Feb 01, 2022 City Council

[A. CALL TO ORDER]

[00:00:06]

>> GOOD EVENING, WELCOME TO THE CITY COUNCIL MEETING FOR TUESDAY, FEBRUARY 1ST, 2022.

EVERYONE WILL PLEASE RISE FOR THE PLEDGES AND THEN FOLLOWED BY A MOMENT OF SILENCE.

I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

IS. >> HONOR THE TEXAS FLAG, I PLEDGE ALLEGIANCE TO THEE,

TEXAS, ONE STATE UNDER GOD, ONE, INDIVISIBLE. >> THANK YOU.

>> AND JUMPING BACK TO MS. HILLBRICK'S STARTING POINT, CALL ROLL.

>> JUST TRYING TO KEEP YOU ON YOUR TOES. ANY ANNOUNCEMENTS OR REMINDER?

[2. Public & Employee Recognitions:]

[a. February 2022 Keep Victoria Beautiful Business Beautification Award. C...]

>> NO, SIR. >> PUBLIC RECOGNITION, WE HAVE KEEP VICTORIA BEAUTIFUL, BEAUTIFY INDICATION AWARD. I'LL ASK CHRISTY YOUKER TO COME UP.

>> GOOD EVENING, MAYOR AND COUNCIL I PROMISE WE DIDN'T PLAN OUR OUTFIT.

I AM HERE TODAY TO RECOGNIZE OUR FEBRUARY BUSINESS BEAUTIFY INDICATION AWARD WINNER AND I HAVE BETH CONTINUES OUR VIOLATION CHAIR OF KEEP VICTORIA BEAUTIFUL HERE TO ANNOUNCE THAT.

>>> I'LL GO AHEAD AND SAY HOWDY, REPRESENTING THE COLORS HERE. >>> HOWDY.

MY NAME IS BETH KAOPBTSZ AND I'M CURRENTLY PROUDLY SERVE AS THE VICE CHAIR OF THE KEEP VICTORIA BEAUTIFUL BOARD. WE INVIOLATE COMMUNITY MEMBERS TO NOMINATE BUSINESSS THAT THEY FEEL EMBODY KVB'S MISSION OF ENHANGSING LIVABILITY OF VICTORIA BY BEAUTIFY INDICATION THROUGH A SENSE OF PRIDE AND OWNERSHIP. EACH MONTH WE PRESENT OUR AWARD TO A PRESERVE -- DESERVEING NOMINEE. OUR WINNER FOR THE MONTH OF FEBRUARY IS TWICE BLESSED SHOWROOM. A NON-PROFIT AN -- ANTIQUE AND CONSIGNMENT SHOP, FEATURING JEWELRY, HANDBAGS, VINTAGE DECOR AND REALLY MORE.

TWICE BLESSED IS AN OUTREACH SHOP OF THE FIRST UNITED METHODIST CHURCH WHICH OPENED IN 2005. MANAGED AND OPERATED BY VOLUNTEERS, TWICE BLESSED TAKES GENTLY USED TREASURES AND TURNS THEM INTO CASH FOR LOCAL CHARITIES, WHILE SERVEING THE NEEDS OF THE COMMUNITY. THEIR LOCATION IN A HIGHLY TRAFFICED DOWNTOWN AREA OFF OF MAIN STREET. AND IT STANDS OUT WITH ITS BEAUTIFUL, WELL-MAINTAINED FLOWER BEDS AND CLEAN, WELCOMING STOREFRONT WHICH WAS SPECIFICALLY POINTED OUT IN THIS MONTH'S NOMINATION. BOARD PRESIDENT MARCIA COUGH MAN AND -- KAUFFMAN AND MASTER GARDENER HERSELF AND HUSBAND JOHN PUT CONSIDERABLE TIME AND EFFORT INTO MAINTAINING THE LANDSCAPING. IF THE WONDERFULLY KEPT STOREFRONT AND LANDSCAPING WEREN'T ENOUGH. TWICE BLESSED KEEPS USEABLE ITEMS OUT OF OUR LANDFILL.

SO TWICE AS NICE. IT IS MY PLEASURE TO PRESENT THE BUSINESS BEAUTIFY INDICATION AWARD FOR THE MONTH OF FEBRUARY TO TWICE BLESSED SHOWROOM. [APPLAUSE]

>> AND PLEASE HELP ME WELCOME MS. MARCIA SAY A FEW WORDS ABOUT THEIR GREAT ORGANIZATION.

>> I THINK BETH PRETTY MUCH SUMMED IT UP, WE'RE ALL VOLUNTEERS, NO ONE GETS PAID, BUT WE GIVE ALL OF THE PROCEEDS BACK TO THE COMMUNITY. WE KEEP IT VERY LOCAL ALL I CAN SAY IS COME IN AND SUPPORT OUR OUTREACH OF FIRST UNITED METHODIST CHURCH, THANK YOU VERY

MUCH. >> THANK YOU, CONGRATULATIONS. MR. GARZA DO YOU HAVE ANY OTHER?

>> NO, SIR. >>> I HAVE TWO TONIGHT. I WANT TO RECOGNIZE MR. JESUS GARZA 679 HE WAS RECENTLY, HE WAS RECENTLY ELECTED AS CHAIRMAN OF THE BOARD FOR TEXAS MUNICIPAL

[00:05:05]

>> AWESOME. >>> CONGRATULATIONS. >> PROUD OF YOU.

>> THANK YOU. >> ALL RIGHT, IF THERE IS NO OTHER PUBLIC AND EMPLOYEE

[3. Items from Council:]

RECOGNITIONS, WE'LL GO TO ITEMS FROM COUNCIL. >> I HAVE TWO.

>> YES, MA'AM. >> THE FIRST ONE IS IS IT JUST ME OR IT SEEMS LIKE WHEN WE HONOR THE TEXAS FLAG THE WIND IS COME FRAG THE NORTH AND IT IS GOT THE FLAG GOING THE WRONG DIRECTION. AND I JUST WONDER IF MAYBE WE COULD HAVE A CHALLENGE TO FIND ANOTHER DIRECTION FOR THE FLAG OR AT LEAST HAVE IT BE STILL. IT IS JUST ME OR IT IS FLYING

THE WRONG WAY? >> I DIDN'T THINK ABOUT IT. WE'VE NOTICED IT, TOO.

WE'LL TRY TO DO WHAT WE CAN TOO CHANGE THE DIRECTION OF THE WIND.

>> WIND COMING FROM THE NORTH IT IS THE WRONG WAY. >> SECONDLY, I HAVE A QUESTION FOR CITY ATTORNEY. HOW DOES THE STATE CAMPING LAW NOW IMPACT OUR CITY ORDINANCE

AND JUST COULD YOU GIVE US A LITTLE UPDATE ON THAT? >> YES, MA'AM.

AS YOU ALL REMEMBER THAT SEVERAL YEARS AGO, WE ADOPTED AN ANTI-CAMPING BAND DELETE S BAN IN THE CITY LIMITS RELATED TO CAMPING ON PUBLIC PROPERTY IN RESIDENTIAL AREAS.

AT THE LAST STATE LEGISLATIVE SESSION LAST YEAR, THE STATE LEGISLATURE ADOPTED WHAT WAS KNOWN THEN AS HB 1925, NOW CODIFIED INTO THE PENAL CODE, AND WHAT IT SPECIFICALLY SAYS IS, IT IS UNLAWFUL FOR A PERSON TO CAMP ON IN ANY PUBLIC SPACE IN ANY PUBLIC SPACE.

SO IT IS BROADER THAN OUR CITY REGULATION AND IT SPECIFICALLY PREEMPTS REGULATIONS LIKE OUR CITY CODE THAT ARE LESS RESTRICTIVE THAN THE STATE LAW IS.

AND SO AS A CONSEQUENCE, I KNOW THERE HAVE BEEN SOME ISSUES IN SOME NEIGHBORHOODS LATELY WHERE THERE HAS BEEN SOME CAMPING ACTIVITY GOING ON. THAT IS ALL NOW REGULATED UNDER

STATE LAW, NOT CITY CODE. >> THANK YOU. >> OKAY.

ANYONE ELSE? >> I HAVE ONE ITEM. MR. GARZA, WOULD YOU BE ABLE TO

GIVE US JUST A BRIEF ARPA FUND UPDATE? >> ABSOLUTELY.

THE AMERICAN RESCUE PLAN ACT FUNDS HAS BEEN TOPIC OF DISCUSSION FOR WHAT SEEMS FOREVER NOW, BUT FOREVER AGO NOW. OUR LAST CONVERSATION ABOUT IT WAS IN SEPTEMBER. AND JUST FOR A LITTLE BIT OF HISTORY WHEN THIS FIRST CAME UP, WE HAD A CONVERSATION ABOUT WHAT WE WOULD LIKE TO SPEND THE MONEY ON.

COUNCIL ULTIMATELY THROUGH A RECOMMENDATION WITH CITY STAFF CAME UP WITH CATEGORIES, THOSE BEING LOSS OF REVENUES, ORGANIZATIONAL NEEDS, BROADBAND, UTILITY INFRASTRUCTURE, TOURISM AND TRAVEL, ECONOMIC DEVELOPMENT AND COMMUNITY GRANTS. AND IT TOOK A COUPLE OF MONTHS TO MAKE A RECOMMENDATION AND ULTIMATELY WHEN WE DID, THE DIRECTION FROM COUNCIL WAS, A HYBRID, MEANING, WE ACTUALLY COMMITTED CLOSE TO $5 MILLION. THAT MANAGE $3 MILLION FOR LOSS OF REVENUE, ONE MILLION FOR ORGANIZATIONAL NEED WHICH SOME OF THAT WE'LL CONSIDER LATER BECAUSE SOME OF THE ORGANIZATIONAL NEEDS WAS FROM FACILITY IMPROVEMENTS SO THE FACILITY MASTER PLAN THAT YOU'LL CONSIDER LATER SOME OF THAT IS COMING FROM THE ONE MILLION.

WE ALLOCATED 100,000 FOR BROADBAND $500,000 FOR TOURISM AND TRAVEL.

AND INNOVATION COLLECTIVE AND WE JUST PUT A NUMBER OUT THERE, $650,000 FOR UTILITY IMPROVEMENTS. ALL IN ALL WE'RE SCHEDULED TO RECEIVE $14.5 MILLION AND SPENT OVER 4. AND SO WE HAVE MORE OR LESS 9.5 MILLION-DOLLAR THAT WE STILL NEED TO HAVE A CONVERSATION ABOUT. BUT THE DIRECTION THAT WE RECEIVE FROM COUNCIL WAS, LET'S GET A BIG PICTURE, FOCUS ON ALL OF THE DIFFERENT PROJJECTS WE WANT TO TACKLE. AND SPECIFICALLY BROADBAND, WE UNDERTOOK THAT STUDY.

THAT STUDY WAS NOT COMPLETED UNTIL SEPTEMBER OF LAST YEAR. AND DEREK IS FINALIZEING THE RECOMMENDATION THERE AND YOU'LL HEAR A LITTLE BIT MORE ABOUT THAT.

IN EXECUTIVE SESSION TODAY. ON THE UTILITY SIDE THERE WERE TWO LARGE PROJECTS WE RECOMMENDED WE LOOK INTO, ONE BEING THE SCATA UPGRADE, A BIG LESSON LEARNED FROM STEMMING

[00:10:05]

SO TO THAT END, IN SEPTEMBER, WE ISSUED A NOTICE TO PROCEED TO GAR VOLUNTARY DESIGN THE SCATA FOR US AND WE'RE EXPECTED TO RECEIVE THAT FINAL REPORT IN MARCH AS IT RELATES TO THE I-95 STUDY REISSUEED THAT RFQ IN DECEMBER AND WE'RE CURRENTLY IN SCOPE AND CONTRACT NEGOTIATIONS WITH THE FIRM AND EXPECTED TO WRAP THAT UP THIS MONTH SO I THINK WE'RE GETTING VERY CLOSE TO BEING ABLE TO COME BACK AND HAVING A PUBLIC CONVERSATION WITH YOU ON THE OPTIONS, THE COST OF THESE DIFFERENT THINGS THAT COUNCIL WANTED US TO LOOK AT.

AND SO THAT IS WHERE WE'RE AT WITH THAT PART OF IT. THERE HAVE ALSO BEEN SOME SIDELINE CONVERSATIONS ON SOME OTHER THING, SUCH AS YOU YOU KNOW, I RECOMMENDED WHEN WE SPOKE ABOUT PUBLIC SAFETY HEADQUARTER FACILITY AT OUR LAST WORKSHOP, ALLOCATEING A MILLION DOLLAR FROM ARPA TO HELP TOWARDS ANY SITE ACQUISITION ASSOCIATED WITH THAT FACILITY WHICH IRONICALLY YOU'LL LEARN MORE ABOUT THAT PROJECT HERE TONIGHT AS WELL.

AND SO I ENVISION US BEING IN A BETTER POSITION, IF NOT AT THE END OF THIS MONTH FOR SURE IN MARCH TO BE ABLE TO REVISIT A PUBLIC CONVERSATION ABOUT HOW WE WANT TO SPEND THAT REMAINING

9.5 MILLION-DOLLAR. >> GREAT. >> THANK YOU.

>> ARE THERE ANY OTHER ITEMS FROM COUNCIL? SEEING NONE, WE'LL CLOSE THAT

[4. Citizen Communication:]

>> DID BRIEF THE VICTORIA HOUSING A COUPLE OF WEEKS AGO AND CAME FROM VICTORIA HOUSING AUTHORITY FIVE MINUTES AGO, RELATING TO THAT COOPERATION AGREEMENT.

THAT SAID, I DO WANT TO THANK THE CITY, YOU KNOW, WE'VE BEEN WORKING WITH MIKE AND JESUS FOR CLOSE TO TWO YEARS ON THIS DEVELOPMENT AND WE ARE JUST ABOUT READY TO GET OUR FINANCING THAT WILL ALLOW US TO START CONSTRUCTION THIS SUMMER. IT HAS BEEN A LONG TIME IN THE MAKING BUT I KNOW EVERYONE HERE ARE EXCITED TO SEE THIS GET GOING.

AND WE APPRECIATE THE WORK OF THE CITY COUNCIL, CITY STAFF, I MENTIONED THIS AT THE HOUSING FINANCE COMMITTEE AS WELL. WE WORK WITH A NUMBER OF MUNICIPALITIES ACROSS THE STATE AND FROM OUR ENGINEERS TO OUR ARCHITECTS TO SUBCONSULTANT, THEY HAVE ALL SAID THEY'VE HAD NOTHING BUT A GREAT EXPERIENCE WORKING WITH THE CITY STAFF HERE IN VICTORIA JUST APPRECIATE ALL OF YOUR TIME. AND HAPPY TO ANSWER ANY QUESTIONS WHEN THE ITEM COMES UP

IF THERE ARE ANY, THANK YOU. >> THANK YOU. MR. MICHAEL VON DEROFF.

GOOD EVENING, MAYOR AND COUNCIL. AND EXECUTIVE SECRETARY AND MAYOR PRO-TEM.

DO I NEED TO WAIT FOR YOU TO SIT DOWN FIRST? >> THANK YOU AND CONGRATULATIONS ON THE CITY MANAGER FOR GETING THAT AWARD IN 2022. THERE IS A PROBLEM WITH DWI.

