Jun 21, 2021 Special City Council

[00:00:02]

TANGENT GOOD EVENING AND WELCOME TO THE CITY COUNCIL MEETING FOR JUNE 21, 2012 WHEN THE TIME IS NOW 5:00 P.M.

I WILL BIDDEN BY CALLING THE ROLE.

MEETING I WILL CALL THE MEETING TO ORDER AND ASKED THE ATTORNEY TO EXPLAIN THE PROCESS TO CHOOSE THE COUNCIL MEMBER TO CONDUCT A

MEETING. >> GOOD EVENING COUNCIL MEMBERS, AS SHE HAS EXPLAINED, AS SOON AS YOU GET THE SIZE TO ADVANCE WE GO FORWARD. THE KEY.TO BEAR IN MIND IS THAT OUR CITY CHARTER DOES, THANK YOU.

DOES IT SAY WHAT TO DO IN THE CASE OF THE MAYOR BEING ABSENT FROM THE MEETING. IT SAYS THE MAYOR PRO TEM SHALL RUN THE MEETING BUT IT DOES NOT SAY TO WHAT TO DO IF THE MAYOR AND THE MAYOR PROTECT ARE ABSENT.

THAT IS SOMETHING THAT WE CAN CLARIFY TO THE CHARTER PROCESS THAT IS GOING ON THIS FALL. BUT FOR NOW, IT IS SILENT ON THAT ISSUE. ROBERTS RULES DOES HAVE A PROCESS FOR HOW TO APPOINT SOMEONE TO RUN A MEETING WHEN THE PRESIDENT AND VICE PRESIDENT IS NOT PRESENT.

THEN THE SECRETARY CALLS THE MEETING TO ORDER, AND THEN THE ASSEMBLY SHOULD IMMEDIATELY ELECT A CHAIRMAN PRO TEM TO PRESIDE DURING THE MEETING. SO THAT'S WHAT WE ARE GOING TO DO THIS EVENING. WHAT IS WE WILL HAVE COUNCIL MEMBERS NOMINATE ONE MEMBER OF COUNCIL TO BE THE CHAIR FOR THE MEETING TONIGHT. WE CAN'T SIMPLY DO IT BY A VOICE NOMINATION IF SOMEONE WANTS TO NOMINATE ANOTHER MEMBER, WILL ACCEPT HER AS IF THEY EXPECT, AND WE WILL VOTE ON THAT NOMINATION AND IF IT PASSES, THE POLE THAT PERSON WILL CHAIR THE MEETING FOR THIS EVENING ANY QUESTIONS? NOW OPEN NOMINATIONS DOES ANYBODY WANT TO NOMINATE A

MEMBER INCLUDING THEMSELVES? >> YES, SIR?

>> YES, I WILL NOMINATE COUNCILMEMBER BARKING NIGHT TO

BE CHAIRMAN PRO TEM. >> THE WORKS OF THE NOMINATION?

>> I DO. >> ALL THOSE IN FAVOR TUESDAY

WHEN ASKED IS ANY OTHERS? >> ARE THERE ANY OTHERS? I KIND OF EXPECTED EVERYONE ELSE TO REJECT IT, ONCE YOU'VE GOT

SOMEBODY WILLING TO ACCEPT,. >> I AGREE.

>> ALL THOSE IN FAVOR SAY AYE. >> AYE.

>> ANY OPPOSED? >> WOULD YOU CHAIR THE MEETING

FORCE. >> WOULD YOU ALL PLEASE JOIN ME FOR THE PLEDGE OF ALLEGIANCE. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES AMERICA. TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND

JUSTICE FOR ALL. >> AT THIS TIME WE WILL TAKE A MOMENT OF SILENCE TO ALLOW EACH MEMBER OF THE CITY COUNCIL AND THOSE IN ATTENDANCE TO PREPARE THEIR HEARTS AND MINDS TO APPROPRIATE DO THE BUSINESS OF OUR CITY.

IT THANK YOU. >> I WANT TO WELCOME EVERYBODY

[1. Announcements/Reminders:]

THERE ARE MANY OPTIONS HOW YOU CAN PARTICIPATE FOR THE MEETING.

RANGING FROM WATCHING ON TV, OR SPEAKING IN CITIZEN COMMENT THE RESUME. FOR THOSE CITIZENS THAT WISH TO SPEAK IN PERSON TO COUNSEL DURING CITIZEN COMMUNICATION.

OR DURING PUBLIC HEARINGS. MAY ASK YOU COMPLETE A PUBLIC CARD -- MICAH PUBLIC, CARD AND SUBMITTED TO THE CHAMBER.

WE'VE NOT RECEIVED ANY COMMENT CARDS TODAY.

I AM OPENING CITIZEN COMMUNICATION IF THERE'S ANYBODY WHO ELSE WOULD LIKE TO SPEAK? IS THERE ANYBODY REMOTELY? NO OKAY. WE WILL CLOSE CITIZEN COMMUNICATION. WE WILL GO INTO OUR WORK SESSION. AND I WILL TURN IT OVER TO MR. GARZA. WELCOME BACK AND CONGRATULATIONS

ON THE NEW SON. >> THANK YOU A PRIEST BETTER.

>> HE HAD HIS FIRST FATHER'S DAY.

>> YES THANK YOU IT WAS AWESOME I GOT THE BARBECUE IN THE WORKS THANK YOU. BEFORE I WANT TO BEGIN I WANT TO

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THERE WOULD NOT BE ANY CHANGE THERE.

AT ANY CASE, AS YOU KNOW TODAY WE BEGIN OUR WORK SESSION TO

[1. Overview of Proposed Budget for Fiscal Year 2021-2022. City Staff]

THIS YEAR HAS BEEN A REALLY GOOD YEAR FOR US.

WE HAVE UTILIZED THE NEW SOFTWARE THAT REALLY FACILITATED THE PROCESS INTERNALLY. HOPEFULLY EVERYBODY FROM THE PUBLIC IN COUNSEL ENJOY THE NEW PRODUCT.

I WILL WALK THROUGH THAT A LITTLE BIT THIS EVENING.

AFTER GOING THROUGH BUDGET OVERVIEW AND GOING THROUGH A LITTLE BIT OF HOW OPEN GUV WORKS WE WILL BEGIN GOING THROUGH VARIOUS DEPARTMENTS STORIES AND THAT IS A PROCESS THAT WE ARE FOLLOWING THIS YEAR. WE AREN'T NECESSARILY DOING POWER POINTS OTHER THAN MY OVERVIEW POWERPOINT, THAT WILL BE STORIES THAT WE WILL GO THROUGH ONE BY ONE AT A TIME.

THE GOAL IS FOR US TO GO THROUGH ALL OF THESE STORIES OVER THE COURSE OF THE NEXT TWO NIGHTS. I KNOW THAT WE POSTED FOR THREE MEETINGS THIS WEEK, AND AS CUSTOMARY EVERY YEAR WE DO THAT.

JUST IN CASE SOME THINGS TAKES LONGER THAN ANTICIPATED, OR THERE IS FURTHER DISCUSSION THAT IS NEEDED.

JUST SO YOU KNOW WE ARE GOING TO TRY AND KNOCK THEM OUT INTO EVENINGS. THIS EVENING FOR SHOW AND VISION GOING THROUGH THE OVERVIEW, WE WILL GO THROUGH ADMINISTRATIVE DEPARTMENTS AS WELL AS INTERNAL SERVICE FUNDS.

THEN WE WILL GO THROUGH PUBLIC SAFETY DEPARTMENTS.

TOMORROW WE WILL HIT ON DEVELOPMENTAL DEPARTMENTS, AND THE MULTIPLE TAX FUN AND SOME PUBLIC WORKS DEPARTMENT AND THE NARROW WILL QUICKLY DO A BUDGET WRAP UP AT THE END.

HIGHLIGHTING THE BUDGET CALENDAR TO ADDRESS THE PROCESS.

TO GET US GOING AS I ALLUDED TO I WANT TO TOUCH ON OPEN GULLIBLE LITTLE FURTHER. OPEN GUV WAS A SOFTWARE THAT COUNCIL APPROVE THE PURCHASE OF LAST YEAR.

IT HELPED US DEVELOP A BUDGET AND PROVIDE AN EASY TOOL TO BE ABLE TO TRACK EXPENSES, REVENUE, AND SHOW THEM IN A WAY THAT IS MORE EASILY ACCESSIBLE. YOU MAY RECALL IN THE PAST I HAVE SPOKEN ABOUT MY OPINION ON THE DISTINCTION BETWEEN TRANSPARENCY AND ACCESSIBILITY. THE REALITY IS THAT ALL CITIES ARE TRANSPARENT BECAUSE WE ARE AND HAVE TO BE.

BUDGET DOCUMENTS ARE ONLINE, OBVIOUSLY MEETINGS ARE PUBLIC.

ONCE WE TAKE IT BACK FURTHER HOW ACCESSIBLE TRULY ARE DOCUMENTS OR OUR BUDGETS? THIS SOFTWARE ALLOWS US TO BE MORE ACCESSIBLE WITH THE INFORMATION.

I WANT TO SHOW YOU EXACTLY WHERE THAT INFORMATION IS AVAILABLE ONLINE, SO LET ME SEE IF I GET THE MOUSE BACK OVER HERE.

SO IF THE PUBLIC OR ANYBODY WANTS TO GO TO OUR VICTORIA TX.GOV WEBSITE AND SCROLL DOWN. THEY WILL SEE A BUTTON FOR FISCAL YEAR INTO A BUDGET. CLICK THAT, VERY EASILY FIND FISCAL YEAR 2022 PROPOSED BUDGET.

THEN WE CLICK THE LINK TO TAKE US TO THE OPEN GUV ASPECT TO IT.

THIS LANDING PAGE, YOU WILL SEE THIS LANDING PAGE QUITE A BIT, BECAUSE AS THE PAGE WERE A LOT OF DEPARTMENTS WILL CLICK TO GO TO THE STORY. BUT, THIS LANDING PAGE REALLY HAS ALL OF THE INFORMATION NEEDED.

IT FACILITATES YOU OR ANYBODY SPECIFICALLY INTERESTED IN DEPARTMENT TO BE ABLE TO ACCESS THAT.

ALL OF THESE ARE LINKED TO STORIES, SO IF ANYBODY WANTS TO CLICK ON MUNICIPAL COURT AND LEARN ABOUT THAT THEY CAN DO IT.

IF THEY WANT TO LEARN ABOUT COMMUNITY THINGS THEY CAN DO THAT. IT GOES ON AND ON.

IN OUR OPINION, THIS DRAMATICALLY INCREASES THE ACCESSIBILITY ASPECT OF THE INFORMATION.

IF YOU RECALL THE WAY IT WAS BEFORE, IT WAS A MULTIPLE HUNDRED PAGE DOCUMENT, AND IF YOU WANT TO FIND A SPECIFIC AREA, IT WAS POSSIBLE BUT IT TOOK A LITTLE MORE TIME.

SO, WE REALLY ARE VERY EXCITED ABOUT THIS MUCH EASIER WAY TO ACCESS INFORMATION. TONIGHT I WILL GO THROUGH THE BUDGET OVERVIEW, I WILL GO THROUGH A POWERPOINT AND OUT TO THE STORY. BUT I DO WANT TO CONVEY THE OVERVIEW STORY VERSION OF THE BUDGET OVERVIEW IS ALSO AVAILABLE IN THE SAME LINK. SO ONE OF THE THINGS I WILL WALK EVERYBODY THROUGH TODAY IS WHERE WE STAND WITH THE OVERALL BUDGET. THE SPECIAL REVENUE FUNDS, HOW MUCH MONEY DID HE GO UP? WHY DID IT GO UP? EXPENSES AND REVENUES, ALL OF THAT INFORMATION IS LOCATED IN THIS OVERVIEW THAT I WILL GO THROUGH POWERPOINT FORM.

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AND VERY EASY TO NAVIGATE. ANY QUESTIONS ON THAT? NO? OKAY GREAT CAN YOU SEND ME BACK TO POWERPOINT. GREAT, SO FISCAL YEAR 22 BUDGET STORY. WE CAN BREAK IT DOWN INTO CATEGORIES TO MAKE IT SIMPLE. WE ARE GOING TO HIT ON THE ECONOMIC RECOVERY AND HOW THAT IMPACTS OUR SALES TAX REVENUE.

OBVIOUSLY, OUR BUDGET IS BALANCED, BECAUSE IT LEGALLY HAS TO EVERY YEAR. ONE OF THE BIG EXPENDITURES OR PROPOSED EXPENDITURES IN THIS YEAR'S BUDGET IS ATTACHED TO A COMPENSATION STUDY AND A PAY PROGRAM.

THAT WILL ALSO GO OVER IN DETAIL THIS EVENING.

GRANT PROGRAMS IS A BIG STORY, CAPITAL IMPROVEMENT PLAN, WHICH WE HAVE BEEN TALKING ABOUT FOR MANY MONTHS.

THERE WILL BE AN OPPORTUNITY TO LOEBER THE PROPERTY TAX RATE.

SO WILL HIT ON THAT. I'M SURE EVERYBODY HAS REALIZED THAT THAT VALUES HAVE INCREASED IN OUR COMMUNITY THAT PRESENTS AN OPPORTUNITY FOR US TO HAVE A CONVERSATION WITH ASHLEY.

THAT IS OBVIOUS IS SOMETHING THAT HAS BEEN AT THE FOREFRONT OF OUR MINDS OVER THE LAST TWO YEARS.

AS WE TRYING TO TEST AS REFINED AND CREATE STABLE PLAN FOR OUR EMPLOYEES. SO REALLY QUICKLY, THE FISCAL YEAR 22 BUDGET, IN TOTALITY EQUATES TO $163 MILLION.

LAST YEAR, IT WAS AN HUNDRED AND 46 MILLION, SO I WILL GO THROUGH THE INCREASES HERE IN THE LITTLE BIT.

ON THE RIGHT IS THE BUDGET WE CREATED LAST YEAR FOR THE FIRST TIME. IT IS EASILY GIVES A SNAPSHOT OF REVENUE AND EXPENDITURES FOR THE GENERAL FUND.

WE ONLY DO THE BUDGET WILL FOR THE GENERAL FUND BECAUSE WE RECOGNIZE THAT IS THE FUN THAT IS OF HIGHEST INTEREST TO EVERYBODY. THAT IS THE FONT WHERE OUR PROPERTY TAX REVENUE GOES TO. THAT'S THE FUN THAT FUNDS THE POLICE IN THE FIRE AND PUBLIC SAFETY IS ALWAYS THE HIGHEST PRIORITY CONSIDERING IT TAKES UP MORE THAN HALF OF THE GENERAL FUND. I WILL HIT A LITTLE BIT ON DETAIL ON THE GENERAL FUND IN A LATER SLIDE.

IN TERMS OF OVERALL BUDGET, YOU PROBABLY NOTICE THAT IS 13 MILLION-DOLLAR INCREASE. THAT IS DUE TO A 7 MILLION-DOLLAR INCREASE IN GOVERNMENTAL FUNDS.

I WILL GO TO THAT AS WELL. 5.1 MILLION IN ENTERPRISE FUNDS.

$387,000 IN INTERNAL SERVICE FUNDS.

ALSO REALLY QUICKLY AS IT IS TRADITION WITH ALL FINANCIAL RELATED PRESENTATIONS. ANYTHING YOU SEE IN PARENTHESES IN A RED, IS INDICATIVE OF A REDUCTION IN THAT CATEGORY OR IN THAT AREA SPECIFICALLY. FOR EXAMPLE, WE MENTIONED THAT GRANTS ARE PART OF THE STORY OF YOU THIS YEAR'S BUDGET.

IT'S ACTUALLY BECAUSE GRANT FUNDS HAVE DECREASED SIGNIFICANTLY AND THAT'S WHY YOU SEE THOSE IN PARENTHESES AND READ. AGAIN I WILL GO THROUGH THEM.

TENSION YOUR PIE CHART IS NOT REDUCTIONS EVEN THOUGH THE

THREAD? >> YOUR PIE CHART IS NOT REDUCTIONS EVEN THOUGH THEY ARE THROUGH AND READ.

CHANGE YOUR RIGHT WE JUST LIKE THE COLOR RED.

I JUST WANT TO BE TECHNICAL. >> YOUR RIGHT WE APPRECIATE

THAT. >> SO YOU SEE ON THE TAX ASIDE THAT YOU ARE SEEING AN INCREASE IN CLOSE TO $2.2 MILLION IN TAX REVENUE THROUGH A COMBINATION OF PROPERTY TAX AND SALES TAX AND HOTEL TAX. WE WILL BREAK THAT DOWN A LITTLE FURTHER. MUNICIPAL COURT FEES ARE CONTINUING TO DECLINE. THAT IS SOMETHING THAT WE RECOGNIZE THAT NECESSITATES ATTENTION ON OUR PART.

ON HOW WE WANT TO APPROACH THOSE IN THAT ANGLE OR THAT PERSPECTIVE. YOU'LL SEE SOME OF THE CIP FUNDS THAT WENT UP SIGNIFICANTLY TO THE TUNE OF A MILLION DOLLARS, $5,000,000.3 MILLION AND VARIOUS CATEGORIES.

WE WILL ACTUALLY RUN THROUGH HERE IS WELL.

ON THE RIGHT-HAND SIDE YOU SEE WHAT I MENTIONED IN DECREASES AND GRANT PROGRAMS HOW THEY USE DECREASED TO A 27 MILLION AND I GET ASIDE THAT SHOWCASES WHICH GRANTS WITH THE ONES THAT WE NO LONGER HAVE AND THE ONES THAT WE WILL BE DEALING WITH OVER THE COURSE OF THE NEXT YEAR. SALES TAX BRIEFLY, I MENTIONED THAT ECONOMIC RECOVERY WAS A BIG PART OF THE FISCAL YEAR BUDGET.

IT IS. SO YOU WILL NOTICE WHAT WE ARE PROPOSING, IT ACTUALLY PUTS US AT A LEVEL THAT WE SAW BACK IN 2019. SO, YOU WILL SEE WE HAVE PROPOSED 17-POINT CLOSE TO $17.2 MILLION AND LOOKING AT THE HISTORY YOU'LL NOTICE WE WERE AT $70.1 MILLION IN 2019.

WE NOTE THAT, AND FEEL CONFIDENT THAT THAT IS A GOOD CONSERVATIVE APPROACH. WE KNOW THAT THERE ARE MANY FACTORS THAT ARE IMPACTING SALES TAX REVENUE.

THE OVERALL ECONOMY THE UNEMPLOYMENT RATE STIMULUS FUNDS, THERE ARE SO MANY DIFFERENT THINGS THAT IMPACT SALES TAX. ALMOST BELIEVE THERE WAS

[00:15:01]

THEY SPEND THE MONEY. AUGUST THE THAT'S NOT A RECORDING SOURCE OF INCOME FOR INDIVIDUALS.

SO THAT IS NOT NECESSARILY SOMETHING THAT WE ANTICIPATE BEING PERMANENT LONG-TERM, SO WE NEED TO BE COGNIZANT OF THAT.

THE REALITITY IS THAT EVEN KNOWE FORESEE SALES CHANGES VERSUS THE SOURCING ASPECT OF IT, THERE IS TOO MANY VARIABLES TO UNDERSTAND WHAT THE IMPACT WOULD BE FOR US. SO FOR US AND MAKE MORE SENSE TO GIVE IT A YEAR TO SEE WHAT THAT LOOKS LIKE FOR US BEFORE WE TAKE ANY JUMPS INTO ACCOUNTING FOR WHAT THAT INCREASE IS.

SO FOR NOW WE HAVE A CLOSE $17.2 MILLION.

WE HAVE NOT UPDATED THE SLIDE BUT WHAT FOR THE ASSUMPTION NUMBER HERE THAT IS IN RED AT $1.4 MILLION.

THAT ACTUALLY CAME IN AT 1.5 MILLION.

SO THERE IS A CHANCE THAT WE ACTUALLY EXCEED OUR PROJECTION FOR FISCAL YEAR 21 BY A LITTLE BIT.

WE WILL KNOW MORE AS WE GET FINALIZED IN THE BUDGET TO FIND A PROPOSED STAGE WHICH WILL COME TO YOU IN AUGUST.

ON THE TAX RATE, WE DO HAVE, WE'VE MADE SOME ASSUMPTIONS AS WE ALWAYS HAVE TO FOR THE SAKE OF PUTTING BUDGET TOGETHER.

YOU SEE THE THING OF NOTE IS ENCIRCLED ON THE BOTTOM LEFT.

WHICH IS THE PERCENTAGE OF INCREASE IN NET TAXABLE APPRAISED VALUE WHICH IS 6.8%. WE HAVE GONE BACK AND LOOKED AT WHAT THAT YEAR OVER YEAR OVER THE LAST TEN YEARS.

AND THAT IS PRETTY SIGNIFICANT THEY WE KNOW THAT'S A LOT FROM A SIGNIFICANT PERCENTAGE TO BE DETERMINED WHAT THAT END AND FINAL NUMBER LOOKS LIKE. SO THAT MIGHT IMPACT THE NUMBER.

YOU SEE THAT THERE IS STILL $830 MILLION UNDER PROTEST CURRENTLY. AND SO THAT NUMBER WILL NOT TRICKLE DOWN UNTIL THE CERTIFIED TASSELS COMING NEXT MONTH.

AGAIN, THIS NUMBER WILL BE AROUND THIS NUMBER BUT WE WILL KNOW UNTIL NEXT MONTH IT IS THIS WHAT WE MADE FOR CONVERSATION.

ON THE RIGHT-HAND SIDE YOU SEE INFORMATION RELATED TO THE TAX RATE. YOU NOTICE THAT WE ARE NOW OFFICIALLY USING THE NEW VERBIAGE OF THE TAX RATE.

BECAUSE THAT WAS A CHANGE THAT HAPPENED, YES, I GUESS TECHNICALLY TWO SESSIONS AGO. SO WE ARE NO LONGER EVEN IN WRITING AND PUTTING AN EFFECTIVE TAX RATE OR ANYTHING LIKE THAT.

BUT THE EVIL WILL PROVE OR A TAX RATE WOULD HAVE BEEN EFFECTIVE, YOU CAN SEE WITH THAT TAX RATE IS, OUR CURRENT TAX RATE IS A .6115, AND YOU WILL SEE THAT OR WHAT WAS KNOWN AS THE EFFECTIVE TAX RATE BECAUSE I'M SORRY. THAT NO NEW REVENUE TAX RATE IS THE EFFECTIVE TAX RATE. WHICH OF THE TAX RATE OF .7544.

YOU KNOW IS THAT A PROPOSED TAX RATE IS SLIGHTLY ABOVE THE TAX RATE AT .5844. WHICH WE ENVISION GENERATING OVER A HALF-MILLION DOLLARS AND YOU'LL SEE THAT AT THE BOTTOM THERE. ON THE 545,000 WHICH IS ROUGHLY 3% OF OUR TOTAL REVENUE FROM PROPERTY TAXES.

OF THAT, WE ALWAYS LIKE TO POINT OUT HOW MUCH IT IS CONTINUOUS IMPROVEMENT AND FROM THAT AMOUNT WE ESTIMATE THAT SOME NEW IMPROVEMENT. WE RECOGNIZE WHEN WE INCREASE REVENUE FROM PROPERTY TAXES REGARDLESS OF PERCENTAGE IT IS IMPORTANT TO HAVE CONVERSATION ABOUT WHAT WE ATTRIBUTE THOSE FUNDS TOO. SO WHAT ARE THE THINGS THAT WE TALK ABOUT TONIGHT OF COURSE DESIRED ALLUDED TO IS THE PAY PROGRAM. SO WE WANT TO MAKE SURE THAT WE HAVE THE FUNDS TO BE ABLE TO SUSTAIN AND KEEP UP WITH THE COMPENSATION FOR OUR EMPLOYEES. ONE OF THE THINGS THAT THEY WILL TALK ABOUT IS THAT FACT THAT THEY ARE IN THE PROCESS OF APPLYING FOR A COX GRANT. YOU MAY RECALL WE WERE WATER COPS GRANT ADDED FOR OFFICERS. AND SO THEY ARE PLAYING FOR ANOTHER GRANT TO BE ADDING MORE OFFICERS.

EVEN THOUGH THAT ALLOWS US TO STEER STEP AND FULLY RECOVERING THOSE POSITIONS. THAT'S AN OBLIGATION THAT WE HAVE TO PLAN FOR. SO AT THE END OF DAY WHAT WE ENVISION IS IMPLYING THAT INCREASE IN PROPERTY TAX REVENUE IS TO AGAIN HELP WITH THE EDITION OF THE POLICE OFFICERS SHOULD BE GET A DIFFERENT GENERAL COPS GRANT PROGRAMS. BUT ALSO THE OVERALL PAY PROGRAM THAT WILL GO THROUGH IN DETAIL IN A BIT. NOW, FOR PURPOSE OF THE PROPERTY

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THIS IS PRELIMINARY. AS YOU KNOW, WE WILL HAVE SPECIFIC PROPERTY TAX EARRINGS IN THE NEAR FUTURE.

