERCENT INCREASE OVER THE TWO-YEAR PERIOD. THE INTEREST IS 2.1 PERCENT COMPARED TO FISCAL 2022 BUDGET AND WE HAVE NO ONE-TIME EXPENSES. WE ARE LOOKING AT SEEKING, CURRENTLY SEEKING A HAZARD MITIGATION GRANT TO REPLACE OUR EXISTING T-1 MICROWAVE NETWORKS OUR EITHE.

CURRENTLY THOSE ARE SUPER OH. THEY HAVE BEEN OUT THERE FOR A LONG TIME FOR THIS IS THE CONNECTION THE COMMUNICATION THAT HAPPENS BETWEEN 911 AND OUR SELF TOWER ROAD AND THIS IS HOW DISPATCH TALKS TO THE REST OF THE PUBLIC SAFETY IN THE FIELD. THESE MICROWAVES ARE PRIMARILY FOCUSED, IT HAS A MICROWAVE LINK BUT HER BACKUP LINK IS T-1 SERVICE AND AT&T IS GRADUALLY GAZING OUT OF COPPER CIRCUITS AND THEY ARE GOING TO FIBER ON DEMAND.

THESE DEVICES DO NOT PORT A ETHERNET BASE IS SIMPLY T-1 AND IN ORDER FOR US TO TRY TO MOVE AND WE WILL HOPEFULLY RECEIVE A GRANT FOR THAT. THAT'S ALL I HAVE.

>> CHAIR: GREAT. WERE GOING TO TRANSITION OUT FOR PUBLIC SAFETY DEPARTMENTS AND AS I MENTIONED EARLY IT'S POLICE AND FIRE. SO, WILL STARTED OFF WITH MISS ACCORD. TIFFANY?

>> SPEAKER: GOOD EVENING MAYOR AND COUNCIL AM EXCITED TO PRESENT THE BUDGET FOR EUNICE FULL-COURT THIS EVENING.

THE MUNICIPAL REPORT CONSISTS OF ANIMAL CONTROL AND CITIZEN COMPLAINT. OUR STAFF CONSISTS OF MUNICIPAL COURT JUDGE WHO IS APPOINTED BY CITY COUNCIL AND BY FULL-TIME EMPLOYEES. THIS PICTURE HERE ON THE BOTTOM IS MOST OF OUR STAFF. WE RECENTLY DID BECOME FULLY STAFFED AND NOW GIVE STAFF TOTAL OF 5+ OUR JUDGE AND RECEIVE ADDITIONAL SUPPORT FROM DETECTIVE COLLINS AND RUBY AS OUR PROSECUTOR. THE GOAL FOR THE MUNICIPAL COURT DEPARTMENT ARE TO PROVIDE ACCESS TO JUSTICE TO THE VIDEO THERE ON THE LEFT I WON'T PLAY IT FOR YOU THIS EVENING BUT THAT HAS BEEN OF OUR BIG INITIATIVES THIS YEAR 'S RULING GETTING OUT TO THE COMMITTEE TO PROVIDE ADDITIONAL ACCESS TO THE COURTSYSTEM . ALSO, PROCESS IMPROVEMENT EFFICIENCIES WERE ALWAYS LOOKING TO STRIVE TO MAKE WHAT WE DO MORE EFFICIENT AND THAT IS USING VARIOUS TECHNOLOGY SYSTEMS OR OTHERMEANS OF COMMUNICATING WITH THE PUBLIC .

AND THEN OUR COMMITTEE OUTREACH INITIATIVES IS WHAT YOU HAVE AS A VARIETY OF COMMUNITY OUTREACH INITIATIVES THROUGH THE CITY AS WELL AS OUR COMMUNITY PARTNERSHIPS.

OUR 2022 HIGHLIGHTS ARE THE COMPLETION OF TRAINING FOR STAFF RELATED TO THE COURT OF RECORD TRANSITION AS WELL AS THE PROCESS RELATED TO THAT INCLUDING ADMINISTRATIVE SEARCH WARRANT FILING. WE HAVE RECEIVED FROM SOME CODE ENFORCEMENT DEPARTMENT AS WELL AS THE FIRE MARSHAL'S OFFICE.

CHILD SAFETY PROGRAM I SPOKE TO YOU ALL ABOUT LAST WEEK AND THAT IS A BIG HIGHLIGHT WHAT WE'VE DONE HERE AT SOME OF THE PROGRAMS WITHIN WHAT WE'VE DONE IN THE MUNICIPAL COURT ARE FUNDED BY SPECIAL FUNDS AND PART OF THAT IS THE CHILD SAFETY FUNDS AND ANOTHER PIECE THAT I WILL TALK ABOUT LATER ON IS THE JUVENILE CASE MANAGER AND WE DID HAVE THE FOUR GRAMS WERE AWARDED AND THE CHILD SAFETY TECHNICIAN PROGRAM THAT WE LAUNCHED IN MAY. THE COMMUNITYENGAGEMENT AND OUTREACH IS ANOTHER BIG HIGHLIGHT FOR US .

WE DID CREATE A JUVENILE CASE MANAGER POSITION IN THE FISCAL YEAR IT WAS ELEVATING AN EXISTING EMPLOYEE TO THAT AND

[02:10:03]

ALSO THE ONGOING COMMUNITY OUTREACH INITIATIVES THAT WE CONTINUE TO DO YEAR IN AND YEAR OUT IS THE MOCK TRIALS WITH THE JUDGE THAT WE DO A COUPLE TIMES PER YEAR AND PARTNERS WITH VARIOUS AGENCIES CARED WE WERE ALSO RECENTLY NOTIFIED THAT WE DID ACHIEVE THE MUNICIPAL TRAFFIC SAFETY AWARD FOR 2022 FOR ONGOING EFFORTS OF PROVIDING EDUCATIONAL PROGRAMMING ON THE DANGERS OF IMPAIRED DRIVING MOSTLY DUE TO THE MOCK TRIALS AND OTHER OUTREACH EFFORTS WE DID SUCH AS THE CHILDREN'S DISCOVERY MUSEU .

THESE ARE OUR PERFORMANCE METRICS HERE.

THIS IS OUR NUMBER OF COURT DOCKETS PER YEAR ANNUALLY.

THE TARGET IS AT LEAST 100 IF NOT MORE.

WE ARE TRENDING UP WE ARE CONTINUING TO ADD VARIOUS DOCKETS. THE OUTREACH DOCKET EFFORT IS ONE WHERE WE HAVE SEEN AN INCREASE IN THE ANIMAL HEARING DOCKETS CODE DOCKETS AND THINGS OF THAT SORT.

WERE CONTINUING TO SEE AN UPTICK IN THAT AND THIS DOES NOT INCLUDE PRETRIAL DOCKETS WHICH ARE HELD SIMULTANEOUSLY AT THE SAME TIME THESE ARE THE DOCKETS THAT THE JUDGE OVERSEES PRIMARILY AND WHERE THE NUMBER HERE IS GREATER AND WE TAKE THOSE INTO CONSIDERATIONAS WELL .

THE WARRANTS ISSUED VERSUS WARRANTS CLEARED THE WAY THIS GRAPH OR CHART HERE IS SHOWN IS AN ACCUMULATION OF FISCAL YEAR 2021 2022 AND PROJECTED 2023. THE DARKER BLUE IS THE NUMBER OF WARRANTS ISSUED OR INCLUDING PROJECTED FOR THE REST OF THIS YEAR AND NEXT YEAR VERSUS THE NUMBER OF WARRANTS CLEARED.

WE ARE SEEING A DECREASE IN CLEARED WARRANTS DUE TO A LOCK OF ARREST AT THE COUNTY JAIL AND WERE TRYING TO EXECUTE IN CLEARING WARRANTS WHICH IS OFFERED WITH ADDITIONAL DOCKETS AND I SEE THAT OCCURRING. THEN WE HAVE CASES FILED VERSUS CASE IS DISPOSED. WE ARE STARTING TO SEE AN UPTICK AGAIN IN CASES FILED DUE TO A VARIETY OF DIFFERENT FACTORS. TICKETS ARE RISING AS WELL AS CODE AND ANIMAL CONTROL FILING .

I CONTINUE TO SEE THE TREND UP TAKING AND I ANTICIPATE TO SEE CASE IS CLOSED DUE TO THE EFFORT IN 2023.

WE HOPE TO INCREASE THOSE CLO RATES.

I LIKE THIS NUMBER TO SEE EXCEED THE NUMBER OF CASES FILED BECAUSE IT DOES INCLUDE ALL CASES THAT ARE NOT FILED WITHIN THAT SECULAR YEAR. WE WOULD LIKE THAT TO BE A GREATERNUMBER . SOME OF OUR EFFICIENCIES ARE MOSTLY DUE TO SOME OF THE WAYS WE PROCESS VARIOUS WORKFLOWS FOR ONE WE RECENTLY TRANSITION TO IS A SHARED DRIVE BETWEEN MUNICIPAL COURT AND PUBLIC RECORDS DEPARTMENT.

WE SHOW THIS AND IT'S NEEDED FOR COURT CASES AND THEY ALSO SHARE BODY CAM EVIDENCE AND THAT'S ONE OF OUR EFFICIENCIES.

WE ARE IN THE PROCESS CURRENTLY OF IMPLEMENTING TICKET WRITERS FOR FIRE MARSHALS AND THAT WILL BE COMPLETED BY SEPTEMBER AND WE ALSO LAUNCHED AN E-FILE PORTAL FOR ATTORNEYS THIS YEAR.

I ALSO GOT INFORMATION FROM OUR TECHNOLOGY SESSION THAT THEY ARE LOOKING TO EXPAND THE USAGE FOR THAT AND WE HOPE TO SEE MORE OF THAT E-FILE IN THE FUTURE.

WE ALSO STARTED AN ELECTRONIC INTAKE PROCESS BETWEEN OUR DEPARTMENT IN THE LEGAL DEPARTMENT.

RUBY BOONE OUR PROSECUTOR AND WE STARTED DOING THAT ELECTRONICALLY RATHER THAN DOING PAPER FILES WE DO PROSECUTOR MILE WITH OUR SYSTEM AND WERE LOOKING ON IMPLEMENTING THAT PEER THE 2023 PROGRAMS THAT WE HAVE HERE DEVELOPING THE CASE MANAGER PROGRAM AND UTILIZING THAT POSITION TO ESTABLISH THOSE COMMUNITY ENGAGEMENT INITIATIVES. WE HOPE TO TRANSITION OUR EFFORTS TO AN INTERNAL COURT COLLECTIONS PROGRAM UTILIZING EXISTING STAFF TO TRY TO INCREASE SOME OF THOSE CASE CLOSURE RATE. UTILIZING AN INTERN FOR COURT PROJECTS WE ARE ONE OF THE DEPARTMENTS CURRENTLY WORKING WITH AN INTERN AND I HOPE TO SEE YOU THAT OPPORTUNITY IN TH

FUTURE . >>> IMPLEMENTING A ELECTRONIC WARRANT UPDATE TO STREAMLINE THOSE PROCESSING OF THE WARRANTS. THAT SOMETHING WE WERE TRYING TO DO BUT THE PD IS CURRENTLY UNDERGOING A NEW RMS SYSTEM AND WE HAVE TO WAIT UNTIL THAT'S COMPLETED.

BECAUSE OF THE INCREASING WORKLOAD I WOULD LIKE TO CONDUCT AN INTERNAL WORKLOAD ASSESSMENT TO UNDERSTAND THE USES OF STAFF TIME TO SEE HOW WE CAN MAKE OUR PROCESSES THAT

MORE EFFICIENT. >>> THE MUNICIPAL COURT BUDGET REQUEST OVER $400,000 OR DECREASE OF $2705 OR 4.6 PERCENT. THERE ARE NO ONE-TIME EXPENDITURES IN THIS YEAR'S BUDGET AND AN INCREASE OF $895 OR .2 PERCENT. WE DO HAVE A BASELINE INCREASE

[02:15:02]

WE HAVE SEEN AN INCREASE OF $2000 IN OTHER CHARGES.