MY NEIGHBOR, HE'S ON HIS 6TH DWI. HOW MANY DW-IS DO YOU HAVE TO GET TO GO TO JAIL? HE'S GOT TWO CONVICTIONS IN VICTORIA.

HE'S GOT A THIRD FELONY CONVICTION IN PORT LA VACCA AND THREE CASES ONE IN DEWICK COUNTY AND TWO IN PORT LA VACA. I DON'T HAVE TO WORRY ABOUT HIM BOTHERING ME ANYMORE BECAUSE NIECE THE VICTORIA COUNTY JAIL. I WISH PROSECUTORS COULD BE MORE STRICT ON DW-IS.

HOW MANY DOES IT TAKE? WE HAVE PEOPLE GETTING DW-IS AND GETTING ACCIDENTS AND DAMAGING FAMILIES AND YOU KNOW, IT SEEMS LIKE THEY GET A-FREE FREE PASS, THE FIRST TWO ARE JUST FREE PASSES AND I UNDERSTAND EVERYONE NEEDS A BREAK.

AND WE JUST HAD A DWI WHERE SOMEONE HAD SOMEONE UNDER 15. IF YOU HAD SOMEONE UNDER 15, A LOT OF PEOPLE DON'T KNOW THIS, BUT IS A FELONY AND IF YOU A KID THAT IS ANOTHER FELONY.

IF YOU'RE A LAWYER, YOU'RE PROBABLY GOING TO LOSE YOUR LAW LICENSE AND BE WORKING AS A PARALLEL, YOU KNOW -- PARALEGAL, YOU KNOW. AND I WISH DISTRICT ATTORNEYS COULD BE MORE STRICT ON DWI. THERE COMES A TIME AFTER SIX DW-IS, YOU'RE NOT LEARNING AND THAT IS THE WAY IT IS. AND AS FAR AS THE CAMPING, I DON'T HAVE A PROBLEM WITH THEM

[00:15:01]

THEY'VE BEEN THERE A LONG TIME. THEY'VE GOT THIS CAR. IT LOOKS LIKE IT IS 10 MILES LONG FROM ONE HOUSE ALL THE WAY TO THEM AND CARS ARE RUNNING OVER IT, AND IT RAINS AND STUFF.

AND I WISH SOMEONE COULD DO SOMETHING TO MAKE THAT EXTENSION CORD MORE SAFE.

IT LOOKS LIKE 20 EXTENSION CORDS ARE PUT TOGETHER. AND THERE IS NO WAY THAT COULD MEET CODE. I WISH THEY COULD PUT SOMETHING OVER THAT EXTENSION CODE OR SOMETHING. AND THAT IS ABOUT IT, THANKS AND HAVE A GOOD EVENING.

APPRECIATE IT. >> THANK YOU. >> MS. PICKENS.

>> GOOD EVENING, JUST WANTED TO BASICALLY GIVE YOU GUYS AN UPDATE THAT BECAUSE OF THIS SUBFREEZING WEATHER THAT WE WILL HAVE A ANOTHER WARMING CENTER AT OUR SAVIORS LUTHERAN CHURCH.

WILL BEGIN ON THURSDAY AND RUN THROUGH SUNDAY NIGHTS. FROM 5:00 P.M. UNTIL 8:00 A.M.

FOR THE OVERNIGHT WARMING CENTER FOR OUR FOLKS THAT ARE OUT THERE EITHER WHO ARE HOMELESS AND DON'T HAVE ANYWHERE TO GO, OR PEOPLE WE'VE HELPED PEOPLE WHO ALSO HAVE HOUSES AND APARTMENTS, BUT DID NOT HAVE ANY HEAT. SO WE'VE GIVEN OUT BLANKETS AND FOOD AS WELL TO THEM SO I JUST WANTED TO GIVE YOU GUYS AN UPDATE ON THAT. NONPROFITS WERE ASKED TO PUT OUT LIKE, IT WAS SOME KIND OF A LINK THAT WE WENT TO AND SAID, WHAT OUR ORGANIZATION WAS, WHAT WE WANTED TO BE ABLE TO TO ACCOMPLISH WITH THE FUNDING AND HOW MUCH FUNDING AND THE TIME FRAME WE WOULD NEED AND SO BASICALLY, I AM JUST REQUESTING THAT IF AT SOME POINT IN THE VERY NEAR FUTURE WE COULD ADDRESS THAT. THERE WERE ON THE SLIDE, THERE WERE ONE, TWO, THREE, FOUR, FIVE, SIX, SEVEN EIGHT, CHRIST KITCHEN, HABITAT FOR HUMANITY, MEALS ON WHEEL, SALVATION ARM AND SOUTHSIDE COALITION WERE ADDRESSED ON THAT PARTICULAR SLIDE. I DON'T KNOW IF THERE WERE ANY OTHER ORGANIZATIONS THAT WERE ALSO INCLUDED IN THAT CONVERSATION, BUT LIKE I SAID, I WOULD LIKE TO AT LEAST STRESS THAT AS THINGS MOVE ON AND AS PEOPLE ARE NOTICING ABOUT ENCAMPMENTS THAT WE DO HAVE PEOPLE WHO ARE INTERESTED IN TRYING TO BASICALLY KEEP PEOPLE FROM HAVING TO LIVE ON THE STREET. I KNOW WE HAVE THE GREAT PROJECT WITH OATEM STREET AND OTHER HOUSING AUTHORITY PROJECTS COMING DOWN THE PIPES BUT THAT IS TWO YEARS FROM NOW AND PEOPLE NEED HELP NOW SO TRYING TO BRIDGE, FIND -- A BRIDGE FROM BEING HOMELESS TO BEING HOUSEED AND SO THAT IS ONE OF THE THINGS I'M TRYING TO FOCUS ON I APPRECIATE MAYOR BAUKNIGHT AND THE MANAGER FOR BEING ON A CALL I MAD ON THE 20TH AND IF ANYBODY WOULD LIKE A COPY OF THAT, THAT PRESENTATION, I WOULD BE MORE THAN HAPPY FOR E-MAIL IT TO ALL OF YOU, IT WAS AN INITIAL CONVERSATION, NOT A FINALIZED SCHEDULE, SO LIKE I SAID THIS IS WHAT I CAME HERE TO TALK OBTAIN.

AND SO I REALLY APPRECIATE IT, BECAUSE OUR FRIENDS ARE VERY IMPORTANT WHETHER THEY'RE HOUSED

OR NOT. >> THANK YOU. MS. REYNA.

>> HELLO, COUNCIL, THEYOR, HOW Y'ALL DOING. I I AM ONE OF THE AT CHRIST'S KITCHEN AS WELL AS A FEW OTHERS AS FAR AS THE GETTING THE HOUSING AND OR IF WE HAD A PLACE FOR HOMELESS TO GO TO THAT IS WHAT WE TRY TO PUSH FOR. AS FAR AS THE CITY ORDINANCE GOES, AS FAR AS LAWS AND COPS COME DOWN THERE AND JUST REALLY LIKE AS FAR AS US AT CHRIST'S KITCHEN WE DO HAVE PER MISSION TO BE THERE. IT HAS BEEN DONE, WE HAVE BEEN THROUGH THIS WHOLE SITUATION TO WHERE THEY'RE TRYING TO RUN US OFF MULTIPLE TIMES AND WITH THE

[00:20:05]

I MEAN I REALLY DON'T SEE ANY PROBLEM WITH US BEING THERE. AS FAR AS EXTENSION CORD GOES, HE'S RIGHT, I TOTALLY AGREE WITH THAT THING. BUT IT IS NOT, NOTHING BIG, BUT AS FAR AS, YES, THAT'S WHAT WE'RE PUSHING FOR. AND IF ANYTHING WE'RE WILLING TO DO ANY AND EVERYTHING WE NEED TO GET THAT GOING. AND AS FAR AS ALL OF US, SOME OF US DO WANT A SECOND CHANCE AT LIFE. AND WE'RE JUST SHUN BY THE WORLD BECAUSE OF OUR APPEARANCE AND BY THE POSITION THAT WE'RE IN NOW. SO AND IT IS KIND OF HARD TO GET BACK AT LIFE FOR THE FACT OF SITUATIONS LIKE THIS, YOU KNOW, AS FAR AS TRYING TO GET JOBS, THAT IS WHAT WE'RE PUSHING FOR. MS. PICKENS AND ALL OF THEM, I TOTALLY THANK THEM.

WE WOULD BE NOTHING WITHOUT MS. PICKENS, EVERYBODY, YOU KNOW, WHO IS BEEN HELPING.

AND, OF COURSE, CHRIST'S KITCHEN. IF THERE IS ANYWAY POSSIBLE, YOU KNOW, THAT WE COULD PUSH AND PUSH FOR A PLACE FOR US TO BE. AND LIKE I SAID WE'RE ALL WILLING TO JUMP ON BOARD. IF IT TAKINGS FOR US TO HAVE TO SIT THERE AND VOLUNTEER HOURS OR PUT IN COMMUNITY SERVICE SOMEWHERE WITH THE CITY, YOU KNOW, HEY, WE'RE WILLING TO DO IT, YOU KNOW, JUST TO SHOW THAT, YOU KNOW, WE'RE NOT THERE BECAUSE WE WANT TO BE.

WE'RE THERE BECAUSE WE HAVE TO BE, YOU KNOW THERE ARE SOME OF US WHO DON'T DO WANT TO GET BACK AT LIFE AND HAVE TO DEAL WITH THE POSITION WE'RE IN NOW AND IT IS A LITTLE HARD TO DEAL WITH, YOU KNOW, WHEN WE HAVE, YOU KNOW, OF COURSE, YOU KNOW, PEOPLE AGAINST US, EVERYBODY IS SUBJECT TO THEIR OWN OPINION, YOU KNOW BUT LIKE I SAID I TOTALLY AGREE WITH MS. KIM AND

IF WE CAN PUSH FOR THAT, THANK YOU. >> THANK YOU.

>> WITH THAT WE'LL CLOSE CITIZEN COMMUNICATIONS AND GO INTO ITEMS OF PUSH HEARING.

[1. An ordinance ordering a Joint General Election between the City of Vic...]

>> ITEM C 1 IS AN ORDINANCE ORDERING A JOINT GENERAL ELECTION BETWEEN CITY OF VICTORIA VICTORIA COUNTY ON SCHOOL DISTRICT ON SATURDAY MAY 2022 FOR POSITION OF MAYOR, CITY

COUNCIL DISTRICT 5 AND CITY COUNCIL DISTRICT 6. >> OKAY.

I NEED TO READ IT IN SPANISH.

>> I SO MOVE. HAVE JO YOU WANT TO READ THE NEXT ONE.

>> PUBLIC HEARING FIRST. >> ANYBODY WISH TO SPEAK ON ITEM C 1 PLEASE APPROACH THE MICROPHONE. SEEING NOBODY RISE UP, WE'LL CLOSE THE PUBLIC HEARING AND NOW

MS. SOLIZ. >> I SO MOVE. >> THANK YOU.

>> I SECOND.

>>> VERY GOOD. >> I SECOND. >> FIRST, FIRST AND A SECOND.

ALL KNOWS FAVOR SAY AYE. >> AYE. >> THOSE OPPOSE, SAME SIGN.

[2. An ordinance ordering a Joint Special Election with the City of Victor...]

>>> ITEM C 1 PASSES ITEM C TWO. >>> C 2 IS AN ORDINANCE ORDER ASKING A JOINT SPECIAL ELECTION WITH THE CITY OF VICTORIA, VICTORIA INDEPENDENT SCHOOL DISTRICT AND COUNTY OF VICTORIA MAY 7, 2022 TO AMEND THE CITY CHARTEDER.

I HAVE NO PRESENTATION SCHEDULED FOR TONIGHT, I'M HERE TO ANSWER ANY QUESTIONS, BUT I THOUGHT I WOULD POINT OUT TO YOU ONE CHANGE IN LANGUAGE THAT YOU HAD REQUESTED IN OUR WORKSHOP TWO WEEKS AGO WHERE MEASURE C IT PREVIOUSLY SAID THAT THE TERM LIMITS WOULD APPLY TO BOTH CURRENT AND FUTURE ELECTED OFFICIALS. THE DISCUSSION WAS THAT WE WOULD AMEND THAT SECTION TO MAKE IT APPLY ONLY TO FUTURE TERMS AND THAT TERMS THAT STARTED PRIOR TO THIS ELECTION IN 2022. AND SO IN THE MATERIALS THAT ARE IN THE PACKET AND THE ORDINANCE THAT YOU'RE ADOPTING TONIGHT, IT NOW SAYS NO ELECTED OFFICIAL SHALL SERVE MORE THAN FOUR CONSECUTIVE TERM WHETHER IT PREVIOUSLY SAID NO FORMER OR CURRENT ELECTED OFFICIAL AND WE

[00:25:04]

AND I THINK THAT SATISFYS THE CONCERNS THAT WERE ADDRESSED IN THE LAST WORKSHOP.

IF THERE ARE ANY OTHER QUESTIONS I'M HAPPY TO ANSWER THEM TONIGHT.

>> THANK YOU, MR. GWOSDZ. >> THIS TIME I OPEN UP PUBLIC HEARING FOR ITEM C 2.

ANYONE WHO WISHS TO SPEAK ON THIS ITEM, COME UP TO THE PODIUM.

SEEING NO ONE COME UP AND ADDRESS THE COUNCIL OR THIS ITEM, WE'LL CLOSE THE PUBLIC

HEARING AND ENTERTAIN ANY MOTIONS. >> SO MOVED.

>> SECOND. >> ALL RIGHT, WE HAVE A MOTION AND SECOND FOR ITEM C 2'S

APPROVAL. ALL THOSE IN FAVOR SAY AYE. >> AYE.

[D. Consent Agenda:]

>>> THOSE OPPOSE SAME SIGN. MOTION CARRIES. CONSENT AGENDA.

>> D 1 IS THE ADOPTION OF MINUTE OF THE JANUARY 18TH, 2022 REGULAR MEETING D TWO IS SUPPORT FOR TPOERLTDZABLE MULTIFAMILY SENIOR HOUSING DEVELOPMENT LOCATED AT NORTHEAST CORNER OF LONE TREE AND CARVILLE STREET D 3 IS APPROVAL DELETE S RESOLUTION APPROVEING A CONTRACT WITH LJ POWER, INC. TO REPLACE THE FIRE STATION NUMBER 3 EMERGENCY GENERATOR IN THE MA'AM OF $55,430CH. D 4 IS A RESOLUTION TO APPROVE A COOPERATION AGREEMENT WITH TEXAS HOME COLLABORATEIVE TO ISSUE PRIVATE ACTIVITY BONDS FOR THE OWEDEM STREET PARMS. D 5 IS A RESOLUTION AUTHORIZING THE FILLING OF A GRANT APPLICATION FOR FILING OF A GRANT POLITICIAN FOR GOLDEN CRESCENT REGIONAL PLANNING COMMISSION FOR REGIONAL SOLID WASTE GRANT. AND Z 6 RESOLUTION APPROVALING A LICENSE AND CONSTRUCTION AGREEMENT WITH HONOR 361 TO CONSTRUCT A MEMORIAL STATUE DEAD INDICATEED TO VETERANS OF U.S.