BUT, LEADING UP TO THAT WE WANT TO PUT SOME FOOD FOR THOUGHT FOR YOU TO JUST CONSIDER AND THINK ABOUT.

OBVIOUSLY THE FACT THAT THE APPRAISED VALUES ARE HIGHER, THEN NORMAL DOES PRESENT OPPORTUNITIES TO BE ABLE TO LOWER THE TAX RATE WHILE ALSO INCREASING REVENUE.

SO THERE ARE TWO OPTIONS ON AIR. THE OPTION ON THE LEFT, INCREASES THAT, IT DECREASES THE TAX RATE FROM THE CURRENT TAX RATE BUT INCREASES SLIGHTLY FROM THE PROPOSED TAX RATE FROM THE PREVIOUS SLIDE, WHICH WOULD INCREASE PROPERTY TAX REVENUE TO 762,000. WHICH WE CREATE OPPORTUNITIES FOR US TO PUMP A LITTLE OVER $200,000 FOR MAINTENANCE PROGRAMS OFF WHATEVER OTHER SPECIFIC PROGRAM WE MAY WANT TO ADD ODD THAT IS NOT ALREADY CONTEMPLATED IN THE BALANCED BUDGET. ON THE RIGHT-HAND SIDE, THERE IS AN OPTION THERE TO PAY OFF SOME DEBT SOONER.

I KNOW THAT THROUGH OUR CIP CONVERSATION, WE HAVE TALKED ABOUT PAYING DEBT SOONER. WE HAVE MADE ASSUMPTIONS ON TAX BASE INCREASING AS PART OF THAT CONVERSATION.

GUARANTEE YOU THOSE ASSUMPTIONS WERE NOT BASED OFF TAX BASE GROWING 6%, 7%, OR A PERCENT. THE ASSUMPTIONS WERE BASED ON ONE HALF% EVERY YEAR. EVERYTHING THAT COMES INTO THAT COMES IN AS A POSITIVE OPPORTUNITY FOR US TO HAVE A CONVERSATION ABOUT PAYING OFF DEBT EVEN SOONER.

FOR EXAMPLE, THE OPTION ON THE RIGHT, WOULD PAY OFF SOME DEBT SOONER. BY BEING ABLE TO APPLY THAT TO 270,000. IS THAT I GO TO OPERATING PROGRAM IT CAN GO THROUGH PAYING OFF DEBT.

THAT WOULD FREE UP $3.5 MILLION ON TOP OF ALL OF THE AVAILABLE DEBT THAT WE HAVE TALKED ABOUT LEADING UP TO THIS POINT.

I KNOW JAN YOU AT A QUESTION ABOUT THIS YOU HAD AN E-MAIL IT.

I HOPE THAT THAT. >> FOR NOW YES.

CHANGE BECAUSE THAT IS OUR INTEN, -- CHA -

>>> WE ARE ALREADY ON TRACK TO PAY OFF SOME DEBT SOONER.

SO THAT WOULD PAY OFF MORE DEBT EVEN OR MORE SOON TO BE ABLE TO CREATE SOME ADDITIONAL CAPACITY. BUT WE WILL HAVE THOSE CONVERSATIONS AND THE NEXT COUPLE OF MONTHS AS THINGS GET FINALIZED WITH THE PROPERTY TAX RATE.

ARE THERE ANY QUESTIONS ON THAT? OKAY, SO QUICKLY THE MOTEL TAX RECEIPTS. WE ARE BUDGETING REBOUND BUT NOT TO THE TUNE OF 2019. SO WE ARE NOT FOLLOWING THE SAME METHODOLOGY AS WE DO WITH THE SALE TAX WITH THE MOTEL TAX.

THAT'S INTENTIONAL AND DEREK WILL GET INTO THAT TOMORROW.

NONETHELESS, IT IS AND INCREASE COMPARED TO 2021 AND COMPARED TO THE ACTUAL 2020 AS WELL. THE CIP PROGRAM IS A ROBUST PROGRAM. TO THE TUNE OF $31 MILLION, THIS IS THE PROGRAM THAT HAS BEEN PRESENTED TO YOU SINCE DECEMBER THAT WE HAD DISCUSSIONS ABOUT LEADING UP UNTIL MAY.

I HAVE ANOTHER SLIDE THAT'LL BACK UP THE COMMENT THAT THE CIP PROGRAM IS THEIR RICHES CIP PROGRAM WE HAD IN YEARS.

A BIG PART OF THAT IS DRIVEN BY THE FACT THAT WE HAVE THE, BEN THE PROJECT WITH UHD AND THE FUNDS COMING IN.

THAT OBVIOUSLY BLUES THE NUMBER UP.

YOU WILL SEE THAT $7 MILLION COMING FROM THERE.

ALL THE MAJOR GRANT PROGRAM I MENTIONED A REDUCTION OF $7 MILLION. SO THE FISCAL YEAR 21 WE HAD A LOT OF CBG FUND STILL. THE CS TRANCE WAS THE EROSION PROJECT AT THE PARK. THAT'S CLOSE THAT OR IN THE PROCESS BEING CLOSED OUT. SO, THE REALLY THE ONLY GREAT LARGE GRANT PROGRAM THAT WE ENVISION HAVING IN 2022 IS THE 2ND HALF OF THE RESCUE PLAN ACT PROGRAM.

SO IF THAT IS WHAT WE ARE ACCOUNTED FOR IN THE BUDGET.

ON THE EXPENSE SIDE IT WILL GO OVER QUICKLY TO TALKING ABOUT THE MEAT OF IT. WHICH IS THE NET PAY PROGRAM.

SO, I WANT TO MAKE A COUPLE OF COMMENTS BELOW FOR WE GO THROUGH THE PAY CROW -- MY PAY PROGRAM SLIDE.

LAST YEAR FISCAL YEAR 2021, WE ACTUALLY INCLUDED THE BUDGET FOR $350,000 FOR POLICE AND FIREFIGHTERS.

AT THE TIME WE WERE NOT SURE HOW FAR THAT WILL GET US, WE WERE NOT SURE WHAT THE IMPLEMENTATION OF THE PROGRAM LOOKS LIKE.

WE HAD NOT COMPLETED THE COMPENSATION STUDY YET.

THAT PAY PROGRAM GOES INTO EFFECT IN JANUARY, OF THIS YEAR

[00:25:03]

THE PAY PROGRAM WHICH IS A NEW PAY PROGRAM, IS CLOSE TO $1.2 MILLION, WHICH WE WILL GO THROUGH IN A LITTLE BIT.

THE BASELINE ADJUSTMENTS ARE ADJUSTMENTS THAT ARE THAT TAKE PLACE DUE TO NEW POSITIONS, OR ADJUSTMENTS AND PUTS EXISTING POSITIONS. FOR EXAMPLE, ON THE RIGHT-HAND SIDE, WE SHOWED HOW WE ARE DELETING AND ADDING POSITIONS.

SOME OF THOSE ADDITIONS LEAD TO A NET INCREASE IN CERTAIN EXPENSES. FOR EXAMPLE, ONE OF THOSE POSITIONS IS AN ASSISTANT DIRECTOR AND PUBLIC WORKS.

SPECIFIC TO UTILITIES. SO YOU SEE THAT THERE IS A GREEN UNDER THE UTILITY FUND FOR $125,000.

THAT CAPTURES THAT ADJUSTMENT OF THE EDITION OF THAT POSITION IN THERE. IF THAT MAKES ANY SENSE? HISTORICALLY PUBLIC WORKS HAD TO ASSISTANT DIRECTORS IT CURRENTLY HAS 0 ASSISTANT DIRECTORS. SO AFTER THE FREEZE AND AFTER A LOT OF THOSE THINGS THAT HAPPEN, WHEN THE ADJUSTMENTS WAS THE NEED TO HAVE DEPOSITION AND EXAMPLE WHAT A BASELINE ADJUSTMENT IS. ANOTHER SAMPLE BASELINE ADJUSTMENTS IS BUILDING EQUIPMENT SERVICES WHICH IS BES, TO HAVE THESE NEW POSITIONS ARE ACTUALLY WITHIN THAT INTERNAL SERVICE FUND, SO THAT B IS THE CORE PROJECT COORDINATOR AND AS YOU KNOW IT'S A BIG PRIORITY FOR THIS ADMINISTRATION TO FOCUS ON FACILITIES ESPECIALLY WITH ALL THE FACILITY STUDIES THAT WE ARE UNDERTAKING THAT IS GOING TO LEAD ALL TO A LOT OF THE PURPOSE IN ADJUSTMENTS AND A LOT OF SPECIAL PROJECTS ASSOCIATED WITH ENHANCING FACILITIES. THERE IS A NEED TO HAVE A PROJECT COORDINATION, COMPONENT ATTACHED TO OUR FACILITIES WE ARE ALSO ADDING CUSTODIAL POSITION WITHIN THAT DEPARTMENT.

SO THOSE TWO COMBINED ATTRIBUTE TO THAT TOTAL OF 129.

SO THAT'S A BASELINE ADJUSTMENT'S ARE.

NOW, AS IT RELATES TO OVERALL FTE COUNT.

I WILL SAY FROM OUR PERSPECTIVE WE ARE TRYING TO DO MORE WITH AS MUCH AS THE SAME LEVEL OF EMPLOYEES AS POSSIBLE. US, CREAS NOT ABOUT CREATING EXISTENCE EFFICIENCIES BUT ALSO BE PROACTIVE IN PREVENTING FUTURE INEFFICIENCIES.

SO FROM OUR PERSPECTIVE, THE FACT THAT WE ARE ABLE TO ELIMINATE EIGHT POSITIONS AND AT A POSITIONS IS A PROACTIVE WAY FOR US TO BE EFFICIENT. SO, AS EACH DEPARTMENT GOES TO THE BUDGET, AND THERE IS A POSITION IMPACTED, YOU WILL GET TO HEAR FROM THEM HOW IT WAS ABLE TO, HOW WAS ABLE TO PRODUCE FROM THE DEPARTMENT AND HOW THAT POSITION WOULD ADD VALUE TO THAT DEPARTMENT. NOW ONE OF THESE POSITIONS THE DEPUTY POLICE CHIEF POSITION, THAT POSITION IS ACTUALLY ALREADY IN PROCESS. WE ACTUALLY ALREADY A POST IF THAT POSITION AND WE ARE DOING INTERVIEWS, AND I WANT TO ACTUALLY SHARE WITH YOU ONE OF OUR LEADING CANDIDATES.

ONE OF THE LEADING CANDIDATES IS A ROOKIE, BUT, HE IS READY, AND HE IS EXCITED ABOUT THE OPPORTUNITY TO INTERVIEW FOR DEPUTY CHIEF. AND I HOPE THAT HE HAS A GOOD CHANCE AT IT. SO, SO THIS IS MICHAEL ANTHONY GARZA. WE ARE EXCITED THAT HE IS ENTERING INTO THIS WORLD, AND THE CHIEF WASTED NO TIME IN HIS RECRUITMENT EFFORTS. DAN GIFTED US THIS NEAT LITTLE ONESIE. BUT I THINK ANGELA DESERVES CREDIT RIGHT? ANYWAY, I HAD TO PLUG EVENTS,

RIGHT? >> YOU MADE IT ALMOST 30 MINUTES

OF CONGRATULATIONS. >> THANK YOU.

ALL RIGHT, SO ONE OF THE BIG THINGS TOO THAT WE WILL BREAK DOWN IS THE INCREASE IN NET TRANSFER FROM THE GENERAL PUMP TO THE CIP FRONT. I KNOW THAT THERE IS MY CONVERSATION ABOUT IN THE LAST YEAR OR EVEN THE TWO YEARS THAT I'VE BEEN AT THIS BIG CONVERSATION ABOUT WHAT WE DO WITH ACCESS FUNDS? EVERY YEAR WE PUT BUDGET EXCESS AMOUNTS BUT WE DON'T ALWAYS EXPEND THAT MUCH MONEY, SO WHAT WE DO WITH THAT BALANCE. ITH THE LOSS OF REVENUE FRIENDS THAT ARE COMING FOR THE RESCUE? THIS 1.5 MINUTE OF THAT. THIS MAY CONVERSATION AS IF IT COMES IN HIGHER THAN ANTICIPATED WHAT WE DO WITH THAT MONEY SO IF WE WERE TO TRY TO IDENTIFY ONE PLACE, WHERE WE COULD SAY THAT'S

[00:30:02]

THAT IS A SIGNIFICANT DIFFERENCE.

AND THAT IS WHAT IS ALLOWING US TO ABLE TO HAVE SUCH A RICH CIP PROGRAM, THAT IS FOCUSED ON RESIDENTIAL STREETS WHICH I HAVE ANOTHER SIZES SHOWCASES THAT AS WELL, BECAUSE WE HEARD YOU AND THE PUBLIC AND WE RECOGNIZE THAT RESIDENTIAL STREETS IS A BIG PRIORITY FOR COUNSEL. AND THIS IS WHERE IT IS AT.

SO IF ANYBODY EVER ASKS YOU KNOW, WHAT IS THE CITY DO WITH THAT MONEY? HERE IT IS, WE ARE MOVING FROM THE GENERAL FORM TO THE CIP AS A ONE-TIME LUMP SUM PAYMENT OF OVER $8 MILLION WHICH IS THE MOST WE'VE EVER DONE IN THE LAST FIVE YEARS. THEN I WOULD ARGUE EVER.

AND THAT IS WHAT IS ALLOWING US TO HAVE A ROBUST CIP PROGRAM.

THAT ALLOWS US FOR THE FIRST TIME TO HAVE AN OVERLAY PROGRAM FOR STREETS WE WILL GET INTO THAT TOMORROW.

THIS IS WHERE YOU CAN'T FIND THAT IF YOU WANT TO FIND IT IN

ONE SPOT. >> IS THAT IN THIS CIP NOW? ATTENTION CORRECT, THE ONE THAT WE PRESENTED SINCE DECEMBER AS IT HAS ALREADY ACCOUNTED FOR THIS.

IT PROBABLY COULD'VE JUMPED OF A BETTER JOB OF CONVEYING THAT.

>> MANY MONTHS NOW WE HAVE ALREADY MADE DECISIONS THAT THERE IS NO GOOD AND THAT MONEY JUST STAYING AND WORKING BALANCE FOREVER. WE NEED TO USE THAT MONEY.

WE OFTEN SEE HAVE A POLICY THAT HAS 25% RESERVE FOR GENERAL FUND. BUT 25% IS PLENTY, RIGHT? WE DON'T NEED TO HAVE AROUND 35%.

LET'S USE THE MONEY FOR IT MATTERS.

WE WANT TO MAKE SURE THAT WE PUT THAT MONEY TO GOOD USE.

NOW I MENTIONED EARLIER ON THE RESIDENTIAL STREETS.

SO THE CURRENT CIP PROGRAM WHICH IS CLOSE TO $31 MILLION, HAS CLOSE TO $8 MILLION ATTACHED TO RESIDENTIAL.

I'M NOT GOING TO DETAIL WE HAD A MEETING WHERE WE TALKED ABOUT THIS. I MERELY WANT TO POINT OUT THAT THE FACT THAT THE CIP STILL IS VERY HAIRY INFRASTRUCTURE.

THAT IS OKAY. WE KNEW THAT GOING IN.

WE KNEW IT WAS GOING TO TAKE A LITTLE WHILE TO CREATE A MORE DIVERSE PORTFOLIO FOR CIP. ESPECIALLY SINCE WE ARE STILL GOING TO MASTER PLANS. BUT AS YOU KNOW THE PROCESS IS BETTER, IT IS IN PLACE. HOPEFULLY TO THE COURSE OF THE NEXT SEVERAL YEARS WE WILL CREATE A MORE DIVERSIFIED PORTFOLIO. FOR NOW IS NOT A BAD THING THAT WE ARE CONTINUE TO THE LARGE CIP DOLLARS ON RESIDENTIAL STREETS, DRAINAGE PROJECTS, UTILITY PROJECTS YOU NAME IT.

THIS IS AN OTHER CHART TO ILLUSTRATE HOW RICH OUR CIP PROGRAM IS FOR 22. SO IT TOTALS $31 MILLION AND YOU SEE HOW THAT IS LITERALLY DOUBLE WHAT IT WAS CLOSE TO FIVE YEARS AGO. SO THAT TELLS YOU WE HAVE DONE A TREMENDOUS AMOUNT OF WORK AND REALLY FINANCING AND GILBERT DESERVES ALL OF THE CREDIT. IN FACILITATING A PROGRAM THAT ALLOWS US TO HAVE'S LARGER CIP PROGRAMS. AS I MENTIONED, THIS ONE HAS A 7 MILLION FOR THE PROGRAM.

EVEN IF WE ARE TO ELIMINATE THAT CHP PORTS IN THE LAST TWO YEARS IF THE FACT THAT WE'VE HOVERED AROUND THE MID 20S OR LOW 20S IS STILL A SIGNIFICANT DIFFERENCE COMPARED TO PREVIOUS YEARS. WE ARE DOING MORE, AND AS MENTIONED BEFORE, ONE OF OUR CHALLENGES IS HOW DO WE TELL A STORY? HOW DO WE EDUCATE EVERYBODY SO HOPEFULLY EVERYBODY REALIZES THAT WE ARE DOING MORE.

SO THAT IS STILL A CHALLENGE AND WE WELCOME THE CHALLENGE.

I ALREADY TALKED ABOUT GRANTS, I'M GOING TO GO THROUGH THIS SOMEWHAT QUICKLY. SO THE COMPENSATION STUDY, WE ACTUALLY STARTED THIS IN JANUARY OF LAST YEAR.

WE HIRED A COUPLE OF THE TWO COME IN AND DO THIS FOR US.

FOR THE BENEFIT OR A BREAK TUNING INTO THIS.

THIS THAT IT WAS MORE ABOUT COMPENSATION.

WE REALLY NEEDED TO UPDATE OUR STATUS OF EXEMPT PERSONS AND NONEXEMPT AND A REVIEW OF THE JOB DESCRIPTIONS.

IT WAS A VERY COMPREHENSIVE ANALYSIS OF THE PROGRAM.

OBVIOUSLY, THAT A BIG PART OF IT WAS COMPENSATION.

THESE, THIS IS JUST A LIST OF A FEW CITIES AND ENTITIES THAT WE UTILIZE IN THE STUDY OR THE CONSULTANT UTILIZE IN THE STUDY.

FOR COMPARISON SAKE, THIS IS THE TIMELINE THAT SHOWS WHEN WE STARTED IN JANUARY OF LAST YEAR END WHERE WE ARE TODAY.

AS I'VE ALREADY ALLUDED TO WE'VE DONE AT PHASE WON FOR FIRE AND POLICE DEPARTMENT IT IN JANUARY AND THAT WAS COMPLETED IN THE FALL. WE ARE NOW COMPLETING THE PROCESS FOR THE REMAINING EMPLOYEES.

[00:35:02]

A LITTLE RESULTS OVERVIEW REALLY QUICK.

ONE OF THE THINGS THAT REALLY CAME OUT PRETTY SIGNIFICANTLY IN THE STUDY, WAS MAINLY FOR POLICE AND FIRE BECAUSE THE TIMING BECAUSE WE ARE IN THE STATE THINK OF COPING.

REGARDLESS OF THE COVERT, CITIES ARE MOVING FORWARD.

MANY CITIES ARE MOVING FORWARD AND PAY FOR THEIR POOL OF EMPLOYEES. THERE WAS NOTE TAKE A YEAR OFF COMPENSATION. SO THAT WAS SOMETHING THAT WAS SOMEWHAT OF A SURPRISE. BUT NOT TOO MUCH OF A SURPRISE, BECAUSE WE RECOGNIZE THAT OTHER ENTITIES HAVE COLLECTIVE BARGAINING FOR POLICE AND FIRE. SO THEY ARE CONTRACTUALLY OBLIGATED TO CONTINUE PAY THEIR EMPLOYEES REGARDLESS OF EVERYTHING ELSE GOING ON. BUT ANY CASE, WE RECOGNIZE THAT THERE WERE SOME AREAS OF OPPORTUNITY FOR US, SPECIFICALLY AS IT RELATED TO SENIOR POLICE OFFICERS.

YOU MAY RECALL A PRESENTATION THAT I GAVE IN THE FALL THAT SPECIFICALLY SINGLED OUT THE FACT THAT SENIOR POLICE OFFICERS OFF THE SPINE MARKET. WE KNEW THAT ON THE TOP PART.

WE ARE ALSO 5% BELOW MARKET SO IF YOU JUST AT THAT.

ON THE GENERAL POPULATION SIDE, WHICH WAS THE BULK OF THE FISCAL YEAR 22 PROPOSED BUDGET. THAT'S WHERE WE LOOKED AT THE REMAINING EMPLOYEES WHICH IS CLOSE TO 380, THAT WAS A VERY HUMBLING RESULT. IT TOLD US THAT WE HAD 60% OF THAT EMPLOYEE THAT WERE BELOW MARKET.

WE HAD KNOWN WE AT EMPLOYEES ACROSS THE ORGANIZATION THAT WERE UNDERPAID IN COMPARISON TO MARKET.

WE JUST NOT KNOW TO WHAT EXTENT IT WAS.

IT WAS VERY HUMBLING TO SEE THE DATA THAT BACKS UP OVER HALF OF THE EMPLOYEES THAT WERE NOT POLICE AND FIRE WERE BEHIND MARKET. FOR US THAT IS IMPORTANT TO DEVELOP A PROGRAM AT MINIMUM TO GET PEOPLE AT MINIMUM IN MARKET.

THAT IS WHAT WE ARE TRYING TO DO IN BOTH OF THESE PHASES.

HIS ONCE POLICE AND FIRE THAT WHEN IN FACT IN JANUARY.

DEVELOPING A WHOLE NEW STEP PROGRAM TO BEGIN WITH AND PROVIDING AN INCREASE OF AVERAGE OF FIRE 4% AND POLICE AT 5%.

IN ORDER TO GET THEM TO THE NEAREST STEP.

ONE OF THE CHALLENGES THAT STILL REMAINS IS BASED OFF OF TENURE.

I THINK WE ALL CAN RECOGNIZE THAT AS THESE MARKETS RANGES SHIFT, AND WE ARE ALREADY BEHIND IT IS CONSTANTLY AHEAD OF US.

SO FOR A POLICE AND FIRE, WE IMPLEMENTED A PROGRAM THAT WAS CLOSE TO HALF A MILLION DOLLARS, AND IF THAT IS MORE WORK TO BE DONE, BECAUSE OF THE SAME CHALLENGE.

SOMEBODY WAS HERE FIVE OR TEN YEARS MAKING CLOSE TO THE SAME OF SOMEBODY STARTS TOMORROW. THAT ISSUE NEEDS TO BE ADDRESSED ALL THE ODYSSEY TAKES MONEY TO DO THAT.

PART OF THE REASON WHY WE WANTED TO LEVERAGE SOME OF THOSE PROPERTY TAX REVENUE IS, THAT I ALLUDED TO EARLIER, IS WE WANT TO CONTINUE TO BE ABLE TO FOCUS ON PAY PROGRAMS FOR POLICE AND FIRE AND EVERYBODY ELSE OVER TIME AS WELL.

SO WE CAN CATCH THEM UP TO MINIMUM AND PLACE THE INDIVIDUALS WITHIN THE RANGE OR WITHIN THE STEP THAT THEIR EXPERIENCE WARRANTS. HOPEFULLY THAT HELPS FOR RETENTION AND RECRUITING. PHASE TWO WHICH WE PROPOSE GOING INTO EFFECT IN OCTOBER, I MENTIONED THE 380 POSITIONS THAT ARE PART OF GENERAL POPULATION. ONLY 6% OF THOSE OR 292, ARE PROPOSED TO RECEIVE AN INCREASE. AS PART OF THAT STUDY AND THE RECOMMENDATION, WE ARE OFFICIALLY PROPOSING AN INCREASE OF FULL-TIME MINIMUM WAGE FROM 11 TO $13.

THIS IS SOMETHING WE NEED TO CONSTANTLY BE PROACTIVE ABOUT.

AS A PRIVATE SECTOR ENCOMPASSES MINIMUM WAGE WE NEED TO BE COGNIZANT OF THAT. SO, WE WANT TO MAKE SURE THAT WE CAN KEEP UP WITH THE LOCAL DEMAND FOR WORKFORCE.