$1500 OF THAT IS ACTUALLY COVERED CURRENTLY UNDER A SPECIAL EXPENDITURE FOR EDUCATIONAL DEVELOPMENT UNDER OUR TECHNOLOGY FUND AND WERE SIMPLY MOVING THAT OVER BECAUSE WE CURRENTLY DON'T HAVE ENOUGH FUNDS IN THAT BECAUSE THAT IS WHERE THE IT FEES ARE COVERED UNDER DID WE MOVE THAT TO A REGULAR EDUCATIONAL BUDGET AS OPPOSED TO OUR SPECIAL FUND.

WE ALSO HAVE AN ADDITIONAL $500 ADDED TO THE OTHER CHARGE AND THAT'S FOR PUBLIC RELATIONS. THAT'S WHERE THE TOTAL 2231 IS THE DECREASE. WE DID NOT HAVE ANY COMPUTER REPLACEMENT IN THIS YEAR'S BUDGET BUT WE ARE ANTICIPATING TWO NEW CAMERAS OF $1500 WHICH EQUATES TO THE 2100 DECREASE IN CAPITAL OUTLAY. AND THAT IS MY BUDGET.

DID YOU HAVE ANY QUESTIONS FOR ME?

>> CHAIRMEMBER: CAN YOU GO BACK TO THE SLIDE WITH THE WARRANT ? CAN YOU EXPLAIN TO ME THE CASES DISPOSED, WHAT STOPS A CASE FROM BEING DISPOSED? WHAT STOPS A WARRANT FROM BEING CLEARED? WHAT ARE THE ROADBLOCKS? WHAT ARE THE THINGS THAT HAPPEN THAT REALLY AFFECT THOSE NUMBERS?

>> SPEAKER: THE MAJORITY OF THE CASES THAT DON'T GET RESOLVED EITHER DON'T APPEAR SO TO BECOME WARRANTS OR ACTIVE WARRANTS AND THEN THEY GO INTO WHAT WE CONSIDER INACTIVE STATUS. THE OTHER PORTION IS THE START SOME SORT OF ARRANGEMENT OR AGREEMENT AND THEY DON'T FINISH IT . CURRENTLY WE HAVE TWO KINDS OF PROCESSES IN PLACE. WE UTILIZE THE SKIP TRACING SOFTWARE TO HELP US GET UPDATED CONTACT INFORMATION AND THAT'S ONE OF THE THINGS WE WANT TO IMPLEMENT NEXT YEAR IS UTILIZING THAT SYSTEM TO BE ABLE TO FOCUS ON GETTING THOSE CASES FROM WHAT WE CONSIDER THE OPENTO THE DONE .

A LOT OF TIMES IT'S DUE TO HAVING LOST CONTACT WITH THEM THEY DON'T CONTACT THE COURT AND WE DO UTILIZE TEXT MESSAGING AND WE HAVE MULTIPLE REMINDERS THAT WAY.

IT IS EFFECTIVE SEE AN INCREASE IN SOMETHING THAT LEADS TO PEOPLE RESOLVING MATTERS BUT THERE'S ALSO MANY OUT THERE THAT IT IS HARD TO KEEP UP WITH SOME OF THE BACKLOG OF NOT HAVING THAT TOOL IN THE PAST . MOST OF THE TIME IT'S DUE TO SOMEONE NOT APPEARING OR SOMEONE STARTING SOMETHING AND THEN NOT RESOLVING THE MATTER AND SO FOR THAT REASON WE STARTED THE OUTREACH DOCKETSAND WERE NOW WORKING WITH DIFFERENT PARTNERS IN THE COMMUNITY SALVATION ARMY MIDCOAST FAMILY SERVICES WE HAVE REACHED OUT TO CHRIST KITCHEN AND WE DID THAT LAST WEEK AT THE MALL . WE HAVE SEEN A GOOD RESPONSE WITH THAT WE HOPE IT HELPS PEOPLE REALIZE THAT WE WANT TO HELP YOU RESOLVE THEM AND THAT'S ULTIMATELY WHAT OUR GOAL IS TO HELP THEM GET THECASE RESOLVED WHATEVER METHOD WORKS

BEST FOR THEM . >> CHAIR: THANK YOU.

CHIEF ARREDONDO? >> SPEAKER: GOOD EVENING MAYOR AND COUNCIL. GOOD EVENING WITH THE ROLLING OF THE OURS, GOOD WORK. LET'S SEE.

I'M PLEASED TO ANNOUNCE OUR BUDGET FOR FISCAL YEAR 2023 AND AS YOU SEE THERE YOU WILL SEE A DEPARTMENT IN EARLY FEBRUARY OF THIS YEAR. WE GOT TOGETHER AT DAILY OWN PLAZA AND DID THAT WITH THE HELP OF PUBLIC WORKS AND THEIR BUCKET TRUCK. THIS IS A QUICK OVERLAY OF THE DEPARTMENT . WE HAVE THE POLICE DEPARTMENT AND DISPATCH 911 CALL CENTER MAKEUP THE POLICE DEPARTMENT'S BUDGET. THE ADMINISTRATIVE DIVISION WHERE I WORK I AM IN CHARGE OF THE DEPARTMENT AND WE ADD THE SUPPORT SERVICES DIVISION THAT OVERSEES THE CRIME ANALYST FACILITIES AND EQUIPMENT FISCAL MANAGEMENT, INVENTORY CONTROL AND YOU WILL SEE SECURITY AND ITEMS OF MASS DESTRUCTION.

I DON'T REMEMBER MASS DESTRUCTION I SHOULD HAVE READ THE EARLIER. GRANT MANAGEMENT AND TRAINING.

OBVIOUSLY PATROL WHICH INCLUDES TRAFFIC AND TACTICAL PERSONNEL AND PATROL 911 CALLS. WE HAVE INVESTIGATIONS THAT INVESTIGATE ALL OF THE OFFENSE REPORTS THAT REQUIRE A FOLLOW-UP AND AGAIN THE 911 CENTER THAT IS STAFFED 24 SEVEN 3 TO 65 DAYS. AS YOU MOVE ON YOU LOOK AT THE

[02:20:02]

WE REORGANIZE THAT POSITION FOR A CIVILIAN CRIME SCENE SUPERVISOR WHICH WILL HELP THEM AND GIVE THEM AN OPPORTUNITY TO MOVE UP INTO SOMETHING THEY BEEN LOOKING FORWARD TO.

WHEN THE REAL CHANGE COMES IN WITH THE ADDED POSITION WILL BE UNDER SUPPORT SERVICES AND IF YOU LOOK UNDER SUPPORT SERVICES LIEUTENANT DOWN TOWARDS THE BOTTOM YOU'LL SEE COMMUNITY ENGAGEMENT SERGEANT AND THAT'S SOMETHING THAT I FELT VERY STRONGLY ABOUT MEETING SO THAT WE COULD GET A LITTLE MORE BETTER OVERSIGHT OVER COMMUNITY ENGAGEMENT HOWEVER WE DO A REALLY GOOD JOB AND WE HAVE INCREASED OUR COMMUNITY ENGAGEMENT AND IF YOU FOLLOW US ON SOCIAL MEDIA YOU CAN SEE HOW MANY DIFFERENT COMMUNITY ENGAGEMENT OPPORTUNITIES WE HAVE HAD IN THIS PAST YEAR. I WANTED TO GIVE THOSE GUYS A LITTLE MORE SUPPORT SOMETHING THAT COULD HAVE BILLY HELP THEM WITH CARRYING THAT LARGE TASK SO IT TO THE CITY MANAGER AND ASKED FOR THAT POSITION AND THAT WILL BE A POSITION THAT WILLBE LOOKED AT FOR JANUARY . HERE'S THE PICTURE WE SWORE IN D.J. .

YOU CAN SEE HIM WITH HIS ARMS OUT.

THAT IS SOMETHING THAT WAS REALLY GOOD.

THE COMMUNITY REALLY JUMPED ON BOARD AND SUPPORTED IT AND NEXT TO HIM THE LITTLE GIRL WITH A STRIPED JACKET IS ANOTHER HONORARY POLICE OFFICER OF OURS.

KIMBERLY AND SHE HAS HAD A HARD TIME LATELY BUT I THINK WHEN SHE IS A PART OF THE POLICE DEPARTMENT IN THE PARTY WE HAD HER HAD GIVEN HER A LOT OF STRENGTH AND IS SOMETHING WE ARE VERY PROUD OF. ON THE LEFT YOU WILL SEE A PICTURE OF THE FEMALE OFFICER STAFF WE HAVE DURING THE NATIONAL WOMEN'S APPRECIATION DAY.

WE HAVE A PICTURE THAT LAUREN TOOK FOR US.GETTING INTO THE DEPARTMENT OUR MISSION IS TO REDUCE CRIME AND THE FEAR OF CRIME THROUGH OUTSTANDING POLICE SERVICES IN PARTNERSHIP WITH THE COMMUNITY. OUR GOALS ARE TO REDUCE OVERALL CRIMES BY THREE PERCENT. RESPOND TO PRIORITY ONE CALLS FOR SERVICE WITHIN 7 MINUTES OR LESS ANSWER ALL EMERGENCY CALLS WITHIN 10 SECONDSOR LESS . 90 PERCENT OF THE TIME.

RECRUIT, HIRE AND TRAIN A DIVERSE PERSONNEL TO FILL EXISTING VACANCIES CONTRIBUTING TO AN ANNUAL VACANCY RATE OF SIX OR BELOW. THAT IS BEEN CHALLENGING TO SAY THE LEAST. WE ARE STILL WORKING REALLY HARD AT IT BUT IT'S BEEN A CHALLENGE AND ITHINK IT'S

CHALLENGE ACROSS THE NATION . >>> INCREASE COMMITTEE ENGAGEMENT EVENT TO EDUCATE THE PUBLIC ON CRIME RELATED ISSUES INCREASE INVESTIGATIONS CLEARANCE RATE BY THREE PERCENT AND REDUCE TRAFFICRELATED CRASHES BY THREE PERCENT .

IF YOU LOOK AT OUR FISCAL YEAR 22 HIGHLIGHT THE FIRST ONE RECEIVED OUR FOURTH CONSECUTIVE LEASE CHIEF ASSOCIATION BEST PRACTICE RECOGNITION. I MADE THAT FIRST FOR A REASON HERE THERE'S 2738 AGENCIES IN TEXAS.

177 HAVE BEEN RECOGNIZED BY THE TEXAS POLICE CHIEF ASSOCIATION AND 19 HAVE RECEIVED THAT AWARD OR TIMES AND VICTORIA POLICE DEPARTMENT IS ONEOF THOSE 19 . [APPLAUSE] OUR PART ONE CRIMES DECREASED BY THREE POINT 54 PERCENT WHICH WAS NOT AN EASY THING TO DO BASED ON 2020. OUR NUMBERS WERE 2020 IT WAS A TOUGH YEAR FOR US IS WHAT I'M TRYING TO SAY AND 2021, SORRY, 2020 CRIME WAS DOWN 2020 CRIME WAS LEFT BUT WERE STILL TRYING TO GET THAT REDUCTION. WE DECREASE PRIORITY ONE DELAYED RESPONSE TIMES BY 17.54 PERCENT AND THAT IS REALLY GOO . OUR RESPONSE TIMES WITH OUR STAFFING SOMETIMES BEING A CHALLENGE HAVING THAT OPPORTUNITY TO REDUCE IT BY THAT MUCH IS KUDOS TO THOSE OFFICERS WHO AREGETTING TO THAT CALL .

DECREASE OUR COMMUNITY ENGAGEMENT EVENTS FROM 60 TO 9 , BROUGHT BACK THE COMMITTEE'S OWN MEETINGS AFTER A WARRIOR ABSENT, EXPANDED OUR SOCIAL MEDIA PLATFORMS TO MAXIMIZE CITIZEN OUTREACH AND WE DECREASE PROPERTY CRIME BY 8.73 AND YOU'RE PROBABLY WONDERING WHY IS IT IN THAT AREA AND SET IT UP THERE WITH THE OTHERS? I THINK WHAT LED TO THAT IS OUR COMMUNITY ENGAGEMENT. I HAVE A LITTLE VIDEO AND I WILL PLAY IT REALLY QUICK IS REALLY SHORT BUT PART OF THAT COMMUNITY ENGAGEMENT WAS US DOING PUBLIC SERVICE

[02:25:01]

IN THE PAST YEAR ONE OR 2 TO 9 VEHICLES WERE BURGLARIZED OF THOSE THREE AND 59 HAD BEEN LEFT UNLOCKED .