WAR ON TERROR WITHIN MEMORIAL SQUARE. >> I MOVE WE ADOPT THE CONSENT

AGENDA. >> SECOND. >> MOTION AND SECOND, ALL THOSE IN FAVOR SAY AYE THOSE OPPOSE, SAME SIGN. MOTION CARRIES WE'RE GOING TO GO

[1. An ordinance amending and re-adopting Traffic Regulation Schedules as ...]

>> OKAY, E 1 IS AN ORDINANCE AMENDING AND READOPTING THE TRAFFIC REGULATIONS SCHEDULES AS PROVIDED IN VARIOUS SECTIONS OF CITY CODE. THIS TEAM IS ON SECOND AND THIRD

READING. >> AND JUST ONE OF THE CHANGES THAT WE WANTED TO MAKE, WE NOTICED THAT THERE WAS A HAZMAT ROUTE MAP INCLUDEED INTO THE ORDINANCE.

THIS MAP IS NO LONGER NECESSARY. IT WAS REMOVED BACK IN 2017. SOMEHOW IT GOT PUT BACK INTO THE ORDINANCE. SO WE JUST WANT TO REMOVE THAT. THE FEDERAL HIGHWAY ADMINISTRATION AND TXDOT SUGGEST WE MOVE RE-- REMOVE THIS MAP.

GPS HAS ALLOWED TRUCKERS TO TRAVERSE THE CITY OUTSIDE AND NOT PUT THE HAZARDOUS MATERIALS THROUGH TOWN. WE JUST WANT TO AMEND IT TO REMOVE THAT MAP FROM THE

ORDINANCE. >> MAYOR AND COUNCIL, AS A PROCEDURAL MATTER, BECAUSE THIS ORDY ADOPTED ON FIRST READING AND NOW BEING CHANGED, WE SHOULD CLEARLY ADOPT THIS AS AMENDED BY THE DELETION OF THE SECTION IN THE SCHEDULE THAT MR. GILL HAS PRESENTED, JUST FOR CLARITY OF THE RECORD WE'RE NOT SIMPLY ADOPTING THE SAME THING PREVIOUSLY ADOPTED ON FIRST

READING. >> OKAY, CAREFULLY CRAFT THE MOTION.

>> I THINK AS A AMENDED AS PRESENTED BY MR. GILL WOULD BE SUFFICIENT.

>> THANK YOU. >> THANK YOU. >> I MOVE THAT WE -- CAN WE DO

IT NOW? >> I MOVE THAT WE ACCEPT E1 AS AMENDED BY THE PRESENTATION FROM

KEN GILL. >>> I SECOND IT. >> I HAVE A QUESTION.

SO WITHOUT HAVING THAT AND THIS MAY BE MORE FOR MR. GWOSDZ, WITHOUT HAVING THAT MAP WITH THE HAZARDOUS MATERIAL ROUTES, DOES THAT THEN SAY IT IS OKAY TO COME THROUGH THE CITY WITH HAZARDOUS

MATERIALS? >> CAN I GET BACK TO YOU WITH THAT ANSWER?

>> I CAN ANSWER THAT. RIGHTED NOW IT IS NOT ENFORCIBLE.

AND THAT IS WHAT WAS THE ISSUE IN 2017, IT IS A NONENFORCIBLE ISSUE.

AND TO PUT A HAZARDOUS ROUTE THROUGH OR AROUND THE CITY, IT IS GOING TO COST A COUPLE HUNDRED,000 DOLLARS TO GET THE MAPS OUT AND GET THE SIGNS OUT AND GET THE PRESENTATIONS OUT, AGAIN, WE'VE CONTACTED TXDOT AND THEY BOTH RECOMMEND IT IS NOT SUGGESTED TO DO ALL OF THAT WORK. IT IS ALREADY IN PLACE WITH THE TRUCKING COMPANIES.

AND WE DID CONTACT TRUCKING COMPANIES. AND THEY AGREE WITH THE SAME THICK, THAT IT IS ALREADY IN PLACE TO ROUTE THOSE TRUCKS AROUND TOWN.

>> I HAVEN'T THOUGHT ABOUT THIS ISSUE SINCE 2017 WHEN WE RECOMMENDED REMOVING IT. WOULD T HIS FINGERTIPS THAN I DO. THE REASON WE'RE AMENDING AT THIS TIME IS YOU'LL REMEMBER WE

[00:30:03]

SO THEY DIDN'T KNOW WHERE TO PUT THE HYPER-LINK AND THEY BROUGHT IT TO OUR ATTENTION.

SINCE WE HAVE THIS IN FRONT OF YOU ALREADY TONIGHT WE THOUGHT IT WOULD BE A CONVENIENT

OPPORTUNITY JUST TO CLEAN IT UP. >> THANK YOU. >> ALL RIGHT, ANY OTHER QUESTIONS? DISCUSSION? ALL THOSE IN FAVOR OF ITEM E 1

SAY AYE. >>> AYE. >> THOSE OPPOSE SAME SIGN.

[1. Overview of the Public Safety Headquarter Facilities Study. Jesús A. G...]

>> THANK YOU, E 1 PASSES. AND THEN MR. GARZA. >> ALL RIGHT, SO THANK YOU FOR TAKEING THIS A LITTLE BIT OUT OF ORDER WE THOUGHT THIS MORNING WHEN WE MET THAT IT WOULD BE APPROPRIATE TO TAKE UP THE CITY MANAGER REPORT FIRST SO EVERYONE GETS A GOOD GLIMPSE OF THE WE'RE RECOMMENDING THAT ALL CITY DEPARTMENTS GO THROUGH AS PART OF THE ACTION ITEM THAT WILL COME AFTER THIS. BEFORE I ASK BRIAN TO COME UP I WANT TO PROVIDE A LITTLE BIT OF CONTEXT TO THIS. AS A REFRESHER -- AND HE'LL HIT ON IT AS WELL.

BUT LONG STORY SHORT. THERE WAS A STUDY DONE IN 2018 WITH A DIFFERENT COMPANY, DEWBERRY THAT WE USED TO LOOK FOR THAT CAME IN AND LOOKED AT OUR PUBLIC SAFETY, PARTICULARLY DELETE SLY OUR PUBLIC SAFETY AND FROM THAT CAME A RECOMMENDATION TO MOVE ASK HEADQUARTER FACILITY OFF OF BEN JORDAN AND HE'LL HIT ON IT AS WELL. BUT ULTIMATELY KEY ELEMENTS MISSING FROM THE STUDY, SPECIFICALLY WHAT WOULD HAPPEN TO THE VACATED SPACE? AND I FELT THAT IT WAS INADEQUATE FOR US TO HAVE A CONVERSATION ABOUT BUILDING A PUBLIC SAFETY HEADQUARTER FACILITY WITHOUT HAVING ANY IDEA AS TO WHAT WE WOULD DO TO WITH SPACE THEY WOULD VACATE IN THE BUILDING THAT WE'RE IN NOW. IT IS NOT A ROBUST ENOUGH CONVERSATION. IT WOULDN'T BE RISE FOR US TO PROCEED WITH A PUBLIC SAFETY HEADQUARTER AND HAVE A BUNCH OF EMPTY SPACE THAT WE HAVE NO IDEA WHAT WE'RE GOING TO DO WITH.

SO THIS VERSION OF THE STUDY DOES A BETTER JOB OF TAKING INTOED CAN WHAT WOULD WE DO WITH THE SPACE IS AND YOU'LL LEARN MORE ABOUT THAT IN BRIAN'S 20ATION -- PRESENTATION AND LEARN ABOUT A COUPLE OF ALTERNATIVE OPTIONS THAT WE CONSIDERED AS PART OF THE REVIEW. AND SO WE FEEL REALLY STRONGLY THAT THE PATH THAT WE'RE RECOMMENDING THAT WE GO FORWARD WITH WHILE IT HAS MANY SIMILARITYS TO THE ONE IN 18, IT IS JUSTMORE MUCH MORE WELL THOUGHT OUT. AND MUCH MORE WELL VETTED AND MORE REALISTIC IN TERMS OF SCOPE AND COST AND I HOPE THAT YOU AGREE.

AND SO WITH THAT, I'M GOING ASK BRIAN TO COME UP AND WALK THROUGH PRESENTATION WITH YOU.

I'LL SIT BACK DOWN AND HAPPY TO ANSWER ANY QUESTIONS AND I'LL INTERJECT COMMENTS ALL THE TIME.

>> THANK YOU CITY MANAGER, MAYOR AND COUNCIL LOOK FORWARD TO GOING OVER A FEW SLIDES HERE.

AND I JUST WANT TO MAKE SURE THESE ARE THE CONTROLS. ALL RIGHT.

SO CITY MANAGER GARZA SAID, DEFINITELY FAMILIAR WITH YOUR CITY BACK IN 2018, GOT THE OPPORTUNITY TO DO AN INITIAL STUDY, MAINLY FOCUSED ON THE POLICE DEPARTMENT.

AS THE CITY MANAGER SAID, THE UPDATE, IT IS CLEAR AND YOUR WHOLE COMPLEX DOWN HERE IS WHAT DECENT SHAPE BUT A 55-YEAR-OLD COMPLEX THE TWO BUILDINGS THAT ARE HERE.

SO AFTER 55 YEARS AND THE CHANGES IN COMMUNITY POLICEING THE STUDY IN 2018 AS WELL AS OUR CURRENT STUDY HAVE PROVEN AND OUR REVIEW THAT THE SPACES ARE INADEQUATE FOR THE NUMBER OF STAFF THERE ARE, THE GROWTH, THE NEEDS YOU KNOW, NOT HAVING ON SITE PARKING OR ALL STAFF.

NOT HAVING THE CORRECT SECURE AND UNSECURED. A DECENTRALIZE CONCEPT.

HAVING DISPATCH REMOVED. HAVING SOME OF THE FUNCTIONS AT THE MALL.

HAVING NINE DIFFERENT LOCATIONS IS NOT AS EFFICIENT AS IT COULD BE AND SO THE STUDY IN 2018 LOOKED AT THAT BUT WE HAVE A LOT MORE VETTED PROCESS THAT WE WOULD LIKE TO BRING FORWARD TODAY. AGAIN, THE NINE TYPES OF GROUPS THAT WERE INVOLVED IN BOTH STUDIES, THERE COULD BE UP TO 15-MINUTE TRAVEL TIMES DEPENDING WHERE YOU ARE IN TOWN GETTING BACK AND FORTH AND WITH THE RAILROAD TRACKS AND SO SON AND SO FORTH SO THERE IS DEFINITELY ROOM FOR IMPROVEMENTS AND EFFICIENCIES. ONE QUICK HIGH-LEVEL SLIDE AND GRAPHIC YOU MAY BE FAMILIAR WITH FROM THE STUDY 3 1/2 YEARS AGO IT WAS A LARGER MARV PLANNED VISION. IT WAS TWO PHASES AND INCLUDED POTENTIALLY OVER FOUR BUILDINGS.

THE SCOPE DID INCLUDE NOT ONLY PUBLIC SAFETY FOR POLICE AND FIRE ADMINISTRATION BUT IT ALSO

[00:35:01]

AND LOOKED AT FIRE AND EMS AND A WHOLE KIND OF STORAGE A CENTRALIZED STORAGE WHICH WAS BUILDING NUMBER 4. AND ALL THE KIND OF ON SITE TRAINING AND STORM WATER DETENTION AND ON SITE SECURE PARKING. IT WAS A VERY, VERY BOLD MASTER PLAN BUT REALIZE THE PRICE TAG IT WAS A COUPLE OF YEARS AGO AND JUST THE PHASEING OF IT, THAT IT LEFT MORE QUESTIONS STILL. AND AS CITY MANAGER MENTIONED WENT IF FOLKS DID MOVE IN AND MOVE INTO A NEW BUILDING WHAT HAPPENS TO THE CURRENT CITY COMPLEX HERE? AND THAT WASN'T PART OF THE SCOPE BEFORE WHICH IT IS NOW CITY MANAGER SAID SOME OF THE IMPLEMENT EFFORTS DONE THERE WAS AN INITIAL PURCHASE OF THAT BEN JORDAN PROPERTY AND THEN SOME OF THE CIP CONVERSATIONS THAT HAVE HAPPENED SINCE THEN INCLUDED THE FUTURE OTHER PROJECTS FOR CONSIDERATION. AND THAT IS WHAT WE'RE TRYING TO NIL SOME OF THE BLANKS TONIGHT FOR YOU ALL. THIS STUDY, WE SPENT OVER HALF OF LAST YEAR DOING AND IT WAS UPDATEING THE SPACIAL ANALYSIS AND SPACE NEEDS. DOING A RECHECK OF RIGHT SIZING THE STAFF GROWTH FOR ALL DEPARTMENTS, DEVELOPING ADDITIONAL OPTIONS.

SO INSTEAD OF JUST LOOKING AT A BRAND-NEW NEW CONSTRUCTION PROJECT IT WAS REALLY IMPORTANT LOOK ADAPTIVE REUSE OPPORTUNITIES. MIGHT THERE BE OLD GROCERY STORES OR BIG BOX PLACES IN TOWN. WHAT ABOUT THE OLD ADVOCATE BUILDINGS? THOSE OTHER CREATIVE THOUGHTS WERE PART OF THIS STUDY TO LOOK AT. AND WE ALSO DID A PRELIMINARY CONDITION ASSESSMENT WHICH YOU HEAR ABOUT IN A LITTLE BIT, WE LOOKED AT LIFE SAFETY ADA COMPLIANCE ISSUES OF THIS SITE HERE. AND WE ADDED THE CITY HALL COMPLEX DEPARTMENTS THAT ARE RIGHT HERE SO CITY MANAGER'S OFFICE, CITY ATTORNEY, CITY SECRETARY AND MUNICIPAL COURT SO WE COULD REALLY START TO UNDERSTAND WHAT ARE THE NEEDS OF THESE FOUR DEPARTMENTS TO HELP ANSWER SOME OF THOSE QUESTIONS. SO WE WENT THROUGH THIS FIVE-STEP PROCESS WHICH WE WOULD DO THOROUGHLY WITH THE NEXT CONTRACT, WHICH IS GOING TO BE APPROVED TO NIGHT.

AND THAT IS GOING THROUGH NOT ONLY A SPACE-NEEDS ASSESSMENT WHICH WE DID FOR POLICE DEPARTMENT, FIRE ADMINISTRATION AND THESE FOUR CITY HALL DEPARTMENTS, BUT WE DID THE LIMITED BUILDING ASSESSMENTS. WE CAN UNDERSTAND WHAT IS THE REALISTIC LIFE STAN OF THE BUILDING. WHAT IS THE MAINTENANCE REPAIR. SOME OF THAT STUFF WILL COME LATER. BUT WE WANTED TO UNDERSTAND HOW COMPLIANT, HOW MUCH METEING CODE ARE THE CITY HALL COMPLEX. AND THEN WE WANTED TO DEVELOP THE OPTION.