AND THIS IS A WAY THAT WE CAN DO THAT.

I CAN PROBABLY CONFIDENTLY SAY THAT MAKING THE SAFE -- MAKE THE SHIFT TO $13 AN HOUR THAT WILL PUT US IN THE FOREFRONT IN VARIOUS PUBLIC INTERMEDIARIES IN TERMS OF PUBLIC WAGE.

IN TERMS OF WHAT HAPPENS AFTER THAT, I ALLUDED TO IT, BOTH FIRST PHASES DON'T ADDRESS THE TENURE ASPECT OF EMPLOYEES THAT HAVE EXPERIENCE. IT ALSO LEAVES OUT A 150 EMPLOYEES THAT WILL NOT RECEIVE AN INCREASE EITHER THROUGH PHASE I OR THROUGH PHASE TWO. NOW THE MAJORITY OF THOSE, CLOSE TO 85%, HAVE RECEIVED SOME ADJUSTMENT TO THEIR SALARY OVER THE COURSE OVER THE LAST FEW YEARS.

SIMPLY BASED OFF OF THE ADJUSTMENTS TO THEIR POSITION TITLE OR SHIFTING FROM ONE DEPARTMENT TO ANOTHER DEPARTMENT OR WHATEVER THE CASE MAY BE. SO, REGARDLESS, THERE WILL STILL BE 154 EMPLOYEES THAT WILL NOT SEE AN INCREASE DUE TO THE RESULT OF THE STUDY. EVEN THOUGH THEY MIGHT HAVE SEEN

[00:40:01]

SO THAT IS SOMETHING THAT WE WANT TO BE COGNIZANT OF GOING INTO THE TILL 2,023. YOU'VE HEARD ME SAY I AM NOT A FAN OF ACROSS-THE-BOARD INCREASE.

WHEN WE HAVE SO MUCH DISPARITY THROUGHOUT ORGANIZATION.

SO I THINK IN FISCAL YEAR 23 IT WILL BE A GOOD OPPORTUNITY TO BRING THAT CONVERSATION OF COST OF LIVING ACROSS THE POINT, WHILE IT IS NOT PERFECT, IT IS NOT BASED OFF OF TENURE, AT MINIMUM WE WOULD HAVE A LOT OF FOLKS CLOSER TO WHERE THEY NEED TO BE. ANY QUESTIONS ON THAT? NO OKAY. THREE MORE SLIDES.

REALLY QUICK ON THE HEALTH FRONT I WANT TO CONVEY THAT WE DON'T ENVISION ANY CHANGES TO PREMIUMS FOR EMPLOYEES.

I KNOW THAT THIS HAS BEEN A TOPIC THAT IS SENSITIVE TO EMPLOYEES. YOU MAY RECALL THAT WE MADE A DECISION TO PROPERLY FUND THE EMPLOYER PART OF THE CONTRIBUTION. WHICH NOW HAS CAUSED A WORKING CAPITAL BALANCE TO TRENT AND THE RIGHT DIRECTION.

SO YOU WILL SEE FY 2019, WE HIT BOTTOM IF YOU WILL.

MEANING THE LOWEST POINT. YOU CAN SEE HOW THAT REBOUNDS.

SO YOU CAN SEE THAT HIS PROBLEMS THAT HAVE NEWS ALLOWING US NOT TO HAVE TO MAKE ANY ADJUSTMENTS TO PREMIUMS. FOR EMPLOYEES, THE OTHER THING THAT I DO WANT TO POINT OUT, WHICH WE SPECIFICALLY SINGLED OUT.

IT WAS THE RETIREES. SO FOR THEIR PRE-65 RETIREES, IF WE WILL LOOK TO COMPARED 21 TO 16, THAT CLAIM AMOUNT HAS DOUBLED. PRACTICALLY AND SO I KNOW THAT OVER THE YEARS THERE HAS BEEN CONVERSATION AND A LOT OF WORK THAT STAFF HAS DONE TO TRY TO MITIGATE THE IMPACT OF RETIREES.

I THINK THAT IS A CONVERSATION THAT NEEDS TO CONTINUE.

BECAUSE AGAIN, THE DATA IS SHOWING THAT THOSE EXPENDITURES ARE INCREASING AS WELL. YOU WILL NOTICE THAT OVERALL IT IS DECREASING WHICH IS THE YELLOW MUSTARD COLOR.

I THINK IT IS APPROPRIATE TO MENTION WE HAVE SEEN A SIGNIFICANT DECREASE IN THE NUMBER EMPLOYEES THAT USE OUR HEALTH PLAN. UP UNTIL 2013, WE REQUIRED EVERY EMPLOYEE TO BE ON THE HEALTH PLAN.

SO THIS SINCE THEN THE NUMBER HAS DIMINISHED.

ESPECIALLY WHEN WE WENT TO HIGH DEDUCTIBLE PLANS.

WE SAW A STRING OF OVER 100 EMPLOYEE NOT BEING ON THE PLAN.

SO WHY YOU SEE THE CLAIMS FOR GENERAL POPULATION DECREASE FOR EMPLOYEES. WE CAN ATTRIBUTE THAT TO THE FACT THAT WE ARE NOT COVERING AS MANY EMPLOYEES ARE NOT AS MANY EMPLOYEES ARE PART OF THE PLAN. BUT NEVERTHELESS IT IS A GOOD POSITIVE STORY THAT THE CAPITAL BALANCE FOR THE HEALTH FUND IS INCREASE IN THE RIGHT DIRECTION. SO NATE CHANGES TO HELP AND THAT IS GOOD NEWS. -- EVERYTHING ELSE I CAN SKIP MIND IS THIS. I DID WANT TO BRIEFLY SHOW YOU THE BUDGET WE'LL COMPARISON FISCAL YEAR 21 TO 22 OF GENERAL FUND. IT CLEARLY SHOWS THE INCREASE IN PUBLIC WORKS, WHICH IS THAT INCREASE IN TRANSFERS TO THE CIP THAT I MENTIONED. SO AGAIN, WE'VE HEARD THE CITIZENS AND WE'VE HEARD YOU EMMA ONE FOR STREETS WE'VE DONE THAT. SO THAT'S WHY YOU SEE THE PUBLIC WORKS PART OF THE PIE HAS INCREASED.

EVEN A PERCENTAGEWISE PUBLIC SAFETY HAS DECREASED THE MONEY AMOUNT HAS INCREASED SLIGHTLY. SO LET'S NOT GET CAUGHT UP IN THE PRESENT A SPEECH THERE. YOU WILL GET TO HEAR FROM POLICE AND FIRE TODAY. REALLY THAT IS THE BIG STORY FROM A GENERAL FUND IS THE FACT THAT THE TRANSFER TO CAP IS SIGNIFICANT ENOUGH TO MAKE OUR PUBLIC WORKS PART OF THE PIE THAT MUCH MORE SIGNIFICANT. SO WITH THAT I CAN CUT MY PRESENTATION SHORT BECAUSE EVERYTHING WILL COME AFTER THAT IF THERE ARE QUESTIONS. SO VERY QUICKLY THIS IS WHAT DEPARTMENT HEADS WILL GO THROUGH.

SO I WALK YOU THROUGH THAT. EVERY DEPARTMENT WILL BRIEFLY GO THROUGH A DEPARTMENT DESCRIPTION, I HOPE EVERYBODY IS AWARE OF THAT THE RESPONSIBILITY OF THE CITY MANAGER'S OFFICE IS TO INCORPORATE THE POLICIES THAT GOVERN COUNSEL AS WELL AS FOCUS AS WELL AS FOCUS ON RUNNING IN AFFECTION OPERATION.

OBVIOUSLY, OVERSEEING ALL THE STAFF AND PERSONNEL.

A LOT OF THE DEPARTMENTS WILL SHARE WITH YOU A ORGANIZATIONAL CHART. THIS IS WHERE THEY WILL PROBABLY TALK ABOUT SOME OF THE CHANGES THAT ARE COMING, IN THE RESPECTIVE DEPARTMENTS. THE CITY MANAGER'S OFFICE SPECIFICALLY I ONLY WANT TO BRING YOUR ATTENTION A COUPLE

[00:45:03]

YOU MAY RECALL THAT WE HAVE SLOWLY BUT SURELY INCREASE THE NUMBER OF OPERATIONS THAT REPORT DIRECTLY TO CITY MANAGER'S OFFICE. WHICH IS NOW POSSIBLE BECAUSE WE HAVE AN ASSISTANT TO THE ASSISTANT CITY MANAGER, AND WE HAVE THE CFO AS PART OF EXECUTIVE LEADERSHIP TEAM AS WELL. ONE OF THE THINGS OUT WE ALSO LEARNED AFTER THE PHRASE, THE CRITICAL ROLE THAT THE UTILITY BILLING OFFICE PLAYS IN THE SOFTWARE ASPECT OF NOT ONLY THE CITY BUT THE RESIDENTS KEEPING TABS OF THEIR WATER COUNTS AT LEAST IN THINGS OF THAT SORT. GILBERT IS SPEARHEADING A COMPLETE REVAMP TO THAT PROGRAM, AND SO WE WANTED TO SHOW IT IN THE ORGANIZATIONAL CHART, THAT UTILITY BILLING REPORTS TO THE CITY MANAGER'S OFFICE THROUGH THE CFO.

HISTORICALLY THEY HAVE BEEN PART OF THE PUBLIC WORKS DEPARTMENT.

THIS NOW MAKES IT TO WHERE IT IS MORE FRONT AND CENTER.

YOU MAY RECALL THAT I SOMETIMES TALK ABOUT ELIMINATING ZEROS.

NOW GILBERT WAKES UP WEARING ABOUT THE UTILITY BILLING OFFICE AND THAT HELPS. THE OTHER SMALL CHANGE TO THIS WAS THAT WE OFFICIALLY INCORPORATED, I DON'T SHOW IT IN THE ORGANIZATIONAL CHART FOR PREVIOUS FISCAL YEAR.

AS THE EMERGENCY MANAGEMENT OFFICE, SO WE DON'T KNOW THAT IT IS A CITY ACCOUNTING DEPARTMENT. ON PAPER IT IS ACCOUNTING DEPARTMENT, IT IS EASY TO KIND OF OPERATIONALLY CANNOT FORGET THAT IT IS THERE. IT OFFICE HE PLAYS A CRITICAL ROLE AND SINCE THE PANDEMIC, AND THAT YES, WE NEED TO BE FRONT AND CENTER. SO AS MINIMAL AS WE SEEM, I WANT TO CONVEY TO YOU IS MORE FRONT AND CENTER AND THAT IS OBVIOUSLY RIGHT UNDER MY PURVIEW THERE. THE ECONOMIC DEVELOPMENT DIRECTOR THAT IS VACANT IS STILL IN THE WORKS IN TERMS OF TRYING TO FILL. ONE OF THE THINGS THAT I WANT TO BRIEFLY TALK TO YOU ABOUT IS THE EDITION OF A SPECIAL PROJECTS MANAGER. SO ONE OF THE THINGS THAT HAS COME UP REALLY SINCE I STARTED AND SOMEBODY RECALL DURING THE INTERVIEW WAS A DESIRE TO HAVE A MORE FORMALIZED PERFORMANCE MANAGEMENT PROGRAM. WE DON'T REALLY HAVE ANYBODY WANTS IT ALL WAS A DEVELOPMENT OF IT.

OR EVEN THE MAINTENANCE OR KEEPING UP WITH THE PROGRAM.

WE NOW HAVE A SOFTWARE THAT FACILITATES THAT.

SO WE WANT TO INCORPORATE THE CONCEPT OF THE PROJECT MANAGER BY FIRST DOING THE CITY MANAGER'S OFFICE HAVE THIS INDIVIDUAL DEVELOP A FORMALIZED METRICS PROGRAM.

ONE OF THE THINGS THAT WE HAVE IDENTIFIED AS AN EXECUTIVE LEADERSHIP TEAM, IS THAT WE HAVE A LOT OF POSITIONS IN THE ORGANIZATIONS THAT ARE ADMINISTRATIVE IN NATURE.

CLERKS, ADMINISTRATIVE POSITION THINGS LIKE THAT.

WE'D LIKE TO HAVE MORE PROFESSIONAL WITHIN THE ORGANIZATION. FOLKS WITH COLLEGE DEGREES AND MASTERS DEGREES. YOU DON'T NEED TO BE A SUPERVISOR, TO BE ABLE TO BE AN EXEMPT EMPLOYEE TO CONTRIBUTE.

SO WE WANT TO TRY TO DO A BETTER JOB OF DIVERSITY WITH THE WORKFORCE. HAVING EXECUTIVES AND MANAGERS.

ALSO PROFESSIONALS. AS WELL AS ADMINISTRATIVE ASSISTANTS. SO, THIS IS ONE WAY THAT WE WANT TO TRY TO DO THAT. THE EXECUTIVE ASSISTANT POSITION IS ACTUALLY NOW ONE AND IS LISTED AS AN EXAMPLE FOR US AS A EFFICIENCY. WHERE AN EXECUTIVE ASSISTANT IS GOING TO PROVIDE SUPPORT FOR BOTH LEGAL AND CITY MANAGER OFFICE. AS OPPOSED TO EACH OF US HAVING AN ADMINISTRATIVE ASSISTANT. WE FELT THAT THAT WAS AN APPROPRIATE SHIFT. THOMAS AND APRIL WILL TALK ABOUT HOW THAT MAKES SENSE ON THEIR PART.

>> COULD YOU GO BACK HOME IN THE WRONG DIRECTION I HAVE A QUESTION ON THE CHART UP A LITTLE HIGHER.

I SEE SOME CHANGES IS THIS JUST SORT OF FOR INFORMATION OR IS THIS ACTUALLY THE CHART THAT THE CITY SECRETARIES NOW UNDER THE CITY MANAGER WERE USED TO BEING IN THAT IT MOVED AND IT IS UNDER

LEGAL? >> 'S POINT OF THE CITY

SECRETARY SINCE I GOT HERE. >> OKAY I GUESS I FORGOT.

AND THEN YOU GOT POLICE DEPARTMENT AND FIRE.

IT IS FIRE UNDER THE POLICE DEPARTMENT COMMUNICATION TO REPORT OR THESE ADJUSTER ON THAT WAY.

>> RIGHT, THIS IS INTENDED TO REFLECT REPORT DIRECTLY TO ME.

UNDER DEREK, YOU HAVE IT, BUILDING MUNICIPAL, AND LIBRARY.

UNDER MY QUEUE AT PARKS AND RECREATION PUBLIC WORKS IS HAPPY. PLAIN DEVELOPMENT AND THE MAIN STREET PROGRAM. UNDER GILBERT YOU HAVE FINANCE, BUDGET, PURCHASING. SO THIS IS SIMPLY TO INTENDED TO SHOW THAT THIS GROUP OF INDIVIDUALS REPORT TO THAT

SPECIFIC PERSON. >> OKAY ALL RIGHT, AND THEN WITHIN THE BUDGET THAT YOU PRESENTED TO US, THERE ARE

[00:50:01]

AND I THOUGHT THAT THIS IS A FREESTANDING POSITION AND THEN

ON DOWN? >> THAT'S BECAUSE GILBERT IS CFO/FINANCE DIRECTOR. AND WE OFFICIALLY MOVE GILBERT TO BE A PART OF THE CITY MANAGER'S OFFICE.

SO UNDER THE FINANCE DEPARTMENT BUDGET IT STARTS WITH THE

ASSISTANT DIRECTOR. >> BUT THAT REPORTS AND REPORTS

TO SOMEBODY? >> HE REPORTS TO GILBERT AS IT IS LABELED HERE FINANCE WESLEY REPORTS TO GILBERT.

>> OKAY. >> ON SOME OF THE GOALS AND OBJECTIVES WE TRIED TO ATTACH THEM FOR EVERY DEPARTMENT TO ATTACH A 2035 AS WELL AS THE SPECIFIC COUNCIL APPROVED AN TERMS OF COUNCIL ACTION PRIORITY ITEMS IN EUROPE IN JANUARY.

WE TRY TO APPLY THOSE THEY ARE. WE ARE ALSO TRYING TO HIGHLIGHT SOME OF THE SUCCESSES FROM FISCAL YEAR 21 SOMETHING AS A BRIEF RECAP TO ANNUAL REPORTS BECAUSE AGAIN THIS IS GOING TO BE ACCESSIBLE TO THE PUBLIC'S WE WANT TO MAKE SURE THAT EVERYBODY RECOGNIZES THE THINGS THAT HAVE BEEN ACCOMPLISHED OBVIOUSLY WITHIN THE CITY MANAGER'S OFFICE Y'ALL KNOW FIRSTHAND DEREK AND MIKE HAS DONE A TREMENDOUS JOB OVER THE COURSE OF THE LAST YEAR ON BROADBAND SOME OF THE WORK FOR SIZING.

OBVIOUSLY WE HAVE DONE A LOT AS IT RELATES TO ECONOMIC DEVELOPMENT IN RETAIL AND NEW PROJECT THAT IS SCHEDULED TO KICK OFF HERE THIS YEAR. SO WE JUST WANT TO KIND OF INCLUDE THOSE AND ADD THOSE AS A REMINDER TO EVERYBODY ON SOME OF THE THINGS THAT WE ARE VERY PROUD OF ON CITY MANAGER'S OFFICE. YOU WILL SEE TO THAT AS I MENTIONED EARLIER THERE WILL BE AT A SESSION FOR EFFICIENCY.

SO EVERY DEPARTMENT LEFT EFFICIENCIES AND WE WILL BRIEFLY TALK ABOUT A LITTLE BIT ABOUT THE NEW PROGRAMS AND IN SOME CASES THEY ARE MORE ROBUST THAN OTHERS.

FOR US SPECIFICALLY WE WILL STILL HAVE WORK TO DO AS RELATES TO WORKFORCE HOUSING. WE KNOW WE HAVE ECONOMIC DEVELOPMENT FROM WORK AND BROADBAND INITIATIVE IN TERMS OF A LIMITATION SIDE. OBVIOUSLY THE BUDGET GETS APPROVED AND WE ARE ADD TO THIS SPECIAL PROJECTS MANAGER THEN A BIG PART OF MY FOCUS ON FISCAL YEAR 22 WILL BE WORKING ON ESTABLISHING THIS FORMALIZED PERFORMANCE MANAGEMENT PROGRAM.

AND SO WITH THAT SOME OF THE BUDGET IMPACT FOR THE CITY MANAGER'S OFFICE ARE RELATED TO REALLY TWO THINGS.

ONE IS TO PHASED TO FOR THE COMPENSATION STUDY WHICH SPECIFICALLY FOR THE CITY MANAGERS OF TEXAS CITY ASSISTANT. AND THEN THE 56K FOR THE SPECIAL PROJECTS MANAGER NOW WE DID DO A REDUCTION FOR THE ECONOMIC DEVELOPMENT POSITION. SO WE HAVE SINCE WE HAVE IN EITHER POSITION, WE/THAT BUDGET THAT WE ATTRIBUTED TO THAT.

SO REALLY THE ONLY NET INCREASE OF THE CITY MANAGER'S OFFICE FOR FISCAL YEAR 22 IS $27,000. OR 2.5% ON THE PERSONNEL COST.

EVERY DEPARTMENT IS GOING TO HAVE THIS AND TO GIVE AN EXAMPLE OF HOW THIS WORKS. IF YOU WANT TO SEE IT IN MORE DETAIL YOU CAN CLICK PERSONNEL COSTS, AND YOU CAN SEE EXACTLY WHERE THAT GOES TO. WE READ OF THE RETIREMENT PART.

TO BE CONSISTENT WITH MY EMPLOYMENT AGREEMENT.

IF YOU WANT TO DRILL DOWN TO LEARNING MORE SPECIFICS USED IN THIS CATEGORY SHE COULD. OBVIOUSLY IT IS NOT MUCH THESE

IS PRETTY EASY TO NAVIGATE. >> IF YOU WANTED AN OVERALL INSTEAD OF DEPARTMENT DOES THAT WORK IS CALM.

HOW DO YOU ROLL THAT UP FOR THE ENTIRE CITY?

>> FOR WORKERS COMPENSATION THAT'S A GOOD QUESTION.

IS IT POSSIBLE TO DO THAT? >> WE CAN SET UP A VIEW FOR, THAT WOULD ALLOW YOU TO LOOK AT EACH OF THOSE TO SPECIFIC ACCOUNTS THAT YOU ARE INTERESTED.

>> I'M NOT SAYING WORKERS COMP PER SE, BUT ANY OF THESE, IF I WANT TO INSURANCE COST, AND HAVING TO GO TO EACH DEPARTMENT PULL THOSE NUMBERS OUT. WHAT DOES IT LOOK LIKE AS AN ORGANIZATION? IT HAS CHANGED IN ORDER TO DO THAT AND WHEN THE SYSTEM WORKS WE CAN WORK THAT OUT.

IT WILL BE ABLE TO DO THAT. >> RIGHT THANK YOU.

>> ALL RIGHT IN SOME DEPARTMENTS THE NEXT SECTION WILL HAVE BOTH EXPENSES AND REVENUES. SO ONE OF THE NEAT THINGS ABOUT THIS NEW SOFTWARE IS THAT HELP FACILITATE SHOWING REVENUES WHERE APPLICABLE. I DON'T HAVE ANY SPECIFIC REVENUES AND I DON'T HAVE A SECTION OF THE STORY.

APRIL, WHEN SHE GOES THROUGH HER CHEERLEADING FIRST APARTMENT TO GO THROUGH THAT WILL GO TO THIS THAT HAS THEM.

[00:55:01]

IF YOU WANT TO SEE AGAIN PERCENTAGE WISE OR HOW MUCH MONEY WAS GOING TOWARDS PAYROLL VERSUS SOCIAL SECURITY VERSUS TEAM ARREST. YOU CAN REALLY KINDA GROW DOWN INTO IT. AGAIN IN SOME CATEGORIES IT'S EASY TO DO THAN CITY MANAGER'S OFFICE THEY DON'T HAVE A LOT OF LINE ITEMS. ANYWAY, IT IS THERE.

NO DEPARTMENT IS GOING TO GO INTO DETAILS WITH THE REST OF THE STORY. BUT FOR TRANSPARENCY WE HAVE ADDED INFORMATION RELATED TO DESCRIBING IS POSITIONED WHEN IN THAT DEPARTMENT. WE ALSO ATTACHED A LIST OF RECOMMENDED VERSE NOT RECOMMENDED.

IF ANYBODY WANTS TO SEE EXACTLY WHAT THE REQUESTS WERE FROM THE DEPARTMENT AND WHAT WAS RECOMMENDED AND NOT RECOMMENDED, THAT WAS ONE OF THE BIG THINGS THAT RALEIGH REALLY WANTED A BETTER UNDERSTANDING. WHAT ARE DEPARTMENTS REQUESTING? WHAT OTHER NEEDS? IF WE CAN'T FUND THOSE NEEDS, AND HE WANTED TO BE TRANSPARENT WHAT THOSE NEEDS WORK.

SO WE HAVE THAT SECTION THAT HELPS CAPTURE ALL OF THAT.

FORTUNATELY THE MAJORITY OF REQUESTS WE WERE ABLE TO FIND.

NONETHELESS THAT'S IN A PART OF THE STORY.

REALLY THAT'S IT. SO VERY QUICKLY WE CAN YES OR?

>> I HAVE TWO QUESTIONS, I WAS GOING TO WAIT TILL EVERYBODY DOES THEIR PRESENTATION. THE COMPENSATION STUDY WAS TURNED OVER TAKEN INTO ACCOUNT? WHERE THERE WERE CERTAIN JOBS WHERE IT TURNED OVER IS HIGHER THAN OTHERS.

DID IT WORK ITS WAY INTO THE COMPENSATION STUDY?

>> SURE, ON THE IMPLEMENTATION SIDE THAT'S WHERE YOU MADE YOUR COMMENT. WE ARE NOT, WE SIMPLY JUST SAID THERE WAS 60% EMPLOYEES THAT ARE BEHIND MARKET, WE ARE PROPOSING TO GET THE 60% EMPLOYEE TO A MINIMUM OF MARKET.

REGARDLESS OF WHAT DEPARTMENT THEY ARE IN, REGARDLESS OF THE TURNOVER RATE IN THAT POSITION. THAT WAS OUR APPROACH TO IT.

NOW, IF YOU WERE TO SAY WE DO NOT HAVE $1.2 MILLION TO GO TO IS THAT PAY PROGRAM. WE ONLY HAVE 600,000, AND WE HAVE TO FIND A DIFFERENT WAY TO ALLOCATE A SMALLER AMOUNT OF MONEY. AT THAT POINT WE COULD LOOK AT THINGS LIKE TURNOVER RATES AND SAY LIKE OKAY, WE DON'T HAVE ENOUGH MONEY TO FUND EVERYBODY AT MINIMAL MARKET.