HE HAD GUNS STOLEN FROM THEM AND DURING THAT SAME PERIOD OF TIME ONE OF 38 VEHICLES WERE STOLEN.

96 HAVE THE KEYS LEFT INSIDE. DON'T CREATE AN OPPORTUNITY FOR SOMEONE TO MAKE YOUA VICTIM . QUICKSET WAS A REALLY QUICK VIDEO THAT WE PARTNERED WITH THE NEW STATION AND WE PUT IT OUT THERE ON TV FREE OF CHARGE BECAUSE OF OUR PARTNERSHIP AND COMMUNITY ENGAGEMENT AND THAT'S WHY I FELT SO STRONGLY THAT HAVING A SERGEANT ADDED TO THE UNIT WAS IMPORTANT TO OUR OVERALL CRIME REDUCTION. ALSO WE IMPLEMENTED A DATA-DRIVEN APPROACH TO IDENTIFY TWO AREAS ACCOUNTING FOR 50 PERCENT OF OURCRIME UTILIZING THIS DATA IN APPLYING THE RESOURCES . WE DECREASE CRIME IN OVERALL AREAS BY 11 PERCENT AND MS. SCOTT YOU ARE WELL AWARE OF THAT AS WE DID THAT IN TANGLEWOOD AND WE ARE STILL WORKING TO USE THAT THROUGHOUT THE CITY TO INCREASE THE CRIME EVEN MORE. IF YOU'RE LOOKING AT OUR PERFORMANCE METRICS WE ARE ABOUT 50 PERCENT ON WHAT OUR GOALS WERE. 2021 WE WERE AT 42 PERCENT ACTUAL CLEARANCE RATE BUT RIGHT NOW WE ARE EXPECTING PROJECTING IT TO BE ABOUT 41 PERCENT. WE WOULD NEED IT TO BE ABOUT 45 PERCENT IN ORDER TO REACH OUR GOAL.

IT'S NOT OUT OF THE QUESTION WE ARE PUSHING REALLY HARD AND WE MIGHT GET THERE BUT CURRENTLY WE FEEL LIKE WE MIGHTFALL SHORT . IN 2023 IT'S ABOUT 40 PERCENT AND SO WE ARE GOING TO BE WORKING HARDAND I TELL YOU THE REASON FOR THIS IS OUR STAFFING LEVELS AND THE CASELOAD THE DETECTIVES HAVE AT THE MOMENT . IT IS PRETTY TOUGH BUT THOSE GUYS ARE WORKING HARD AND THEY DESERVE ALL THE CREDIT IN THE

WORLD FOR WHAT THEY ARE DOING. >>> TRAFFIC ACCIDENTS WE HAD 969 IN 2021 AND WERE PROJECTING 1024 IN 2022.

IN A 2023 EVEN HIGHER. WE ARE DOING A LOT OF DIFFERENT THINGS TO TRY TO ADDRESS THAT AND OBVIOUSLY I DON'T LIKE THOSENUMBERS GOING UP LIKE THAT .

SOME OF THE THINGS WERE DOING IS WE DID A SPRING BREAK W OPERATION IN MARCH AND RACING OPERATION IN FEBRUARY AND IT DWI OPERATION SEVERAL TIMES THROUGHOUT THE YEAR.

WORKING AT IT. WAS TRYING TO REDUCE THOSE THINGS. WHEN LOOKING AT THE MEDIAN DATA ANDSEEING IF THAT ACTUALLY HELPED US OR NOT .

IT IS KIND OF UP AND DOWN IT JUST DEPENDS.

WE ARE WORKING DILIGENTLY TO GET THAT NUMBER DOWN.

COMMUNITY ENGAGEMENT EVENTS WE HAD 95 IN 2021 AND WERE PROJECTING TO HIT 170 FOR THIS YEAR AND IN 2023 WERE TRYING TO HIT 175. OUR ANNUAL AVERAGE VACANCY RATE HAS BEEN STEADY. ABOUT EIGHT VACANCIES PER YEAR AND WE ARE PROJECTING THAT IN 2023 AS WELL .

>>> BURGLARY OF MOTOR VEHICLE. WE SAW THE VIDEO.

WE ARE HAVING STILL HAVING ISSUES WITH THAT AND WE ARE USING THAT PSA. IT HAS HELPED US FOR THE MOST PART BUT WE ARE STILL WORKING TO TRY TO REMIND THE PUBLIC THAT IT IS IMPORTANT TO LOCK YOUR VEHICLE.

SO, THAT PIE CHART REPRESENTS 420 TOTAL.

172 WERE LOCKED AND 248 WERE UNLOCKED.

IN 20 2018 PERCENT WERE BEING LOCKED.

41 PERCENT AND 21 AND 43 PERCENT AND 22 YARD WE ARE TRENDING IN THE RIGHT DIRECTIO .

IT IS JUST AN UPHILL BATTLE. OUR RESPONSE TIMES PRIORITY ONE RESPONSE TIMES IN MINUTE WE DID PRETTY WELL.

IN 2021 IT WAS AN ACTUAL 5.5 5 MINUTES 30 SECONDS AND ROUNDED UP TO SIX. IN 22 WHEN THIS WAS DONE WE WERE LOOKING RIGHT AT 6 MINUTE .

I HAD IT REDONE TODAY AND TODAY WE ARE PROJECTING OUT TO BE 5 MINUTES 16 SECONDS. WE ARE WORKING TO DO BETTER THIS YEAR. NEXT YEAR WE PROJECT TO BE IN THE SEVEN MINUTE RANGE. IF YOU LOOK AT THE PICTURE TO THE RIGHT THE VICTORIA PD DISPATCHER, DURING TELE COMMUNICATORS WEEK WE PRESENTED THEM WITH A UNIT AWARD BECAUSE THEY ANSWERED OVER 150,000 PHONE CALLS LAST YEAR.

THAT IS A 42 PERCENT INCREASE FROM 2020 AND THEIR STAFFING

[02:30:04]

SO, OUR DETMENTAL EFFICIENCIES THEPICTURE TO THE LEFT WAS ONE OF THE CANINES THAT WAS DONATED BY THE DA . WRITTEN WARNING MIGRATION INTO OUR RECORDS MANAGEMENT SOFTWARE RMS WE DO DATA ENTRY RECORD STAFF. OUR RECORD STAFF WAS READY BEAT DOWN. I DIDN'T UNDERSTAND WHY WE DIDN'T HAVE THIS AS AN AUTOMATIC BANK.

CITATIONS ARE AN AUTOMATIC DEAL.

THE OFFICER WRITES IT GOES TO MUNICIPAL COURT BUT THE WARNINGS WERE NOT. YOU PROBABLY KNOW THAT OUR CITATIONS ARE DOWN AND OUR WARNINGS ARE UP.

IT'S HARD TO EXPLAIN WHY BUT THEY ARE.

SO THEY WERE LOOKING AT STACKS AND STACKS OF WARNINGS AND THEY WOULD HAVE TO TO DO DATA ENTRY BY HAND SO WE ARE WORKING ON A MIGRATION TO HELP THAT. IT'S IN THE PROCESS, IT HASN'T BEEN COMPLETED YET BUT IT'S ONE OF THOSE THINGS THATWILL IMPROVE THE MORALE FOR THE RECORDS CLERK AND HELP TREMENDOUSLY .WE ARE UTILIZING THE CITIZENS POLICE ACADEMY ALUMNI VOLUNTEERS TO HELP WITH THE BACKLOG OF DATA ENTRY AND RECORD UNIT AS WELL . THAT'S ANOTHER GROUP THAT IS WILLING TO HELP, WANTING TO HELP WHICH IS AT STAKE GET PAST COVE IT TO GET THEM INTO HELP USAND THAT'S GOING TO SAVE A LOT OF TIME AND EFFORT AS WELL .

WE APPLIED FOR THE LONE STAR GRANT TO IMPROVE OUR TECHNOLOGY AND WE WERE GRANTED $136,000 SO WE WILL USE THAT FOR THE LPR AND HELP THIS WITH THE CRIMINALS THAT ARE COMING FROM OUT OF TOWN TRYING TO VICTIMIZE OUR GREAT CITIZENS.WE HAD A TWO CANINES. WE RECEIVE DONATED FUNDS FROM THE VICTORIA LIONS CLUB AND THE DISTRICT ATTORNEY'S OFFICE TOTALING $25,000 AND I KNOW YOU'RE PROBABLY THINKING WAIT A MINUTE, THAT'S GOING TO COST US MONEY.

IN THE SHORT TERM, CORRECT. WE DIDN'T PAY FOR THE DOGS BUT WE ARE DEFINITELY PAYING FOR THE FOOD AND VET BILLS.

AS SOON WE CAN GET THE STAFFING AND RETENTION CORRECTED GOING TO BE ON THE HIGHWAY TAKING CARE OF -THEY WILL BE SELF-FUNDED BECAUSE THEY WILL BE OUT THERE WITH THE ASSETS OVERTURE FUND AND BUILDING THAT UP SO WE WILL SELF FUND THAT.

FISCAL YEAR 23 NEW PROGRAM INITIATIVES WE TALKED ABOUT IT BEFORE THE PROFESSOR WHO IS WORKING ON OUR TENURE OF SEXUAL ASSAULT SHE'S WORKING DILIGENTLY ON THE.

SO GOOD THINGS ARE COMING FROM IT.

WE ARE LEARNING HOW TO GET BETTER AT WHAT WE DO AND AM LOOKING FORWARD TOGETTING THAT DATA .FISCAL YEAR 23 WILL BE FOCUSED ON ENGAGING THE YOUTH WITH MEN TOURING AND SPORTS PROGRAMS TO HELP BUILD TRUST. THE FIRST TIME A CHILD MEETS A POLICE OFFICER SHOULD NOT BE WHEN THEY ARE IN TROUBLE.

IF YOU SEE THE PICTURE ON THE RIGHT DO YOU SEE THAT BIG SMILE, I THINK THE KID ENJOYED THAT, TOO.

OUR OFFICERS HAD A GREAT TIME AT OUR FISHING CASTING WITH THE COPS. IT WAS OUR FIRST ANNUAL EVER GOING TO TRY TO DO THAT AGAIN EVERY YEAR.

WERE GOING TO TRY TO MOVE IT TO THE SPRING BECAUSE IT WAS HOT.

I THINK IT'S A WORTHWHILE PROGR INTERNALLY FARES WE IMPLEMENT DID A BENCHMARK PROGRAM OF EVERY OFFICER IN THE DEPARTMENT IN SCOTT SEVEN WHEELS AND IT TALKS ABOUT TRAINING, PERFORMANCE EVALUATION, COMMUNITY ENGAGEMENT, ACTIVITY AND OFFICER PROFILE OF ANALYZE DATA FOR SIGNS OF NEED FOR PREVENTATIVE EARLY PREVENTION AND THAT IS SOME THING THAT WE WANT TO BE AWARE OF WE TO GET INTO AN EARLY INTERVENTION PROGRAM AND MAKE SURE AND OFFICER IS NOT EATING IN TROUBLE AND PUTTING THE CITY LIABLE FOR THINGS I THINK THAT WAS A VERY IMPORTANT PROGRAM FOR US TO IMPLEMENT. WE ARE INCREASING OUR BODY WORN CAMERA PROGRAM TO EQUIP EACH OFFICER.

EACH OFFICER IN THE DEPARTMENT WILLHAVE ONE .

IN THE LAST 38 THAT'S PART OF A GRANT THAT WE RECEIVED AS WELL.

WE ARE UPGRADING OUR ARMA SOFTWARE TO STREAMLINE DATA TO BE MORE USER-FRIENDLY. THAT'S A GOOD THING BECAUSE I'M GOING TO TALK A LITTLE BIT AS WE GO FORWARD ABOUT WHAT THAT IS COSTING ME AND AFTER THIS YEAR IT IS GOING DOWN BY$60,000

FOR FIVE YEARS . >> CHAIRMEMBER: $60,000 PER

YEAR? >> YES, $60,000 PER YEAR FIVE YEARS IN A ROW. THEY WERE BUILDING ON A PROGRAM WITH THE DIVINE SCHOOL ENABLING OFFICERS TO INTERACT WITH CHILDREN ON THEAUTISM SPECTRUM DISORDER AND RELATED COMMUNICATION DISORDERS . THERE'S A LOT OF PROGRAMS AND

[02:35:04]

OUR BUDGET HIGHLIGHTS. THE COMBINED POLICE AND DISPATCH BUDGET REQUEST EQUAL $16,900,176.