AND AFTER THAT WE HAVE WEAVEER AND JACOBS COME ON BOARD TO DO PRELIMINARY COST ESTIMATES THAT YOU'LL SEE HERE AT THE ENDS, SUMMARY. SO I KNOW THERE IS A LOT OF SMALL TEXT HERE AND WON'T READ ALL THE BULLETS. THESE ARE IN THE SLIDES AND SUMMARY. LY GIVE A VERY, VERY HIGH LEVEL FOR EACH OF THE DEPARTMENT AND GROUPS THAT WERE VETTED. POLICE AND 911 WE'LL START WITH FIRST, FOUR DIFFERENT LOCATIONS REVIEWED AND BASED ON ALL OF THE VETING WITH MEETING WITH EVERY DEPARTMENT HEAD LOOKING AT OUR NATIONAL DATABASE OF WHEN WE WORK WITH MUNICIPALITIES ACROSS THE COUNTRY WHAT IS GROWTH PATTERN FOR STAFFING BASED ON POPULATION GROWTH, BASED ON CASE LOADS, SO THAT TRANSLATES TO THIS GROWTH. SO AT LEAST THE GOAL OF HAVING TWO OFFICERS PER 1,000 RESIDENTS IN VICTORIA WAS SORT OF A BENCHMARK WE WANTED TO GUIDE. GOING FROM 130 SWORN TODAY TO ABOUT 163, 166 IS WHERE WE LANDED IN THIS UPDATED APPROACH SO THIS WAS DEFINITELY A PAIRED BACK GROWTH PROJECTION FROM THE STUDY THREE YEARS AGO SO THAT STAFF GROWTH AS THAT GOES DOWN A LITTLE BIT, THAT OBVIOUSLY TRANSLATES TO BUILDING SQUARE FOOTAGE.

SO WE STILL, EVEN THOUGH IT IS A SMALLER BUILDING THAN THE ONE PROPOSED IN 2018.

IT IS STILL RECOMMENDS A 90% INCREASE. AND THOSE ARE BECAUSE OF A LOT OF THE GOALS THAT ARE LISTED IN THE BULLETS BELOW. IT IS A LOT ABOUT HAVING EFFICIENT SPACE, HAVING ADEQUATE SPACE. ONE OF THE COMMON THEMES IN ALL THE DEPARTMENTS WHETHER POLICE, FIRE ADMINISTRATION, CITY, IS STAFF ARE ON TOP OF EACH OTHER.

THERE ARE SOMETIMES STAFF SHARING SPACES OR CRAMED INTO SMALL OFFICES THAT SHOULD HAVE THEIR OWN PRIVATE OFFICE FOR SEPARATION AND SECURITY A LACK OF SEPARATE MEETING ROOMS. IF WE LEARNED ONE THING DURING THE PANDEMIC IS TRYING TO HAVE FLEXIBILITY AND SPACE AND GETTING A LITTLE BIT OF SEPARATION IF YOU HAVE TO HAVE MEETINGS.

AND THERE IS REALLY A LACK OF THOSE KINDS OF SPACES. HEALTH AND WELLNESS.

JUST TAGGING ONTO HEALTH AND SAFETY. THOSE KIND OF SPACES ESPECIALLY STRESS INDUCED SPACES THERE IS NOT A LOT OF THAT FOR HEALTH AND WELLNESS.

THERE IS NOT A PROPER FITNESS FACILITY. NOT LOCKER ROOMS FOR THE STAFF.

DEDECOMPRESSION ROOMS WHERE STAFF CAN GO AND TAKE A BREAK FROM A SITUATION OR CALL THEY'VE BEEN ON. ALL OF THESE TRENDS ARE HELPING POLICE DEPARTMENTS THAT VICTORIA

[00:40:02]

CAMPUS IS A GOAL WE'RE PUSHING FOR. >> I HAVE A QUESTION JUST FOR CONTEXT. IN 1966 WHEN THE BUILDING OPENED, HOW MANY SWORN OFFICERS

AND CIVILIANS DID WE HAVE? >> GOOD QUESTION. >> WE CAN GET THAT.

>> AND POPULATION TOO FOR THAT MATTER. >>> RIGHT, DEFINITELY NOT THE 130, PROBABLY LESS THAN HALF THAT. THAT IS A GREAT POINT, MAYOR.

>> SO OBVIOUSLY. >> AREN'T YOU SUPPOSED TO KNOW THAT TOP OF YOUR HEAD.

YOU WERE HERE THEN, RIGHT? THERE YOU GO, 50. >> THAT IS LESS THAT -- LESS

THAN HALF. >> AND WERE YOU HERE BACK THEN? >> I JUST WANT TO MAKE A COMMENT. I THINK THIS NEIGHBORHOOD IS SAFE.

I JUST WANT TO REFUTE THAT IN YOUR PRESENTATION THAT YOU SAID THAT THE AREA AROUND CITY HALL

IS NOT FELT AS SAFE. >> CORRECT. I DO THINK IT IS DIFFERENT WHEN YOU'RE LAW ENFORCEMENT OFFICER. BECAUSE YOU'RE IN ESSENCE IN A VULNERABLE EXPOSED ENVIRONMENT COMING IN AND OFF OF WORK. AND COMING IN AND OFF OF SHIFT. SO IT IS MORE HAS TO DO WITH THAT MORE THAN, YOU KNOW, A CRIME STAT THING. IT IS MORE OF A FEELING OF, YOU KNOW, WHEN YOU SHOW UP TO WORK, RIGHT, YOU KNOW, SOMEBODY COULD EASILY KNOW WHAT YOUR PERSONAL VEHICLE IS, RIGHT. SOMEBODY HAS ACCESS TO YOUR PERSONAL VEHICLE, SOMEBODY COULD FOLLOW YOU TO WORK. YOU KNOW, AND I'M NOT -- WE'RE OBVIOUSLY NOT SUGGESTING THAT WE HAVE A LOT OF THOSE CASES, BUT PART OF OUR, YOU KNOW, OBJECTIVE HERE IS TO BE PREVENTIVE, RIGHT.

AND SO THAT KEEP IN MIND, TOO, PD PERSONNEL ARE NOT LAW ENFORCEMENT OFFICERS THEY HAVE NONLICENSED OFFICERS THAT, YOU KNOW, DON'T HAVE THE TRAINING, YOU KNOW, MAYBE TO DEFEND THEM SELF-S IN THE WAY SOMEBODY ELSE WOULD, RIGHT JUST A DIFFERENT PER SPECTIVE.

>> IT IS MORE OF THAT KNEELING TARGETED NOT CRIME RATE. >> OR VANDALISM ON POLICE VEHICLES, THAT CAN BE AN ISSUE, THAT BECAUSE THEY'RE NOT BEHIND A SECURE YEAR COULD BE AN ISSUE.

>>> THE PICTURE WE SAW A LITTLE WHILE AGO WAS A BIG HOPE PARKING LOT.

>> THERE WERE GATES. SECURE GATES. >> OKAY.

>> EXACTLY. SO THANK YOU, FIRE ADMINISTRATION ONE OF THE GOALS WAS TO BE ALL UNDER ONE ROOF. SEPARATION TODAY BETWEEN FIRED A MIN OFFICES AND FIRE MARSHAL AND THINKING ABOUT SOME OF THE SHARED RESOURCES THAT COULD HAPPEN, SHARED MEETING ROOMS, SHARED AMENITIES. SO THE GOAL WOULD BE THAT JUST UNDER 3,000 SQUARE FEET OF SPACE WOULD COME ON-LINE INTO THIS NEW CENTRALIZED HQ AS WELL. AGAIN, EASY ACCESS TO CUSTOMERS, LOW MAINTENANCE, ADEQUATE STORAGE, THOSE WERE ALL THEMES WE HEARD IN ALL THE SURVEYS AND MUNICIPAL COURT WAS ANOTHER TOP NEED DEPARTMENT, YOU KNOW, CURRENTLY OBVIOUSLY RIGHT HERE IN 300 SQUARE FEET INCLUDING THE COURTROOM. THAT HAD ONE OF THE LARGEST INCREASES WHEN WE LOOKED AT 20-YEAR STAFF PROJECTION GOING FROM FIVE TO OVER 14.

A LOT OF THAT HAS TO DO WITH ALL OF THE SUPERVISOR OZ ROLES THINKING ABOUT THE PERSONNEL GROWTH WHEN THINKING ABOUT THE CASE FILES AND JURISDICTIONS THAT WILL COME ON BOARD.

SO REALLYMANING AHEAD FOR DOCKET SPECIALISTS FOR JUVENILE CASE MANAGER, ALL OF THOSE BEST PRACTICES AND MUNICIPAL COURTS ARE REALLY THINKING FORWARD TO HOW THIS DEPARTMENT SHOULD GROW.

AND THERE WAS DISCUSSION ALSO ABOUT CO-LOCATEING THAT WITH THE NEW PUBLIC SAFETY HEADQUARTERS.

SO THERE IS A LOT OF STRATEGYS AND BENEFITS THAT WE SEE WITH CO-LOCATION WITH MUNICIPAL COURT

WITH PUBLIC SAFETY OR POLICE PROJECT AS WELL. >> REAL QUICKLY, GO BACK TO THAT BECAUSE I WANT TO ADD AN IMPORTANT POINT. YOU KNOW, A BIG REASON WHY SUCH A LARGE PERCENTAGE INCREASE IN SQUARE FEET IS ALSO, THINK ABOUT THE CUSTOMER SERVICE ASPECT OF THE MUNICIPAL COURT OPERATION. THINK OF A WAITING AREA. YOU KNOW, YOU HAVE A LARGE DOCKET, YOU KNOW, THINK OF AN AREA TO CHECK IN TO GO THROUGH SECURITY THAT IS ACTUALLY SEPARATED FROM, LIKE WINDOWS. SO THAT PLAYS A BIG FACTOR TOO AND SUCH AN INCREASE IN SQUARE FOOTAGE, NOT JUST THE PERSONNEL. BUT JUST SO MUCH ADDITIONAL SQUARE FOOTAGE, THAT IDEALLY WE

SHOULD HAVE IN THE EXISTING SPACE THAT WE JUST DON'T. >> J WHILE WE'RE STOPPED I JUST

[00:45:02]

>> THAT'S PART OF IT, BUT IT IS HARD TO DOCUMENT HOW OFTEN A CONFERENCE ROOM IS USED THAT DOESN'T EXIST. MUNICIPAL COURT DOESN'T HAVE A CONFERENCE ROOM.

THEY IS HAVE A BREAK ROOM. THEY DON'T HAVE A CONFERENCE ROOM AT ALL.

THEY USED TO BUT THEY HAD TO SPLIT IT TO ADD AN OFFICE BECAUSE THEY GREW WHICH IS WHERE YOU USED TO HAVE EXECUTIVE NOTION A MORE COMFORTABLE SETTING.

SO IT IS HARD TO QUANTIFY THAT. I MEAN, LIKE FOR INSTANCE AT CITY HALL, ESPECIALLY ON THE SECOND FLOOR, YOU KNOW, THOMAS HAS A CONFERENCE ROOM, I HAVE A CONFERENCE RULE.

YOU'LL SEE LATE THEY ARE WE WOULD RECOMMEND A SHARED CONFERENCE ROOM ON THE SECOND FLOOR TO CREATE MORE ROOM FOR OFFICE SPACE. IN THAT INSTANCE, YOU KNOW, THAT CONFERENCE ROOM WOULD BE USED ALL THE TIME. SO IN SOME INSTANCES IT IS EASY TO CONFIRM ITS USAGE AND OTHER IT IS HARD BECAUSE IT COULD BE NONEXISTENT PRESENTLY.

>>> FINDING THE RIGHT SIZE, SMALL, MEDIUM AND LARGE. YOU NEVER WANT TO HAVE A MEETING WITH THREE, FOUR FOLKS IS AND YOU'RE IN A LARGE MEETING ROOM. THAT IS A BALANCE, TOO.

IN THE PROGRAM WE'RE TRYING TO FIND A RIGHT BALANCE OF DIFFERENT SIZES AS WELL.

SO MOVING ONTO ONE OF THE OTHER PARTS OF THIS STUDY WE DID IN 2021 WAS A LIMITED BUILDING ASSESSMENT. THE FACILITY CONDITION ASSESSMENT WILL DO FOR ALL 26 STRUCTURES WILL BE MORE INCLUSIVE THAN WHAT WE DID LAST YEAR.

BUT SINCE WE WERE FOCUSED ON THIS CITY HALL COMPLEX, WE DID GENERAL REVIEW OF ENERGY CODES OF LIKE SAFETY, OF ADA COMPLIANCE. AND SO EVEN THOUGH THE EXTERIOR AND INTERIOR HAVE BEEN IN GENERAL GOOD CONDITION, THE EXTERIOR, IT IS WELL-MAINTAINED, A LITTLE BIT OF MINOR WATER SEEPAGE LOOKING AROUND THE EXTERIOR COLUMN & BUT ANY RENOVATION WORK DONE IN THIS BUILD WILLING REQUIRE DEFINITELY UPDATES TO CURRENT CODES.

WHEN WE LOOKED AT THE STAIRWELLWELLS AND REST ROOMS AND RAMPS AND YOUR OLD PLAZA WITH BRICK STEPS COMING UP TO THIS BUILDING AND NEXT DOOR, ALL OF THAT WOULD REALLY HAVE TO GET PROBABLY REDONE TO MAKE SURE IF A GUT RENOVATION IS DONE WITH WHATEVER DEPARTMENTS COME IN HERE, THAT IT IS ABSOLUTELY MEETING ITS INCLUSIVE, IT IS ACCOMMODATEING TO ALL, PEOPLE THAT DO NEED TO USE A RAMP AREN'T FEELING LIKE SECOND CLASS CITIZENS IF THEY HAVE TO GO DOWN TO THE CORNER AND COME BACK. SO IT REALLY WOULD NEED THAT KIND OF EFFORT TO DO THE CORRECTIONS TO MAKE IT TOTALLY COMPLYANT. SO, WE DID THEN A TEST FIT.

SO YOU SAW THE EARLIER ONE FROM THREE YEARS AGO SUGGESTING OVER 12-ACRES, IT WAS FOUR BUILDINGS.

IT WAS A MUCH LARGER SCOPE. THIS EFFORT IS NOW -- WE WANTED TO DO A GENERIC SITE.

WE KNOW THERE IS A SPECIFIC SITE YET. IT IS OFTEN COMMON IN THE STUDYS TO SAY IF YOU DID A TWO-STORY BUILDING THAT WAS $70,000 OR LESS, IF IT NEEDED THIS MUCH UNSECURED PARKING AND PARKING AND ON-SITE DETENTION AND MAYBE A NEW RADIO TOWER THIS GIVES US A GOOD ROAD MAP TO HELP THE CITY DETERMINE HOW MANY ACRE DOS YOU NEED.

AND THEN YOU CAN LOOK AROUND TOWN TO FIND THAT. THIS WAS A GREAT EXERCISE TO SHOW WE NEEDED AT LEAST EIGHT DELETE S 8-ACRES. IF YOU BRING POLICE TOGETHER, MUNICIPAL COURTS, FIRE ADMINISTRATION AND 911 DISPATCH WOULD BE 68,000 SQUARE FEET.

YOU CAN SEE UNSECURED PARKING IN THE FRONT. PUBLIC ACCESS TO MUNICIPAL COURT WING AND THEN THAT SPAUL DASHED BACK LINE YOU MAY BARELY TRACE OUT.

THAT IS A 6 TO 7-FOOT HIGH FENCE WITH SLIDING GATES. THAT DOES GIVE THE PHYSICAL PROTECTION OF STAFF VEHICLES. THERE IS ROOM FOR ON SITE GROWTH.