LET'S THINK OF OTHER WAYS TO DO IT.

WE ARE PROPOSING FINDING THAT 60% OF MINIMUM MARKET SO THERE NO NEED TO TAKE ANY OTHER VIEWPOINT TO HOW WE SPREAD IT

OUT. >> HOW MUCH MONEY, IS THERE MONEY FROM THE AMERICAN RECOVERY ACT IN THE GENERAL FUND BUDGET

AND HOW MUCH? >> THE ONLY AMOUNT THAT WOULD IS THERE IS A LOSS OF REVENUE WHICH IS $1.5 MILLION.

>> THAT MEANS THERE IS 13 MILLION LEFT?

>> YES, AND AS WE DISCUSSED WE ARE ACCOUNTED FOR ROUGHLY $3 MILLION TO GO TO LOSS OF REVENUE.

1.5 AND THAT IS FOR GENERAL FUND.

BUT WE HAVE UTILITY FUNDS AND MULTIPLE TAX FUNDS, AND SEVERAL FUNDS THAT WE ARE TAKING THAT AND WE ARE CURRENTLY OPEN FOR PROPOSALS ON HOW TO USE $10 MILLION OF THAT.

BUT ULTIMATELY BE ABLE TO COUNSEL.

WE INTENTIONALLY DID NOT INCLUDE ANY ADDITIONAL RESCUE ADD FUNDS INTO THE BUDGET YET. WE KNEW THAT COUNSEL WANTED TO HAVE A ROBUST DISCUSSION ON IT. EXAMPLE, WE DISCUSSED AND HAVE RECOMMENDED ADDING SOME GRANT STAFF FOR EXAMPLE.

THAT IS NOT EVEN INCLUDED IN THE PLEASANT YET.

SO IF YOU ARE TO GO BACK AND LOOK AT THIS LIBRARY SAY NEW POSITIONS, WE DON'T EVEN HAVE THEM LISTED HERE YET.

WE WANT TO COME BACK AND HAVE A SEPARATE CONVERSATION ON THE

RACETRACK. >> LET ME CLARIFY SOMETHING, A RESCUE FUND AND RECOVERY FUND ONTO TWO DIFFERENT ACTS? THE RESCUE FUND WAS A PREVIOUS WON THIS IS THE AMERICAN

RECOVERY ACT. >> YOU ARE TALKING ON THE RECENT

ONE CORRECT? >> THERESE WAS THE AMERICAN

RECOVERY ACT RIGHT? >> I'M CALLING TO RECOVERY ACT.

>> IT WAS A COVID-19 PREVIOUS. >> I THINK WE'LL BOTH TALK ABOUT THE RECENT ONE. YES THAT'S WHAT I'M TALKING ABOUT. AND WE DON'T HAVE ANY WE'VE

ALREADY UTILIZED THE FIRST. >> YOU SAID YOU DON'T HAVE THE GRANTS PERSON AND THAT SO YOU ARE VISITING THAT GRANT'S PERSON JUST DURING THE TIME THAT WE HAVE THESE GRANTS THAT WOULD BE A PERMANENT, A FULL TIME TEMPORARY POSITION?

>> IT WOULD HAVE TO START OFF AS A TEMP.

THAT IS SOMETHING WE ARE TRYING TO FLESH OUT.

BUT REALISTICALLY WITH THESE FUNDS, SINCE WE HAVE UNTIL THE END OF 2024, I MEAN, THIS COULD BE A MULTIPLE YEAR TYPE POSITION

[01:00:01]

DURING THAT PROCESS, GILBERT AND I ARE DISCUSS WITH KATIE AS WELL. YOU KNOW ASSESSING WHETHER THAT IS SOMETHING THAT WE NEED TO PLAN FOR LONG-TERM? OR WHETHER IT IS NOT. NOW, IF WE ASSESS THAT IS SOMETHING THAT MAKES SENSE TO ADD LONG-TERM, WE WOULD INTERNALLY FOLLOW A PROCESS HOW WE DO WITH THE COPS GRANT.

WHERE WE WOULD SAY OKAY, AND FISCAL YEAR 23, WE ARE GOING TO FUND 33% OF IT. IN FISCAL YEAR 24 THE OTHER 333% AND THEN FISCAL YEAR 25 WE WILL FIND THE REST OF IT.

SO WE CAN BE STRATEGIC IN HOW WE GROW AND KEEPING THAT POSITION PERMANENT. IF WE DECIDE THERE IS VALUE IN THAT. BUT, WE ARE NOT THERE YET.

ARE THERE ANY OTHER QUESTIONS? OKAY, LIKE I SAID EVERY DEPARTMENT WILL GO THROUGH THAT. I TOLD EVERYBODY THAT TOOK 30 MINUTES AND I TOOK AN HOUR OR SO AT THIS POINT WE WILL

PROBABLY BE HERE TO THURSDAY. >> THE DEPARTMENT DIDN'T TAKE

VERY LONG. >> YEAH ALL RIGHT, NEXT UP WILL BE THOMAS. PLEASE DON'T TAKE AN HOUR.

>> BEING OUT OF WORK THROUGH MY SENSE OF TIME.

>> GOOD EVENING MEMBERS OF COUNCIL.

SOMEBODY HAD TO SAY THAT. ALL RIGHT, THIS IS THE LEGAL DEPARTMENT BUDGET. WE ARE A MUCH SMALLER BUDGET THAN MANY OF THE DEPARTMENTS OF THE CITY.

SO THIS SHOULD BE FAIRLY QUICK. BUT I DO HAVE INTERESTING DATA TO SHARE WITH YOU AND I'M THANKFUL FOR THE OPPORTUNITY TO SHARE OUR DEPARTMENT STORY WITH YOU.

THE DEPARTMENT DESCRIPTION IS SIMPLE.

THE CITY ATTORNEY OFFICE FUNCTIONS AS AN IN-HOUSE LEGAL SERVICE DEPARTMENT. FOR THE CITY OF VICTORIA.

IN ADDITION TO PROSECUTING CRIMINAL LOCATIONS OR MUNICIPAL COURT, WE ALSO REVIEW CONTRACTS AND OTHER DOCUMENTS FOR THE CITY. WE GIVE GENERAL LEGAL ADVICE TO ALL OF THE DEPARTMENTS IN THE CITY.

WE PREPARE ALL THE RESOLUTIONS AND ORDINANCES FOR COUNCIL CONSIDERATION. PROVIDE OTHER LEGAL SERVICES AS NECESSARY. THROUGH, ALL DEPARTMENTS OF THE CITY AND BOARDS AND COMMISSIONS OF THE CITY.

WE HAVE A VERY BROAD SERVICE BASE.

>> THAT MOST DOES NOT LIKE YOU. >> HERE'S MY ORGANIZATIONAL CHART THERE ARE THREE OF US IN MY OFFICE.

THAT IS A SLIGHT REORGANIZATION FROM WHAT YOU HAVE MAY HAVE SEEN IF I'VE DONE THIS PRESENTATION LAST YEAR.

IN FACT, THE THEME OF THE PRESENTATION IS THAT WE HAVE SIGNIFICANTLY REVAMPED THE LEGAL DEPARTMENT OVER THE LAST 12 MONTHS. WE WILL BE CONTINUING TO TRY TO REFINE THAT REVAMP OVER THE COURSE OF THE NEXT SEVERAL MONTHS. HOPEFULLY BY THE TIME WE BEGIN FISCAL YEAR 2021 IN OCTOBER. ALL OF THAT WILL BE IN PLACE.

OUR DEPARTMENT MISSION IS TO REDUCE LEGAL EXPOSURE FOR THE CITY. BY PROVIDING SOUND LEGAL ADVICE WITHOUT UNNECESSARY ADMINISTRATIVE BURDEN.

IT IS MY GOAL, TO REMOVE LOOPHOLES WHERE I CAN.

I TELL EVERY NEW PER ATTORNEY THAT COMES INTO THE OFFICE, IS NOT OUR JOB TO CREATE HOOPS FOR PEOPLE TO JUMP THROUGH.

IT IS OUR JOB TO POINT OUT THE HOOPS THAT EXISTS AND TO HELP OUR CLIENTS GET THROUGH THEM. FISCAL YEAR 2021 HIGHLIGHTS AS I MENTIONED A RESTRUCTURED ARGENTINE DEPARTMENT.

WHEN KATIE CONNOR WAS PROMOTED TO THE GRANTS ADMINISTRATIVE RATHER THAN BACKFILLING THAT WITH ANOTHER LEGAL ASSISTANT, I CAME TO YOU GUYS AND YOU ALL APPROVED RESTRUCTURING MY DEPARTMENT TO CONVERT THAT INTO A ANOTHER ATTORNEY IN MY OFFICE BY BRINGING IN THE CONTRACT PART TIME RESCUER THAT WE HAD.

LATER IN THE YEAR, WHEN I HAD A VACANCY IN MY ADMINISTRATIVE POSITION I PROPOSE TO JESUS THAT WE MOVE THAT POSITION OUT OF MY OFFICE INTO CITY SECRETARY'S AND A LETTER EXPLAIN THAT.

THE CITY MANAGER OFFICE AND I WOULD SHARE AN ADMINISTRATIVE ASSISTANT. THAT IS ALLOWING US TO ADD SOME CAPACITY IN THE CITY SECRETARY'S OFFICE WITHOUT INCREASING OVERALL HEADCOUNT CITYWIDE. I THINK THAT'LL BE A GOOD OPERATION FOR OFFICES IN CITY HALL TO HAVE ONE UNIFIED

[01:05:04]

THAT COULD IMPACT OPERATIONS AND WE GAZED AT THE CAPITOL ON OVER 25 BILLS. I THINK IT WAS A VERY IN THE NEXT MONTH. EVERY DEPARTMENT SHOULD HAVE SOME PERFORMANCE METRICS. I HAVE A TABLE OF NUMBERS AT THE TOP. THOSE OF YOU KNOW ME KNOW I AM WORDY. NOT NUMBERED.

I PREFERRED THE SQUIGGLY LINE CHARTS TO THE NUMBER OF TABLES.

SO I WILL START THERE. THE BLUE SQUIGGLY LINE ON THAT CHART WORKLOAD OF THE CITY ATTORNEY'S OFFICE GOING BACK TO 1997. IN THE ARMS LINE IS OUR BUDGET OVER THE TEAM SETTING FOR HIM. WHERE THOSE TWO LINES INTERSECT IN 2011 IS THE FIRST BUDGET THAT I PREPARED AS CITY ATTORNEY.

SO IT HAS BEEN MY FOCUS TO MAINTAIN A STEADY OR DECLINING BUDGET EVEN IN THE FACE OF WILDLY INCREASING WORKLOAD.

NOW WHEN YOU SEE THAT LINE TAKING OFF LIKE A ROCKET.

I REALLY WANT TO POINT OUT THE LEGAL DEPARTMENT DOES NOT CREATE WITHIN THE CITY. WE ARE RESPONDING TO WORKLOAD EVERY CONTRACT WE ARE WRITING THE LEGAL DEPARTMENT IS BECAUSE OF PUBLIC WORKS OR SOME OTHER DEPARTMENT IS DOING SOMETHING.

AND SO THAT EXPONENTIAL INCREASE IN WORKLOAD OVER THE LAST SEVERAL YEARS, YOU MIGHT CONSIDER TO BE A REFLECTION OF A WHOLE IS DOING. BECAUSE WE HAVE MANAGED TO STREAMLINE A LOT OF THE WORK THROUGH TECHNOLOGICAL EFFICIENCIES. ADDING SOFTWARE, A LOT OF THAT INCREASE IN WORKLOAD OVER THE LAST TWO OR THREE YEARS HAS ON WARMED BY OUR ADMINISTRATIVE STAFF NOT OUR ATTORNEY STAFF.

I WANT TO SHOW YOU ANOTHER CHART THAT LOOKS SPECIFICALLY AT ATTORNEY WORKLOAD OVER THE LAST FIVE YEARS.

IT HAS INCREASED DRAMATICALLY OVER THE LAST FIVE YEARS.

IN FACT IT IS ALMOST DOUBLED IN FIVE YEARS.

BUT IT IS NOT THE SAME EXPONENTIAL INCREASE THAT YOU ARE SEEING WHEN WE INCLUDE THE ADMINISTRATIVE STAFF IN THAT.

THE REASON I PUT BOTH THE CHARTS UP THERE IS BEGINNING NEXT FISCAL YEAR, ALL THOSE OTHER WORKLOADS HAVE BEEN TRANSITIONED INTO OTHER LOCATIONS. SO WHAT THIS SECOND CHART IS REALLY SAYING GOING FORWARD IN MY DEPARTMENT, IT LOOKS LIKE THAT CURVE IS FLATTENING. BECAUSE THE 2011 EXCUSE ME THE 2021 YEAR THERE CAN INCLUDE THE LEGISLATIVE SESSION 2022.

I'M A DECADE FOR SOME REASON. 2022 WILL NOT BE A LEGISLATIVE YEAR. SO I AM SURE AND PROJECTING TO CURB OR FLATTEN A LITTLE BIT NEXT YEAR.

BUT THEN INCREASE THE FOLLOWING. >> SINCE 97 AND HAVEN'T WE HAD A

FULL-TIME ATTORNEY? >> YES.

YES WE HAVE ALWAYS HAD AT LEAST ONE FULL-TIME ATTORNEY AND CITY ATTORNEY'S OFFICE. I THINK DURING THAT PERIOD WE HAVE ALWAYS HAD AT LEAST TWO. TWO ATTORNEYS, WHEN I STARTED IN 2,009 THERE WERE TWO ATTORNEYS. THE CITY ATTORNEY AND ASSISTANT TO CITY ATTORNEY. I KNOW SOME POINT PRIOR TO THAT AROUND 2,006 OR SEVEN TIME FRAME THERE WERE THREE ATTORNEYS.

THE OFFICE HAS BEEN AS LARGE AS FIVE OR SIX PEOPLE HISTORICALLY IN THAT WINDOW OF TIME IN THE TIME THAT I'VE BEEN IT'S ONLY

RECENTLY BEGUN AS TIMES CHANGE. >> THANK YOU.

>> I WANT TO POINT OUT THE CHART SO WE LOOK AT A LATER AND WONDER ABOUT THIS BIG 0 HERE ON THE RIGHT INSIDE.

YOU NOTICE THAT MY ESTIMATE OF 2022 WORKLOADS THERE IS SIGNIFICANT REDUCTIONS IN CLAIMS FOR THE CITY AND PUBLIC ADVICE THAT IS NOT BECAUSE I AM NOT EXPECTING THEIR CLAIMS TO BE FILING CITY IS BECAUSE WE HAVE RELOCATED THAT WORKLOAD OUT OF MY OFFICE INTO THE SAFETY DIVISION.

LIKEWISE THE PUBLIC INFORMATION IS IN THE PROCESS OF TRANSITIONING OUT OF MY OFFICE. I ANTICIPATE 100 THOSE FILES WILL UNDER LEGAL REVIEW. THE VAST MAJORITY OF THE FILES CAN BE MANAGED WITHOUT AN ATTORNEY BE INVOLVED.

DEPARTMENTAL EFFICIENCIES JUST A COUPLE THINGS THAT I WANT TO POINT OUT HERE. THE FIRST PARAGRAPH TALKS ABOUT OUR TECHNOLOGICAL EFFICIENCIES OVER THE LAST SEVERAL YEARS OF TRANSITIONING INTO PRACTICE MANAGEMENT TECHNOLOGY.

THAT HAS REALLY HELPED US WORK REMOTELY.

WE, I AM HAPPY TO SAY JUST PROVIDENTIALLY, PREPARED FOR THE

[01:10:02]

AND OUT WAS A HUGE BENEFIT FOR US.

THIS YEAR, DO YOU SEE THE SECOND PARAGRAPH DESCRIBING THE PARTNERSHIP WITH THE CITY MANAGER'S OFFICE.

TO COMBINE OUR EXECUTIVE ASSISTANT POSITION.

I THINK THAT IS GOING TO BE A GREAT EFFICIENCY FOR THE CITY OVERALL. NOW WE CAN START LOOKING FORWARD. 22022, WE ARE GOING TO CONTINUE TO REFINE THE VERTICAL INTEGRATION REALIGNMENT OF OUR DEPARTMENT. I AM NOT GOING TO SAY WE ARE DONE WITH THAT PROCESS YET. WE CONTINUE TO SPOT PLACES WHERE WE CAN REFINE THINGS HERE AND THERE.

WE ALSO IMPLEMENT A CLIENT SATISFACTION SURVEY THAT IS GOING TO BE EXPANDED IN THE COMING YEAR.

WE USE THAT PROCESS TO DRIVE OUR GOALS OVER THE UPCOMING, OPEN THE FOLLOWING CALENDAR YEAR. SO THAT IS SOMETHING WE ARE LOOKING FORWARD TO GET FEEDBACK ON.

WE ARE ALSO EXPANDING TRAINING OPPORTUNITIES FOR CITY DEPARTMENTS INCLUDING OPEN MEETINGS FOR BOARDS AND COMMISSIONS. WE HAD A LEGISLATIVE IMPACT THAT IS COMING UP VERY SOON FOR ALL DEPARTMENTS.

AND TARGETED TRAINING THROUGHOUT THE ORGANIZATION AS NEEDED INCLUDING SUCH THINGS AS TRANSITIONING FROM THE MUNICIPAL COURT OR OTHER THINGS THAT MAY COME UP.

THE LEGISLATIVE PROGRAM THAT WE STARTED LAST YEAR AND WE ARE GOING TO TRANSITION INTO REVIEWING OUR SUCCESSES THIS YEAR END PLANNING A MORE PROACTIVE PROGRAM FOR FUTURE LEGISLATIVE SESSIONS. I BEEN TALKING ABOUT THAT A LOT.

CONVERTING FROM A REACTIVE THIS PAST SESSION TO A MORE PROACTIVE PROGRAM. I AM ALREADY BEGINNING THEIR PROACTIVITY, I REACHED OUT TO THE UNIVERSITY OF HOUSTON VICTORIA, WE ARE IMPLEMENTING A PROGRAM FOR DIRECTOR FOR RESEARCH PROJECTS FOR JUNIOR SENIOR LEVEL STUDENT.

WITHIN THE POLITICAL SCIENCE DEPARTMENT THERE.

ONE OF THE THINGS I'VE DISCOVERED IS THAT THERE IS NO BEST PRACTICES PLAN, FOR HOW A CITY SHOULD DO A LEGISLATIVE PROGRAM. THE DIRECTOR OF LEGISLATIVE LURK IN CORPUS CHRISTI TOLD ME TODAY, IS ALL OF MY HEAD.

AND THAT IS WHAT I'VE DISCOVERED PRETTY MUCH STATEWIDE AS I HAVE TALKED TO STEVIE'S AND SAID HOW DO YOU RUN YOUR PROGRAM? WHAT IDEAS CAN YOU STEAL FROM YOU? UNIVERSITY OF HOUSTON VICTORIA WE WANT TO CREATE A RESEARCH PROJECT TO DEVELOP THAT BEST PRACTICES GUIDE TO FIGURE OUT HOW WE SHOULD PUT IT UP PROGRAM. THEORETICALLY THAT RESEARCH SHOULD BE DONE DURING THE FALL. LOOKING TO GET A PAPER WRITTEN BY THE IN THE FALL SEMESTER SO WE CAN USE THAT NEXT CALENDAR YEAR. THEN OF COURSE I WILL ALSO HAVE A CHART REVIEW COMMITTEE THAT WILL BE WORKING THIS FALL.

BUDGET HIGHLIGHTS, I WILL SKIP OVER THE BULLETS THERE TO SCROLL STRAIGHT DOWN INTO COST. BECAUSE THIS IS WHERE IT'S ALL DETAIL. THE PERSONNEL COSTS YOU CAN SEE AFTER YOUR RESTRUCTURE ALL OF THE VARIOUS DIFFERENT STRUCTURES IN MY DEPARTMENT AND THEN APPLY THE PAY PROGRAM.

IT WORKS TO A NET DECREASE OF ABOUT $10,000 OR ABOUT 24%.

YEAR-OVER-YEAR. THEIR MAINTENANCE AND OPERATION BUDGET ALSO AS YOU GO THROUGH THOSE LINES, THERE IS NOT A LARGE DECREE OF VARIANCE IN MOST OF THE SECTIONS.

I DO WANT TO POINT OUT THE OTHER CHARGES LINE TOWARDS THE BOTTOM OF THE TABLE AND I WILL EXPAND ON THAT WHERE YOU CAN SEE WHERE THE 18.57% INCREASE IS COMING FROM.

THAT IS AN EDUCATIONAL DEVELOPMENT, THAT'S ADDING A NEW ATTORNEY, AND WE HAVE REQUIRED CLE SO I HAD TO ADD MONEY FOR ADDITIONAL TRAININGS AND ATTORNEYS.

THERE ARE SUBSCRIPTIONS AND MEMBERSHIPS AND WHERE THE TEXAS BAR ASSOCIATION DUES AND FILE. SO YOU SEE THAT INCREASING FOR A ANOTHER ATTORNEY AS WELL. SO THAT IS THE BULK OF THAT CHANGE. OTHER THAN THAT OUR BUDGET IS LARGELY FLAT. IT DOES NOT HAVE SIGNIFICANT INCREASES IN ANY OF OUR LINES. YOU CAN SEE THAT VISUALLY.

THE MIDDLE THREE COLUMNS ARE THE CURRENT BUDGET.

ORIGINAL AMENDMENT IN A PROJECTED BUDGET FOR THE CURRENT YEAR. HERE ON THE RIGHT IS THE PROPOSED BUDGET FOR 2022. THE VAST MAJORITY THE MONEY ISN'T PERSONAL PERSONAL COST. I'LL ANSWER ANY QUESTIONS THAT YOU HAVE. ALL RIGHT THANK YOU.

CHANGE NEXT UP WE HAVE CITY SECRETARY ALSO LITTLE BIT TO GIVE HER A CHANCE TO WALK UP HERE.

>> GOOD EVENING,. >> GOOD EVENING.

>> I WILL BEGIN SPEAKING ON MY BUDGET, JUST A LITTLE BIT DETAILED DEPARTMENT DESCRIPTION THERE TO GO OVER VAGUELY WHAT WE DO IN MY OFFICE. WE OTHER OFFICIAL REPOSITORY OF

[01:15:01]

THE SOLE REGISTER FOR VICTORY COUNTY.

SO WE REVIEW, FILE IN PRESERVE ALL DEATH RECORDS FOR THE COUNTY. VARIETY OF LICENSES AND WE COMPILE THE AGENDAS FOR THE CITY COUNCIL AND A FEW OTHER CITY BOARDS AND COMMISSIONS. WE WILL BEGIN TO ADMINISTER PUBLIC INFORMATION REQUEST PROCESS VERY SOON AS THOMAS ALLUDED TO IN HIS PRESENTATION. SO THOSE LAST TWO ARE FAIRLY NEW THE OFFICE. OUR ORGANIZATIONAL CHART IS SMALL. SO IT CURRENTLY INCLUDES MYSELF, AND MY ASSISTANT CITY SECRETARY. CURRENTLY WE HAVE ONE ADMINISTRATIVE ASSISTANT. WE ARE IN THE PROCESS OF ADDING ANOTHER POSITION. WE'LL TALK A LITTLE BIT OF A LEADER IN THE 50S. OUR ADMISSION AS A CITY SECRETARY'S OFFICE IS TO SUPPORT GOVERNMENT TRANSPARENCY BY RECORDING AND MAINTAINING ALL AFFINITY OF DOCUMENTS AND CITY COUNCIL LEGISLATIVE ACTIONS TO PROVIDE COURTEOUS AND KNOWLEDGEABLE CUSTOMER SERVICES TO ALL CITIZENS AND STAFF.

TWO FULL ALL RESPONSIBILITIES IN A PROFESSIONAL MANAGER.