MOST OF THAT GOES TO ESTHER FOOT.

JUST GETTING. MOST OF THAT IS PERSONAL COST, OBVIOUSLY. AN INCREASE OF FIVE AND 58,000 $447 OR 3.4 PERCENT COMPARED TO FISCAL YEAR 2022.

THE FISCAL YEAR 2023 BUDGET INCLUDES $325,926 IN ONE-TIME EXPENSES AND 16,574,180 IN INCURRING EXPENSES AND THAT'S AN INCREASE OF 770,000 OR 4.5 PERCENT FROM LAST YEAR'S RECURRING BUDGET. PERSONAL INCREASES DUE TO THE BASELINE ADJUSTMENTS. $75,192 FOR PHASE III OF THE COMPENSATION PLAN AND TO ANNUNEN THOUSAND THREE IN A 40,000 FOR STEP PAY PROGRAM. COUNSEL, I CANNOT TELL YOU HOW IMPORTANT THAT STEP PLAN IS. THOSE OFFICERS NEED A ROADMAP THEY NEED TO KNOW WHERE THEY WILL BE AT IN THE FUTURE AND FORECAST WHAT THEY ARE DOING AND WHERE THEY'RE GOING TO BE SO THAT THEIR FAMILY KNOWS WHERE THEY ARE GOING.

KUDOS TO THE CITY MANAGER AND EVERYONE INVOLVED IN GETTING THAT SET UP FOR US. THANK YOU.

AS WE GO FORWARD, THREE TO $96,941 IN PERSONNEL AND 3 TO 29,004 AND 56 IS IN MAINTENANCE AND OPERATIONS.

WE DO REDUCTION IN OUR CAPITAL OUTLAY OF 60,920.

OUR ONE-TIME EXPENSES TOTAL THREE AND A 25,926 AND OF THAT ONE AND 93,825 IS RELATED TO VEHICLE REPLACEMENT AND OVERHEAD SERVICES. I WILL TELL YOU I AM REALLY A FAN OF THIS LEASE PROGRAM BECAUSE WE ARE ABLE TO IMPROVE OUR FLEET MORE OFTEN. WHEN I GOT HERE I WAS SURPRISED AT THE AGE OF OUR FLEET SO I AM REALLY A FAN OF THE ASSISTANT CITY MANAGER FOR BRINGING IT TO US.

>> WERE THE VEHICLES FROM THE 80S?

>> SPEAKER: YES. SUPER OLD.

DEFINITELY FROM THE 80S. I THINK SOMEWHERE INTO MOVIES LIKE STARSKY AND HUTCH. [LAUGHTER] THAT MIGHT BE 70S? STARSKY AND HUTCH? 32,984 WERE SUPPLIES PATROL SUCH AS TRAFFIC CONES,TRAUMA KIT , STOP STICKS AND GUN MOUNTS FOR OUR MOTORCYCLES. IF YOU THINK ABOUT AMOTORCYCLE , YOU DON'T THINK OF IT IT HAVING A GUN MOUNT BUT OUR LAST STOP IN DALLAS WHEN WE HAD THAT 77 WHEN OFFICERS WERE ATTACKED DOWNTOWN GET MOTORCYCLE OFFICERS THAT WERE PINNED DOWN WITH ONLY THEIR HANDGUN TRYING TO FIGHT A GUY WITH A MACHINE GUN. HAVING THAT IN THEIR SADDLEBAG IN THE ABILITY TO ACCESS THAT WOULD BE BENEFICIAL TO THEM IF EVER NEEDED. LET'S SEE.

15,000 IS FOR MICROFICHE CONVERSION CONVERTING OLD RECORDS INTO LASERFICHE. WERE GETTING CLOSE TO THE END OF THAT I THINK THAT'S THE LAST 15,000 WE WILL SPEND ON THAT.

84,000 AND CAPITAL OUTLAY FOR RADARS CRASH DATA RETRIEVAL SYSTEM BALLISTIC HELMETS AND PLATE FOR SLOT.

THAT'S MY BIG TICKET. WE SPENT A LOT OF MONEY ON SWATS. OUR RECURRING EXPENDITURES TOTAL 16,574,180 AN INCREASE OF 17,17,000.

SORRY, 717,000. NEARLY 400 OF THAT IS THE ADDITIONAL SERGEANT AND STEP PLAN.

AGAIN, I HAVE TALKED TO YOU ABOUT HOW IMPORTANT THAT ADDITIONAL SERGEANT IS GOING TO BE TO THE COMMUNITYENGAGEMENT .

SO EVERYBODY HAS TALKED ABOUT THE INTERDEPARTMENTAL.

MINE WENT UP 155,000. IT 73,000 OF THAT PLUS THE 16 MILLION THAT I GIVE YOU OR WE GIVE YOU.

FLEET SERVICES IS 72,000. OUR INSURANCE WENT UP A LITTLE BIT BECAUSE WE ARE GETTING NEWER CARS AND REPLACEMENT COST WILL BE A LITTLE HIGHER SO THE INSURANCE WENT UP BY 3800.

OUR SOFTWARE MAINTENANCE IS OUT AND WE ARE ADDING MORE BODY CAM SO 80,000 OVER SOFTWARE MAINTENANCE IS AXON.

>> CHAIRMEMBER: ARE THOSE REPLACEMENT CAMERAS OR ACTUALLY NEW CAMERAS THAT WE ARE OUTFITTING?

[02:40:01]

>> SPEAKER: WE ARE OUTFITTING THE REST OF THE DEPARTMENT.

>> CHAIRMEMBER: NOT EVERYONE HAS THEM.

LET'S CLARIFY THAT. SO PATROL, PATROL HAD THEM BUT WE HAVE POLICE OFFICERS LIKE DETECTIVES AND OTHERS THAT WERE NOT PRIORITIZED TO HAVE THE CAMERAS.

AND SO, NOW WE ARE PUSHING TOWARDS EVERYBODY HAVINGONE REGARDLESS IF YOU ARE ON PATROL ARE NOT .

>> SPEAKER: IS A GOOD THING. THERE'S OPPORTUNITIES FOR THEM TO WORK WITH THE BODY CAM AND IT'S WHERE THE INDUSTRY IS GOING. EVERYONE SHOULD HAVE OF TTHEM.

I WILL TAKE ANY QUESTIONS. >> CHAIRMEMBER: [INDISCERNABLE] WHEN IS THE LAST YEAR WE DID A STUDY OF PERSONNEL REQUIRED FOR POLICE DEPARTMENT?

2012? >> SPEAKER: WE DID ONE WHEN DEPUTY CHIEF RAY WAS HERE BUT I DON'T KNOW OF ONEPRIOR TO THAT

. >> CHAIRMEMBER: THEY ARE NOT THAT COMPLICATED TO DO. WE ARE BECAUSE I DOING ONE RIGHT NOW AS PART OF OUR FACILITY AT MASTER PLAN PROCESS BECAUSE THE DESIGN OF A NEW PUBLIC SAFETY HEADQUARTER FACILITY WILL BE DESIGNED TAKING INTO ACCOUNT A NUMBER OF POLICE OFFICERS THAT WE OUGHT TO LEAD.

AS AN EXAMPLE THAT PROCESS IS USING A FORMULA THAT APPLIES OUR POPULATION BY X PERCENT THAT SAYS X AMOUNT OF OFFICERS PER RESIDENT. WE'VE USE THAT TO DETERMINE A PROJECTION TO HOW MANY OFFICERS WE OUGHT TO HAVE IN2020 , AND IN 2030 BECAUSE WE WANT THE FACILITY TO OBVIOUSLY LAST FOR DECADES . SO IT'S GOING TO ACCOUNT FOR PROPER NUMBER OF PERSONNEL THERE.

SO IT'S PROBABLY THE CLOSEST THAT WE HAVE.

BUT THAT IS A VERY COMMON FORMULA TO USE IN DETERMINING HOWMANY OFFICERS WE HAVE . BUT NOW IT CAN GET A BIT MORE COMPLICATED THAN THAT AND I KNOW THE CHIEF AND I HAVE TALKED ABOUT IT IT'S ONE THING TO KNOW GLOBALLY HOW MANY OFFICERS YOU HAVE BUT IT'S A COMPLETELY DIFFERENT THING IN FIGURING OUT WHERE DO YOU PUT THEM? IS IT ON PATROL IS A DETECTIVES IS AT THIS OR THAT.

THAT IS A MORE CUMBERSOME EXERCISE THAT THEY ARE ALSO WORKING ON WITH THE CONSULTANT TO DESIGN THE FACILITY THE

RIGHT WAY. >> ALSO ON THAT NUMBER HE SAID SIMPLE BASED ON THE NUMBER OF RESIDENTS BUT HOW DO WE ACCOUNT

FOR DAYTIME POPULATION? >> SPEAKER: WE BEEN TALKING AND WE ARE GOING TO REWORK A WORKLOAD STUDY THAT I RECEIVED THROUGH A CONC THAT I HAD AND W ARE WORKING THROUGH THAT TO GET A WORKLOAD STUDY AND THAT WILL TELL US WHAT TIME OF DAY WHEN WE HAVE MORE CALLS AND STUFF THROUGHOUT THE DAY.

IT IS VERY DIFFICULT. VERY DIFFICULT TOACCOMPLISH .

>> SPE>> CHAIRMEMBER: THE LAST STUDY WE DID WAS RIGHT WHEN I

CAME ON COUNSEL. >> CHAIRMEMBER: YEAH, 2013.

>> CHAIRMEMBER: YEAH, WE KNOW WE HAD TO HAVE MORE OFFICERS BUT WE SLOWLY CHIPPED AWAY AT IT AND WE NEED TO KNOW WH WE AR SHORT, WHAT WE ARE SHORT IN AND HOW WE PLAN TO GO FORWARD DURING THE BUDGET CYCLE TO ADD TO THE POLICE FORCE TO GETTO

WHERE WE NEED TO BE . >> THINK A STEP IN THE RIGHT DIRECTION IS ADDING THAT DEPOSITION AND ALSO ADDING THE CIVILIAN SUPERVISOR THAT'S GOING TO ALLOW ANOTHER SUPERVISOR A SWORN SUPERVISOR OUT IN THE FIELD TO GIVE US THE BETTER CONTROL OF OUR OFFICERS AND THINGS GOING ON.

I THINK WE ARE HEADED IN THE RIGHT DIRECTION THE CITY AND I HAVE TALKED ABOUT THIS MANY TIMES.

WE ARE LOOKING, I NEED TO GET TO MY STRTRENGTH, FOR SURE AND RETENTION THING IS SOMETHING I'M TRYING TO FIGURE OUT PEERED WORKING REALLY HARD TO IMPROVE MORALE AND WORKING ON SMALL THINGS THAT MAKE A BIG DIFFERENCE .

GETTING THE LITTLE WINS LIKE THE STEP PLAN.

SINCE I HAVE BEEN HERE IF THIS BUDGET PASSES, THAT IS TO RAISES, INSURANCE IMPROVING. I JUST HAD A MEETING WITH SERGEANT THE OTHER DAY AND HE SAID THE CITY MANAGER HAS BEEN HERE TWO YEARS HE'S GIVEN THREE RACES AND HE HASN'T HAD AN INCREASE IN HIS INSURANCE AND NOW HE'S REDUCING IT TELL ME THE LAST TIME THAT HAPPENEDAND I LOOKED AT EVERY SERGEANT AND THEY SAID NEVER . I KNOW WERE HEADED IN THE RIGHT DIRECTION AND I KNOW ARE DOING REALLY GOOD THINGS .

WE ARE NOT OUT OF THE WOODS BY NO MEANS.

WE ARE GETTING THE SMALL WINS THAT ARE TURNING INTO MORALE BOOST AND I THINK WE ARE WELL ON THE WAY.

>> CHAIRMEMBER: GOOD. >> CHAIRMEMBER: AT THE

[02:45:02]

-THOSE ARE THE OLD GUYS NOW. >>HAIRMEMBER: IN THE 80S AND

90S THEY LIKE THE SHINY STUFF. >> CHAIRMEMBER: IT WORKED FOR

COLLEGE FOOTBALL PROGRAMS. >> ANY OTHER QUESTIONS?