WHEN WE DO THESE MASTER LANCHS WE WANT THIS TO BE A 40 TO 50-YEAR PLAN SO THERE IS ROOM FOR GROWTH AND SO THIS WAS A REALLY HELPFUL PART OF THE EXERCISE A WE ALSO LOOK ADAPTIVERE USE OPTIONS. WE LOOKED AS YOU ALL PROBABLY KNOW THAT PART OF TOWN, PARKING IS A CHALLENGE. ALTHOUGH THERE IS SHARED AGREEMENTS WITH THE CHURCH AND THE LOT ACROSS THE STREET. IT DEFINITELY ISN'T UP NEARLY TO THE NUMBERS WE TALK ABOUT IF IT WAS GOING BE A FULL POLICE HEADQUARTERS. THIS BUILDING AT BEST WOULD WORK WITH A DECENTRALIZED CONCEPT. INSTEAD OF LOOKING AT EVERYONE COME TOGETHER, WE DID BRIEFLY

[00:50:05]

OBVIOUSLY, IT WAS NOT PURPOSE-BUILT. IT WAS A STORE AND DISPATCHES IN THE OLD, YOU KNOW, AUTOMOTIVE SECTION. THE LIMITED PARKING THERE IN THAT TRY ANGULAR SITE CANNOT ACCOMMODATE THE KIND OF 250 TO 275 STAFF CARS SO YOU'D HAVE TO LOOK AT STRUCTUREED PARKING WHICH IS OFTEN MORE EXPENSIVE THAN SURFACE PARKING.

AND NEAR THE RAILROAD TRACKS, WE DO THREAD ANALYSIS WHICH A HARZARDS HARZARDS EEVENT.

AND LEARNING FROM THE CITY MANAGER AND MASTER PLANNING DOWNTOWN GOALS THIS PIECE OF PROPERTY IN THE LONG-TERM MIGHT BE MORE VALUABLE, FOR THOSE REASONS IT SEEMED LIKE MAYBE IT DIDN'T RISE TO THE TOP OF THE LIST AS A ORGANIZATION POTENTIAL LOCATION.

AFTER WE DID THE TEST FIT, THE PART IS TO GIVE YOU, THE BOARD AND THE CITY A COST ESTIMATE SO WEAVEER AND JACOB REGIONAL CONTRACTOR HELPED US HERE. VERY, VERY HIGH LEVEL.

WE HAD THE PROGRAM, THE SITE ESTIMATE, BUT WITH THAT INFORMATION, WITH ROUGH CONCEPTUAL SITE PLAN, IF IT WERE BID TODAY THE CONSTRUCTION COST WOULD BE, ABOUT $26 MILLION.

BUT AS YOU ALL KNOW, SUPPLY CHAIN COST ESCALATION IS REALLY QUITE HIGH RIGHT NOW.

SO WE'RE ASSUMING A 6% ESCALATION PER YEAR SO IF THIS HAPPENED, AND AGAIN THIS IS ALL FLUID, BUT WORKING WITH AN ASSUMPTION OF A TIMELINE, POTENTIALLY IN A COUPLE OF YEARS, IT WOULD BE CONSTRUCTION COST JUST UNDER $30 MILLION. SO AGAIN, THE LONGER YOU WAIT, YOU CAN IMAGINE THE ESCALATION THE PRICE GOING UP. JUST UNDER $30 MILLION FOR CONSTRUCTION COST. WHEN YOU ADD SOFT COSTS, ARCHITECTURAL ENGINEERING FEES, THE RADIO TOWER WOULD HAVE TO BE RELOCATED. THERE ARE ALL THOSE PURCHASING ITEMS WITH THE CITY, FURNITURE, SO ON AND SO FORTH. YOU'RE UP TO A LITTLE OVER 34 MILLION AT THIS POINT FOR CONCEPTUAL BUDGET. THAT WE THOUGHT WAS DEFINITELY A VETTED, UPDATED INFORMS THAT WILL BE HELPFUL FOR YOU ALL COMPARED TO WHAT WAS IN THE

STUDY 3 THREE JEERING. >>> THREE YEARS AGO THE RECOMMENDATION DID NOT INCLUDE MUNICIPAL COURT AND FOUR BUILDINGS, 58 -- WAS IT STPWHAEUGT.

>> $55 MILLION-DOLLAR. WE'VE REALLY TRIED TO REALLY BRING IT DON'T TO SOMETHING THAT COULD BE MORE MANAGEABLE FOR US. I FEEL VERY EXCITED THAT WE'VE BEEN ABLE TO DO THAT.

>>> AND SUPER SUPPORT OF THE POLICE CHIEF DEPUTY CHIEF AS WELL.

AS CITY MANAGER SAID, OKAY, IF SOMETHING LIKE THIS WERE TO HAPPEN, WHAT HAPPENS WITH THE WHOLE CITY HALL COMPLEX TODAY. THE LAST COUPLE OF SLIDES I HAVE SHOWS -- ACTUALLY WE DID THE QUICK SCHEDULE. AGAIN THIS IS FLUID, BUT WORKING WITH YOUR FISCAL YEARS THE THOUGHT WAS IF THERE WAS SUPPORT AND MOMENTUM MOVING FORWARD, MAYBE ATTEND OF THIS YEAR, FISCAL YEAR 2023, THERE COULD BE A DESIGN WORK BUDGET APPROVEED AND DESIGN WORK WOULD TAKE 9 MONTHS, FISCAL YEAR 2024, SPECIAL POTENTIALLY A CONSTRUCTION BUDGE WOULD BE APPROVEED AND BID TOWARDS THE ENDS OF THE YEAR AND WHENEVER CONSTRUCTION OCCURS, IF IT WERE NEW CONSTRUCTION, WE ANTICIPATE ABOUT A 16-MONTH CONSTRUCTION PROCESS.

SO THIS IS JUST ONE OF MANY POTENTIAL TIMELINESNA COULD SHOW GOING THROUGH APRIL OF 2025 FOR THIS PROJECT. SO AT T-BDZ OF THE STUD -- SO AT THE END OF THE STUDY WE DID THIS FOR THE FOUR DEPARTMENTS HERE. JUST QUICKLY WE WENT THROUGH THE FOUR.

WE HAD INTERVIEW, WE DID TOURS. WE VETED WITH ALL OF OUR BENCHMARKING WITH OTHER SIMILAR-SIZED COMMUNITYS. AND SO A QUICK SUMMARY, ONE SLIDE PER DEPARTMENT, CITY MANAGER'S OFFICE, YOU CAN SEE THE GROWTH GOING FROM 7 STAFF TO 10 STAFF FULL-TIME.

AND SOME OF THE GOALS HERE, SOME OF THESE ARE VERY COMMON GOALS WHERE IT IS ABOUT FOSTERING KHRA*P COLLABORATION, PRIDE, NOT WORKING IN SILOS, THINKING THE BEST WORK IN MUNICIPAL GOVERNMENT IS DONE WHEN PEOPLE ARE WORKING TOGETHER AND HAVING SPACES THAT FOST THEY ARE KIND OF COLLABORATION. ALSO INCLUDING HAVING BETTER INCLUSION FOR ELECTED OFFICIALS

[00:55:02]

FOR OTHER MUNICIPALITYS THAT WENT INTO THE STUDY. >> T DID YOU SAY MAYOR'S OFFICE?

>> YEAH, IT IS TYPICALLY A MAYOR CITY COUNCIL OFFICE. HEY, CHARTER.

>> CITY ATTORNEY'S OFFICE HAD SIMILAR GOALS AS WELL TALKING ABOUT, YOU KNOW, THE FUTURE OF THEIR PROGRAM AND DEVELOPING COOPERATIVE WORKING RELATIONSHIPS, YOU KNOW, STRONGER INTERNSHIP PROGRAMS WITH LOCAL HIGHER EXPROGRAM -- EDUCATION PROGRAMS HERE IN VICTORIA THAT TRANSLATES TO MAYBE EXPANDED STAFF ACE SPACES BUT REALIZING THEY COULD SHARE CONFERENCE ROOM WITH MAYBE THE CITY MANAGER'S OFFICE. YOU'LL SEE A QUICK PLAN, CONCEPTUAL IDEA HOW THAT COULD BE SHARED, BUT GROWING FROM 47 TO STAFF.

>> SHARED STORAGE, SHARED ADMINISTRATIVE STAFF, YOU KNOW, THE SECOND FLOOR ATTENENDS OF TE DAY IS NOT THAT BIG, SO IT DOESN'T MAKE SENSE FOR US TO, HAVE YOU KNOW, ONE, JUST BETTER CENTRALIZED. THESE ARE HIGH-LEVEL COLORED GRAPHICS ALL YOU NEED TO PAY ATTENTION TO IS THE COLORS THE CREATIVE IDEA WE WORKED ON TOGETHER IS THINKING ABOUT GETTING RID OF THE MIDDLE CORRIDOR AND REALLY TRYING TO BRING THE RESOURCES TOGETHER FOR CITY MANAGER AND THERE ARE SOME GREAT SKETCHING THAT WAS GOING ON ACCIDENT OCCUR THE STUDY AS

WELL THAT IS AN EARLY IDEA FOR THAT. >> DO YOU HAVE THE MAY OR'S OFFICE ACROSS FROM MINE AND SAID MOVE THAT TO THE BATHROOM, FLIP IT DOWN THE HALLWAY.

>>> GO BACK, PLEASE. IS THERE A REST ROOM ON THE PUBLIC FLOOR?

>> THERE WOULD BE BOTH. ONE OF THE CONSISTENT THEMES THAT YOU'LL SEE IS THAT THE DESIGN OF EVERYTHING NEW CREATES SAFE SPACE BATHROOMS FOR STAFF SO THAT STAFF NEVER HAS TO ENTER THE PUBLIC SPACE UNLESS THEY HAVE TO. THAT HAS BECOME A THING, BECAUSE OF ACTIVE SHOOTER SITUATIONS AND ALL SORTS OF OTHER THING. AND SO YOU'LL NOTICE ON THE SECT FLOOR YOU JUST TAKE ONE SIDE OF THE BATHROOM AND MAKE THAT STAFF AND ON THE OTHER SIDE WOULD

BECOME PUBLIC. >> OKAY. >> EXACTLY, THANK YOU.

#. >> DOWNSTAIRS SIMILAR DISCUSSIONS.

CITY SECRETARY GROWING FROM FOUR TO 6 STAFF, HAVING, WITH MORE STAFF HAVING BETTER WORK FLOW TO BRING IN POTENTIAL RESIDENTS FOR CERTAIN TYPE OF MEETINGS, HAVING TRAINING SPAT, MEETING PLACES.

MAKING SURE THE STHRAULT IS DOWN THERE IS SECURE. WE'VE LEARN THERE IS WATER DAMAGE, HOW CAN IT BE MORE SUFFICIENTLY STOREED THERE IS AN ELECTRICAL PANEL IN THAT SPACE, MAKING IMPROVEMENTS, AND AGAIN, MAKING SURE THAT EVERY SPACE IS ADA COMPLIANT AND THAT JUST EVERYTHING EXUDES THE PRIDE AND PROFESSIONALISM THAT YOU ALL HAVE IN VICTORIA, THAT SHOULD MANIFEST ITSELF IN THE LOBBY SPACES AND IN THE RECEPTION COUNTERS.

SO AGAIN, THE LEFT AND THE RIGHT. SO AGAIN, 1966 CAMPUS, YOU KNOW, AS CITY SECRETARY GREW, THERE WERE PIECEMEAL ADDITIONS. THAT BUMPOUT YOU SEE IN ORANGE, THAT WAS NEVER PART OF THE LOBBY, SO YOU HAVE SOME OF THE POLICE FUNCTIONS ON THE LEFT, YOU HAVE THE DIVIDED CORRIDOR AND CITY SECRETARY AS THEY GREW THEY HAD TO PUSH SOMEWHERE, THEY PUSHED INTO THE LOBBY. SO IN EARLY CONCEPT ON THE RIGHT, IS TO SAY, YOU KNOW, POLICE MOVE OUT, IT STARTS TO JUST GIVE YOU MORE SQUARE FOOTAGE TO MAKE THOSE IMPROVEMENTS AND GROWTH WITHIN CITY HALL SO IT TRIES TO RETURN THE LOBBY TO A LITTLE BIT BETTER, BIGGER LOBBY SPACE, A SAFER SPACE, MORE LINES, MORE SPACE FOR QUEUEING, SEPARATION.

>>> MORE SPACE FOR EVENTS OR ALL TYPES OF THINGS YOU COULD LOSE THE LOBBY FOR.

>>> EXACTLY. AND CITY SECRETARY WOULD STILL BE ON THE BOTTOM, BUT THEY COULD TRULY EXPAND FURTHERED TO THE LEFT IN THE FORMER POLICE SPACE. ANOTHER DEPARTMENT COULD POTENTIALLY EXPAND TO THE NORTH OF THAT. AND THEN ALL THE CREAM COOR SPACED WHEN WE THINK ABOUT THE HEALTH AND WELLNESS AND HAVING PROPER LARGE AND MEDIUM-SIZED MEETINGS ROOMS AND DEDICATED STAFF SAFE REST ROOMS, WELLNESS ROOM, HAVING A SPACE WHERE IMAGE ON THE RIGHT, WE'RE THINKING ABOUT, YOU KNOW, I KNOW THERE IS THE TUNNEL UNDERGROUND IF THIS IS TRULY TO BECOME A EFFICIENT DEPARTMENT CAMPUS ON BOTH SIDES, IT IS AN INTERESTING CONCEPT THAT MAYBE THERE IS A PUBLIC CORRIDOR GOING ON THE RIGHT SIDE, AND MAYBE THERE IS A.

AND ANY DEPARTMENT STAFF COULD GO BACK AND FORTH WITHOUT GOING OUTSIDE IF IT IS RAINING OR BAD WEATHER. JUST AS AN UNUSUAL CONCEPT AND THIS WILL BE FURTHER SVELTED.

>> AND YOU'LL NOTICE IF YOU GO BACK THERE IS ALSO THINGS LIKE A BREAK ROOM, YOU KNOW, PROPER

[01:00:04]

PD HAS PLENTY OF BREAK ROOM SPACE. >> KNOW THAT THIS BUILDING HAS ANY WINDOWS IN IT, JUST GETTING NATURAL DAYLIGHT IN AND THE BEAUTIFUL COURT TKWHRARD DOES EXIST BETWEEN THE TWO BUILDINGS IF MAYBE THAT PART OF THAT COULD BE REPROPOSED AS A STAFF

COURTYARD OR BREAK AREA ARE INITIAL IDEAS THAT CAME OUT. >> I HAVE TO THROW IN THERE, THOUGH, NOT HAVING WINDOWS WE STRUGGLE WITH THAT WITH THE LIBRARY, SO BE CAREFUL WHAT WHAT

YOU'REING CAN FOR. >> YES. >> I'M SURE THERE IS A HAPPY

MEDIUM IN THERE. >> WE DEFINITELY DON'T INTENDS TO ADD A BUNCH OF WINDOWS TO THE BUILDING AND ARCHITECTURAL THING AND AWESOME BUILDING, SO DON'T THINK THAT WE WANT TO PUNCH A

BUNCH OF WIN DOES IN THE BUILDING. >> AND THE BASEMENT, WE DID A BEFORE AND AFTER, EARLY CONCEPT SHALL, THE CURRENT BASEMENT A LOT OF POLICE DEPARTMENT SPACES IN BLUE. YOU DO HAVE ARCHIVE STORAGE IN THE BOTTOM RIGHT, BUT AGAIN IF POLICE WERE ABLE TO FREE UP THAT SPACE, EVEN THOUGH IT DOESN'T HAVE WINDOWS WITH THE PROPER EVERYTHING BEING REDONE, BROUGHT UP TO CODE, ADA COMPLIANCE, YOU COULD GET FUTURE CITY DEPARTMENTS DOWN THERE. AND EVEN THINKING ABOUT THE SAFETY OF STAFF VERSUS PUBLIC SPACES, WITH THE PROPER CONTROLS OF THE ELEVATOR AND MAYBE A STAIR ON THE RIGHT THE BRIGHT YELLOW COULD BE MORE PUBLIC ACCESS TO COUNTER AND THE RIGHT COULD BE MORE SECURED STAFF SPACES. THE GOAL REALLY TRY TO SEPARATE AS MUCH AS POSSIBLE STAFF AND

PUBLIC TO FEEL COMFORTABLE. >> WHERE ARE YOU MOVEING THE VAULT TO?