THE GOALS FOR THE OFFICE ARE TO CONTINUE TO OBTAIN EXEMPLARY FIVE-STAR WORK FROM THE TEXAS BIOSTATISTICS UNIT OF DEPARTMENT OF STATE HEALTH SERVICES. BY MEETING QUALIFICATIONS AS OUTLINED FOR THAT AWARD. TO PROVIDE A LEVEL OF CUSTOMER SERVICE THAT IS EXCEEDS THE QUALITY OR THE EXPECTATION OF OUR CITIZENS. TO ADMINISTER AN ELECTION THAT WILL RESULT IN A COUNSEL THAT SUPPORTS THE CITY'S GROWTH THROUGH THE COMP RANSOM PLAN. AND TO PROVIDE SUPPORT FOR THE CITY COUNCIL MANAGEMENT AND STAFF CONCERNING THE COMP ANSWER PLAN TO MAINTAIN THOSE DOCUMENTS AND ACCESS FOR HISTORICAL PURPOSES. JUST A COUPLE OF PICTURES OF THE LADIES IN MY OFFICE. SO OUR BUDGET HIGHLIGHTS FOR 2021. WE SUCCESSFULLY IMPLEMENT A COVID-19 PROTOCOL LIKE THE GLASS BERRIES IN THE OFFICE TO PROVIDE CONTINUED SERVICE TO CUSTOMERS THROUGHOUT THE PANDEMIC.

WE DID EARN THE DEPARTMENT OF STATE HEALTH SERVICES FIVE-STAR AWARD FOR 2020. WE ALSO EARNED THE TEXAS MUNICIPAL CLERK'S ASSOCIATION ACHIEVEMENT OF EXCELLENCE AWARD FOR EFFECTIVE AND EFFICIENT MANAGEMENT OF RESOURCES.

WE HAVE NOT ANNOUNCED THAT YET COUNSEL.

WE JUST RECEIVED THE AWARD AND WILL DO THAT SOON HERE.

WE DID BEGIN THE ADMINISTRATION OF CITY COUNCIL AGENDA PROCESSES AS I SPOKE ABOUT AND THE ADMINISTRATION OF THE ICON FOR SOFTWARE WHICH WE USE. WE WILL BEGIN THAT PUBLIC INFORMATION REQUEST PROCESS AS WELL.

WE HAVE SUCCESSFULLY ADMINISTERED TO MAY 2020 ELECTION AND LOOK FORWARD TO THE JULY ELECTIONS AND POSSIBLE RENTAL. SO THE PERFORMANCE MATRIX FOR THE OFFICE, ARE DIFFERENT THAN MANY DEPARTMENTS THAT YOU SEE LATER ON. THE THINGS THAT ARE EASY FOR US TO HAVE METRICS ON THE MINUTES THAT WE ADMINISTERED FOUR DIFFERENT BOARDS AND COMMISSIONS THAT WE TAKE CARE OF.

OUR GARAGE SALE PERMITS ARE A BIG THING FOR US.

WE ALSO DO VITAL RECORDS REGISTRATION.

THAT WAS INCREASED LAST YEAR IN 2020.

WE DID SEE AN INCREASE IN THE REGISTERING OF DEATH CERTIFICATES DUE TO THE PANDEMIC.

SO THAT IMPACTED OUR OFFICE. OTHER THAN THAT THEY USUALLY REMAIN PRETTY STEADY THROUGHOUT THE YEARS.

THE NUMBER THAT WE ISSUE AND ALSO THE NUMBER THAT WE REGISTER. SO WE DID SEE A DECREASE LAST YEAR IN CERTIFIED COPIES THAT WE ISSUED THROUGH THE PANDEMIC.

NOT SO MANY PEOPLE WERE TRAVELING MANY KIDS DID NINA NEED TO REGISTER FOR SCHOOL BECAUSE THEY CHOSE OLD SCHOOL AND THINGS LIKE THAT. SO THE EFFICIENCIES THAT WE SPOKE ABOUT EARLIER. SO AFTER SHIFTING THE RESPONSIBILITIES FOR THE AGENDA AND MAKE SURE THAT SOFTWARE AS WELL AS THE, THAT WILL BEGIN TO CHANGE OVER THE PUBLIC INFORMATION REQUEST PROCESS TO THE CITY SECRETARY'S OFFICE WE SHIFTED ONE LEGAL FULL-TIME EMPLOYEE, THE ADMINISTRATIVE POSITION AND THOMAS' OFFICE TO THE CITY SECRETARY OFFICE TO MAINTAIN OUR LEVEL OF CUSTOMER SERVICE.

TO PROVIDE OPERATIONAL EFFICIENCY WHILE TAKING OVER THOSE OTHER PROCESSES. SO WE ALSO HAVE BEGIN CROSS TRAINING EMPLOYEES SO WE CAN MAINTAIN THAT LEVEL OF SERVICE WHILE STILL PICKING UP ADDITIONAL DUTIES.

[01:20:03]

WILL OPEN TO STREAMLINE PROCESSES AND PROVIDE ADDITIONAL TRAINING FOR THE OTHER CITY DEPARTMENTS.

WE ARE GOING TO CONTINUE TO TRAIN OUR STAFF FOR HIGH LEVEL OF CUSTOMER SERVICE. THEN WE HAVE A RECORD PRESERVATION PROJECT THAT WE WILL DO TO PROTECT AND DIGITIZE THE LATE 1800S AN EARLY 1900 LEDGER BOOKS.

SINCE I HAVE BEEN CITY SECRETARY WE HAVE NEVER DONE ANYTHING LIKE THAT. AS LONG AS I HAVE BEEN AT THE CITY FOR 12 YEARS WE HAVE NOT DONE A PROJECT TO MAINTAIN HIS POST. IT'LL BE A MULTIYEAR PROJECT IS VERY EXPENSIVE TO MAINTAIN THOSE BOOKS.

AND THAT IS A LOOK AT THAT. THE BIGGEST EXPENSE OR ADDITION OFFICE AS THE PERSONAL COST AS WELL AS THE COMPENSATION.

OTHER THAN THAT VERY MINOR CHANGES.

MAINTENANCE AND SUPPLIES AND OTHER COSTS HERE BECAUSE OF ADDING ADDITIONAL EMPLOYEE AND ADDITIONAL RESPONSIBILITIES WE HAVE AS A LITTLE BIT FOR EDUCATIONAL DEVELOPMENT ESPECIALLY IN THE PUBLIC REQUEST APARTMENT THAT WE HAVE THE TRAINING TO DO THAT PROPERLY. AND THE EXPENSES FOR CITY SECRETARY'S OFFICE HERE. ARE THE SAME, THAT THE SAME CAP CHILD THAT YOU SAW CONCERNING THE DIFFERENT EXPENSES I HAVE ONE OF THE SMALLER BUDGETS AS WELL AS HOMES MENTION.

OUR OFFICE ALSO HAS REVENUES. SO LITTLE BIT IS CHANGED IN A LITTLE CHILD THAT IS THAT IN THERE FOR THE REVENUES.

SO WE WILL GO OVER THOSE A LITTLE BIT IT IS OUR COMPARISON CHART FOR THE REVENUES VERSUS THE EXPENSES FOR THE BUDGET.

YOU CAN ROLL OVER IT TO SEE THE DIFFERENT THINGS HERE.

ALSO, IF YOU CLICK HERE AND THE DIFFERENT COLORS REPRESENT THE DIFFERENT TYPES OF FUNDS. THAT WE COLLECT IN OUR OFFICE FOR INSTANCE YOU CAN SEE THAT THE LARGEST AMOUNT OF REVENUE THAT WE COLLECT IS FOR LIQUOR LICENSES.

THE CITY PORTION ONLY OF LIQUOR LICENSE.

CITY COUNTY AND STATE FEES FOR LIQUOR LICENSE THIS IS THE ONLY CITY PORTION. THE NEXT LARGEST WOULD BE VITAL STATISTICS. THE VITAL STATISTICS ARE INTO DIFFERENT CATEGORIES. THERE WOULD BE LABELED FOR THE LOCAL BIRTH AND DEATH RECORD THAT WE HAVE SHOE.

ONE HUNDRED REMOTE WOULD BE FROM THE STATE DATABASE OR ANY RECORD FOR ANY BIRTH RECORD FROM ACROSS THE STATE.

SO AND YOU CAN ALSO SORT THIS YEAR IT WILL DEFAULT BY CHART OF ACCOUNTS BUT YOU CAN SEE AGENCY OR LARGE TO SMALL.

JUST FOR A DIFFERENT VIEW IF YOU FORESEE WHICH ONE.

WE HAVE THE MOST REVENUE AND LEASE REVENUE.

SO THAT ADMITTED THIS RATION NUMBER THREE POSITION IS LISTED AND WE ARE CURRENTLY IN THE PROCESS OF HIRING FOR WE WERE ABLE TO SHIP THE FUNDS FROM THIS YEAR'S BUDGET FROM THE LEGAL OFFICE TO MY OFFICE TO BEGIN THAT HIRING PROCESS.

THERE IS A HIGH LEVEL DESCRIPTION OF THE DIFFERENT JOBS IN MY OFFICE. AS WELL AS THE PROPOSED AND RECOMMENDED AND NOT RECOMMEND ELICITING.

DOES ANYBODY HAVE ANY QUESTIONS? THANK YOU VERY MUCH.

>> GOOD EVENING COUNCIL, WE WILL BE GOING OVER THE FINANCE DEPARTMENT THIS EVENING. SO THE FINANCE DEPARTMENT CONSISTS OF SEVEN EMPLOYEES WITH DUTIES INCLUDING ACCOUNTS PAYABLE AND ACCOUNTS RECEIVABLE PROCESSES.

GENERAL LEDGER POSTINGS, BUDGET DEVELOPMENT, RANDOM ADMINISTRATION AND CAST MANAGEMENT AMONG OTHERS.

WE ALSO OVERSEE THE PRINTSHOP DEPARTMENTS IN PURCHASING AND THE UTILITY BILLING OFFICE. OUR GOALS IS WE STRIVE TO PROVIDE HIGH-LEVEL PRACTICES AND ACCURATE AND TIMELY FINANCIAL REPORTS. SEEKING TECHNOLOGY AND SOFTWARE TO PROVE EFFICIENCIES SUCH AS THE OPEN GO SOFTWARE AND GO TOWARDS RECOGNITION FOR THE ANNUAL FINANCIAL REPORT AND OUR

[01:25:01]

PUBLIC SAFETY GRANTS AND OTHER ORGANIZATIONAL AND COMMUNITY NEEDS. SO IN FISCAL 2021 SOME OF THE HIGHLIGHTS THE CITY HAD SECURED MULTIPLE GRANTS AND MOST NOTABLY THEIR GRANT WITH TEXAS PARKS AND WILDLIFE.

AS WELL AS A BEAUTIFICATION GRANT THROUGH TEXT ON.

WE HAVE ALSO IMPLEMENTED A NEW SOFTWARE FOR BUDGET DEVELOPMENT REPORTING WHICH IS OPEN GO. LIKE I MENTIONED BEFORE WE'VE TAKEN OVER SITE UTILITY BILLING OFFICE.

WE HAVE ALSO RECEIVED AWARDS FOR OUR BUDGET AND FOR OUR ANNUAL FINANCIAL REPORT FOR THE 36 AND 40TH YEARS CONSECUTIVE.

FORT 36 AND 48 RESPECTIVELY. OUR PERFORMANCE METRIC, PROBABLY THE HIGHLIGHT HERE IS THE DEBT RATING SO WE HAVE MAINTAINED OUR AA DEBT RATING FOR GENERAL FUNDS.

IN THE AA MINUS THE REVENUE BONDS WHICH WE ARE STRIVING TO GET THAT REVENUE BOND RATING INCREASED TO AA THIS YEAR.

THEN OUR DEPARTMENTAL EFFICIENCIES, THIS WOULD INCLUDE IMPLEMENTATION OF THE OPEN GO BUDGET REPORTING APPLICATION.

THIS HAS HELPED US STREAMLINE THE BUDGET DEVELOPMENT PROCESS FOR THE DEPARTMENT. WE HAVE MANAGED TO PRODUCE THIS PROPOSED BUDGET TONIGHT, WITHIN OPEN GOLF IN TANDEM WITH HIM MAINTAINING PROCESS. OF COURSE ANTICIPATING TO FURTHER IMPROVE EFFICIENCIES IN FUTURE FOR SOME YEARS IS EVERYTHING NOW IS BEING SET UP THIS FIRST YEAR.

OUR FINANCE SPECIALIST WE GOT THEM FULLY CROSSTRAINED AND CROSS ACCOUNTS RECEIVABLE ACCOUNTS PAYABLE.

THAT ALLOWS CONTINUITY OF SERVICE AND ABSENCE OF ONE OF THE OTHER. WE ALSO REORGANIZE OUR FINANCE AND PURCHASING DEPARTMENT TO NOW HAVE OUR BUDGET MANAGER POSITION. THIS IS THE BUDGET AND PROCUREMENT MANAGER. THIS IS INCREASE THE EFFICIENCY AND QUALITY OF THE SOLICITATION PROCESS FOR THE CITY.

FOR FISCAL 22 WE'LL CONTINUE TO IMPLEMENT THE OPEN GOLF SOFTWARE. USING THE APPLICATION TO THE FULL POTENTIAL. BY DEVELOPING OUR QUARTERLY REPORTS AS WELL AS SETTING UP DASHBOARDS FOR USERS TO VIEW AND THE FINANCIAL AND NONFINANCIAL DATA.

AS WELL AS BEING ABLE TO LINK THE LIVE DATA FROM OUR ACCOUNTING SYSTEM INTO THE REPORTS WHICH WILL BE ON THE WEBSITE. THIS EFFORT WILL INCREASE FINANCIAL TRANSPARENCY AND HELP THE CITY TO ACHIEVE RECOGNITION THROUGH THE TEXAS COMPTROLLER'S TRANSPARENCY STARS PROGRAM.

SO IN FISCAL 22 BUDGET HIGHLIGHTS OUR PERSONAL CALLS ARE INCREASING FROM $31,000. THIS IS PRIMARILY DUE TO THE IMPLEMENTATION OF PHASE TWO OF THE COMPLEMENT -- MY COMPENSATION PLAN STUDY. THEY OTHERS ARE GOING UP $700 IN DUE TO MEMBERSHIP COSTS. THE CAPITAL OUTLAY IS BUDGETED AT $8,000 A SHARE. THAT CONSISTS OF A REPLACEMENT OF FOUR COMPUTERS WITH LAPTOPS AND DOCKING STATIONS.

AND YOU HAD THE QUESTION ABOUT LOOKING AT HEALTH EXPENSES.

I WILL SHOW YOU HOW TO DO THAT. I WAS THINKING OF SOMETHING ELSE BUT YOU CAN ACTUALLY DO IT WITH INDIVIDUAL EXPENSE ITEMS. SO I AM LOOKING AT THE BUDGET OVERVIEW.

IF YOU GO INTO THE EXPENSE PIECE OF IT.

WHICH IS WHAT YOU WILL DO HERE. SO CLICK EXPENSES, AND YOU WILL JUST UNCHECK THIS AMOUNT AND YOU KIND OF HAVE TO FIND IT.

BUT IF YOU KNOW WITH THE ACCOUNT NUMBER IS YOU CAN TYPE IT IN HERE. SO YOU WILL DRILL INTO HEALTH AN ACCIDENT INSURANCE AND THIS WILL BRING UP THE CHARGE AT CQ CQ SPLIT UP BETWEEN THE GOVERNMENTAL FUNDS IN THE PROPRIETARY FUNDS. AND WE CAN CHANGE THE VIEW HERE JUST SO WE SEE THE BAR GRAPH. SO YOU CAN SET KINDA SEE THE MORE CIRCLE'S PERSPECTIVE OF A PAIR BUT THAT'S HOW YOU WOULD DO IT. YOU CAN DO IT FOR ANY EXPENSE

ACCOUNT OR ANY REPLICA. >> OKAY GREAT THANK YOU.

>> THAT IS ALL I HAVE OTHER ANY QUESTIONS?

>> THANK YOU. WE ARE GOING TO TAKE A BREAK

AT 645 P.M. >> OKAY GOOD EVENING COUNSEL I'M EXCITED TO BE HERE TO TALK ABOUT PURCHASING AS OPPOSED TO WHAT TYPE OF SOLICITATION METHOD WE ARE USING.

SO, THERE IS QUITE OF A BIT OF EXCITING THINGS GOING ON IN

[01:30:04]

PURCHASING WE GO OUT AND PROCURE GOODS THAT IS OUR MAIN GOAL IS TO GET THE BEST VALUE FOR THE CITY AND OUR CITIZENS AND OTHER STAFF DEPARTMENTS. OUR GOALS FOR THIS COMING UP FISCAL YEAR IS TO CONTINUE TO USE ELECTRONIC BID SYSTEM WHICH IS BIDDEN THAT TO SECURE OUR OR SOLICIT ANY BIDS AS WELL AS CONTINUE ASSISTING CITY STAFF INC. IN SECURING THESE BIDS".

NOT EVERYTHING IS SOLICITED WHERE YOU GOLF ADVERTISEMENT.

THERE IS STUFF THAT IS LOW DOLLAR AMOUNTS AND WOULD LIKE TO GO OUT AND HELP OTHER DEPARTMENTS AND GET THEIR BIDS OUT TO HIM TO GET THE RESOURCE ELECTRONIC SITE.

CHANGE IS THAT BY BOARD? >> IT'S A CO-OP, THIS IS WHERE WE SAY WE ARE LOOKING FOR X AMOUNT OF PVC PIPE FOR WATER DEPARTMENT SO WE WILL GET DIFFERENT BIDS FROM OTHER VENDORS AND THEN WE'LL GET THE LOW BIDDER OUT THERE.

IT IS A FREE SITE, SO PEOPLE CAN SIGN UP AND GET THOSE

NOTIFICATIONS. >> OKAY THANK YOU.

>> WE HAVE ALSO STARTED QUARTERLY TRAINING FOR CITY STAFF ON PROCUREMENT. IT IS NOT JUST GET IN THE THREE QUOTES AND GET DIFFERENT METHODS IN DIFFERENT WAYS WE CAN GET THE BEST VALUE FOR THE CITY. WE ARE ALSO WORKING ON UPDATING THE PROCUREMENT MENU. WE HAVE HAD THAT SHIFT FROM LOW PRICE BEST VALUE SO WERE TRYING TO UPDATE THE MANUAL SO IT MEETS THE WAY OUR NEEDS ARE NOW. AS WELL AS CROSS TRAINING EMPLOYEES AND A NEW WORLD. I MENTIONED WE HAVE THREE STAFF MEMBERS ALL THREE ARE NEW TO THE ROLE I THINK THEY HAVEN'T BEEN THERE THREE MONTHS. SO ALL THESE EMPLOYEES ARE NEW SO THERE'S A LOT OF CROSSTRAINING GOING ON.

WE WERE THE WAY WE DO THINGS IN THE CITY.

SOME HIGHLIGHTS FOR 21, WE'VE COMPLETED THE INTEGRATION OF OUR WAREHOUSE INVENTORY. 2700 MAIN YOU MAY RECALL WE USE WE HAD A PINE STREET. WE'VE SLOWLY CAVED TO THE PRINT SHOP AT 700 MAIN. WE COMPLETED THAT INTEGRATION AS WELL AS WE BEGAN USING 20 TO 69 FOR SOLICITATIONS IN ORDER TO GET THAT BEST VALUE FOR THE CITY.

AS WELL AS LIKE I SAID WE PROMOTED THREE CITY EMPLOYEES WITHIN SO THEY ARE DOING NEW DUTIES AND RESPONSIBILITIES, SO THAT IS A BIG COUPE FOR US. WE BEGAN USING SOLICITATION TEMPLATES IN ORDER TO STREAMLINE SOLICITATION PROCESSES.

NOW WE HAVE A GOOD BASE FOR START UP POINT.

AND CLEAN UP WHAT THEIR NEEDS AFTER THAT PARTICULAR PROJECT.

WE'VE ALSO IMPLEMENTED QUARTERLY TRAINING FOR DEPARTMENTS WE MEET QUALITY WITH DIFFERENT DEPARTMENTS AND GO OVER THE LAWS AND ANY NEW UPDATES AGAIN THE CO-OPS AND THINGS FOR THEM WE DO AND ONE ON ONE WE GET A BETTER RECEPTION FROM THEIR APARTMENT WHEN WE CAN TALK ONE-ON-ONE WITH THEM.

SO WE HAVE IMPLEMENTED THAT THIS YEAR END WILL CONTINUE IT NEXT YEAR. ANOTHER HIGHLIGHT IS WE UPDATED QUICK REFERENCE CARDS. IT'S A REAL QUICK HIGH LEVEL DOLLAR LIMIT THINGS YOU NEED TO MEET WHEN YOU NEED QUOTES AND YOU HAVE REQUIREMENTS IN YOUR COUNSEL PROVEN THINGS LIKE THAT.

HERE IS THE MATRIX OF THE PURCHASING DEPARTMENT.

YOU CAN SEE THESE ARE THE POS THAT ARE CREATED.

FOR THE LAST THREE YEARS WE AVERAGE 1,000 PO'S COMING OUT OF THE OFFICE. ANOTHER ITEM I WANT TO SHOW IS THE SOLICITATIONS PREPARED. IN 2020 WE ISSUED 35 SOLICITATIONS. THIS YEAR WE ARE ON TRACK TO ISSUE 47. THEN NEXT YEAR WE ARE ON TRACK TO ISSUE 50 SOLICITATIONS. SOME EFFICIENCIES LIKE WESLEY MENTIONED, WE REORGANIZE THE PURCHASING MANAGER POSITION TO RECEIVE BUDGET AND PURCHASING NOW.

SO THAT HAS HELPED TO INCREASE EFFICIENCY AMONG FINANCE AND PURCHASING AS WELL AS WE IMPLEMENTED THE INTAKE FORM.

IT IS A FORM THAT HAS IMPORTANT INFORMATION CONTACT AND WHOSE STAFF CONTACT AND YOU AND WHEN WE ADVERTISER THINGS LIKE THAT.

IT'S HELPFUL FOR US WHEN WE ARE CREATING SOLICITATIONS.

SOME NEW INITIATIVES FOR FISCAL YEAR 22 WE WILL BEGIN CONTRACT MANAGEMENT OF PURCHASING SUPERVISORS.

HE WILL OVERSEE THAT FOR THE CITY.

THERE ARE SOME CONTRACTS WILL WE GET BUSY AND WE MAKE A CLOSE AND WE ARE IN A MAD -- TO GET A NEW CONTRACT AND GET SOLICITATION OUT. SO WE WILL MANAGE THAT IN THE

[01:35:02]

THE BUDGET HIGHLIGHTS A PURCHASING DEPARTMENT ARE SMALL.

THE MAIN INCREASE OR DECREASE IN PERSONNEL WE DO HAVE 4,000 FOR A COMPENSATION PIN WE HAVE THREE NEW EMPLOYEES SO THAT BASELINE ADJUSTMENT IS IN THERE SO IT IS A REDUCTION TO PERSONNEL.

THERE IS COMPENSATION AND STEADY MONEY AND THEREFORE ARE FOR EMPLOYEES. THE OTHER MAJOR INCREASE IF YOU LOOK HERE. WE ARE AT 35 AND 20 AND WE ARE EXPECTED TO 850 THAT'S WHAT WE HAVE NOW.

WE HAVE ADDED MORE FUNDS IN THE BUDGET FOR ADVERTISING.

AND THAT'S ALL I HAVE A PURCHASING.

IF THERE IS ANY QUESTIONS? >> THANK YOU.

>> ALL RIGHT THANK YOU. >> I WAS SO EXCITED I WAS READY TO CUT OFF LAWLER. GOOD EVENING, I WILL MAKE THIS CLICK I KNOW WE HAVE A DEADLINE OF 6:45 P.M. I WILL GO FAST.

MY DEPARTMENT SIMILAR TYPE OF FLOW WITH REGARD TO THE ORGANIZATIONAL CHART. MYSELF AND HUMAN RESOURCES MANAGER RECRUITMENT SPECIALIST I WILL TALK MORE ABOUT THOSE AND WE HAVE ROUNDING UP THE HR TEAM AS A PAYROLL BENEFIT SPECIALIST.

I WILL JUST QUICKLY GO TO THIS THIS IS THE SIGN THAT YOU ARE GREETED WITH WHEN YOU COME INTO OUR HR OFFICE AND WE LIKE THE # LIKE TO BE THERE SO WE ALWAYS START WITH A POSITIVE AS OUR EMPLOYEES ARE CITIZENS COMING TO THE OFFICE.

WERE HOPING THAT WE PUT OUR BEST FOOT FORWARD RIGHT OFF THE BAT.

OUR GOALS AND OBJECTIVES ARE PRETTY MUCH LIKE TO TELL PEOPLE AS I DESCRIBED THE HR TEAM AS WE ARE THE CORPORATE HR TEAM.

FOR OUR ORGANIZATION. SO EVERYTHING THAT AN HR DEPARTMENT HANDLES WE HANDLE. INCLUDING OUR SAFETY ASPECT CAMBRIDGE MANAGEMENT ASPECT. I WILL NOT GO INTO ALL OF THE HIGHLIGHTS IS A PANDEMIC RESPONSE.

WE ARE VERY INVOLVED WITH THE CITY'S EFFORTS.