>> CHAIRMEMBER: I APPRECIATE YOU CHIEF.

>> CHAIR: THANK YOU. NEXT UP, CHIEF FOX?

>> SPEAKER: GOOD MORNING. GOOD MORNING?

THAT EVENING. >> CHAIRMEMBER: HE HAS BEEN

ASLEEP IN THE BACK. >> SPEAKER: JULIE HAD ME

PRIMED UP. >> CHAIRMEMBER: THIS IS THE

BIG SHINY STUFF THOUGH. >> CHAIRMEMBER: MY FATHER JUST TEXTED ME AND I DON'T HAVE POWER AND TELL 11:00 TONIGHT SO

START THINKING ABOUT THAT. >> SPEAKER: GOOD EVENING MAYOR AND MEMBERS OF COUNSEL IS MY PLEASURE TO PRESENT THE 2023 PRELIMINARY BUDGET. WE WILL GET STARTED.

THE VICTOR FIRE DEPARTMENT PROVIDED ALL HAZARDOUS SERVICES NOT ONLY TO THE CITY OF VICTORIA BUT TORI COUNTY COULD ALL 900 SQUAILES AND WE ALSO PROVIDE FIRE INVESTIGATIONS, FIRE CODE ENFORCEMENT, PLAN REVIEW FOR THE CITY OF VICTORIA AND WE DO THAT ALL THROUGH THE FIRE MARSHAL OFFICE AS WELL AS SIX FIRE STATION STAFF WITH ONE OR 28 UNIFORMED PERSONNEL INTO CIVILIAN STAFF AND WERE MAKING 13,000+ CALLS PER YEAR AT THE FIRE DEPARTMENT. OUR ORGANIZATIONAL CHART WERE NOT PROPOSING ANY NEW STUFF OR ADDITIONAL STUFF BUT WE ARE PROPOSING A REORGANIZATION AND I WILL GET TO THAT MORE AS WE TALK ABOUT THE BUDGET PEERED THAT REORGANIZATION IS TO PROVIDE SERVICES MORE EFFICIENTLY AND EFFECTIVELY AS WE MOVE FORWARD WITHOUR GOALS AND MISSION .

OUR MISSION IS TO PRESERVE LIFE AND PROPERTY WITH DEDICATED CARINGSERVICE . OUR GOALS FOR THIS YEAR OR FISCAL YEAR 23 IS TO IMPLEMENT A MOBILE INTEGRATED HEALTHCARE AND THAT'S ONE OF OUR ORGANIZATION POSITIONS AND BASICALLY WHAT THAT ALLOWS US TO DO IS PROVIDE SERVICE TO PEOPLE THAT DON'T NECESSARILY NEED A BIG RED FIRE TRUCK OR AMBULANCE. THEY NEED SOMETHING ELSE.

IT'S VERY EXPENSIVE TO SEND AN AMBULANCE OR FIRE TRUCK TO THOSEHOUSES . THEY MAKE UP 30 PERCENT OF OUR CALLS. IF WE COULD IMPLEMENT A PARAMEDIC PROGRAM WHICH COULD GET THEM CONNECTED TO THE RIGHT TYPES OF SERVICES, THAT WILL HELP US BE MORE EFFICIENT AT DELIVERING OUR NORMAL SERVICES WHICH ARE 911 SERVICES.

A BIG PORTION OF OUR POPULATION THEYJUST NEED HELP GETTING CONNECTED TO THE RIGHT TYPE OF HEALTHCARE .

CIVILIAN HIRING AND TRAINING PROGRAM WE ARE TAKING A PAGE OUT OF THE CHIEF'S HANDBOOK AND WE ARE LOOKING AT HIRING CIVILIANS AND TRAINING THEM ALL THE WAY THROUGH THE FIRE CERTIFICATION AS WELL AS THE EMS CERTIFICATION SO BRINGING ALL CIVILIANS AND AS WE INDICATED OUR ATTRITION RATE IS NOT NECESSARILY HIGHER THAN NORMAL.

WHAT IS BEEN DIFFICULT FOR US OVER THE PAST FEW YEARS IS RECRUITING PEOPLE INTO THE ORGANIZATION.

IF WE LOSE FIVE WE ONLY BRING IN ONE AND THAT'S BEENTHE TREND OVER THE LAST FEW YEARS . IT'S MADE IT DIFFICULT AND HAS MADE OUR VACANCY NUMBERS HIGH. WILL IMPLEMENT THE TRAINING PROGRAM TO RECRUIT LOCAL TALEN .

THEY WILL WANT TO STAY HERE AND SERVE THE COMMUNITY AND LASTLY AS THE CHIEF MENTIONED COMMUNITY ENGAGEMENT IS IMPORTANT TO US AND WE BEEN FOCUSING ON THAT ON THE PAST YEAR. PART OF THAT COMMUNITY ENGAGEMENT IS A RISK REDUCTION ASSESSMENT .

WE HAVE ONE OF THE INTERNS WORKING ON THAT FOR US DOING A PLAN FOR US TO CONDUCT A COMMUNITY REREDUCTION ASSESSME.

THOSE ARE OUR GOALS AND OBJECTIVES FOR FISCAL YEAR 23.

SOME OF THE 2022 HIGHLIGHTS INCLUDE OUR BOOSTER PROGRAM DOES THE FINAL PHASE OF OUR PANDEMIC RESPONSE FROM COVID-19 AS YOU CAN SEE CHIEF MARTIN IS REALLY EXCITED TOGET HIS BOOSTER SHOT . WE DID SEVERAL CITY STAFF AND COUNTY STAFF AS WELL AS HOMEBOUND RESIDENT IN VICTORIA WITH THE BOOSTER VACCINE. ALSO, CHIEF BELSON IS IN THE AUDIENCE TONIGHT AND WILL GIVE HIM A SHOUTOUT AND RECOGNIZE HIM . WE STARTED A NEW PARTNERSHIP WITH DOW AND INDUSTRIAL PARTNERSHIP IN THE COMMUNITY WE PROVIDED THEM A VERY SUCCESSFUL TRAINING PROGRAM THAT THEY WERE NEEDING AT A SIGNIFICANTLY REDUCED COST TO THEM BUT AN INCREASE OF REVENUE OF $30,000 FOR US AND THAT'S $30,000 THAT WE WERE ABLE TO TAKE OUT OF THE GENERAL FUND AND USE IN OUR TRAINING PROGRAM. A VERY EFFECTIVE PROGRAM THEY WERE EXCITED TO CONTINUE AND THAT'S WHAT WERE EXCITED TO CONTINUE IN FISCAL YEAR 23. WE ENHANCE OUR OUTREACH BY

[02:50:01]

WE HAVE A FIRE AND ICE EVENT COMING UP FOR ELEMENTARY KIDS THAT WILL BE IN JULY AND THAT WILL BE A GREAT PROGRAM.

WE LOOK TO CONTINUE TO EXPAND OUR COMMUNITY ENGAGEMENT EFFOR

. >>> SPEAKING OF A STAFFING SHORTAGE WE CREATED A NEW POSITION IN FISCAL YEAR 22 WHICH WAS A PARAMEDIC CREW LEADER OR PARAMEDIC ONLY.

PRIOR TO THAT THEY HAD TO BE FIREFIGHTER AND PARAMEDIC.

WHAT WE RECOGNIZE IS THAT WE WERE MISSING OUT ON A LARGE POPULATION OF POTENTIAL CANDIDATES IN OUR AREA AND WE IMPLEMENTED THIS PARAMEDIC CREW LEADER POSITION AND QUICKLY FILL THAT. WE HAD 20 POSITIONS FOR THAT TEQUILA RANK AND WE QUICKLY FILLED THOSE WITH PEOPLE THROUGHOUT OUR COMMUNITY WHO DIDN'T NECESSARILY WANT TO BE FIREFIGHTER'S BUT WANTED TO WORK WITH A GREAT ONE-ON-ONE SYSTEM. AT THE END OF THE MONTH WE WILL HAVE ALL 20 OF THOSE POSITIONS FILLED AND IT'S BEEN A GREAT HELP FOR US TO BOOSTING OUR NUMBERS AND STAFFING NUMBERS .

I DON'T KNOW IF WE MENTIONED THIS BUT OUR FIRST RESPONDER MENTAL HEALTH AND WELLNESS PROGRAM I THINK IS SECOND TO NONE AND REALLY HATS OFF TO THE CITY MANAGER AND HR WERE IMPLEMENTING THAT PROGRAM FOR FIRST RESPONDERS.

IT'S A GREAT PROGRAM AND A HUGE SUCCESS THAT ALLOWS OUR PEOPLE TO TRULY REACH OUT TO THOSE MENTAL HEALTH SERVICES THAT THEY NEED IMMEDIATELY AND NOT HAVE TO GO THROUGH THIS BUREAUCRACY OF THINGS BEFORE THEY CAN GET TO THAT SERVICE.

THEY CAN REACH OUT TO IT IMMEDIATELY VIA THEIR PHONE IF THEY NEED TO. IN THE PAST SIX MONTHS I'VE SEEN MORE PEOPLE REACH OUT TO THAT PROGRAM THAT I HAVE THE PREVIOUS 26 YEARS OF BEING IN THE FIRE DEPARTMENT .

AND LASTLY WE BEGAN OUR FIRE STATION ONE RENOVATION PROJECT.

IT'S COMING ALONG AND I DROVE BY TODAY AND MAN.

I TELL YOU WHAT THAT'S GOING TO BE A NEW FIRE STATION AND THAT'S IT. THE ONLY THING THAT'S NOT NEW

TO THE WALLS. >> THEY ARE SUPER OLD!

[LAUGHTER] >> WE ARE SUPER EXCITED ABOUT IT IT'S GOING TO BE A GREAT STATION SERVING THE SOUTH SIDE OF VICTORIA FOR ANOTHER 30 YEARS AND WE ARE REALLY EXCITED ABOUT THAT BUTTHOSE ARE OUR HIGHLIGHTS FOR FISCAL YEAR 22 .

SOME OF THE PERFORMANCE METRICS WE ARE MAKING OVER 13,000 CALLS PER YEAR WHICH IS A LOTFOR US . ONE OF THE THINGS I WANTED TO HIGHLIGHT ARE THE HAZARDOUS MITIGATION REVENUE.

IN 2019 WE STARTED HAZARD MITIGATION FEE WHICH IS BASICALLY WE CHARGE A FEE IF WE WANT TO RESPOND TO MOTOR VEHICLE ACCIDENT AND IF THE PARTIES INVOLVED HAVE INSURANCE WE BILL THE INSURANCE AND IF THEY PAY WE COLLECT ON THAT.

ULTIMATELY OUR GOAL WE ESTIMATED WE COULD COLLECT OVER $100,000 PER YEAR AND IN THIS FISCAL YEAR WE LOOK TO HIT THAT END IN FISCAL 2021 WE HIT 92,000 AND WE PROJECT THIS YEAR WILL HIT THAT $100,000 MARK AND THAT'S A GREAT NEWSOURCE OF REVENUE FOR US . JUST TO HELP THE COST OF EMERGENCY RESPONSE.AS I MENTIONED THE FIRE ACADEMY REVENUE ONCE AGAIN WE ARE THE ONLY PUBLIC FIRE ACADEMY PROVIDER IN OUR REGION THAT GENERATES REVENUE FOR US AND ALSO INCLUDED IN THIS REVENUE ARE THE PROGRAMS THAT WE SERVE DOW WITH AND EXPANDING THE PROGRAM TO INCREASE THE REVENUE HERE WHAT THAT MONEY DOES IS HELP US OFFSET OUR INTERNAL TRAINING COST AND MAINTENANCE OF HER TRAINING FACILITIES WITH THISADDITIONAL REVENUE . INSPECTIONS.