>> I'M SORRY? >> WHERE ARE YOU MOVEING THE VAULT?

>> IT WON'T MOVE. >> YOU HAVE ON HERE FUTURE CITY DEPARTMENT AND DOESN'T SHOW.

>> I DIDN'T THINK YOU COULD MOVE IT. I'VE BEEN DOWN THERE.

>> WE DO WANT -- THAT IS A CONVERSATION FOR ANOTHER DAY, BUT APRIL HAS A PLAN TO TRY TO DIGITALIZE A LOT OF STUFF THAT COULD LESSEN THE NEED FOR SPACE FOR STORAGE.

AND YOU'LL SEE WHEN HE SHOWS THE OTHER SIDE, THAT THERE IS PLENTY OF STORAGE ON THE OTHER SIDE OF

THE BASEMENT WHERE THE OLD JAIL CELLS ARE. >> EXACTLY.

THAT IS THE BASEMENT UNDER HERE. YOU CAN SEE ON THE LEFT WHERE WE IN THE COURTROOM, COUNCIL CHAMBERS IS JUST THE MECHANICALS UNDER HERE AND JAIL CELLS AND POLICE ARE IN BLUE.

>>> BUT THE VAULT COULD BE REPROPOSED. THERE ARE SOME CONCERNS WITH THE VAULT, BECAUSE YOU HAVE ELECTRICAL COMPONENTS IN THE VAULT, YOU HAVE PIPES GOING THROUGH THE VAULT. IT MAKES US QUESTION HOW SECURE IS THIS VAULT WHEN YOU KNOW, WATER BREAK CAN CAUSE A BUNCH OF WATER DAMAGE OR THE ELECTRICAL PANEL CAN CATCH FIRE.

SO WE CALL IT A VAULT, BUT IS IT REALLY A FIRST OF ALL IT HAS THOSE RISK FACTORS ASSOCIATED IN

IT? MAYBE NOT. >>> IN THE OTHER CONCEPT, JUST CURIOUS, WE HAVE THE EXISTING ELEVATOR THAT YOU SHOW IN THE PUBLIC SPACES, WOULD NOT ONE BE

REQUIRED IN STAFF SPACES? >> YOU COULD USE THE SAME ONE. >> SO WHY HAVE SEPARATE SPACE?

>> YOU COULD USE THE STAIRS. >> WE COULD ALWAYS MOVE DOORS, YOU KNOW.

>> FOR ADA COMPLIANCE, IF YOU'RE SAYING WE WANT TO SEPARATE FOR STAFF SAFETY.

THAT IS A BIG-TICKET ITEM IS THE REASON I'M BRINGING IT UP. >> RIGHT.

>> I MEAN DOES STAFF SAFETY GO TO THE EXTENT THAT THE STAFF NEVER IN A PUBLIC AREA THAT THEY ENTER DIFFERENTLY AND LEAVE DIFFERENTLY AND NEVER -- IT SEEMS TO ME THAT THEY COULD USE

THE PUBLIC AREA TO GET TO THE PRIVATE AREA. >> IF THEY NEEDED TO USE THE ELEVATOR, THAT IS HOW WE ENVISIONED IT. YOU KNOW, IT IS COMMON TO SEE EMPLOYEE-ONLY ENTRANCES. WE KIND OF THAT HAVE NOW, RIGHT, THE ENTRANCE ON THE BACKSIDE OF CITY HALL IS AN EMPLOYEE ENTRANCE NOT PUBLIC ENTRANCE. SO SOME OF THAT WOULD REMAIN.

AND YOU'LL SEE IN THIS ONE, TOO, THAT WE KIND OF PUT SOME THOUGHT INTO THAT TO THE ENTRANCE THAT FACES BRIDGE STREET. BUT I'LL LET BRIAN TALK ABOUT THAT.

>>> SURE, NEW CONSTRUCTION DOES HAVE BETTER BENEFITS TO HAVE A DOUBLE-SIDED ELEVATOR.

A LOT OF TIMES WE'LL HAVE A DOUBLE-SIDED ELEVATOR WITH KEY CARD ACCESS.

PUBLIC, THEY WOULD NEVER OPEN TOGETHER AT THE SAME TIME, BUT PUBLIC COULD OPEN ONE SIDE AND STAFF THE OTHER. WE COULD DO THIS. ADAPTIVE REUSE TO ADD ANOTHER ELEVATEOR, OBVIOUSLY AS YOU SAID, MAYOR IS A BIG-TICKET ITEM.

BUT THAT ABSOLUTELY COULD BE EXPLOREED TO TRY TO MAKE THAT WHOLE CONCEPT THE MOST CONSISTENT ABOUT STAFF SAFETY SO TODAY THERE IS REALLY JUST THE ONE ELEVATOR, THE IMAGE, THE DIAGRAM ON THE LEFT IS TODAY'S SPACE USE DIAGRAM. PURPLE IS THE COURT SPACE

[01:05:05]

SPACE. >> MUNICIPAL COURT MOVES OUT. >>> EXACTLY.

IT COULD BE EVERYTHING IN ORANGE STARTS TO BE A REPURPOSE ROOM. THIS WO*UP ROOM COULD GROW WIDER. I KNOW THERE ARE A COUPLE OF CLEMS THAT WE WOULD HAVE TO WORK WITH BUT YOU COULD GET ALMOST 120, SEATING FOR 120. YOU COULD GET A MUCH LARGE LOBBY AREA. SO WE WOULD REENVISION MOVEING THE REST ROOMS FROM WHERE THEY ARE NOW TO A NEW, LARGER REST FAMILY FACILITY KITTY CORNER THERE.

AND YOU THINK ABOUT JUST THE SAFETY, THE ACTIVE SHOOTER, THE SECURITY, HAVING MUCH LARGER QUEUEING SECTION WHERE AS SOON ASCO YOU COME IN A WHOLE ROPED OFF QUEUEING AREA TO THE RIGHT.

SEATING AREAS, MORE VIDEO MONITORS. THERE WOULD BE PROPER AND TABLE AND CHAIR STORAGE AND A PRODUCTION STUDIOFOR AV AND ON THE LEFT A DEDICATEED COUNCIL CHAMBER AND VERY, VERY CLOSE QUICK ACCESS. SO WITH JUST STARTED THE TIP OF

THE ICEBURG. >> YOU CAN SEE A CONFERENCE ROOM THAT COULD BE USED FOR EXECUTIVE SESSION, YOU KNOW, COULD BE AN ESCAPE DOOR, IF YOU WILL, WITH EASY ACCESS TO THAT OF WHICH WOULD BE, YOU KNOW, AT THAT POINT THE RECOMMENDED, YOU KNOW, WAY TO COME IN AND OUT, YOU KNOW, FOR ALL OF YOU. AND YOU COULD SEE THAT IT WOULD BE CONNECTED TO THE SAFE SPACE OF WHERE WE MIGHT BE ABLE TO PUT OTHER CITY DEPARTMENTS. AS WELL.

>> EXACTLY. >> FOR EXAMPLES WHEN WE DO EXECUTIVE SESSION AND YOU WANT TO GO SOMEWHERE ELSE, THINK OF THE LOGISTICS US HAVING TO WALK ACROSS THE STREET.

I KNOW NOTHING HAPPENS, RIGHT, BUT YOU HAVE TO PLAN AND THINK OBTAIN THESE THINGS, ESPECIALLY THESE ARE THINGS THAT WE WANT TO BE AROUND IN THE NEXT, YOU KNOW, 30 YEARS.

>> RIGHT. I THINK THIS IS THE LAST SLIDE. EVEN THOUGH THE PUBLIC SAFETY PROJECT IS THE HIGHER PRIORITY. WE KID WANT TO GO THROUGH THE EFFORT OF OUR STUDY THAT JUST ENDED TO SAY, OKAY, WE JUST LOOKED AT THIS CAMPUS, BASEMENT, FIRST FLOOR, SECOND FLOOR.

IF IT WERE TO BE A GUT RENOVATION, WE'RE NOT SURE YET WHAT DEPARTMENT WILL GO IN WHAT SLOT. BUT ASSUMEING THIS ALMOST 42,000 SQUARE FEET OF A CAMPUS WOULD BE BROUGHT UP TO CODE, ENERGY CODES, BUILDING CODES, LIFE SAFETY CODES, YOU KNOW, USING INTERIOR MARKET COST TODAY FOR WE'VE EVEN LOOKED AT WHAT IS LIGHT RENOVATION, HEAVY RENOVATION, THOUGHT ABOUT $13 MILLION. AND AGAIN, THINKING THIS IS A LITTLE BIT LONGER TERM, IF IT IS BEYOND THE PUBLIC SAFETY PROJECT, WE THOUGHT AT LEAST FOUR YEARS OUT, AGAIN, WE DON'T KNOW A CRYSTAL BALL HOW ESCALATION IS GOING TO CHANGE, BUT JUST BEING CONSERVATIVE AND USING 6% WHICH HAS BEEN THIS YEAR AND LASTIAR THAT JUMPS ANOTHER COUPLE MILLION. AGAIN, THESE ARE WHAT THE STUDIES ARE FOR, FOR YOU ALL TO REALLY START THINKING ABOUT THE FUTURE AND WHAT KIND OF DOLLARS MIGHT BE NEEDED FOR DIFFERENT PROJECTS. AND I THINK WITH THAT, IT WAS JUST SAYING, AGAIN IF THE DESIGN WORK WAS MAYBE APPROVED, FISCAL YEAR 2025, THE DESIGN WORK FOR RENOVATION MIGHT BE IN THE SIX TO SEVEN-MONTH PERIOD. AND NEXT FISIAL YEAR THE BUDGET COULD BE APPROVEED AND THEN A TWO-PHASE PROJECT, RENOVATIONS, YOU KNOW, YOU COULD IMAGINE PEOPLE MOVING FROM ONE SIDE TO THE OTHER. BUT THIS PROJECT COULD GO THROUGH 2026-2027 JUST AS ONE

EXAMPLE. >> ONE QUESTION I HAD, EITHER THE ANALYSIS HAS BEEN DONE OR PROPOSED TO BE DONE ON EITHER ONE OF THESE PROJECTS, THAT IF THEY WERE TO COME TO FRUITION IN THIS FORM, SOME OTHER FORM, WHATEVER IT LOOKS LIKE, HAS THERE BEEN ANY ANALYSIS DONE IN TERMS OFBERATIONAL COSTS AND HOW THOSE WOULD BE AFFECTED BY THESE NEW SPACES? THESE NEW DESIGNS? I'M TALKING ABOUT SHORT-TERM AND LONG-TERM.

A PART OF THAT CONSIDERATION. >> WE'RE STILL TRYING TO FINALIZE SOME OF THAT.

BECAUSE YOU'RE ABSOLUTELY CORRECT AND OBVIOUSLY WITH IF PUBLIC SAFETY BUILDING BEING PRIORITY, THAT IS WHAT WE'RE TRYING TO FIGURE OUT. WE ENVISION SOME SHARED SERVICES WITHIN THE PUBLIC BUILDING, IT WOULD MAKE SENSE TO HAVE AN IMBEDDED I. T. PERSON THERE FULL-TIME. IT WOULD MAKE SENSE TO AN IMBEDDED PUBLIC TEAM, SO THERE WOULD BE OTHER DEPARTMENTS THAT WOULD BE IMPACTED IN TERMS OF STAFF INCREASES.

AND OBVIOUSLY WE NEED TO TAKE A LOOK AT THE BASICS, RIGHT, MAINTENANCE, SECURITY, AND SO THAT IS SOMETHING WE'RE DEFINITELY IN THE MIDDLE OF TRYING TO PLAN OUT.

AND WE THINK THAT -- NOT THINK, BUT OBVIOUSLY BECAUSE A FEW OF THESE THINGS TAKE A FEW YEARS, OUR PLAN WOULD BE TO STEER STEP INTO IT SO WE DON'T FEEL THE HIT JUST ALL OF A SUDDEN IN FISCAL

[01:10:07]

THERE IS A SAVINGS THERE. WE'D BE TAKING POLICE DEPARTMENT AWAY FROM THE MALL.

AND GRANTED THOSE EXPENSES AREN'T A LOT, BUT YOU REMOVE THAT.

AND SO IT IS TRYING TO FIGURE ALL THAT STUFF OUT THAT WE'RE STILL TRYING TO FIGURE OUT.

>>> THAT IS ONE OF THE QUESTIONS I HAVE. IF YOU'RE GOING MOVE THE FIRE,

WHAT HAPPENS TO AIRLINE? GREAT QUESTION. >>> WHAT HAPPENS IF THE FIRE MARSHAL COMES OUT AT FIVE, STATION FIVE NECESSARY NOT INCLUDEED.

>> STATION FIVE IS NOT AN EASY ONE BECAUSE STATION FIVE NEEDS BE INTEGRATED.

LEAVING STATION FIVE IS VERY EASYING WHEN THERE WOULD BE TIME TO MOVE STATION FIVE YOU DON'T ACCOUNT FOR THE FIRE MARSHAL'S OFFICE. THAT PLAN IS VERY EASY.

THE ONE ON AIRLINE GETS A LITTLE BIT TRICK YEAR BECAUSE OF THE PRESENCE OF A WELL THAT WE HAVE ON SITE. THAT WOULD NECESSITATE A LITTLE BIT MORE WORK.

WE HAVE THOUGHT, MAYBE A IT MAKES SENSE TO SELL THAT OFF OR WHATEVER, RIGHT, ESPECIALLY WITH UHV GOING ACROSS THE STREET. WE WOULD NEED TO BE SENSITIVE TO THE UTILITY PIECE.

WE'RE IN THE MIDDLE OF TRYING TO ADDRESS MAKING IMPROVEMENTS TO THE GROUNDS STORAGE SITES THAT MAY OR MAY NOT NECESSITATE. SO THERE IS A CHANCE THAT PROPERTY SIMPLY JUST WE RETAIN

FOR PURPOSES OF UTILITY. >> ANOTHER QUESTION I HAD WAS, THIS IS A PUBLIC SAFETY, IT IS EVERYTHING IS TOGETHER. WHEN YOU HAVE DONE STUDIES FOR OTHER CITIES, IS THAT THE TREND NOW? BECAUSE OBVIOUSLY IN THE PAST, FIRE WAS HERE AND POLICE STATION

WAS HERE. >> IT IS, A LOT OF TIMES CO-LOCATION HELPS.