WE TOOK ON AN ADDITIONAL EFFORT WORKING DIRECTLY WITH EMPLOYEES WHO ARE AFFECTED AS WELL BY A COVID-19 TO MAINTAIN THE CONFIDENTIALITY AS WELL AS TO MAINTAIN THE WORKPLACE SAFETY.

WE ALSO AS YOU RECALL LAST YEAR YOU YOU APPROVED THE NEO- GUV PLATFORM FOR HUMAN RESOURCES OFFICE.

SO WE HAVE BEEN BUSY PURCHASING THAT AS WELL AS IMPLEMENTING PHASES OF THAT AND WE WILL CONTINUE TO DO THAT.

WE HAVE TO GOT THE ONLINE APPLICATION SYSTEM ALREADY UP AND RUNNING AND WE ARE WORKING ON A HR CORE PROGRAM.

WE ALSO HAD A NEW LEAF PROGRAM PROGRAM ARE PARENTAL LEAVE POLICY. WHICH YOU MIGHT BE AWARE OF THAT WE INTRODUCE THAT ON JANUARY 1. THAT WAS A HUGE POSITIVE FOR EMPLOYEES GAINED FROM A RECRUITMENT STANDPOINT.

IT REALLY CAUSES FOLKS TO TAKE A LOOK AT US AND SAY WE ARE CUTTING EDGE. OR YOU ARE GETTING THERE WITH REGARDS TO LEE PROGRAMS. THAT ONLY GOES FOR NOT ONLY THE MOTHER BUT ALSO FOR THE FATHER. A COUPLE OF OTHER THINGS, I WANTED TO POINT OUT THE EMPLOYEES HELPING EMPLOYEES IS AN INITIATIVE THAT CAME OUT OF COVID-19.

IT WAS SOMETHING THAT WE WANTED TO DO AND MAKE SENSE TO INTRODUCE THAT. DURING THIS COVERT TIME.

DARRELL LEE SACK AND TIFFANY AS PART OF THE LEADERSHIP TEAM.

THEY HELP STEER THE INITIATIVE. IT IS JUST THAT, EMPLOYEES THAT ARE WILLING TO STEP IN AND HELP OTHER EMPLOYEES.

OUR PERFORMANCE METRICS ARE THERE, WE LIKE OF COURSE CAN PUT NUMBERS TO ANYTHING. BUT INITIALLY THE METRICS THAT WE ARE PAYING ATTENTION TO ARE ALWAYS OUR BANK OPPOSITIONS.

WHAT AVERAGE ACTIVE FULL-TIME EMPLOYEES.

YOU HEAR A LOT OF FULL-TIME BULGES OR POSITIONS BUT THIS IS ACTUALLY HOW MANY DO WE HAVE ON THE BOOKS A PERCENTAGE OF FOUR-TIME EMPLOYEES INVESTED FOR RETIREMENT WHICH IS A HUMBLING NUMBER OVER 50% OF THE POPULATION IS ALREADY VESTED FOR RETIREMENT. THAT'S POSITIVE THAT THEY'RE STAYING WITH US TO BE VESTED. BUT ALSO A LITTLE SCARY NUMBER THAT SOME CO- FOLKS CAN WALK IN AT ANY TIME WITH REGARDS TO BE

[01:40:04]

THE TURNOVER RATE FROM THE CITY STANDPOINT AS A WHOLE.

SO OUR DEPARTMENT EFFICIENCY IS IMPLEMENTING THE NEO- GUV PLATFORM. THAT STREAMLINES ALL OF THE WORKFLOW PROCESSES AND BRINGS IT UP TO THE 21ST CENTURY.

ALSO WE ARE WORKING ON EMPLOYEE GUIDELINES AND POLICIES AND SUPPORTING NEW POLICIES THAT NEED TO COME ONLINE WITH GOD TO THAT. OUR NEW PROGRAM IS TO WORK WITH NEO- GUV, WE HAVE A LOT OF ONLINE PLATFORMS AND IDEAS TO ASSOCIATE WITH THAT. AS STATED BY SALAS TO RESTRUCTURE IS IS WHAT WE ARE DOING WITH COMPENSATION CLASSIFICATION STUDIES. THE TRAINING AND DEVELOPMENT SPECIALISTS IS ALSO GOING TO BE A NEW POSITION THAT IS ADDED INTO HR. THAT POSITION WILL FOCUS ON JUST THAT. TRAINING THE ORGANIZATION AND REQUIRING TRAININGS THAT WE LIKE TO SEE IN HR LIKE HARASSMENT TRAINING. ALSO GOING A STEP FURTHER AND REALLY BUILDING OUT CAREER PATHS FOR EMPLOYEES.

SO WE CAN USE THAT ON THE RECRUITMENT SO AN INDIVIDUAL KNOWS THAT HE HAS A CAREER PATH WHEN HE JOINS US AS AN ORGANIZATION. THIS POSITION WILL BE KEY AND MAP IN A CELL. AS WELL AS I WANT TO SET THIS PERSON UP TO BEGIN A LEADERSHIP ACADEMY FOR SUPERVISORS.

SO WE ARE TRAINING TO NEW SUPERVISORS THAT ARE COMING ON BOARD. THEY ARE BEING PROMOTED, SO THEY ARE UNDERSTANDING THE CULTURAL THAT WE ARE TRYING TO CREATE AS WELL AS THOSE THINGS THAT THEY NEED TO KNOW IN THEIR TOOLBOX AN EFFECTIVE LEADER. SO SOME BUDGET HIGHLIGHTS, HR IS NO DIFFERENT THAN OTHER DEPARTMENTS THAT WE ARE SEEING INCREASES IN AN STAFF IN REGARDS TO PHASE II.

ALSO THAT ONE EXTRA STAFF MENTOR FOR TRAINING AND DEVELOPMENT IS IN THERE. WE ARE DECREASING SUPPLIES OVERALL. OUR CONTRACT SERVICES INCREASE SLIGHTLY EVERY YEAR DUE TO PREEMPLOYMENT SCREENINGS.

OTHER CHARGES DECREASE THEN THEY HAVE TO DO TO EDUCATION DEVELOPMENT. I KNOW THAT SOUNDS ODD SINCE ADDING TRAINING DEVELOPMENT SPECIALIST.

WHEN YOU RECALL LAST YEAR YOU PROVED ME TOO GO TO THE PUBLIC MANAGER PROGRAM THAT WAS 5,000 SO THAT MONEY HAS BEEN TAKEN OUT SINCE THAT IS BEEN PURCHASED. WE ALSO ARE ASKING FOR THREE COMPUTERS FOR OUR SPECIALIST. SO THEY CAN WORK REMOTE RIGHT NOW. RIGHT NOW WE HAVE IT LOANING US COMPUTERS. THEY DID THAT GRACIOUSLY THROUGH COVERT, BUT WE NEED TO GET THEM UP TO SPEED TO BE ABLE TO WORK REMOTE. SO THE CAPITAL EXPENDITURE IS IN THERE. SO THE BIGGEST PART OF MY INCREASE WHICH REGARDS HR IS PERSONNEL COST.

AS YOU CAN SEE THERE, THE DECREASE IS THE EDUCATION AND DEVELOPMENT. BUT FOR THE MOST PART, 13% INCREASE OVERALL IN THE BUDGET. I DO NOT HAVE ANY REVENUES TO SHOW YOU. MAYBE I SHOULD START CHARGING FOR THE SERVICES. OKAY I GO TO THE SAFETY ONE REAL

QUICK IF YOU PULL THAT UP. >> BEFORE YOU GO ON, THE TURNOVER RATE HOW DOES IT COMPARE TO OTHER CITIES?

>> THE NATIONAL AVERAGE HOVERS AROUND THE 15 OR 16%.

I SEE IT AS LOW AS 12%. SO I THINK WE ARE DOING PRETTY GOOD. WHEN I FIRST CAME ON BOARD I WILL TELL YOU THE VACANCY NUMBER AS A WHOLE SCARE ME BECAUSE WE ARE UP AROUND 80 VACANCIES. LAST COUPLE YEARS WE HAVE HOVERED AROUND THAT 40 OR 50 MARK.

SO WE HAVE BEEN PRETTY STEADY FROM THE STANDPOINT.

>> I HAD A SIMILAR QUESTION WE HAVE 639 FULL-TIME AND WE ARE

RUNNING A 585. >> NO PROBLEM I LIKE IT WHEN THAT HAPPENS. SO WE HAVE A SAFETY SPECIALIST AND AN ADMIN SPECIALIST THAT SUPPORTS THE HR OFFICE.

IT IS FUNDED OUT OF THE SAFETY OFFICE.

WE WANT TO MAKE SURE THAT WE ARE PROMOTING A PROACTIVE SAFETY CULTURE FOR THE WELL-BEING OF OUR EMPLOYEES.

THE SAFETY SPECIALIST FOCUSES ON NOT ONLY TRAINING, BUT WORK PROCESSES ALSO THERE ARE GREAT RESOURCES THAT OUR EMPLOYEES RELY ON, A LOT OF SUPERVISORS WILL CALL OUR SAFETY SPECIALIST OUT TO JOBS TO MAKE SURE WE ARE WORKING TO THE SAFETY ASPECT TO MAKE SURE WHAT HAPPENS. THE PRIMARILY FROM A HIGHLIGHT STANDPOINT FROM 2021 IT WAS ALL ABOUT THE PANDEMIC.

TO SAFETY SPECIALIST STEPPED UP AND PLAYED A KEY ROLE IN REGARDS TO EVERYTHING PANDEMIC RELATED THAT DEALT WITH THE WORKPLACE.

OF COURSE WE HAVE A GREAT TEAM THAT SERVE ON THAT.

THE SAFETY SPECIALIST HAS PLAYED A VALID ROLE.

HE WAS KEY IN DOING THE MAJORITY HEALTH SCREENINGS FOR THE MAJORITY OF EMPLOYEES. THAT WAS WELL OVER 695.

[01:45:01]

THAT TURNED INTO MULTIPLE SCREENINGS.

THAT NUMBER INCREASED SIGNIFICANTLY.

AS A TOTAL, THE CITY OF VICTORIA I THINK WE CAN COUNT OUR BLESSINGS ALTHOUGH WE DID HAVE 125 POSITIVE COVID-19 CASES WE DID NOT EXPERIENCE SOME OF THE DEVASTATING NEWS THAT YOU SAW THROUGHOUT THE NATION SO WE WERE BLESSED IN THAT STANDPOINT.

ALL EMPLOYEES WILL WELL AND GOT BACK TO WORK.

SO WE WERE PLEASED WITH REGARDS TO THAT.

PART OF THAT INITIATIVE ALSO RESULTED IN US DOING CARE PACKAGES FOR EMPLOYEES. THAT CAME OUT OF THE EMPLOYEE HELP AND THE EMPLOYEES AGAIN CONFIDENTIALLY.

SO THE SAFETY OFFICE WOULD TAKE CARE OF THAT, SO WE WOULD NOT DIVULGE THE NAMES OF WHO HAD THE ILLNESS.

THAT WE PREPARED DONATIONS OF OTHER EMPLOYEES THAT FOR CERTAIN ASPECTS. WE WOULD PREPARE CARE PACKAGES THAT WOULD BE SENT TO THE EMPLOYEE THAT WAS AFFECTED BY COVID-19. THE PERFORMANCE METRICS FOR SAFETY OFFICE DEALS WITH CLAIMS AND AS YOU HEARD EARLIER WE WILL TAKE ON PROPERTY CLAIMS AS WELL. SO OUR TOTAL NUMBER OF WORKERS COMP CLAIMS AS YOU CAN SEE THERE.

I WANT TO DRAW YOUR ATTENTION TO PROJECTED FISCAL YEAR 21.

YOU PROBABLY THINK AND WHAT IS GOING ON THERE BECAUSE THE NUMBER IS DIFFERENT. WE PROJECTED THAT AT THE HIGH-END. WE WORK WITH WORK WITH TML WHO'S WORKING -- MIKE WAS A WORKERS COMP CARRIER.

THEY GIVE US PROJECTIONS AND THEY GIVE US WORST-CASE.

WE HOPE WE DON'T GET TO 177 AND HOPEFULLY TO HAVE THE BACKGROUND WHEN A TEAM. BUT THOSE ARE OUR METRICS.

AND THE DEPARTMENT OF EFFICIENCIES I MENTIONED THE PROGRAM IS CONTINUING WITH REGARD TO GETTING BACK IN FRONT OF THE WORKFORCE. SINCE THAT IS SOMETHING THAT WE WERE NOT ABLE TO DO DURING COVERT.

WE NEED TO DEVELOP A BETTER TERMINAL PROGRAM WITH REGARDS TO CLAIMS. AND MR. GAZA HAS ASKED US TO LOOK AT MORE ROBUST MEAT RISK MANAGEMENT PROCESS.

WE DOING THAT NOW BY RESEARCHING OTHER CITIES TO SEE WHAT THEY DO WHAT WE DON'T. WE NEED TO DO TO INCORPORATE THAT. SAFETY IS ALSO PART OF THE NEW PLATFORM UPDATE. A LOT OF THE MANUAL FORMS THAT THEY USE WILL BE ABLE TO PUSH OUT ON I.E. FORM PROCESS WE HAVE AN UP AND RUNNING. SO THE MAJORITY OF THE INCREASE COMES FROM THE COMPENSATION PLAN.

OTHERWISE THEY ARE FLAT WITH A LITTLE OVER 2% OF AN INCREASE.

ANY QUESTIONS? >> NO, THANK YOU.

WE APPRECIATE YOU GET THROUGH THAT.

WE WILL TAKE A SHORT RECESS FOR

>> WE WILL GO BACK AND START WITH COMMUNICATIONS AND PUBLIC

AFFAIRS. >> GOOD EVENING AND THANK YOU OFFER MATTER FOR ME. SO WE WILL START WITH COMMUNICATIONS. TO KICK OFF THE POST BREAK AND I'M NOT ABLE TO SCROLL. SO JUST FOR THE BENEFIT OF THE PUBLIC WHO MIGHT NOT KNOW ABOUT US AND THE PUBLIC.

SO WE STRIVE TO PROVIDE RELEVANT AND EXCESSIVE COMMUNICATION WITH OUR RESIDENTS IN OUR STAFF. WE WORK CLOSELY WITH OUR TEAM MEMBERS AND WE WANT TO MAKE SURE THAT INFORMATION IS EASILY ACCESSIBLE. YOU WILL SEE A LOT OF THAT IN 2021 HIGHLIGHTS AND HIGHLIGHTS FOR THE PROPOSED BUDGET.

SO WE WANT TO DO THAT THROUGH CREATIVE AND MODERN MEANS.

SO WHAT WE KNOW IS WE WANT TO REACH A DIVERSE POPULATION WHILE FOSTERING POSITIVE ENGAGEMENT WITH CITIZENS.

WHAT I LIKE TO SAY IS WE WANT TO MEET PEOPLE WHERE THEY'RE AT.

TODAY THOSE ARE IN TRADITIONAL AND DIGITAL MEANS.

YOU'LL SEE A LOT OF WHAT WE DID IN THE PHYSICAL YEAR 2021 IS REVAMP WHAT WE WERE DOING TO MEET SOME OF THOSE DIGITAL TECHNOLOGIES. SO THAT'S WHAT WE WANT TO CONTINUE TO DO IN 2022. SO IF YOU HAVE NOT ALREADY ON PROUD OBVIOUSLY EIGHT 14. THEY WORK VERY HARD EVERY DAY AND SO IF YOU SEE A FEW PICTURES HERE.

YOU GOT TO SEE THOSE. AND THEN A FEW OF THE STAFF MEMBERS HERE TOO. SO HERE IS THE ORGANIZATION CHART. I HAVE A NOTE COMMUNICATION SPECIALISTS WHO HANDLES MOST IF NOT OF ALL OUR NEWS RELATIONS.

A TECHNICAL WRITER WILL BE GRADUATE IN THE FALL OF THE MASSES. A MEDIA SPECIALIST AND TO VIDEOGRAPHERS. ONE OF WHICH IS HERE TONIGHT SHOUT OUT TO GEORGE. SO REAL QUICK OUR DEPARTMENT MISSION, THIS CITY OF VICTORIA COMMUNICATIONS AND PUBLIC AFFAIRS FOSTERS POSITIVE RELATIONSHIPS WITH MEDIA AND PROVIDES TIMELY PROACTIVE AND RESPONSIVE INFORMATION TO MEDIA INQUIRIES. IT CREATES INFORMATIVE CONTENT AND PROGRAMS, THAT ALLOW THE COMMUNITY TO ENGAGE IN

[01:50:02]

ACTIVELY PROMOTING CITY PROJECTS, PROGRAMS AND INITIATIVES TO BETTER INFORM AND ENGAGE RESIDENTS.

SO WHAT DOES THAT MEAN? SO A FEW OF THE GOALS AND OBJECTIVES THAT WE HAPPENS UPCOMING YEAR END THAT WE HAVE AFTER THE BEGINNING IS TO CREATE A COMPELLING CONTACT THAT RESONATES WITH OUR AUDIENCE TO IMPROVE ON EXISTING TECHNOLOGIES THAT WE'VE HAD DISPOSABLE TO US AND THEN TO ADD NEW ONES AND KEEP YOU UP WITH THE TRENDS. WE WANT TO BE PEOPLE WHERE THEY ARE AT. WE WANT TO PROVIDE COMMUNICATION CHANNELS THAT WE HAVE NOT THOUGHT OF BEFORE.

FOR INSTANCE WE ARE NOW ON NEXT OR HOW MANY OF THE GUYS ARE NEXT EXCITING WE WANT TO MEET YOU WHERE YOU'RE AT.

ULTIMATELY WE WANT TO BUILD A STRONGER COMMUNITY RELATIONSHIP NOT ONLY WITH STAFF AND RESIDENTS IN HIS PHOTO WON OF THE PARTNERSHIPS COMING UP IS WITH CV.

SO WE WANT TO WORK WITH DEPARTMENTS AND ONE OF THEIR WAYS WE CAN DO THAT IS THROUGH EFFICIENCIES WHICH I WILL GO TO IN A SECTION TO ALLOW CAPACITY AND RESOURCES TO DO THAT BETTER.

SO REWIND THERE IS A LOT OF HIGHLIGHTS TO LOOK THROUGH.

BUT ONE OF WHICH IS OBVIOUSLY RESPONDING TO SEVERAL CRISES.

IN COLLABORATION WITH THE OFFICE OF EMERGENCY MANAGEMENT.

THAT INVOLVES COMMUNITY WHICH TOOK ALL HANDS ON DECK AND TERMS OPPRESSIVE REVIEWS AND NEWS RELATIONS AND COMMUNICATING WITH THAT WITH THE PUBLIC. ENTER 2021 WE DID THE EXACT SAME THING WE WERE VERY PREPARED FOR THAT.

WE WENT THROUGH ALL THE TECHNOLOGIES IN THE 2021 YEAR TO GET TO THAT POINT. SO IT WAS VERY EXCITING TO SEE THAT WE COULD PUT THAT INTO ACTION.

A FEW ONE OF WHICH WE HAVE COLLABORATED WITH THE IT DEPARTMENT AND YOU WILL SEE RIGHT HERE A BIG UPTICK IN OUR WEBSITE VIEWS WE REVAMP THE HIGH ENTIRE HOMEPAGE AND HOW IT LOOKS. WE COULD CREATED STRATEGIC BUTTONS AND WE WILL GET IT OUT IN THAT MAN APPEAR WHAT WE HOPE TO DO IS TO CONTINUE TO BUILD ON THAT WITH MARKETING STRATEGIES.

I'M TRYING TO FOLLOW THE TRENDS OF FIVE TO 10 MINUTES.

ONE THING I DO WANT TO DRAW ATTENTION TO HIS PROJECT REQUESTS AND PROJECT COMPLETED. OBVIOUSLY WE ARE IN ITS INTERNAL SERVICE DEPARTMENT HOW MANY PEOPLE ARE WE HELPING AND WISH OBAMA SO HELP ME ON THOSE. HOW CAN WE BALANCE OUT A LITTLE BIT? HOW CAN WE MAKE THEM MORE SUCCESSFUL IN ONE OF THE WAYS THAT WE ARE DOING THAT IS A CREATED A NEW PROJECT REQUEST SYSTEM FOR OUR DEPARTMENT.

SO OTHER DEPARTMENTS KNOW EXACTLY HOW WE ARE SUPPORTING THEM AND SO WE CAN KEEP TRACK AND HOW THEY ARE GETTING SUPPORT AS WELL. AND HOW WE CAN DO BETTER.

>> I HAVE A QUESTION, HOW MUCH OF THIS UPTAKE ON WEBPAGE VISITS IS RELATED TO COVID-19. I'M WORRIED ABOUT YOUR BUILDING

UPON THOSE. >> ABSOLUTELY IT WAS A SIGNIFICANT AMOUNT. WE LOOK AT THE ANALYTICS ON A WEEKLY AND MONTHLY BASIS. THE DIGITAL SPECIALIST PREPARES REPORTS AND WE NOTICE THAT THE MONTH OF FEBRUARY HAS CREATED 60% OF OUR WEBPAGE VIEWS WE SAW A HUGE UPTICK AND THAT'S AWESOME. HOW WE GOING TO CREATE THOSE HABITS WHERE THEY ARE COMING BACK THAT'S THE GOAL, YOU KNOW YOU WILL NOTICE, I DON'T KNOW IF YOU HAVE IN THE FUTURE WE HAVE AN EMERGENCY WE WANT TO MAKE SURE WE ARE BUILDING ON THOSE HABITS. WE WILL CREATE THOSE MARKETING STRATEGIES ONLINE. SO PEOPLE CAN COME BACK.

AND WE ARE REACHING THEM. DOES THAT ANSWER YOUR QUESTION?

>> YES. >> I DID INCLUDE SEVERAL VIDEOS.

BUT YOU CAN ALSO CHECK THAT OUT ON YOUR OWN TIME.

I'M EXCITED THAT OPEN GUM ALLOWED US TO BE ABLE TO INCLUDE THAT. SO THESE VIDEOS JUST TELL YOU ABOUT WHAT WE DO. WE SET UP A PROJECT MANAGEMENT SYSTEM AND YOU WILL SEE SOME OF THOSE REFLECTED IN THE BUDGET AS WELL IN HELPING BETTER SERVICE OUR INTERNAL DEPARTMENTS.

A FEW HIGHLIGHTS IN TERMS OF NEWS AND THEY CARRY THE SAME

[01:55:01]

YOU WILL SEE THE MNL COSTS ARE UNDER.

LIKE I MENTIONED EARLIER CALL IT THE MAJORITY IS UNDER MAINTENANCE, LIKE I SAID IT WAS HIGHLIGHTED SOFTWARE.

AND OF COURSE IT WAS CONTRACTUAL SERVICES.

WE STAYED PRETTY FLAT LIKE I SAID THE ULTIMATE GOAL IN COMMUNICATION IS TO BUILD UPON EXISTING TECHNOLOGY.

A LOT OF THEM WAS REVAMPED AT 2021.

SO WE WANT TO CONTINUE TO DO THAT AND THAT'S ALL I HAVE.

ARE THERE ANY QUESTIONS? >> SO YOUR STORY IS ALL DIGITAL.

WHAT ARE YOU DOING ABOUT A LOT OF MY CONSTITUENTS THAT ARE

NOT'S FACEBOOK FOLLOWERS. >> SHARE, WELL A LOT.

ONE THING I DID NOT TALK MUCH ABOUT IT IS DURING TRANSFER DURING CRISIS COMMUNICATION, WE WANT TO MAKE SURE WE ARE REACHING ALL AUDIENCES. SO WHEN WE DO THAT, WHAT ARE THE OTHER MEANS? WOULD NOT JUST SOCIAL MEDIA AND WEBSITE. A LOT OF THE METRICS ARE EASIER TO MANAGE AND MONITOR THROUGH DIGITAL MEANS.

BUT THAT IS WORKING WITH PEOPLE LIKE THE ADVOCATE, LOCAL MEDIA, SO THEY GET THE INFORMATION EASILY ACCESSIBLE IN CREATING PARTNERSHIPS AND OPPORTUNITIES FOR US TO GET THE INFORMATION TO THEM IN A TIMELY MANNER. SO WE ARE BUILDING ON THOSE RELATIONSHIPS. WERE CREATING FLIERS DURING EMERGENCIES TO MEET THOSE PEOPLE WHERE THEY'RE AT.