YES, OUR FIRE MARSHAL'S OFFICE DOES A GREAT JOB OF GOING OUT AND DOING INSPECTION. I DON'T KNOW HOW THEY DID ALMOST 3000 INSPECTIONS LAST YEAR OR IN THIS FISCAL YEAR BUT THEY DID HERE THAT'S ALMOST 10 PER DAY AND THERE'S ONLY FOUR

PEOPLE WHO WORK IN THE OFFICE . >> CHAIRMEMBER: THE CHIEF IS HOLDING THEM BACK! [LAUGHTER]

>> SPEAKER: THEY DO A TREMENDOUS JOB GOING OUT THERE AND DOING THE INSPECTIONS DAILY AND DOING THE FIRE REVIEWS AND THINGS OF THAT NATURE. THEY ARE EXTREMELY ACTIVE IN THEIR INSPECTIONS AND THEY DO A GREAT JOB AT THAT AND REALLY WHAT THAT TRANSLATES TO IS SAFE PUBLIC PLACES FOR OUR

COMMUNITIES. >> CHAIRMEMBER: DO YOU KNOW IF WEPROJECT THAT TO GO UP IN 2023 ?

>> SPEAKER: I WOULD SAY NUMBER WE DID SO MANY INSPECTIONS WE HAD TO ADJUST OUR EFFICIENCY MODEL AND OUR LONG-TERM IS TO SHIFT THAT OVER TO THE FIRE CREWS TO DO SOME OF THOSE IN SECTIONS AND THINGS LIKE THAT THAT ARE MORE EASILY DONE AND DON'T TAKE AS MUCH DETAILED WORK AS SOME OF THEOTHER INSPECTIONS .SO, 29,000 IS A LOT THAT IS PROBABLY OUR TOP OUT AMOUNTS AND THEN WILL START SHIFTING ALL THOSE INSTRUCTIONS TO JOHN AS WE INCREASE THE OTHER JOBS ANDDUTIES THEY HAVE . SOME OF OUR EFFICIENCIES WE ALSO IMPLEMENTED OUR PARAMEDICS.

[02:55:05]

>>> IN 2022 WE TOOK DELIVERY OF A HYBRID TANKER TRUCK AND THAT MIGHT NOT MEAN MUCH TO YOU BUT YOU TWO APPARATUS ONE WAS A TANKER TRUCK MEANING LOTS OF WATER AND THE OTHER WAS A FIRE TRUCK LOTS MUCH WATER AND WE MADE A HYBRID OF THAT WHAT THAT ALLOWED US TO DO IS TO GET RID OF THE VERY EXPENSIVE TANKER TRUCK AND WE WOULD HAVE TO RELEASE IT IN 22 FIVE TO TUNE OF EIGHT AND 50,000 TO $1 MILLION AND PUT IT IN ONE TRUC . IT'S A GREAT EFFICIENCY FOR US.

AND SAVED US $10,000 PER YEAR WITH THE MAINTENANCE ON THAT ADDITIONAL TRUCK AND WE WERE ABLE TO SELL THAT TRUCK FOR $160,000 WHICH WE WERE HAPPY ABOUT.

AND LASTLY DUE TO THIS LAUGHING SHORTAGE AND WHAT THAT ALLOWED US TO DO WAS REDUCE THOSE WITH 60,000 HOURS OF OVERTIME.

INSTRUMENTS WERE TO GO IN AND DO A FLEXIBLE AND UNSTAFFED POLICY THAT ALLOWS US TO PROVIDE MEDIUM COVERAGE AND TAKES INTO ACCOUNT OUR PEOPLE'S WELL-BEING AND NOT OVERWORKING THEM SO MUCH BECAUSE THAT IS WHERE WE ARE AT.

OUR FOLKS HAVE TO WORK SO MUCH OVERTIME THAT THEY'RE GETTING

BURNT OUT. >> I THINK IT'S IMPORTANT TO NOTE THAT I DON'T KNOW IF YOU ARE PLANNING ON MENTIONING THIS LATER ON BUT THIS IS A REAL SERIOUS CONCERN BECAUSE TYPICALLY WHAT HAPPENS IS THAT FOLKS ARE IN ESSENCE REQUIRED TO STAY FOR AN EXTRA SHIFT. SO THIS BURNOUT IS OCCURRING BECAUSE WE ARE FORCING THEM TO STAY, HOLDING THOVER HERE TO WR DEDUCING THE MINIMUM STAFF IT REDUCES THE AMOUNT OF FORCE HOLDOVER WHICH REDUCESBURNOUT . AT THE SAME TIME, I THINK WE SHOULD SAY AND BE TRANSPARENT THAT FOR THE FIRST TIME IN THE HISTORY OF EVER WE ARE APPROACHING $1 MILLION FOR OVERTIME EXPENSES FOR THE FIRE DEPARTMENT THIS YEAR.

LAST YEAR WE HIT 600,000 WHICH WAS A WORLD RECORD IN OUR BREAKING THAT WORLD RECORD FROM LASTYEAR AND APPROACHING 1 MILLION . THAT ITSELF TELLS YOU THE STORY AROUND THIS ISSUE WE HAVE. AND SO, YES, WE HAVE CREATED WAYS TO TRY TO SOLVE THESE ISSUES AND YES WE ARE PAYING OUR FOLKS BETTER CONTRIBUTES TO THE INCREASE INOVERTIME BUT STILL IT IS AN ISSUE . WE HOPE TO CONTINUE TO THINK CREATIVELY TO TRY TO ADDRESS THEM AND TRYING TO FIND THAT BALANCE BETWEEN DELIVERY OF SERVICE AND KEEPING AN EYE ON

THE FINANCES GETS TRICKY. >> SPEAKER: THANK YOU.

>>> NEW PROGRAMS FOR FISCAL YEAR 2023 WE ARE REORGANIZING TO CREATE AN INTEGRATED HEALTHCARE PROGRAM WHICH IS A PERSON THAT PROVIDES THAT TENTATIVE TYPE OF SERVICE WHICH BASICALLY WILL HELP US REDUCE THE BURDEN ON OUR 911 SYSTEM.

CONTINUED EXPANDING OUR TRAINING PROGRAMS WITH OUTSIDE PARTISAN AGENCIES SUCH AS DOW. THEY HAVE ALREADY REACHED OUT TO US ON A DIFFERENT PROGRAM AND WERE LOOKING FORWARD TO PROVIDING THAT TO THEM. OUR ACADEMY HAS DONE EXTREMELY WELL IN THIS PART OF OUR REORGANIZATION ADDING A TRAINING PERSON IN OUR DIVISION AND INSTEAD OF HAVING TO GOING TO THREE AND AS I MENTIONED EARLIER COMMUNITY ENGAGEMENT IS A BIG PART OF OUR COMMUNITY RISK ASSESSMENT AND THAT RISK ASSESSMENT IS THERE TO IDENTIFY WHO NEEDS THE EDUCATION OF THE WET AREA OF THE COMMUNITY NEEDS THE RESOURCES TO BE A BETTER, SAFER NEIGHBORHOOD? AND LASTLY, AS MENTIONED EARLIER WE ARE LOOKING AT HIRING PURELY CIVILIAN STAFF NO CERTIFICATION WHATSOEVER AND PUTTING THEM THROUGH FIRE SCHOOL AND THEN ADDING THEM THROUGH EMS SCHOOL AND OAKLEY THAT GOAL IS TO RETAIN AND ATTRACT LOCAL TALENT AND KEEP THEM HERE IN OUR ORGANIZATION BECAUSE THAT'S WHAT WE FIND.

FOLKS WE HIRE LOCALLY TEND TO'S DAY HERE IN THE WORKING ORGANIZATION. I DON'T HAVE ANY FANCY VIDEOS LIKE THE CHIEF BUT I DO HAVE A BUDGET REDUCTION HERE THE FIRE DEPARTMENT REQUEST EQUALS $14.8 MILLION AND THAT THE DECREASE OF 200 $87,000 OR 1.6 PERCENT COMPARED TO FISCAL YEAR 22

[03:00:02]

THE REOCCURRING EXPENSES TOTALED 14 MILLION WHICH IS AN INCREASE OF $500,000 OR 3.7 PERCENT ON LAST YEAR'S REOCCURRING BUDGET. A LOT OF THAT REOCCURRING EXPENSE IS DUE TO THE STEP PROGRAM IS THE CHIEF MENTIONED AND EVERYBODY ELSE HAS MENTIONED THANK YOU TO THE CITY MANAGER AND HR FOR PUSHING THE PROGRAM AND PRESENTING THAT PROGRAM BECAUSE DESPERATELY NEEDED AND GREATLY APPRECIATED BY OUR STAFF. YOU CAN SEE A PERSONAL COST INCREASE DUE TO A BASELINE ADJUSTMENT.

15,000 FOR PHASE III WHICH ARE PEOPLE NOT IN THE STEP PROGRAM AND ARE STEP PROGRAM IS A TWO AND $42,000 INCREASE IN THE STEP PROGRAM WHICH IS MOVING EVERYBODY TO THEIR APPROPRIATE STEP AS THE CITY MANAGER MENTIONED.

MAJOR IMPACTS ALSO TO THE BUDGET INCLUDE OUR BRIDGING APPARATUS WHICH ALLOWS TO BREATHE IS REACHING THEIR END-OF-LIFE. WE HAVE 77 OF THOSE AND THEY ARE VERY OFFENSIVE AND WERE REPLACING THOSE ON A FIVE-YEAR PROGRAM. OTHER MAJOR EXPENSES INCLUDE A MEDIC UNIT, THE JAWS OF LIFE RESCUE TOOLS AND ARESCUE BOAT ALL REACHED THE END OF THEIR LIFE .

>> CHAIRMEMBER: WHAT TYPE OF RESCUE BOAT ARE YOU GETTING?

ARE YOU GOING PRAGAIN? >> SPEAKER: WE ARE LOOKING AT THAT MAY BE JET PROPULSION OR POTENTIALLY AIR.

POTENTIALLY. WE DON'T HAVE AS MANY SKILLED

PEOPLE. >> WE COULD NOT USE OUR RESCUE BOAT DURING THE HURRICANE BECAUSE THE FENCE WAS UNDERWATER AND YOU MIGHT GET HUNGUP ON BOB WIRE .

>> SPEAKER: CORRECT. WHAT WE PROPOSED IN THE BUDGET IS A REPLACEMENT OUTBOARD DRIVE BOAT PURE JUST THE COST IS WHAT WE ARE REPLACING THAT IS SOMETHING THAT WE WILL LOOK FOR IN THE FUTURE IS A POTENTIAL GRANT OPPORTUNITY IS AN AIRBOA . IT'S A GREAT POINT.

ALSO, PART OF OUR BUDGET THIS YEAR IS ENHANCING OUR EMPLOYEE WELLNESS PROGRAM THROUGH OUR VERY ADVANCED AND SOPHISTICATED MEDICAL EVALUATIONS THAT WE DO EVERY YEAR.

TYPICALLY WE ONLY DO HALF THE DEPARTMENT AND IN THIS BUDGET WE ARE GOING TO DO ALL OF THE CERTIFIED MEMBERS AND THAT'S A GREAT ADVANCEMENT AND IMPROVEMENT IN OUR CANCER INITIATIVE. THAT WAS A BIG INCREASE IN COST AND LASTLY AS EVERYONE HAS MENTIONED, INFLATION IS A BIG KEY THING ESPECIALLY IN SUPPLIES, FUEL AND THAT KIND OF SITUATION HAVE A SIGNIFICANT IMPACTON A BUDGET .

I'M GOING TO JUMP INTO SOME SPECIFICS.

IN OUR ONE-TIME EXPENDITURES IN OUR CAPITAL OUTLAY RIGHT HERE.

IN OUR MACHINERY AND EQUIPMENT ACCOUNT.

950 600 YOU CAN SEE A $115,000 INCREASE AND THAT'S THE AIR PACK I WAS TALKING ABOUT AND THAT IS ONCE AGAIN A FIVE-YEAR PROGRAMAND THAT REPLACES ALL OF OUR AIR PACKS AND PUTS THEM UNDER WARRANTY FOR LIFE . THAT IS A LEASE PURCHASE PROGRAM LIKE WE DONE WITHOUR APPARATUS LATELY .

REDOING THE SAME THING WITH THAT EQUIPMENT.

IT'S ALMOST A ONE MILLION-DOLLAR PROJECT I THINK $700,000 PROJECT TO GET ALL OF THOSE REPLACED.

>> CHAIRMEMBER: TO BE DONATE THE OLD ONES?

>> SPEAKER: WE DID A TRADE AND IN THEM WE GOT A COST ANALYSIS

ON A PURCHASE. >>> GOING IN WITH THE EXPENDITURES SOME OF THE VARIANCES IN OUR SUPPLIES ACCOUNT. THAT $39,000 THAT EQUATES OUR INCREASE COST AND MEDICAL SUPPLIES.