IT IS WIN-WIN. BECAUSE SOMETIMES IT HELPS WITH CULTURE BUILDING AND EFFICIENCIES OF DOING OPERATIONS. BUT IT IS A WIN-WIN WHEN WE TALK OBTAIN OPERATIONS AND FACILITIES BECAUSE I KNOW THE DIAGRAM WE SHOWED WAS REALLY EARLY SUGGESTING, MAYBE THERE WAS, YOU KNOW, TWO SEPARATE LOBBYS LIKE A TWO PUBLIC SAFETY LOBBYS, BUT SOMETIMES ON THE INSIDE. WE ACTUALLY HAVE AN A CONNECTING LOBBY THAT GOES TO A SHARED REST ROOM OR A SHARED SET OF MEETING ROOMS. IF THERE WERE TWO SEPARATE BUILDINGS YOU MIGHT HAVE TO DO THOSE REUNDER THEANT PROBLEMS. IT ALSO REALLY HELPS BRING STAFF

TOGETHER. >> THANK YOU. >> I HAVE A QUESTION.

IT IS JUST THE ADMIN OFFICE. DON'T WE HAVE A FIRE STATION THERE?

>> YES, THAT GETS USED FOR STORAGE AND A FITNESS CENTER IN THERE.

AND SOME SOME OF THOSE COMPONENTS WOULD SHIFT OVER, THE NEW COMBINED BUILDING ACCOUNTS FOR THAT. WE ARE GAME PLAN IS TO CREATE THE STORAGE FOR FIRE DEPARTMENT BEHIND STATION 1. AND SO ULTIMATELY SOME OF THAT STORAGE THE FIRE DEPARTMENT USES

THAT SILENT FOR WOULD SHIFT TO STATION 1. >> I UNDERSTAND, BUT THE FIRE

STATION ITSELF, DOESN'T IT PROVIDE FOR SOME. >> IT IS NOT AN ACTIVE FIRE

STATION. >>> IT IS NOT? >> NO.

IT SIMPLY GETS USED FOR STORAGE OF APPARATUSS. >> OKAY.

>> AND MOBILE COMMAND UNIT AND THINGS LIKE THAT. BUT THE IDEA IS THAT TYPE OF STORAGE MOVED TO STATION ONE VERSUS RIGHT NOW WHEN THOSE APPARATUS ARE NEEDED NO ONE IS MANNED AT THAT STATION. IT TAKES UP PRECIOUS MINUTES TO HAVE TO SEND SOMEBODY TO MOBILIZE THERE TO PICK UP SOMETHING TO THEN TAKE IT SOMEWHERE.

VERSUS IF IT WAS JUST BEHIND WHERE THERE IS SOMEONE 24/7 IT IS MUCH MORE EFFICIENT.

>> ANY OTHER QUESTIONS? OKAY THE ONLY OTHER THINGLY ADD IS THAT IT WAS A MORE ROBUST PROCESS THAN WE'RE GIVING OFF TO BE. THERE IS A FINAL REPORTNA IS PRETTY LENGTHY WIRE IN THE PROCESS OF FINALIZEING THAT YOU'LL BE ABLE TO SEE YOU KNOW THE QUESTIONNAIRE PRESENTED TO ALL THE DIFFERENT DEPARTMENT, THE ANSWER, A LOT OF THE RATIONALE BEHIND STAFF PROJECTION WHEN YOU SEE CITY MANAGER'S OF GO FROM 7 TO 9 YOUR CAN SEE WHAT THE POSITIONS WILL BE OVER THE NEXT 20 YEARS, JUST GREATER DETAIL.

THAT IS WHY WE WANTED TO GO THROUGH THIS PRESENTATION FIRST, BECAUSE IT IS THAT LEVEL OF

[01:15:03]

FOR THE DIFFERENT DEPARTMENTS. >> SO THIS INTERSECTION PHASE WE'LL GET INTO ON E 2 WOULD SAY, OKAY, HERE IS WHAT WE HAVE FOR ALL OTHER DEPARTMENTS, HERE IS THE SPACE OF 700 MAIN, HERE IS THE SPRAYS AT THE PUBLIC WORKS DEPARTMENT AND POSSIBLE FUTURE SPACE AROUND HERE.

>> RIGHT. >> WE DO HAVE A FEW SLIDES SUMMARIZEING ALL OF THE DIFFERENT AREAS THAT WOULD BE LOOKED AT THAT WE CAN TRANSITION TO IF Y'ALL ARE READY FOR THAT? OKAY. ANY OTHER QUESTIONS ON THIS? WE DO PLAN ON CONTINUEING THE CONVERSATION, WE DO PLAN ON REVISITING THIS PART OF THE CIP CONVERSATION.

BECAUSE OBVIOUSLY WE'RE RECOMMENDING THAT WE, YOU KNOW, PROCEED WITH THIS PROJECT UNTIL

WE'RE TOLD NOT TO. SO WE'RE CONTINUING TO PUSH. >> AND FGMA HAS A GRANT PROGRAM?

>> THAT'S RIGHT, YEAH, THEY DO. IT IS A 95/5% MATCH. YEAH.

ANYWAYNESS THANK YOU ALL SO MUCH. I KNOW THIS PROJECT HAS BEEN.

>> ONE MORE THING. >> GO AHEAD. >>> I UNDERSTAND THE STUDY OF THE FACE WE'RE FIXING TO ABANDON OR MOVE OR SWITCH, BUT WE REALLY DON'T NEED TO LET THAT EXTRA STUDY WE'RE DOING DELAY IS IF PUBLIC SAFETY HEADQUARTERS BUILDING.

IT IS NEEDED AND WE KNOW THAT AND NOW THESE EXTRA STUDIES WE'RE DOING I WOULD HATE TO SEE THE DELAY OF CONSTRUCTION. IT IS SOMETHING WE NEED TO GET ON NOW.

>>> AGREED. IT IS NOT OUR INTENTION TO HOLD UP THE PUBLIC SAFETY HEADQUARTER CONVERSATION. THAT IS WHY WE SEPARATED THEM. THAT IS WHY WE DID THIS ONE FIRST. BECAUSE WE KNEW THIS WAS A PRIORITY, ESPECIALLY COMING IN AS THE NEW CITY MANAGER. I KNEW THIS TOPIC WAS SORT OF LINGERING BECAUSE OF THE STUDY DONE IN 2018. IT WAS VERY EVIDENT TO ME, THAT IT IS A PRIORITY OF COUNCIL, BECAUSE, OR ELSE THAT STUDY IN 2018 WOULD HAVE NEVER HAPPENED, RIGHT? SO THAT IS WHY WE PRIORITIZEED THIS. THE ONE THAT IS THE ACTION ITEM NEXT WHICH WOULD TAKE SEVERAL MONTHS TO COMPLETE IN NO WAY, SHAPE OR FORM WOULD IN NO WAY SLOW THIS PROCESS DONE DOWN. AS SOON AS OUR COUNCIL WORKSHOP IN MARCH, WE PLAN ON BRINGING UP SOME OF THESE COMPONENTS. FOR EXAMPLE, WE TALK ABOUT TRYING TO PLUG IN COST FOR DESIGN IN FISCAL YEAR 2023. WE PLAN TO TRY TO HAVE A CONVERSATION ABOUT THAT AND TALK ABOUT FUNDING CONSTRUCTION FOR SOMETHING LIKE THIS FOR FISCAL YEAR 2024, WE WANT FOR HAVE A CONVERSATION WITH YOU ABOUT THE OPTIONS HOW WE THINK WE CAN DO THAT.

AND SO ALL OF THAT, YOU KNOW, CAN BEGIN AS SOON AS MARCH. >>> THAT WOULD BE GREAT.

>> GREAT. ALL RIGHT, APRIL CAN YOU READ THE ACTION ITEM.

[2. Approve a contract with FGM Architects Inc. to perform the City of Vic...]

>> YES, SIR, ACTION ITEM E 2 IS THE RESOLUTION TO APPROVE A CONTRACT WITH FGM ARCHITECTS, INC. TO PERFORM THE CITY OF VICTORIA FACILITY CONDITION ASSESSMENT USAGE STUDY AND

MASTER PLAN IN AMOUNT OF $188,968. >> JUST FOR CONTEXT A COUPLE OF COMMENTS. ABOUT A YEAR AND A HALF AGO WE WENT THROUGH AN RFQ PROJECT FOR ARCTECTUAL SERVICES. WE HAVE IN GENERAL JUST BEEN BETTER ABOUT DOING RFQ PROSES, AND AS PART OF THAT FGMA RESPONDED. AT THE TIME WHEN ATLEY WAS MAYOR -- WHEN RALLY WAS MAYOR DID NOT RESPOND FOR OBVIOUS REASONS.

AND SO WHEN WE APPROACHED FGMA ABOUT THIS STUDY, WE INCLUDED THEY INCLUDE RMA IN THE PROCESS, BECAUSE WE WERE COGNIZANT OF THE FACT WE HAVE A GOOD, REPUTABLE ARCHITECTURAL FIRM IN TOWN.

AND SO WE INTENTIONALLY WORKED WITH FGMA AND RMA TO FIND A WAY TO GET THEM INVOLVED WITH THIS AND I THINK IT IS IMPORTANT TO VERBALIZE THAT, BECAUSE I DO AGREE THAT WHEN YOU HAVE A

LOCALIZED SERVICE THAT. >> AND OBVIOUSLY WE'LL GO WITH FGMA.

ONLY ONE THAT PARTNERED WITH RMASH YOU CAN IMAGINE THEY THOUGHT VERY GOOD ABOUT IT.

THEY WERE SMART. >> I HAVE A QUESTION. WE JUST SEEN A GREAT PRESENTATION. I SEE THIS AGENDA ITEM. I'M HAVING TROUBLE BEING ABLE TO VERBALIZE THE DIFFERENCE, THE DISTINCTION BETWEEN WHAT WE JUST SAW WHICH LOOKS AT FIRST BLUSH LIKE THE RESULT OF WHAT WE'RE NOW GOING TO DO APPROVE TO HAVE CREATED.

[01:20:04]

SLIDES IT WILL BE CLEAR. >>> GREAT QUESTION. IT IS ALL ABOUT SCOPE.

YOU'RE RIGHT. WE'RE GOING TO GO THROUGH A VERY, VERY SIMILAR PROCESS.

SO AS CITY MANAGER SAID THE CORE TEAM AT FGM ARCHITECTS AND RMA WE'VE BEEN GETTING TO KNOW THEM THE PROJECTS THEY'VE DONE IN TOWN SO IT MADE A LOT OF SENSE. FOR THE LIBRARY PROJECT, 720 DESIGN YOU'LL SEE A WHOLE SLIDE ON MAUREEN ARNT OUT OF CALAS -- DALLAS.

NATIONAL FIRM YOU'LL SEE A SLIDE ON AND WEAVER AND JACOBS IS OUR CORE TEAM.

SUPPORTING TEAM IF NEEDED WE HAVE REGIONAL OR LOCAL CIVIL, STRUCTURAL.

IF THERE ARE THINGS IN TERMS OF THE LIST FOR REPAIR OR MAINTENANCE, THAT NEEDS DEEPER RESEARCH THAN WHAT BUREAUVERITAS WOULD DO, WE HAVE AN ON CALL TEAM THAT HAS BEEN FULLY VETTED.

THE FIRST PHASE, BUREAUVERITAS IS DEFINITELY A WORLD AND NATIONAL LEATHER IN HAVE A WHOLE PART OF THEIR DIVISION OON DOING THESE SORT OF FACILITY ASSESSMENTS.

SOME OF THE KEY THINGS YOU'LL BE GETTING FROM THIS O, I THINK IS GOING TO REALLY HELP SET THE TONE FOR EXPENDITURE AND MAINTENANCE REPAIR SCHEDULES AND HELPING TO PRIVATEERIZE THAT.

THEY'RE GOING V HELP DEVELOP THAT CAMBY EXPENDITURE PLAN. THEY'RE GOING TO LOOK AT REHAB BUDGETS AND SCOPE. THEY WILL DEVELOP THIS FACILITY CONDITION INDEX FOR ALL 26 BUILDINGS. SO BASICALLY, THEY'RE GOING TO TAKE THE ESTIMATED REPAIR COST ASKS AND DIVIDE THAT BY THE BUILDING REPLEASEMENT VALUE. YOU CAN IMAGINE IF IT IS GOING TO COST MORE TO REPAIR THAN TO REBUILD IT THE HIGHER THE INDEX NUMBER THE MORE IT IS GOOD TO START LOOKING AT ANOTHER FACILITY. YOU'RE GOING TO HAVE AN IMPORTANT INDEX IN WILL BE MAINTENANCE SCHEDULES. THERE WILL BE A DIGITAL FILE HERE THAT WE'LL BE WORKING CLOSELY WITH THE BUILDING SERVICES GROUP IN VICTORIA THEY WILL BE MAINTAINING THAT FOR AT LEAST FIVE YEARS. SO IT IS A VERY IMPORTANT PART OF I THINK THE CAPITOL PLANNING FOR THE COMMUNITY. AND AS I'VE BEEN LEARNING FROM ROGER AND JESUS AND OTHER, IT IS SOMETHING THAT, YOU KNOW, A LOT OF FOLKS HAVE BEEN LOOKING FORWARD TO FOR A LONG, LONG TIME. WE'RE EXCITED TO BRING

BUREAU VERITAS. >> I WANT TO PROVIDE CONTEXT. PRIOR TO TWO YEARS AGO, OUR BUILDING MAINTENANCE PERSON WAS JAMES, OUR I. T. DIRECTOR. NO OFFENSE TO JAMES.

BUT MY POINT IS, WE DID NOT HAVE A STRUCTUREED INTENTIONAL EFFORT GOING TOWARDS BUILDING MAINTENANCE. 2 YEARS AGO ONE OF THE FIRST MOVES THAT HAPPENED RIGHT AFTER I GOT HERE WAS THE CREATION OF THE BUILDING AND EQUIPMENT SERVICES DEPARTMENT WHERE WE PROMOTED ROGER. SO SOMETHING LIKE THIS WOULD BE EXTREMELY BENEFICIAL FOR ROGER AND HIS TEAM TO HELP US JUST BE MORE INTENTIONAL WITH DEVELOPING MAINTENANCE SCHEDULES AND THINGS OF THAT SORT. IF YOU'RE HEARING AND THINK, GOSH, WHY DOESN'T THE CITY, YOU KNOW, ALREADY HAVE THIS OR, WHATEVER, WELL, AGAIN, UP UNTIL TWO YEARS AGO, OUR I. T.

DIRECTOR WAS OUR FACILITY MAINTENANCE GUY. >>> HE DID A SUPER JOB.

>> HE DID ALL RIGHT. BUT IN ANY CASE, I JUST WANT TO PROVIDE THAT CONTEXT.

BECAUSE THIS PIECE WOULD BE INSTRUMENTAL IN HELPING TAKE THAT NEXT STEP IN OUR FACILITY

MAINTENANCE OPERATION. >> AND THEN JUST ONE HIGHLIGHT SLIDE ON 720 DESIGN.