FOR EXAMPLE DURING COVID-19, WE KNEW THAT PEOPLE DON'T HAVE ACCESS TO INTERNET. WE CREATED FLYERS TO BE ABLE TOO POST ON DIFFERENT BUSINESSES TO LET THEM KNOW ABOUT THE RECOMMENDATIONS AT THE TIME. DIFFERENT ORDERS THAT WERE GOING IN PLACE. SO I MAY NOT HAVE FOCUS ON THAT TODAY SIMPLY BECAUSE IT IS ALWAYS BEEN THE CASE AND WE

DEFINITELY DON'T DISMISS IT NOW. >> ANOTHER GOOD EXAMPLE IS DURING THE WINTER FREEZE WE, WHERE WE OBVIOUSLY WENT THROUGH A LOT OF ATTACHMENT A LOT OF WATER PRESSURE.

THOSE WERE BEING CARRIED ON RADIO STATIONS IN ON THE TV IN THE TV CHANNELS AND VARIOUS OTHER ENTITIES AND WE SHARED AND TO SUCH A METER AS WELL. WE DEFINITELY HAVE GROWN AND ARE TECHNOLOGY AND RELATIONSHIPS THAT ARE AT WITH ALL THESE DIFFERENT MEDIA PARTNERS. SO IN TIMES OF CRISIS, OBVIOUSLY WHEN IT'S MORE CRITICAL COULD TO GET THE INFORMATION OUT IT WILL BE THROUGH ALL THOSE MEANS. WE WERE COGNIZANT OF THE FAT THAT IN THIS AT THE ESTATES OF DIVERSIFIED APPROACH.

BUT DURING CRISIS IS WHEN IT REALLY MATTERS THE MOST.

I THINK WE ARE IN A BETTER PLACE NOW.

THAT WE HAVE BEEN IN THE PAST. >> RIGHT, I APOLOGIZE FOR NOT FOCUSING ON THAT IS SECOND NATURE TO ME IT'S A VERY GOOD QUESTION YOU GAVE. I APPRECIATE THAT.

>> AS A BUSINESS OWNER I APPRECIATED THOSE FLYERS THEY

ARE VERY HEADY. >> AND KUDOS TO THE OFFICE OF EMERGENCY MANAGEMENT THEY WORK TO GET THOSE OUT.

>> I HAVE A QUESTION, DO WE HAVE THE TECHNOLOGICAL CAPABILITY TO DO A MASS TAX JUST BASED ON WHO WAS LATCHED ONTO WHATEVER TOWER.

>> THAT'S A REALLY GOOD QUESTION.

WE WILL WORK WITH THE OFFICE OF EMERGENCY MANAGEMENT TO GET MASS TEXT OUT. IT IS ALSO A MASS PHONE SYSTEM.

SO THOSE WHO ARE REGISTERED CAN DO SO AND IF THEY HAVE NOT REGISTERED WE RECOMMENDED TO DO SO.

WE DID THAT TURN BOTH EMERGENCIES.

>> I'M TALKING ABOUT UNREGISTERED.

>> WE DO NOT. >> WE HAVE TO LOOK INTO THAT JAMES I DON'T KNOW IF YOU KNOW THE ANSWER.

ALL THE CONVERSATIONS HAVE BEEN CENTERED AROUND REGISTERING FOR UPDATES. I THINK IT IS A COMBINATION BUT

I DO NOT KNOW FOR CERTAIN. >> WE CURRENTLY DON'T HAVE THAT CAPABILITY I KNOW WHICH REFERRED TO AS SOMEBODY WAS TO DRIVE INTO VICTORIA, THEY WOULD GET THAT BASED UPON THAT.

WE DO NOT HAVE THAT CURRENTLY BUT WE CAN LOOK INTO IT.

>> WHAT I WAS THINKING IS BOTH HARDLY IN YOUR RE, MOST OF MY COMMENTS AND QUESTIONS COME TO ME FROM TEXT.

WHEN WE ARE WITHOUT ELECTRICITY IT MAKES IT HARD TO ALWAYS ACCESS TO YOUTUBE AND FACEBOOK. ANYBODY WAS TIED ONTO THESE

[02:00:19]

TOWERS. >> ASSUMING THE TOWERS ARE

UPRIGHT? >> EVEN IN OTHER COUNTIES, SOON AS HARVEY CAME THROUGH THEY BROUGHT INTEMPERATE TOWERS.

IT TOOK A DAY OR TWO, BUT IT WAS ANOTHER MEANS TO COMMUNICATE AND

TO GET THE MESSAGE OUT. >> WE WILL LOOK INTO THAT

FURTHER ABSOLUTELY. >> COULD USE HIS OPPORTUNITY TO TALK ABOUT THE SWIFT 911. WHICH MOST OF US OR MANY OF US USE FOR THE COVERT SHOTS. BUT IS THAT ACTIVE FOR OTHER NOTIFICATIONS OR DO WE HAVE TO DO SOMETHING DIFFERENT.

>> RIGHT NOW WE ARE TRYING TO LIMIT IT TO EXCUSE.

YOU NOTICE WE TRY NOT TO OVERBURDEN PEOPLE WITH MESSAGES.

WE WORKED WITH OEM AND WE DEFINITELY DON'T WANT TO DO THAT. IT IS A REALLY GOOD SYSTEM THAT WE USE AND THAT'S WHEN I WAS REFERRED TO EARLIER.

WHICH BOTH TEXT MESSAGES TO ALL REGISTERED AND IT'S A VOICEMAIL IF THEY DON'T ANSWER THE PHONE CALL.

>> TO ANSWER YOUR QUESTION PEOPLE CAN REGISTER FOR THE 911 AT ANY MOMENT'S NOTICE. AND THAT, THAT IS SORT OF THERE IS A GENERIC LIST OF PEOPLE WHO HAVE SIGNED UP FOR GENERIC UPDATES. AND WHAT WE DID WITH COVID-19 IS WE'D SEND A NOTICE TO ALL THE GENERIC MEMBER SAYING IF YOU SPECIFICALLY WANT UPDATES FOR COVID-19 WE CREATED LIKE A SUBGROUP. BUT WE DO HAVE A GENERIC GROUP THAT PEOPLE COULD GO TO THE OEM WEBSITE AND SENT FOR SWIFT NOW.

IF HURRICANE OR SOMETHING ELSE POPS UP WE SENT A MESSAGE OUT.

THAT IS AN ONGOING THING THE PEOPLE TO SIGN UP FOR.

ALL RIGHT ANY OTHER QUESTIONS? ALL RIGHT THANK YOU.

>> NEXT UP WE WILL TRANSITION TO OUR COUPLE OF OUR INTERNAL SERVICE. STARTING WITH BST.

>> GET EVEN COUNSEL, LONG TIME NO SEE.

GLAD TO BE BACK. SO BUILDING AND EQUIPMENT SERVICES THIS HAS BEEN A YEAR OF LEARNING FOR US.

2021, SO WE HAVE GOT SOME REALLY EXCITING THINGS COMING UP FOR 2022 THAT WE ARE HAPPY TO SHARE WITH YOU.

REAL QUICK DESCRIPTION, THE FUNCTION OF OUR DEPARTMENT IS PERFORM MAINTENANCE ON CITY FACILITIES YOUR NORMAL MOST OF PLUMBING AIR-CONDITIONING CUSTODIAL SERVICES WE STRIVE TO MAINTAIN A HIGH STANDARD OF CLEANLINESS WE WONT HAVE A HIGH STANDARD FOR THE PUBLIC TO COME INTO.

WE WANT TO BE NICE FOR THEM. IN THE FLEET DEPARTMENT BASICALLY ACCOUNTS FOR THE COSTS OF OPERATING A CENTRAL MAINTENANCE FACILITY. A QUICK LOOK AT THE ORGANIZATIONAL CHART THIS IS THE PROPOSED ORGANIZATIONAL CHART.

WE DO HAVE TWO MORE POSITIONS PROPOSED FOR THIS YEAR.

THE PROJECT MANAGER OR THE PROJECT COORDINATOR WE HAVEN'T LANDED ON IT AND WHAT WE ARE CALLING IT YET.

THEIR MAIN FOCUS IS TO REALLY TAKE ON THE THIRD PARTY TYPE OF THAT WE HAVE A CONTRACTORS, LIKE FOR INSTANCE YOU HAVE PROBABLY SEEN CREATED A GIANT BLANK ON OVER HERE ON BRIDGE STREET.

WE ARE PUT A NEW GENERATOR IN THERE.

THAT REALLY DRAWS A LOT OF SUPERVISOR AND MYSELF DRAWS A LOT OF OUR TIME THAT WE COULD BE DOING OTHER THINGS TO MANAGING THOSE PROJECTS. AT THE SAME TIME MOVING BACK AND FORTH IN THOSE PROJECTS WE CAN'T GIVE THEM THE TIME THAT THEY DESERVE. THE OTHER POSITION IS THE CUSTODIAN, WE HAVE FOUR WE WILL HAVE FIVE WITH THAT.

WE WILL ELIMINATE ALL OF OUR CUSTODIAL CONTRACTS THAT WE CURRENTLY HAVE IN THE CITY. WE HAVE FIVE TOTAL, WE ELIMINATED ONE THE LARGEST ONE THAT WE HAD WAS AT 700 MAIN CENTER. WE ALSO HAVE THE GOLF COURSE THE PARK'S OFFICE AND THE POLICE DEPARTMENT SUBSTATION ON THE NO SIDE OF TOWN. WE WILL TAKE ALL THOSE OVER IN-HOUSE. WE WILL REALIZE SAVINGS FROM THAT, SO THAT IS GOING TO BE LISTED UNDER OUR EFFICIENCY TAB AS WELL. OUR MISSION OF THE BUILDING AND EQUIPMENT SERVICES DEPARTMENT OF CITY OF REASON FOR IS TO ALL CITIES THAT HAVE A SAFE AND FUNCTIONAL AND RELIABLE AUTOMOBILES AND BUILDINGS AND WORKSPACES.

I WROTE THAT. SO SOME OF OUR GOALS LOOK A LOT LIKE LIKE THEY DID LAST YEAR. AS I SAID WE HAVEN'T HAD A LOT

[02:05:05]

WE WANT TO INCREASE OPERATIONAL EFFICIENCY, AND DECREASED RESPONSE TIME TO SERVICE CALLS. PROMOTE AND FACILITATE THE INTEGRATION OF TECHNOLOGY WHICH THIS IS GOING TO BE GREAT.

I THINK MUSTAPHA WILL TALK ABOUT THIS IN MORE DEPTH.

BUT WE HAVE BEEN PROCURING NEW ASSET MANAGEMENT SOFTWARE THAT WILL BE USED CITYWIDE. I THINK IT'S GOING TO HELP US.

PREVENTATIVE MAINTENANCE PROGRAMS THE SUM THAT IS REALLY IMPORTANT TO ME. BEING ATTRACTIVE APPROACH THAT CAN ELIMINATE A LOT OF THE UNFORESEEN EXPENDITURES THAT CAN COME FROM NOT PAYING ATTENTION TO PREVENTIVE MAINTENANCE.

WERE LOOKING TO GET ADDITIONAL POSITIONS THIS YEAR.

SO, ANOTHER THING THAT WE ARE LOOK AT IS IMPROVING OUR FLEET UTILIZATION. BY MONITORING VEHICLE AND EQUIPMENT USES. WE FEEL LIKE WE HAVE SOME OPPORTUNITY FOR IMPROVEMENT THERE.

WE HAVE QUITE A FEW PIECES OF MACHINERY THAT SEEMED LIKE THEY DON'T GET THE FULL POTENTIAL OF THEIR USE EVERY YEAR.

SO ENTERPRISES ALSO HELPED US LOOK AT SOME OF THAT STUFF.

AS WE ROLL INTO HIGHLIGHTS OF WHAT WE DID IN 21.

THE EMERGENCY GENERATORS ARE RECEIVED SEEN THAT.

WE HAVE FOUR PEERS FOR THIS ONE OUTSIDE THIS BUILDING.

SO WE ARE RIGHT ON THE WAY. TO GET THAT DONE.

WE ACTUALLY HAVE THE ONE AT THE COMMUNITY CENTER SET.

IT IS NOT FULLY OPERATIONAL YET. BUT THAT HAS BEEN A HUGE PROJECT AND HAS BEEN A LONG TIME, SO WERE REALLY EXCITED ABOUT THAT.

WE SUCCESSFULLY PROCURED FIRMS AND WILL BEGIN FACILITY STUDY AND MASTER PLAN WE HAVE JUST THIS WEEK I THINK, NOTIFY THE FIRM THAT WE WANT TO GO WITH AND WE GOT INTO NEGOTIATIONS WITH THEM ON THAT AND WERE EXCITED ABOUT THAT.

IT HAS BEEN QUITE THE EXPERIENCE TO PROCURE THAT.

WE HAVE GOTTEN IT DONE AND WE ARE REALLY EXCITED.

BECAUSE IT'S REALLY GOING TO BE GETTING MY FORCE IN THE FUTURE.

WE COMPLETED ALL OF OUR HVAC PROGRAM AS PRESCRIBED THIS YEAR.

THAT WENT WITHOUT A HITCH AND IT WAS WONDERFUL.

WE EXCELLED IN ACCESS CONTROL SYSTEM AT THE CENTER MAIN FACILITY. BEFORE WAS MANUALLY LOCKED NOW WE HAVE ELECTRONIC LOCKS. IT IS LOCATED AT THE CITY SERVICE CENTER. IT WAS JUST GETTING TO BE A REAL PROBLEM. IT IS VERY OLD.

VERY EXCITED ABOUT THAT AS WELL. SO OBVIOUSLY WE REPLACE THE CUSTODIAL CONTRACT. WE REPLACE THE RESTAURANT THIS COMING YEAR. COVID-19'S BEEN CRAZY FOR EVERYBODY. WE HIGHLIGHT THEIR WONDERFUL THROUGH THE PANDEMIC. SO I CANNOT TAKE MY HAT OFF TO THEM. WE'VE SUCCESSFULLY PROCURED A FLEET MAINTENANCE AND MANAGEMENT CONTRACT AND ARE CURRENTLY INVOLVED IN CONTRACT NEGOTIATIONS WITH THEM.

AS YOU ARE AWARE OF THEM SPOKE FOR HOW ENTERPRISES GOING TO TAKE SOME OF THAT LOAD OFF OF THE MAINTENANCE CONTRACTOR AND ALLOW THEM TO FOCUS MORE ON VEHICLES AT HIGHER PRIORITY LIKE PUBLIC SAFETY AND THE HEAVY MACHINERY IN PUBLIC WORKS AND THINGS LIKE THAT SO WE REALIZE A LITTLE BIT OF SAVINGS ON THAT CONTRACT AS WELL. WE DID COME UP WITH A PLAN TO INTEGRATE THE REMAINDER OF ELIGIBLE VEHICLES INTO THE ENTERPRISE LEASE PROGRAM OVER THE NEXT THREE YEARS.

SO WE ARE LOOKING FORWARD TO THAT AS WELL.

THAT WILL DEPEND ON SOMEWHERE THE BUDGETARY CONSTRAINTS.

AT LEAST WE HAVE A GUIDE TO GO BY SO THAT IS GREAT FOR US.

WE HAVE SOME POOR PERFORMANCE METRICS HERE THEY ARE NOT TO IN-DEPTH THERE IS A FEW DEALS YOU CAN SEE HERE YOU CAN KIND OF SCROLL OVER AND SEE WHAT THE PLAYERS ARE.

BUT THIS IS PERTAINING TO FLEE. SO THIS IS GOING TO HAVE CONTRACT WORK ORDERS VERSUS NONCONTRACT WORK ORDERS.

IT IS GOING TO HAVE OUR ACTUAL CONTRACT NUMBER OF VEHICLES THAT WE HAVE IN THESE YEARS THAT ARE INDICATED HERE.

AS YOU CAN SEE, WE HAVE OUR ESTIMATED CONTRACT WORK ORDERS LOOK LIKE THEY ARE TRENDING DOWNWARD.

THAT IS BECAUSE IN 2022 WE EXPECT TO HAVE MORE VEHICLES ON

[02:10:03]

OUR NEW CONTRACT IS GOING TO BE GREAT IN AFFORDING A SAVINGS AS WELL AS A NONCONTACT SIDE OF THINGS.

WHICH WE WILL TALK ABOUT THAT LATER.

THAT'LL BE, THE NEW WAY THAT IS WRITTEN IS GOING TO FORCE A LOT OF SAVINGS THERE. SO FOR BUILDING SERVICE METRIC.

THESE ARE PRETTY VAGUE BUT WE HAVE PREVENTATIVE MAINTENANCE AS OPPOSED TO REPAIRS COMPLETED. WE LIKE TO SEE PREVENTIVE MAINTENANCE, MUCH HIGHER THAN THE REPAIRS COLUMN.

WHICH IN THESE HAVE STARTED TO TURN DOWNWARD AND I FEEL LIKE THIS ONE, THE FISCAL YEAR 2021 IS INCOMPLETE.

IT IS NOT PROJECTED THIS IS WHAT WE HAVE TOTALLY COMPLETED AT THE TIME THAT WE MADE THE CHART. IT IS NOT FORECASTED FOR THE ANNUAL TOTAL. THIS IS JUST COMPLETED A FEW MONTHS AGO. THE NUMBERS ARE QUITE A BIT LOWER. ALSO, WITH THE CRAZINESS THAT IS HAPPENING THIS YEAR WITH THE FLOODING AND FREEZING ALL OF THE DIFFERENT WEATHER THINGS THAT HAVE BEEN THROWN AT US.

THE BUILDING SERVICE SUPERVISOR AND MYSELF HAS RESPONDED QUITE A BIT TO THE A LOT OF THINGS PERSONALLY.

AFTER HOURS AND WHATNOT. SOME OF THAT STUFF WAS NOT REALLY TRACKED, BUT OVERALL IT LOOKS LIKE REPAIRS HAVE GONE DOWN CONSIDERABLY IN THE LAST YEAR.

WE PROJECT THAT TO CONTINUE. THE PREVENTATIVE MAINTENANCE PROGRAM, WHAT LITTLE WE HAVE INVESTED IN THAT IS STARTING TO FAIL. CUSTODIAL BUILDINGS MAINTAIN THIS IS THE TOTAL NUMBER OF BUILDINGS THAT WE MAINTAIN CURRENTLY AND WE WILL BE MAINTAINING.

SO WE'VE HAD EIGHT BUILDINGS WE'VE BEEN MAINTAINING AND I SHARE WILL HAVE 11 TOTAL. FOR OUR FANTASIES, IN ADDITION TO A PROJECT MANAGER SHOULD GREATLY INCREASE OUR STIFFNESS AND I'M LOOKING FORWARD TO THAT. MASTER PLAN IS A GUIDANCE TOOL, FOR US. IT IS GOING TO REALLY HELP OUR PROACTIVE APPROACH TO MAINTENANCE.

AND REPRESENT LARGE CUSTODIAL CONTRACTORS THAT WILL ALLOW US TO RELY SOME SAVINGS. IT IS NOT A HUGE AMOUNT OF SAVINGS BUT IT IS SOME AND IS NICE TO BE ABLE TO PROVIDE A PLACE OF EMPLOYMENT AND PEOPLE KEEP THAT GOING.

SO THE NEW FLEET CONTRACT IS EXPECTED TO SAVE $155,000 OVER THE PREVIOUS CONTRACT ANNUALLY. THIS IS NOT INCLUDE THE SAVINGS WE EXPECT TO SEE THROUGH THE NONCONTRACT TERMS THAT WE HAVE WRITTEN IN THE NEW RFP. THAT WILL BE EVEN OVER AND ABOVE THAT. OUR NEW PROGRAMS FOR 2022, IS TO CONTINUE TO EXPLORE WAYS TO IMPROVE OUR PREVENTIVE MAINTENANCE SCHEDULES AGAIN THAT IS NOT SOMETHING THAT WE HAVE A LOT TO WORK ON BUT WE ARE LOOKING FORWARD TO IT.

COMPLETING IMPLEMENT OUR FACILITY MASTER PLAN WHEN TO BRING A PROJECT MANAGER ON BOARD.

ELIMINATE CUSTODIAL CONTRACTS, GROW INTO ENTERPRISE LEASE PROGRAM. IMPLEMENT OUR NEW CONTRACT FOR HEALTH AND SAFETY IS A BEAUTY. AND ESTABLISHED RELATIONSHIPS WITH OUR LOCAL REPAIR SHOPS TO HELP EXPEDITE WORK PERFORMANCE OF THE LEASE VEHICLES. WE HAVE NOT SPENT MUCH TIME WITH THEM THE LOCAL GUYS, BUT THAT IS SOMETHING THAT WE INTEND TO DO HERE WITHIN THE NEXT YEAR. TO EXPEDITE SOME REPAIRS AT THOSE FACILITIES. OVERALL OUR BUDGET, IT LOOKS LIKE IT CHANGES KINDA DRAMATICALLY WHERE 50% MOST OF THAT WILL BE FOR PERSONNEL. WE HAVE TWO ADDITIONAL POSITIONS AND THAT SEEMS LIKE A LOT FOR THE POSITIONS THAT WE HAVE.

MAINTENANCE INCREASED 310,000. THAT IS MOSTLY DUE TO MOVING FROM THE REPAIRS LINE TO THE MAINTENANCE LINE.

AND THAT IS JUST A SHIFT. CONTRACTUAL SERVICES YOU WILL SEE A 17,000-DOLLAR NET GAIN IN THE COST OF THOSE THAT TAKES INTO ACCOUNT THAT SAVINGS FROM THE FLEET MANAGEMENT CONTRACTS AND ALSO THE INCREASE IN COST OF FUEL.

GOING INTO THE NEXT FISCAL YEAR. CAPITAL EXPENSES ARE BUDGETED AT 1.74 VEHICLES 6.5 FOR HVAC THAT IS FOR THIS PARTICULAR DEPARTMENT THAT IS GOING TO BE TOTAL IN THE CITY PROBABLY ABOUT $40,000 INVESTED IN HVAC. AND WE ARE BUYING SOME NEW TOOLS AND STUFF LIKE THAT. THAT CONCLUDES MINE DOES ANYONE

HAVE ANY QUESTIONS? >> THE FLEET LEASING PROGRAM

INCLUDES THE MAINTENANCE? >> YES, MA'AM IT DOES.

>> SO IN YOUR METRICS ARE TALKING ABOUT THE MATRIX THAT YOU ANTICIPATE. THAT YOU WILL BE MAINTAINING BUT THE ASTILBE MAINTENANCE, I MEAN, THAT LOOKS LIKE GOSH THIS IS

[02:15:01]

BUT IT THEY WILL BE INCLUDED IN THE LEASE?

>> THAT IS RIGHT, WE WILL SEE LESS MAINTENANCE COME THROUGH OUR GARAGE. NOT THAT THE MAINTENANCE IS GOING TO DECREASE A WHOLE LOT, WE NOT EXPECTING A TON OF VEHICLES I THINK WE HAVE 20 THAT WE HAVE THE LEASE PROGRAM THE SHARE. WE WILL SEE SOME REDUCTION JUST DUE TO THE FACT THAT THERE WILL BE NOWHERE.

BUT THAT METRIC IS NOT INCLUDED IN DEMENTIA CARE.

THIS IS JUST FOR THE CITY GARAGE.

>> WHERE IS THE LEASE PROGRAMS WHERE'S THE COST FOR IN YOUR NUMBERS? OR WHAT CATEGORY IS IT IN?

>> VEHICLE LEASE PROGRAM RIGHT HERE.

IT IS UNDER. >> BUDGET TELLER REALLY IT'S THERE, BUT THE VARIOUS DEPARTMENTS THAT ARE IMPACTED BY THE LEASE PROGRAM YOU WILL HEAR FROM THEM DIRECTLY AS WELL.

>> OKAY. THANK YOU.

>> BUT BUDGETARY REALLY IT'S INCLUDED IN ROGERS.

>> ANY OTHER QUESTIONS? >> NOTE THANK YOU.

>> THANK YOU. >> GOOD EVENING I WILL TRY TO GET US BACK ON THE SHORT TRACK ON THIS.

SO INFORMATION TECHNOLOGY. SO OUR DEPARTMENT SUPPORTS ALL THE CITY DEPARTMENTS WE MANAGED TO SUPPORT ALL OF THE DEPARTMENT ENTERPRISE SYSTEMS AND MAINTAIN THE STRUCTURE.

WE PROVIDE SERVICES OVER 25 LOCATIONS.

MAINTAIN SUPPORT OVERE HUNDRED F THESE ARE VIRTUAL.

VERSUS PHYSICAL. MAINTAIN AND BACKUPS FOR 50 TERABYTES WITH THE DATA. SO MAINTAIN THE SUPPORTS OVER 1600 DEVICES. IT'S AMAZING THESE DEVICES ARE NOT ONLY COMPUTERS, WHERE PHONES WE HAVE MBT'S IN THE VEHICLES AND RADIOS AND THINGS LIKE THAT. WE FAILED OVER 5400 REPORT REQUESTS A YEAR AT MAINTAIN AND MANAGE THE COUNTYWIDE RADIO SYSTEM WITH OVER 900 SUBSCRIBERS.