OUR VENDOR HAS ALREADY REACHED OUT TO US AND SAID HEY, YOU'RE GOING TO SEE THAT LEVEL OF INCREASE ON HER MEDICAL SUPPLIES. WERE ABLE TO OFFSET THE FUEL INCREASE WHICH IS ALSO ON THAT ACCOUNT WITH OUR ABILITY TO REDUCE OUR EXPENDITURE ON PPE. AS YOU MAY REMEMBER WE TALKED ABOUT BUYING TWO SETS OF PPE FOR EVERY FIREFIGHTER WERE PART OF OUR CANCER INITIATIVE PROGRAM AND WE GOT TO THE END OF THAT. WE GOT EVERYBODY OUTFITTED WITH THAT WE WILL SEE A SIGNIFICANT MOVE FORWARD WITH OUR PPE PROGRAM. WE WERE ABLE TO OFFSET THE FUEL COST WITH THE REDUCTION IN PPE COST.

THAT $39,000 YOU ARE SEEING THERE IS ACTUDIRECTLY RELATED T EMS SUPPLIES. AS I MENTIONED IN THE

[03:05:06]

I WILL BE HAPPY TO ANSWER ANY QUESTIONS ON ABUDGET.

THOSE ARE THE HIGHLIGHTS . THEN WE CAN JUST GET DOWN TO STAFFING SO YOU CAN SEE THOSE QUESTIONS.

>> CHAIRMEMBER: LONG RASH FOR THE FIRE DEPARTMENT WE THINK WE MIGHT NEED A STATION AROUND THE COLONYCREEK AREA IS THAT RIGHT

? >> YES SIR.

WE ARE EXPECTING MORE ON THE OTHER SIDEOF 59 .

I WOULD SAY THE LONETREE AREA AND PART OF THAT PLAN IS LOCATING STATION THREE AT A LATER DATE.

I WOULD SAY ANYWHERE FROM LONETREE THAT GENERAL AREA.

>> WE DISCUSSED FINALIZING THE FIRE STATION MASTER PLAN IF YOU WILL HEAR THERE'S ALREADY ADORATION'S OF THAT IN ORDER TO MAINTAIN THE ISO RATING WE HAVE TO BUILD ANOTHER ONE BY 2030.

SO FOR SURE WERE GOING TO HAVE TO INCORPORATOR IT ONCE WE FOCUS ON THE CIP LATER ON IN THE DECADE.

WE HAVE TO FIGURE OUT WHERE. >> SPEAKER: CORRECT.

>> CHAIRMEMBER: WEARS NUMBER ?

>> SPEAKER: IT IS DOWN LONETREE TOWARDS ELEMENTARY.

ONETREE AND ANTHONY. THERE'S A UNIQUE PART OF THE CITY WHERE THAT INDUSTRIAL PARK IS IT KIND OF VACANT IF YOU WILL. AS THAT GROWS AND DEVELOPS AND MORE BUSINESSES POP UP THERE WILL DEFINITELY NEED TO PUT BY 2030 A STATION IN THAT GENERAL AREA.

>> CHAIRMEMBER: IF YOU CAN VISUALIZE THE SOUTHEASTERN PORTION OF THE CITY WAS JUST SAY AT 59 AND 185 WHERE THE TEXAN IS OR THE ODOM STREET APARTMENTS WILL GO ALL OF THAT IS SERVICED BY STATION ONE. LITERALLY THE ONLY STATION THAT SERVICES THAT ENTIRE AREA SO THE IDEA IS TO RELOCATE STATION THREE MOVE ITSELF SO THAT IT CAN HELP RESPOND TO THE SOUTHEAST QUADRANT OF OUR COMMUNITY AND THEN BUILD THE NEW ONE SO WE ARE IN THAT LONETREE AREA TO CAPTURE THAT

PART. >> CHAIRMEMBER: SO NOT RELOCATING JUSTMOVING THE ONE THAT IS THAT LONETREE RIGHT NOW

FURTHER SOUTH ? >> CHAIRMEMBER: YES MA'AM.

>> SPEAKER: WE KNOW BY 2030 GOING TO HAVE TO ADD A STATION WHICH IS WHERE YOUR QUESTION WAS GOING, WHAT DOES STAFFING LOOK LIKE? YOU ARE LOOKING AT AT LEAST 12

STAFF TO COVER THATSTATION . >> CHAIRMEMBER: PLUS APPARATU

. >> SPEAKER: YES, SIR.

WE'RE LOOKING AT STAFFING PLANS THAT WOULD ADD ADDITIONAL STAFF NOT A LOT NOT A WHOLE STATION BUT A STAFFING POSITION OR TWO INTO OUR INTERIOR OF OUR CITY JUST TO HELP ONE WITH ISO AND TO HELP WITH EFFICIENCY. IT IS VERY EXPENSIVE TO SEND A BIG RED FIRE TRUCK GOING TO A MEDICAL CALL.

WE FOUND OVER THE PAST FIVE OR SIX YEARS AND WE CAN PUT THOSE PEOPLE IN AN SUV AND SEND THEM TO A MEDICAL CALL QUICKLY AND NOT WEAR OUT THE FIRE TRUCK IS FAST.E CAN DO THAT A LITTLE MORE EFFICIENTLY AND COVER THE WHOLE COUNTY VERSUS COVERING THE CITY WITH SUV TYPE VEHICLES.

>> WE SUGGESTED MINIVANS. >> THOSE WILL WORK, TOO.

>> CHAIRMEMBER: ALL RIGHT. THANK YOU CHIEF.

WE APPRECIATE IT. >> CHAIR: MR. GARZA THAT

CONCLUDES YOUR AGENDA TONIGHT. >> CHAIRMEMBER: IS UP TO YOU IF YOUWANT TO STOP OR WE CAN PULL ONE MORE DEPARTMENT

FORWARD . >> CHAIR: LET'S DO ONE MORE.

LACK LET'S SEE WHICH ONE. >> CHAIRMEMBER: WE CAN JUMP TO

THE BUDGET WRAP UP? >> CHAIR: THANK YOU FOR BEING

NIMBLE THIS WHOLEGROWN . >> SPEAKER: GOOD EVENING.

>> CHAIRMEMBER: IS GOING TO TAKE 20MINUTES TO PULL UP HER

STORY . >> CHAIRMEMBER: MY STORY IS IN FIVE DIFFERENT FUND CENTERS SO WE WILL HAVE A STORY!

[03:10:03]

>> CHAIR: WAIT, LET ME CHOOSE AGAIN . LACK.

>> CHAIRMEMBER: I'M IMPRESSED THAT SHE IS READY THAT SHE DIDN'T NEED THE WHOLE DAYTO PREPARE .

>> SPEAKER: AS I MENTIONED I HAVE FIVE DIFFERENT FUND CENTERS AND THAT'S REALLY OUR DEPARTMENT POSITION AND EACH OF THESE HAVE THEIR OWN STORY THAT'S GOING TO BE A LOT MORE IN DEPTH TO THIS COMBINED STORY BUT THIS CONSISTS OF DEVELOPMENT SERVICES ADMINISTRATION WHICH IS BASICALLY NEAT AND I ADMIN STAFF IS THERE BUT SHE IS ONLY PAID HALF OF THAT AND THE OTHER IS PART OF A GRANT FUND.

THE PLANNING DIVISION WHICH ALSO INCLUDES MPO AND MUNI DEVELOPMENT LOCK GRANTS THIS STORY IS ONLY GENERAL FUND MONEY AND THE MPO AND THE CITY WILL HAVE THEIR OWN STORIES AND THAT WILL ADD 750,000 TO THE TOTAL OF DEVELOPMENT SERVICES BUDGET BUT I DO HAVE SOME HIGHLIGHTS AND ACTUAL WORK PROGRAMS THAT WE HAVE DONE OUT OF THOSE GRANTS INTHIS COMBINED STORY . THE DEVELOPMENT CENTER ALL THINGS FOR DEPARTMENT SENATE ACTIONS CODE ENFORCEMENT AND GEOGRAPHIC INFORMATION SYSTEMS. WE ARE 26 FULL-TIME EMPLOYEES.

TWO OF THOSE ARE FUNDED BY OUR GRANT, COMMUNITY DEVELOPMENT AND IPO. THEN WE HAVE TWO DIVISIONS THAT ARE POSS FUNDED BY THE MPO GRAN OUR SENIOR ANALYST AND ADMINISTRATIVEASSISTANT . HERE IS THE TEAM.

I DO HAVE THE LONGEST MISSION EVER BECAUSE OF CODE ENFORCEMENT AND GIS HAVE SO MUCH IN COMMON BUT THAT'S BASICALLY TO SUMMARIZE AND WE WILL PROVIDE DOWN PROFESSIONAL ADVICE AND TECHNICAL EXPERTISE. WILL APPLY CITY CODES FAIRLY IN A CONSISTENT WAY AND MAINTAIN A STATE-OF-THE-ART GIS AND WE ARE IN THE BUSINESS OF SOLVING THE PROBLEMS OF TODAY WHILE PLANNING FORTOMORROW . IF YOU REMEMBER LAST YEAR I PRESENTED A CODE ENFORCEMENT PRESENTATION WE TALKED ABOUT HOW WE SPLIT THE DEPARTMENT INTO HALF WORKING HIGHWAYS AND GRASS AND THE OTHER ARE THE SUBSTANDARDBUILDING .

I'M GETTING MORE AND MORE OF THESE BEFORE-AND-AFTER PHOTOS WHICH ARE REALLY TRULY STARTLING.

AS YOU GO OUT IN THE NEIGHBORHOOD AND YOU SEE A LOT OF VACANT LOTS BECAUSE OF DEMOS AND YOU SEE THESE PROPERTIES THAT HAVE BEEN REHABS, KNOW THAT THERE IS A HIGH CHANCE OR HIGHPROBABILITY THAT CODE ENFORCEMENT HAD A HAND IN THAT . IT'S NOT COMPLETELY UP TO THE PROPERTY OWNERS FINALLY DECIDING TO TAKE CARE OF THE PROPERTIES. TO HIGHLIGHT SOME OF OUR GOALS AND OBJECTIVES IN PLANNING GOING TO COMPLETE AND IMPLEMENT THE REWRITE OF THE UNIFIED DEVELOPMENT ORDINANCE PEERED IN THE DEVELOPMENT CENTER WE WILL CONTINUE THE ISO BEST PRACTICES AND CODE WILL CONTINUE TO WORK THROUGH THE DEVELOPMENT PROCESS WITH SUPPORT AND REALLY TRY TO INCREASE THE CASELOAD ON BOTH OF THOSE. IN GIS WE WILL CONTINUE UPGRADING THE CITY'S GIS SYSTEM WITH THE ONLINE STORY MAPS AND THE NEW DATA LOOKUPTOOL . SOME OF OUR FY22 HIGHLIGHT AND PLANNING SERVICES. WE ARE GOING TO AGAIN CONTINUE THE YOU DO AND MPO WE WILL CONTINUE TO UPGRADE MODEL.

A TOOL FOR OUR METROPOLITAN TRANSPORTATION PLAN.

WE HAVE EXTENDED ALL OF OUR CDBG CD FUNDS AS WELL AS THE FUNDS THIS YEAR. WE ADOPTED 21 BUILDING CODES IN CONJUNCTION WITH THE LEGAL DEPARTMENT WE HAVE BEEN UTILIZING THE COURT OF RECORD ESPECIALLY WHEN IT COMES TO ADMINISTRATIVE WARRANT AND THE BUILDING STANDARDS PROCESS AND THAT HAS BEEN VERY HELPFUL FOR OUR OFFICERS TO EAT INTO THOSE SUBSTANDARD BUILDINGS AND TO GIVE VERY DETAILED REPORTS ON WHAT THEY'RE FINDING. IT'S REALLY PUT A LOT OF CONFIDENCE IN THE STAFF REPORT THAT CODE ENFORCEMENT IS GIVING TO THE BUILDING STANDARDS COMMISSION AND I THINK THAT HAS REALLY HELPED TO SECURE THOSE DEMO ORDERS.