MAUREEN ARNDT HAS WORKED WITH 300 LIBRARY CLIENTS MANY IN THE STATE OF TEXAS HERE.

SHE WOULD BE GUIDEING THAT SPECIFIC LIBRARY PART OF THE PROGRAMMING AND MASTER PLANNING VISION. SO THESE ARE A SCUM OF THE PROJECT THAT MAUREEN HAS RECENTLY WORKED ON SO AS I SAID, HOPEFULLY WE'RE KICKING OFF THIS MONTH.

IT IS A 3-PHASE STUDY DURATION. GOING TO TAKE US THROUGH THE END OF THE FISCAL YEAR.

END OF SEPTEMBER, PHASE SOMEONE THE FACILITY CONDITION ASSESSMENT OF 26 CITY STRUCTURES. SO ONE OF THE QUESTION YOU ASKED ABOUT IS WHAT IS THE DIFFERENT?

THESE 26 CITY STRUCTURES INCLUEL FACILITY CONDITION ASSESSMENT. >> WE HAVE A LIST OF THEM.

>> THAT IS THE NEXT SLIDE, YOU'LL SEE. SPACE 2 IS THE SPACE NEED ASSESSMENT OF TEN BUILDINGS AND PHASE 3 IS THE MASTER PLAN TEST KIT OF SEVEN OF THOSE BUILDINGS

[01:25:05]

THOSE BUILDING PARTS OF OUR STUDY WHEN IT COMES TO A TRUE FACILITY ASSESSMENT, WE JUST DID HIGH LEVEL. WE WEREN'T LOOKING AT THE LIFE OF YOU KNOW, ALL THE ME MECHANIL UNIT AND HOW MUCH LIFE THEY HAVE LEFT IN THEM. WE'RE LOOKING AT LIFE, SAFETY AND A FEW THINGS THIS IS WHERE BUREAU VERITAS WILL DO THE FULL INDEX FOR ALL 26 STRUCTURES WHICH WILL BE A GREAT ROAD MAP AND WE'LL COORDINATE WITH THEM AND THEN PHASE 2 IS THE SPACE NEEDS ASSESSMENT. EVERYTHING WE TALKED ABOUT IN THE PREVIOUS PRESENTATION MEETING WITH KEY DEPARTMENT HEADS, THE TOUR AND DEVELOP A SPACE NEED PROGRAM.

THESE ARE THE TEN BUILDINGS OR GROUPS YOU SEE ON THE SLIDE THAT WILL BE PART OF THIS YEAR'S EFFORTS. YOU CAN SEE THOSE INCLUDED INCLUDESING THE LIBRARY, PUBLIC WORKS. AND WHEN THE LIBRARY IS DONE, AGAIN, MAUREEN WILL BE TOTALLY GUIDING THIS, BUT THE LIBRARY PROCESS SHE GOES FLEW WILL HAVE A TREMENDOUS AMOUNT OF STAKEHOLDERS INVOLVED. THERE WILL BE TOURS GIVEN BY STAFF, COMMUNITY ENGAGEMENT SESSIONS, COUNCIL, MAYORESH, INTERVIEWS AND MEETINGS ONE-ON-ONE, SURVEYS A WHOLE PROCESS THAT WILL BE GONE THROUGH WITH THE LIBRARY ITSELF SO THAT THERE IS A REALLY VETTED PROGRAMMING EFFORT THAT HAS A LOT OF CONSENSUS AND BUY-IN FROM COMMUNITY, FROM YOU ALL, WE KNOW THAT IS REALLY IMPORTANT. AND THEN FINALLY PHASE FLEE BE ABOUT A 2 1/2 MONTH, AFTER WE HAVE THE FOUNDATION OF HOW MUCH DO EACH OF THESE DEPARTMENT, CITY DEPARTMENTS OR LIBRARY NEED WHEN WE TRY TO LOOK OUT 20 YEARS WHAT KIND OF SPACES DO WE NEED. ONCE WE HAVE THAT TPAOUPBGS, WE MOVE INTO PHASE 3 AND WE START DOING THESE TEST FIT MASTER PLAN DIAGRAMS, FOR EXAMPLE, THE LIBRARY RICKER DOES THE LIBRARY, IS IT ABLE TO EXPAND IN PLACE THERE? DOES IT MOVE SOMEWHERE ELSE? 700 NORTH MAIN. DO WE LOOK AT THAT STILL STAYING VIABLE FOR CITY DEPARTMENTS? OR DOES THAT EVENTUALLY GET PHASEED OUT TO SOMETHING ELSE.

THE CITY HALL COMPLEX SITE. WE JUST SHOWED YOU A FEW MINUTES AGO A BUNCH OF EMPTY ORANGE BOXES NOT KNOWING WHAT IS GOING TO GO DOWNSTAIRS OR NEXT DOOR. BY THE END OF THIS PHASE 3 WE'LL HAVE A LOT MORE OF THOSE QUESTIONS ANSWERED AFTER WE GO THROUGH ALL OF THOSE GROUPS.

SO I THINK, YOU KNOW, AFTER THAT IS FINISHED, THERE WILL BE HOPEFULLY A REALLY GOOD ROAD MAP

WITH HOW YOU CAN MOVE FORWARD WITH ALL OF THESE DEPARTMENTS. >> AND VISUALIZE THE I GUESS THE RIPPLE EFFECT THAT HAPPENS, RIGHT. WE DO THE PUBLIC SAFETY HEADQUARTER FACILITY FIRST, MEANING PD MOVES OUT OF CITY COMPLEX AND MUNICIPAL CUTE AND THEN IT IS TIME TO DETERMINE WHO COMES INTO THE COMPLEX. FROM 700 MAIN OVER TO THIS COMPLEX, RIGHT. MY PRIORITY WOULD BE THE ADMINISTRATION, FINANCE, HR, COMMUNICATIONS PUBLIC AFFAIRS WHICH CREATES SQUARE FOOTAGE OPPORTUNITIES AT 700 MAIN FOR REMAJOR DEPARTMENTS TO POTENTIALLY EXPAND THERE, RIGHT? SO THERE IS THIS RIPPLE EFFECT OF THINGS THAT HAPPEN THAT OBVIOUSLY WILL TAKE 20 YEARS OR HOWEVER LONG TO, YOU KNOW, FULLY BE HAPPEN, BUT I THINK IT IS IMPORTANT TO START JUST GETTING A GLIMPSE AS TO WHAT THAT LOOKS LIKE. AS I MENTIONED BEFORE AND AS I MENTIONED AT THE LAST COUNCIL WORKSHOP, THAT OVER THE LAST 30 YEARS THE CITY HAS BEEN BLESSED TO HAVE 700 MAIN AND NOT HAVE TO WORRY ABOUT IT. BECAUSE AS CITY GREW, CITY DEPARTMENTS LEFT CITY HALL AND WENT TO 700 MAIN AND WE RECENTLY JUST BDC WAS IF LAST CITY ATTENDANT TO BE THERE AND IS NO LONGER THERE BECAUSE WE NEEDED STAFF. SO WE NEED A NEW STRATEGY ON HOW WE'RE GOING HOUSE OUR PERSONNEL AND RELAY CITY FACILITIES OVER THE NEXT 30 YEARS BECAUSE WE DON'T HAVE ANOTHER BUILDING LIKE 700 MAIN TO JUST MOVE PEOPLE TO AND ON ANED A HOCK BASIS THE WAY

WE -- AD HOCK BASIS -- AD HOC BASIS. >> SEEING THE COUNTY CURRENTLY

OWNS THE SPACE, THE BUILDING. >> RIGHT. >> WE HAVE AN INNER-LOCAL AGREEMENT WITH THEM. AND THEY HAVE TO SUPPOSEDLY PAY FOR X AMOUNT OR 50% OVER A.

>> THRESHOLD WHICH I THINK IS $100,000, CORRECT? >> I WANT TO ENO HOW THAT WORKS

IN WITH EVERYTHING. >> WE WOULD DEFINITELY INSIDE THEM TO OF THE CONVERSATION, YOU KNOW, AND GIVE THEM AN OPPORTUNITY PARTICIPATE. SO THAT IS DEFINITELY HOW WE'RE

[01:30:04]

>> JUST WANT TO MAKE SURE THEY'RE ON BOARD EARLY ON. >> ABSOLUTELY, THAT SOUR

INTENTION FOR SURE. >> AND IF WE RUN INTO ANY ISSUES, WE CAN ADDRESS THEM WHEN THEY COME UP. AT THIS POINT WHAT IS APPROPRIATE IS TO INCLUDE THEM AT THE BEGINNING, GIVE THEM AN OPPORTUNITY TO BE ENGAGED. AS WELL AS A COMMUNITY AND THEN

SEE HOW IT ALL PLAYS OUT THANK YOU. >> AND I WILL BRIEFLY MENTION THAT THIS LIBRARY PROCESS WILL FLUENT TANGENT WITH A STRATEGIC PLAN FOR THE LIBRARY.

IF WE THINK ABOUT THE DEPARTMENTS THAT WE HAVE THAT HAVE HIGH ENCOUNTERS WITH THE PUBLIC, THE LIBRARY IS OBVIOUSLY AT THE TOP OF THE LIST. IT IS IMPORTANT FOR US TO HAVE A ROBUST PROCESS FOR THE LIBRARY, BECAUSE, WE TOUCH A LOT OF MEMBERS OF THE PUBLIC THROUGH LINE BLAIRRY OPERATION. SO THAT IS WHY WE WANTED TO BRING IN AN EXERT TO REALLY HELP SPEARHEAD THAT CONVERSATION. AND WE THINK THE TYPE DELETE S TIME IS APPROPRIATE.

STRATEGIC PLAN WILLING NOT ONLY INCLUDE THE PHYSICAL ELEMENTS OF THE LIBRARY LUI ALSO PROGRAMMING, YOU KNOW, THINGS LIKE BOOKS, YOU KNOW, SO MANY OTHER THINGS THAT I KNOW I HAVEN'T TALKED ABOUT RECENTLY THAT COULD BE PART OF THE CONVERSATION AS PART OF AN

UPDATE TO THE LIKE PRAYER -- LIBRARYRY STRATEGIC PLAN. >> I HAVE A DIFFERENT QUESTION,

IS FIRE STATION 3 ON THE LIST? >> IS THAT THE ONE WE INTENTIONALLY LEFT OUT? NO IT WAS THERE. THERE WAS ONE WE INTENTIONALLY LEFT OUT.

>>> FIRE STATION 1. >> THAT'S THE ONE ON GOODWIN, RIGHT?

>> STATION 3. >> STATION 3 ON LONE TREE. >> STATION ONE IS THE ONE THAT

IS GOING TO GO THROUGH A RENAB WE CAN GET THE PRICE RIGHT. >>> SO THE ONE ON AIRLINE,

WHATEVER ITS NUMBER IS IS ON THIS LIST? >> I'M SORRY?

>> THE ONE ON AIRLINE, WHATEVER ITS NUMBER IS? >> IT'S ON THERE.

>> SOMEONE SAID 3 WAS LONE TREE. >>> OLD FIRE STATION NUMBER TWO AND FIRE ADMINISTRATION.

FIRST 2 BULLETS ARE INCLUDED IN PHASE 1 FOR THE FACILITY CONDITION ASSESS SKPWHR*PBT THAT IS A GOOD POINT. WE CAN ACTUALLY CONSIDER PULLING THOSE OUT.

IF WE GET FULL SUPPORT FROM COUNCIL FOR THE PUBLIC SAFETY HEADQUARTER BUILDING, IT PROBABLY WON'T MAKE SENSE IN WASTING TIME OR MONEY REVIEWING THOSE TWO BUILDINGS IF WE KNOW THEY'RE GOING TO BECOME IRREAL PLANT A FEW YEARS. THAT IS A GOOD POINT.

WE CAN LOOK AT THAT AND HAVE A CONVERSATION AROUND THAT. >> ALL RIGHT, ANY FURTHER

QUESTIONS? >> ONLY OVER COMMENT I'LL MAKE IF IT IS ALL RIGHT, REAL QUICK, WE ADDED OFFICE OF EMERGENCY MANAGEMENT TO YOUR POINT, DR. YOUNG, WE RECOGNIZE THAT STI OPERATION IS ALSO CITY COUNTY OPERATION. AND SO WE, RICK AND THEY'RE ON

BOARD, TOO TO WITH THAT. >> THANK YOU. >> IT WILL STAY DOWN THERE ON

THE OLD TELEPHONE BUILDING, FLIGHT. >> I DON'T KNOW.

BECAUSE, YOU KNOW, PART OF THE PROCESS EVERYONE WILL GO THROUGH IS TRYING TO VISUALIZE, HOW CAN YOU ENVISION BEING FIVE YEARS FROM NOW, 20 YEARS FROM NOW, AND THERE IS ONLY SO MUCH SQUARE FOOTAGE IN THE BASEMENT DOWN THERE. FOR EXAMPLE, HE BEING RICK RECENTLY HIRED A NEW STAFFER, AND THEY'RE HAVING TO SHRINK THE ROOM WE USE FOR PRESS CONFERENCES THAT WE USE FOR CLASSROOM HAVING TO SHRINK THAT TO ADD A OFFICE FOR THE NEW STAFFER. EVEN SOMETHING AS SIMPLE AS THAT, THEY JUST DON'T HAVE ROOM

FOR. >> SOMETHING LIKE THAT, I MEAN, SHOULD THAT BE CONSIDERED FOR

POLICE, FIRE HEADQUARTER BUILDING? >> GREAT QUESTION.

WE'VE TALKED ABOUT IT. AND SO PART OF THE REASON WHY OUR PREFERENCE IS TO EVENTUALLY LAND A PIECE OF PROPERTY THAT MIGHT BE BIGGER THAN THE 8-ACRE IS INTENTIONAL IN CASE THERE ARE OPPORTUNITIES BUILD SOMETHING THAT WOULD MAKE SENSE TO BE ON SITE.

>> OKAY. WELL, THANK YOU, APPRECIATE YOU COMING HERE AND PRESENTING THAT

TO US. >> THANK YOU. >> THANK YOU.

>> THANK YOU ALL. >> THANK YOU. >> ALL RIGHT, SO NEED A MOTION

TO MOVE FORWARD WITH ITEM E 2 OR TO DISAPPROVE IT. >> MOVE.

[01:35:04]

J MOVE FORWARD WITH ACTION ITEM E 2. >> THANK YOU.

>> MOTION TO DEVELOPMENT GOT A SECOND. >> SECOND.

>> ANY FURTHER DISCUSSION? SEEING NONE, THEN ALL THOSE IN FAVOR SAY AYE, THOSE OPPOSE SAME

SIGN. ALL RIGHT, MOTION E 2 CARRIES. >> 10 MINUTES AND THEN ABOUT

[G. Executive Sessions:]

6:45, 6:46 WE'LL RECONVENE FOR EXECUTIVE SESSION. >> OKAY.

>> THE CITY COUNSEL WILL RECESS FOR EXECUTIVE SESSION IN THE FIRST DAY OF TWEB FEBRUARY 2022 AT 6:32:00 P.M., DELIBERATION IN ACCORDANCE WITH TEXAS GOVERNMENT CODE 551.074 AND TEXAS GOVERNMENT CODE 551.072 AND TEXAS GOVERNMENT CODE 551.087.

* This transcript was compiled from uncorrected Closed Captioning.