IN GIS WE HAVE IMPLEMENTED THE CITY INFORMATIONAL DATA TO LOOK UP WAS FOR CITY OF VICTORIA CITIZENS WHERE THEY CAN PUT UP THEIR ADDRESS, THE COUNCIL DISTRICT AND THESOLID WASTE SCHEDULE AS MUCH INFORMATION AS WE CAN GIVE THEM THAT IS GEOGRAPHICALLY BASED . HERE'S SOME OF OUR PERFORMANCE METRICS. OUR 2022 DATA WAS OUR PROJECTED FROM LAST YEAR. OUR YEAR-TO-DATE IS COMING IN A LITTLE BIT CLOSER TO 2021 ACTUAL SO AT THE END OF THE FISCAL YEAR WE WILL BE UPDATING THOSE .YOU CAN SEE OUR 2023 PROJECTIONS ARE MORE THAN WHAT WE PROJECTED IN 2022.

[03:15:03]

THIS CAN BE A LITTLE HARD TO PROJECT BECAUSE IT'S REALLY DEPENDING ON THE TYPE OF COMMERCIALSTRUCTURE THAT GOES UP . OF COURSE WE CAN DO A LOT OF SINGLE USER TYPE RESTAURANTS THAT HAVE A LOWER PRICE TAG THAN ONE APARTMENT COMPLEX OR ONE INDUSTRIALTYPE BUILDING .

EVEN THOUGH OUR NUMBERS MAY BE SIMILAR SOMETIMES THE VALUES ARE ALL OVER THE PLACEDEPENDING ON THE TYPE OF PROJECT .

THE ENVIRONMENTAL CODE ENFORCEMENT WE WERE AT 2500 AND PROPOSING TO HOLD STEADY WITH THAT NUMBER AND AGAIN THAT'S BECAUSE OF THE SPLIT AND FOCUSING MORE ON SUBSTANDARD BUILDINGS. WHICH YOU SEE IN 2021 WE DID 233 AND WE ARE DOING ONE OR 75 AND THE DROP IS BECAUSE WE ARE FOCUSING LESS ON DEMOLITION AND MORE ON LIKE I SHOWED IN THE PICTURE EARLIER GETTING THOSE PROPERTY MAINTENANCE CODE CASES WHICH UNFORTUNATELY THEY TAKE A LONG TIME PEERED THE ONE IN THE PICTURE TOOK SIX MONTHS. THEN OUR GIS DATA AND MAP AND DATA REQUESTS WE HAVE 466 IN 21 AND THEN 520 WHICH IS TO BE PROJECTED. SOME OF OUR EFFICIENCIES WE WILL HAVE CLEAR GUIDANCE ON WHAT THE CODE SAYS IN THE DEVELOPMENT CENTER WE UTILIZED PROCTORED SELF TESTS FOR ALL THAT ITC TESTING AND THAT SAVED US MULTIPLE TRIPS TO SAN ANTONIO TO DO TESTING CENTERS AND THAT HAS BEEN A HUGE BLESSING. IT REALLY CAME OUT OF COVID.

AND THEN IN GIS WE IMPLEMENTED SEIZURES TO BEGIN THE SCANNING OF BUILDING PLANS FOR DEVELOPMENT CENTER LEGISLATION AND THAT WILL ALSO MAKE LOOKING FOR THESE PLANS A LOT EASIER.

WE ARE REQUIRED TO KEEP THE BUILDING PLAN ON COMMERCIAL BUILDING BETTER FOR THE LIFE OF THE BUILDING AND WE HAVE BOLTS THAT WE CALL A BLACK HOLE AND WE HAVE PLANS IN THERE THAT DON'T ALWAYS COME OUT. EATING THEM ALL SCANNED AND SWEET ISSUE THE PERMITSIS REALLY GOING TO BE A LIFESAVER THE TWO WHEN THEY SUBMIT TO THEIR BUILDING PERMIT THEY HAVE TO SEND A HARD COPY OFTHE PLAN ?

>> SPEAKER: IF WE CAN. THE LARGER DESIGN BUILDINGS THEY WILL GIVE IT TO US ELECTRONICALLY IF WE ASK.

>> CHAIRMEMBER: YOU WANT TO ELECTRONICALLY? ALL THE PLANS ARE ELECTRONIC YOU NEED IT THAT WAY? OR DO YOU NEED A PHYSICAL SET TO REVIEW AND WRITE ON?

>> SPEAKER: WE ARE STILL THERE FOR THE PHYSICAL SET IN WRITING BUT YOU DO I PLAN ON DOING A HYBRID.

LAST TIME WE TRIED TO GO TO AN ELECTRONIC PLAN REVIEW OF DESIGN PROFESSIONALS THAT STILL SUBMITS DROP PLANS BUT WE ARE PAST THAT. WE HAVE TO WORK WITH JAMES ON THE INFRASTRUCTURE OF ACTUALLY COLLECTING THE PLANS BECAUSE AS YOU KNOW A LOT OF THIS CAN'T GO THROUGH THE EMAIL SYSTEM THERE SUCH BIG PLANS. THAT KIND OF HURDLE WILL WORK THROUGH AND THAT WILL BE PART OF THE YOU DM.

>> CHAIRMEMBER: GOOD. I CAN SEE WHERE YOU WOULD WANT THE PAPER PLAN TO DO THE REVIEW AND ON FINAL ISSUANCE TO ASK FOR THE ELECTRONIC SET OF SE I DON'T WANT YOUR OFFICE TO HAVE TO BEAR THE COST OF PRINTING 200 PAGES.

>> SPEAKER: NUMBER THE OTHER PART OF THAT THOUGH IS THE ELECTRONIC PLANNER THE REDLINE A LOT OF PLANS AND GIVE THEM BACK TO THE CONTRACTORS AND SOMETIMES THE GENERAL CONTRACTOR WILL PICK UP THE PLANS AND THEN GIVE IT TO THE JOB FOREMAN. ROPING TO FIX THAT COMMUNICATION ISSUE WHICH IS REALLY NOT OUR COMMUNICATION ISSUE IS JUST ON THEJOBSITE . HOW CAN WE STOP THAT FROM HAPPENING ALTHOUGH IT DOESN'T HAPPEN A LOT BUT IT CAN HAPPEN.

OUR 23 NEW PROGRAM INITIATIVES AGAIN UNIFIED DEVELOPMENT CODE AND THAT WILL BE A BIG PROJECT. IT'S REALLY GOING TO CHANGE HOW WE DO THINGS. THE PROJECT COORDINATION WITH PROJECT FINANCE CORPORYOU CAN S THE NEXT COUNCIL MEETING IS SEE THE APPROVAL OF THE CONTRACT TO DO THE DEMOGRAPHIC STUDY WHICH GOES INTO OUR TRAFFIC DEMANDS MODEL WHICH IS THE NEXT METROPOLITAN TRANSPORTATION PLAN AND WE ALSO HAVE FUNDS THAT ARE SPLIT BETWEEN THE MPO AND GENERAL FUND PLANNING BUDGET ON AN ACTIVE TRANSPORTATION PLAN WHICH WILL ALSO HELP KICK OFF AND BE ROLLED INTO OUR METROPOLITAN

[03:20:06]

WE ARE ALSO STARTING OUR MORTGAGE REENERGIZING THE MORTGAGE AND CLOSING COST PROGRAM THE 23 BUDGET HIGHLIGHTS REQUEST EQUALS $2.3 MILLION AS AN INCREASE OF 196,000 OR NINE PERCENT COMPARED TO LAST FISCAL YEAR THAT'S ONLY GENERAL FUNDMONEY . BUT ANOTHER 750,000 FOR OUR GRANTS AND WE HAVE A ONE-TIME EXPENSE OF 129,000 AND THEN .2 MILLION IN RECURRING EXPENSES WHICH IS ABOUT .7 PERCENT.

OUR PERSONNEL INCREASE IS DUE TO A DECREASE IN HER BASELINE ADJUSTMENT OF 15,000 AND THEN AN INCREASE OF 50,000 FOR PHASE III OF THE COMPENSATION PLAN. I DO HAVE SOME HIGHLIGHTS OF THE OVERALL DIFFERENT BUDGETS. IN CODE WE HAVE A ONE-TIME EXPENSE FOR A NEW COPIER AT $3000.

15,000 INCREASE IN DEMO FUNDS THAT TAKES IT FROM 115 THOUSAND BUDGET. THE DEVELOPMENT ADMIN DIVISION ONLY WENT UP DUE TO PERSONNEL COSTS WHICH IS A RECURRING 13,000. IN GIS WE HAVE A ONE-TIME EXPENSE OF AERIALS AT 75,000 AND THAT'S TO MAINTAIN OUR THREE YEAR CYCLE FLYOVER AND WE ALSO HAVE 21,000 IN PERSONNEL INCREASES. WE HAVE THREE POSITIONS IN THE FOUR POSITION APARTMENT THAT IS PART OF THE PHASE III COMPENSATIONPLAN . AND WITH THE FLYOVER CYCLE IS THERE ANY WAY TO COORDINATE THIS WITH THE DISTRICT?

>> SPEAKER: WE DO.E GET A LITTLE BIT OF A DISCOUNT RETAIL PARTNER WITH THEM THAT IT WOUL BE MUCH MORE .

WE ALSO TRY TO PARTNER WITH THE COG BUT THEIR GRANT CYCLE JUST HAS OR IS DIFFICULT TO WORK OUT SO WE WERE ABLE TO ACCOMPLISH IT ONCE BUT WE WEREN'T ABLE TO DO AT THIS TIME.

IN THE DEVELOPMENT CENTER GET A 20,000 INCREASE IN PERSONNEL AND 18,000 IN MISCELLANEOUS COSTS AND THAT IS FUEL AT 3000 IN OUR GOVERNMENT IS AT 4000 WHICH I'M WORKING ON SOMETHING FOR INNER GO OF. HOPEFULLY I'LL HAVE SOMETHING TO REPORT TO YOU AFTER THE FISCAL YEAR.

THE IT IS AT 4000 BUT I CAN'T FAULT JAMES FOR THAT BECAUSE THE AMOUNT OF SUPPORT HE GAVE TO US IN THIS UPGRADE HAS BEEN HUGE. HE HAS DESERVED EVERY SINGLE PENNY OF THAT INCREASE. IN THE PLANNING BUDGET HAS HAD 50,000 FOR THE ACTIVE TRANSPORTATION PLAN AND ALSO THE 50,000 IS BUDGETED IN THE MPO FOR 100,000 FOR THE ACTIVE TRANSPORTATION PLAN AND OUR PERSONNEL DECREASED BY 17,000 DUE TO THE REWORK. REVENUES WERE NOT PROPOSING CHANGE. BUT WE WILL AT THE CONCLUSION OF THE YOU DO IMAGINE IT HAS US LOOKING AT OUR PERMIT COST.

HERE IS ALSO A FEE THAT WE NEED TO SET DARRELL MIGHT TALK A BIT ABOUT AS YOU KNOW WE ARE CHANGING THE CODE ENFORCEMENT MODEL WHERE WE WON'T HAVE OUTSIDE CONTRACTORS CURED WE WILL HAVE A CREW AND WE NEED TO SET A PRICE OF WHAT THE CREW IS BECAUSE WE PASSED THE CONTRACTING COST ONTO THE PROPERTY OWNERS THAT ARE HAVING THOSE PROPERTIES ABATED AND WE HAVE BEEN TALKING AND DISCUSSING WHAT THE PRICE NEEDS TO BE SO WE WILL COME TO COUNSEL LATER INTHE SUMMER WITH THAT PROPOSED FEE .HERE AT THE END IT WITH OUT OUR EMPLOYEES AND WE DON'T HAVE THE SUBSCRIPTION ONLY DESIGN TOTAL BUT WE HAVE A LOT MORE DETAIL FOR EVERYTHING.

WITH THAT I'D BE HAPPY TO ANSWER ANY QUESTIONS.

>> CHAIR: I DON'T HAVE ANY. ARE YOU ALLGOOD? THANK YOU FOR DOING THAT TONIGHT.

MS. HOLE GROWN, I GUESS THAT WILL CONCLUDE TONIGHT'S PROGRAM. WE WILL SEE EVERYONE TOMORROW AGAIN AT 5 PM AND WERE GOOD AND WE WILL GET TO THE REST OF THEM

* This transcript was compiled from uncorrected Closed Captioning.