THREE MAINTAIN RADIO TOWERS AND 800 SQUARE MILES OF RADIO COVERAGE. THIS IS OUR BREAKDOWN WE CURRENTLY ARE STILL HAVE TEN ON OUR STAFF.

WE DID DO A LITTLE BIT OF A CHANGE THIS YEAR AS FAR AS CHANGING PERSONAL TITLES. SO WE SORT OF INCENTIVE WE KEPT WITHIN OUR SUPPORT. WE MADE IT A LITTLE BIT EASIER THAT THOSE WERE THE INDIVIDUALS DOING A LOT OF SUPPORT.

WE HAVE TWO PEOPLE THAT ARE NETWORKING AND THOSE HANDLE ALL THE NETWORKING. THE COMMUNICATIONS AND THE RADIO COMMUNICATIONS AND A PHONE COMMUNICATIONS.

THERE ARE SYSTEM ADMINISTRATION SYSTEM TAX THOSE HANDLE THE SERVERS SORT OF THE BACKEND OF THE PLATFORM.

OUR DEPARTMENT MISSION IS TO PROVIDE EXCELLENT LEVELS OF SERVICE AND SUPPORT OF TECHNOLOGY THAT ENABLES DEPARTMENT TO DO QUALITY SERVICES.

FOR THOSE DEPARTMENTS AND MAKE SURE THEY CAN DELIVER THOSE SERVICES EFFICIENTLY AND EFFECTIVELY TO OUR CUSTOMERS.

OUR GOAL AND OBJECTIVES. ALL INITIATIVES ARE PRIORITIZE TO THE BUSINESS THESE OF THOSE DEPARTMENTS IN SUPPORT THE CITY OF VICTORIA'S BUSINESS OBJECTIVES.

WE PROVIDE INFORMATION TECHNOLOGY COORDINATIONS AND MANAGEMENT SERVICES AND PUBLIC SAFETY IS IN POLICE AND FIRE AND OTHER PROJECTS. WE MAINTAIN COMPLIANCE AND CONFIDENTIALITY IN SENSITIVE AREAS SUCH AS THE SCANNER NETWORK. AND THEN WE PROVIDE SUPPORT AND CUSTOMERS SERVICE OF THE CITY OF VICTORIA INFORMATION SYSTEM.

SOME HIGHLIGHTS THAT WE COVERED IN 2021 OR WITH THE PANDEMIC THAT WE WERE ASKED TO PROVIDE MEANS TO BE ABLE TO PROVIDE EMPLOYEES FROM HOME. ALSO NOT ONLY WORK BUT COME UP WITH SOLUTIONS THAT WILL HAVE CITY COUNCIL MEANS.

THAT'S ANOTHER EFFECTIVE MEETING THAT WE STARTED UTILIZING AND WE UTILIZE THAT WELL. WE DID REPLACE SOME OF OUR FIREWALLS WITH NEWER FIREWALLS. THIS NEXT ONE WHICH IS A HIGHLIGHT WAS TO BE COMPLETED ARE STRUCTURE UPGRADE.

[02:20:06]

SO SOME OF THE METRICS WE DO HAVE PHONE CALLS THAT WE DO ANSWER. AND THEN AFTER OUR CALLS.

I DON'T KNOW WHY SOME SHOWING UP, THEY PRETTY MUCH STAYED ABOUT THE SAME. DEPARTMENT EFFICIENCIES, WE DID DO A REWORK TO A LOT OF PERSONNEL TOO HELLACIOUS AND WORKLOAD. AS WE SEE MORE PLATFORMS GO TO CLOUD BASE INCLUSIONS. WE SAW SUPPORT SIDE WE DID NOT NECESSARILY NEED AS MUCH AS PRIOR SO WE MOVED ONE PERSON OVER INTERNETWORKING SO WE SAW A LOT OF THAT HAPPENING.

WE SAW THAT ON THE WORK ORDERS THAT WERE COMING THROUGH.

SOME OF THE INITIATIVES FOR 2022, WE DO HAVE A NEW SOFTWARE IMPLEMENTATION THAT WE ARE GOING TO BE BRINGING TO COUNSEL LATER THIS YEAR TO AS A RECOMMENDATION, THIS IS A CITY WIDE ENTERPRISE ASSET MANAGEMENT SOLUTION.

THIS ALSO INCLUDES A SALESMAN ENGAGEMENT PORTAL.

THAT WILL ALLOW THE CITIZENS TO NOT ONLY MULTIPLE REQUESTS BUT IT CAN BE SENT TO MULTIPLE REPORT DEPARTMENTS.

THIS CAN BE LIKE I SAID THROUGH THE WEBSITE OR THROUGH AN APP ON THEIR PHONE, BUT THIS WILL ALLOW A LOT OF WHAT WE SAW IN THE DEPARTMENTS AND THEY ALL HAVE WORK ORDER SYSTEM.

HOWEVER WITH THOSE WORK ORDER SYSTEMS ARE NOT DON'T TALK TO EACH OTHER. SO THIS WOULD BE ONE PLATFORM STILL DO HAVE ONE PLACE TO GO AND THEN EVERYONE WILL BE ABLE TO RESPOND TO THOSE REQUESTS. THIS IS GOING TO BE A PHASED IMPLEMENTATION WHERE PUBLIC WORKS BEING THE FIRST PART OF THE PHASE. THEN WE ANTICIPATE AFTER THAT PHASE TWO WILL BE ENVIRONMENTAL SERVICES AND BILLING SERVICES AND PARKS. IT DOES HAVE THE CAPABILITY OF INCORPORATING OTHER DEPARTMENTS. LATER TERM WILL POSSIBLY BE

WITHOUT CODE ENFORCEMENT. >> REALLY QUICKLY, THIS IS A PRETTY BIG DEAL IN MY OPINION. SO CURRENTLY WE HAVE FIVE DIFFERENT SYSTEMS THAT TAKE INFORMATION? A REAL-LIFE EXAMPLE OF WHAT'S GOING ON WOULD BE SOMEBODY CALLS, GIVES AN ADDRESS TO ALLOW US AND SAYS I'M HAVING THIS PARTICULAR ISSUE. IF IT IS A CODE ENFORCEMENT ISSUE THE COLD CALL CODE ENFORCEMENT NOW PULL IT OUT.

BUT IT MAY NOT NECESSARILY CONVEYING INFORMATION RELATED TO RENTAL SERVICES OR TO PUBLIC WORKS, AND SO IT IS VERY DIFFICULT TO UNDERSTAND THE BIG PICTURE WHAT IS GOING ON IN SPECIFIC PROPERTY WHEN YOU HAVE TO GO TO FIVE DIFFERENT SYSTEMS AND TALK TO FIVE DIFFERENT DEPARTMENTS TO KINDA FIGURE OUT WHAT'S GOING ON. NOT ONLY IS IT DIFFICULT TO PROVIDE EXCELLENT CUSTOMER SERVICE WHEN YOU HAVE ACCESS TO ALL THE INFORMATION ABOUT THAT PARTICULAR PROPERTY.

BUT INTERNALLY IT CREATES AN INEFFICIENT PROCESS IN ORDER TO RESPOND QUICKLY TO A NEED BECAUSE IT IS ONE OF THOSE WHERE YOU PROBABLY KNOW THAT DEAL WITH IT RIGHT? SOME RECALLS A NUMBER AND SAYS THAT'S NOT ME AND YOU CALL THE OTHER NUMBER. AND SO WHAT WE WANT TO ACHIEVE IS A MORE CENTRALIZED CUSTOMER SERVICE OPERATION WHERE SOMEBODY CALLS, NO MATTER WHO PICKS IT UP.

YOU TAKE THE ORDER REQUEST AND BECAUSE IT'S ON THE SAME SYSTEM YOU INPUT IT YOURSELF AND YOU DON'T HAVE TO REFER TO A

[02:25:01]

THE INTEGRATION OF A NAP, IS A GOOD TOOL, TO SUPPLEMENT THE TRADITIONAL MEANS OF LIKE A PHONE.

BECAUSE AS WE KNOW MANY FOLKS CARRY ON THE CELL PHONES.

SOME OF THESE APPLICATION SYSTEMS LITERALLY ALLOW PEOPLE TO TAKE PICTURE OF A BOTTLE, TAKE A PICTURE OF A DOWN STREET SIGN. AND YOU LITERALLY JUST UPLOADED ON THE APP AND IT AUTOMATICALLY SENDS IT TO PUBLIC WORKS.

AND SOME OF THESE SYSTEMS ARE COMPREHENSIVE ENOUGH TO WHERE ONCE A PUBLIC WORKS CLOSES OUT BECAUSE YOU CREATE AN ACCOUNT AND SUBMIT IT, YOU WILL GET A MESSAGE SAYING HEY TO SAM WAS FIXED OR THE HATE APOLLO WAS PASSED.

THERE ARE THESE SYSTEMS THROUGH TECHNOLOGY THAT ALLOW FOR BETTER CUSTOMER SERVICE. SO THIS IS HUGE THAT WE ARE WORKING TOWARDS TRANSITIONING TO MODERN CUSTOMER SERVICE OPERATION. YES IT'LL TAKE TIME BUT IT'S A

BIG DEAL MY OPINION. >> IS THAT IS THANK YOU.

OBVIOUSLY WE GOT SOME EQUIPMENT THAT NEED TO BE REPLACED.

ANOTHER MEASURE WE WILL TAKE IT BY NEXT YEAR IS ACTUALLY REPLACING SOME OF OUR EQUIPMENT THAT IS PROTECTING OUR SCANNER NETWORK. AGAIN WE WILL GO WE TALKED ABOUT EFFICIENCIES. WILL BRING IN SOMETHING IS MORE ROBUST. THIS IS AN IMPORTANT ONE THAT WE ALSO HAVE WE WERE LOOKING AT A NEW INTERNET SERVICE PROVIDER.

WHICH WAS INTERESTING AND THAT WILL PROBABLY DOUBLE THE BANDWIDTH AND REDUCTION OF COST. BASICALLY AM PLEASED TO SAY THAT DEREK'S WORK WITH THE BROADBAND COMMITTEE HAS PAID OFF AND WE WERE ACTUALLY VERY SURPRISED TO SEE THE NUMBERS THAT WERE COMING IN FOR THAT WE BASE THIS A 40% REDUCTION EVEN THOUGH WE DOUBLED OUR BANDWIDTH SPACE. THERE WAS PRETTY SIGNIFICANT.

BUDGET HIGHLIGHTS PERSONAL BENEFITS INCREASE TO THE PHASE TWO COMPENSATION STUDY. MAINTENANCE INCREASE DUE TO 92,000 DUE TO PURCHASE OF AN ADDITIONAL MICROSOFT OFFICE 365 LICENSES. THIS WAS TO FACILITATE THE NEO- GOVERNMENT TRANSITION WE HAD TO HAVE ALL OF OUR EMPLOYEES EVEN OUR FAIRFIELD EMPLOYEES TO HAVE E-MAIL.

SO THEY CAN RECEIVE THOSE NOTIFICATIONS FROM NEO- GOLF.

WE ALSO HAD AN UPGRADE FROM OUR STANDARD WHICH OCCURRED THIS YEAR AND OBVIOUSLY OUR MAINTENANCE AGREEMENT COSTS FOR THOSE INCREASE AND THEN WE ALSO HAD TO TRANSITION BECAUSE FROM NEIL GOLF AND PROFESSIONAL SERVICES TO SOFTWARE MAINTENANCE. A LOT OF WHAT WAS IMPLEMENTED WAS THROUGH PROFESSIONAL SERVICE.

NOW WE ARE SEEING SOME OF THAT MAINTENANCE COST BE TRANSITIONED OVER TO SOFTWARE MEANS. CONTRACTUAL SERVICES DECREASED 70,000 THAT'S IN REGARDS TO OPEN GOLF.

AND THEN CAPITAL EXPENDITURES ARE A BUDGET OF 54K.

YOU CAN SEE ON OUR MAINTENANCE AND OPERATION WE DID SEE THAT SLIDE INCREASE 2%. MAINTENANCE WAS THE BIGGEST ONE, AND THERE WAS ALREADY DECREASING COMPUTER MAINTENANCE.

SO PRIOR TO WHEN I MENTION SOME OF OUR FIREWALL REPLACEMENTS WE DID THIS YEAR, WE ARE ABLE TO INCORPORATE AND PURCHASE LONG-TERM MAINTENANCE AGREEMENTS SO THAT OBVIOUSLY TOOK A DECREASE IN THE BUDGET FOR THAT. SOFTWARE MAINTENANCE THAT'S WHAT WE SOW THAT LARGEST INCREASE IN NATURAL RESELLER WITH NEO- GOVERNMENT OPEN GOLF AND RELATIONSHIP WITH THE THREE ON THERE. CONTRACTUAL SERVICES DECREASED IN ALL RECEIPT OUR CAPITAL OUTLAY DECREASE BECAUSE OF A LOT OF WHAT WE PURCHASED THIS YEAR WAS IMPLEMENTED THERE.

ONE OF THE THINGS THAT'S A LITTLE DIFFERENT VERSUS THE REST OF THE DEPARTMENT IS OBVIOUSLY WE HAVE RECOMMENDED LISTS BUT ALSO HAVE ALL OF THE TECHNOLOGY LIST FOR ALL OF THE DEPARTMENTS.

I DO WANT TO DRAW ATTENTION BECAUSE CHERYL I MENTIONED EARLIER SHE WAS DOING UPGRADES ON HER COMPUTERS.

SO PART OF THE PROCESS THAT WE ARE GOING WITH THE PANDEMIC WAS WHILE WE ARE PROVIDING A LOT OF LAPTOPS TO THOSE EMPLOYEES, WHO JUST COMPUTERS. THOSE ARE LAPTOPS TYPICALLY ARE OUT OF SERVICE. THEY ARE READY SPENT THEIR FIVE-YEAR REPLACEMENT CYCLE. SO THEY WEREN'T UP TO THE THIS.

SO WHAT WE DID TWO IDENTIFIES THOSE EMPLOYEES.

THAT IN THE FUTURE POSSIBLY THAT THEY COULD UTILIZE A LAPTOP VERSUS A COMPUTER AREA SO AS YOU GO THROUGH AND LOOK ANY OF THOSE WHO HAVE A REPLACEMENT/UPGRADE, THOSE WERE COMPUTERS.

THERE WERE NOT BEING UPGRADED TO LAPTOPS.

SO THOSE WOULD BE ABLE TO BE MOBILE IN CASE ANY OTHER INCIDENTS. AND THAT'S MY PRESENTATION DO

YOU HAVE ANY QUESTIONS? >> NO THANK YOU.

[02:30:01]

>> I WOULD JUST LIKE TO SAY THAT YOUR DEPARTMENT IS VERY QUIET BUT WITH EVERYTHING THAT WE HAVE GONE THROUGH WITH OUR TECHNOLOGY AND THIS PAST YEAR END ALL THE MEDICATION, EVERY TIME I COME TO YOU WITH A DUMB QUESTION OR LOCKED MYSELF OUT, YOU HAVE ALWAYS BEEN PAYING GREAT AND YOUR WHOLE DEPARTMENT IS VERY IMPRESSIVE. THANK YOU.

>> THANK YOU, THERE ARE NO DUMB QUESTIONS.

>> I'M VERY APPRECIATIVE THAT HE DID NOT PUT THE CITY COUNCIL CALLS BROKEN OUT AS A SEPARATE LIGHT ON IT.

BECAUSE JUST BASED ON MY CALLS THEY BEEN KIND OF EMBARRASSING.

>> SO IT'S TIME TO TRANSITION TO PUBLIC SAFETY DEPARTMENTS.

IT SAFE TO ASSUME THAT WILL GO UP SLOWLY PAST 8:00 O'CLOCK I HOPE THAT'S ALL ALL RIGHT I'LL BE MYSELF TAKING OUR AT THE BEGINNING. BUT WE WILL BE ALL RIGHT.

>> WE HAVEN'T HEARD FROM YOU WHILE.

>> AND TRY TO MAKE UP FOR. >> YOU DID IT.

>> GOOD EVENING COUNSEL, AND I WOULD LIKE TO THANK JAMES FOR ALL HE DOES FOR THE POLICE DEPARTMENT AS WELL.

WE HAVE NICE PANTS ARE GOING ON. AND OF FONDA'S APARTMENT.

ANYWAYS, WE GO BACK AND FORTH AND HE SIMPLY WAS.

ALRIGHT SO LOOK AT OUR POLICE DEPARTMENT AND POLICE DEPARTMENT IS MADE UP OF TWO EUROS. I'VE ADDED BUREAUS ALONG WITH DIVISIONS THAT YOU ARE PROBABLY USED TO IN THE PAST.

SO WE'RE GOING TO HAVE THE ADMINISTRATIVE BUREAU WHICH IS COMMANDED BY DEPUTY CHIEF ART JAMISON WHO IS ALSO THE SECOND IN COMMAND ON THE POLICE PARTY. UNDER HIS COMMAND YOU HAVE SUPPORT SERVICES DIVISION. COMMANDED BY THE CAPTAIN WHICH INCLUDES NUMBER ONE CALL CENTER WHO IS MANAGED BY TED THOMPSON.

WE'VE ADDED THIS OPERATIONS BUREAU AND I WILL GO UP A LITTLE BIT THOSE PICTURES TOO. YOU CAN SEE THE ORGANIZATIONAL CHART WE WOULD MAKE CHANGES. AS WE GO ALONG I WILL POINT THAT OUT. WHEN I TALK ABOUT THE BUREAU, YOU WILL SEE THAT THERE IS AN ADDITIONAL DEPUTY CHIEF AND THE ADDITION DEPUTY CHIEF WILL COMMAND THE OPERATIONS BUREAU.

THAT WILL BE THE IN CRIMINAL INVESTIGATION DIVISION AND PATROL DIVISION. UNDER THAT DEPUTY CHIEF COMMAND.

THE PATROL DIVISION COMMAND IS COMMANDED BY CAPTAIN KENNETH AND SANDERSON. INTERNAL INVESTIGATIONS BY ELAINE MOYA WHO JUST MOVED OVER THERE HER AND CAPTAIN WERE SHARES TRADED PLACES. WHEN I GOT HERE I LOOKED AT THE ORGANIZATION CHART NOT THERE WAS FUNCTIONAL BUT AS I WAS MOVING TOWARDS A DATA-DRIVEN INTELLIGENCE BASE POLICE DEPARTMENT, I REALLY NEEDED TO SEPARATE THE OPERATIONS BUREAU AND THE ADMINISTRATION BUREAU SO THAT WE COULD START DIGGING DOWN INTO CRIME REDUCTION. I WANTED SOMEBODY BASICALLY AS A CRIME CZAR WHO WOULD FIND BETTER WAYS TO GET INTO THOSE AREAS AND MAKE IT EFFICIENT AND HELP THEM DO WHAT THEY CAN WITH THE STAFFING THAT THEY HAVE. AS YOU WILL SEE ON THIS CHART THERE IS NO SWAT TEAM ALTHOUGH WE HAVE A SWAT TEAM.

BECAUSE WE ARE LOOKING AT OFFICES THAT DO MULTIPLE FUNCTIONS, THEY ARE FULL-TIME OFFICERS, SAY THE SWAT TEAM IS MADE UP OF DIFFERENT OVERSEERS FROM DIFFERENT DEPARTMENTS.

YOU WON'T SEE THAT ON THE ORGANIZATION CHART BECAUSE IT IS NOT A FULL-TIME POSITION. ANOTHER EXAMPLE IS DETECTIVE JAMES COLLINS. HE IS THE CRIMESTOPPERS DETECTIVE, SEXUAL REGISTRATION DETECTIVE IN ISABELA.

SO HE HAS A FULL PLATE. THAT IS KIND OF WHAT WE ARE

DEALING. >> SECRET SERVICE.

>> SO THAT'S WHAT WERE DEALING WITH ON THE POLICE DEPARTMENT AND AGENCY OUR SIZE WILL HAVE THAT.

THAT'S NORMAL. HOWEVER THERE ARE SOME AREAS WHERE WE CAN'T MAKE IMPROVEMENTS TO OUR STAFFING.

WE ARE LOOKING AT THAT WE ARE LOOKING AT WAYS TO MAKE FORCE MULTIPLIERS AND TECHNOLOGY AND COMMUNITY AND BRING IN SOCIAL MEDIA AND EDUCATION. IT REALLY TAKES CREATIVITY, BECAUSE I DON'T WANT TO COME HERE EVERY YEAR END ASKED FOR MORE PEOPLE. I WANT TO GET THE STAFFING LEVEL THAT HELPS US WITH CURRENT WORKLOAD AND FIND WAYS TO BE MORE EFFICIENT AND BE A GOOD STEWARD OF TAXPAYER MONEY.

>> CHIEF ALONG THOSE LINES I WAS CONCERNED WHEN I SAW THE REDUCTION OF TWO POSITIONS AND THEN AN ADDITIONAL ONE.

COULD YOU TALK A LITTLE BIT ABOUT THAT THE REASON FOR THE

REDUCTION? >> SO WE DIDN'T REALLY LOSE A

[02:35:02]

READ THROUGH THE LIVER IS THAT DEPUTY CHIEF IS GOING TO BRING EXTRA VALUE. YES WE NEED A LINE OFFICER WHEN YOU THOSE OFFICES ON THE STREET I GET TO THE CALL AS SOON AS I CAN. WE ALSO NEED SOMEONE WITH GREAT EXPERIENCE IN PATROL AND INVESTIGATIONS WHO CAN HELP US STREAMLINE THESE PROCESSES. WE NEED TO DO A BETTER JOB THAN WE ARE DOING WITH THE INVESTIGATIVE PROCESS.

AND THAT'S WHY I HAVE THREE OUTSTANDING CANDIDATES THAT WE WILL LOOK AT THIS WEEK TO TRY TO HELP US IN THAT AREA.

ONCE WE WORK ALONG WITH OUR CRIMINAL ANALYST.

I THINK THAT ONE POSITION THAT WE HAD WILL PAY EXTREME DIVIDENDS. NOW WE ARE LOOKING AT THE ONE CIVILIAN POSITION THAT WITH US. WE ARE REALLY LOSE IT, WE ACTUALLY FOUND THAT IF WE MERGE OUR RECORDS UNIT AND OUR CASE PREP, WE ARE LOOKING AT A BETTER PROCESS AND MORE EFFICIENT AND IT'S GOING TO BE BETTER FOR CUSTOMER SERVICE.

IT'S ALSO GOING TO CROSS THING THE TWO GROUPS.

SO WE CAN ACTUALLY DO AWAY WITH THE ONE POSITION AND STILL END UP WITH BETTER SERVICE AND BETTER EFFICIENCY.

>> SO FOR EXAMPLE RIGHT NOW DEPENDING ON WHAT YOU NEED TO GO TO DO DIFFERENT PARTS OF THE BUILDING.

SO IF YOU WANTED TO GO TO RECORDS YOU WOULD HAVE TO COME TO THIS OTHER BUILDING INVOICE CASE PREPARATION AND THE OTHER BUILDING. OFTEN TIMES PEOPLE HAVE TO BE SENT TO ONE OR THE OTHER. AND SO FROM AN EFFICIENCY STANDPOINT IT MAKES SENSE TO HAVE ONE CENTRALIZED AREA WHERE IT DOESN'T MATTER WHAT THE RESIDENT IS NEEDING THAT'S WHERE THEY GO. SO PART OF THIS REORGANIZATION IS GOING TO BE PART OF THIS RELOCATING OFFICES AND PERSONNEL SO THAT THEY ARE ALL NEAR THE AREA THAT ACTUALLY FACES PROCEED. SO THAT NOW ANY TIME ANYONE NEEDS ANYTHING FROM PD THEY NEED TO GO TO THAT ENTRANCE AND REGARDLESS OF WHAT THEY NEED IS THERE.

SO THAT SIMPLE PHYSICAL MOVE OF PLACING EVERYBODY ONE PLACE, CREATES THE OPPORTUNITY FOR EFFICIENCY BUT NOT HAVING TO

HAVE AS MANY PERSONNEL. >> WE FOUND MOST CITIZENS GET CONFUSED. WHICH WAY DO WE GO? SO THIS WAY THEY JUST GO TO THE FRONT OF THE PD AND GO TO THE WINDOW AND THEN GET WHAT THEY NEED THERE.

WE BECOME MORE EFFICIENT BIKE CROSS TRAINING GROUPS.

IT'S A WIN-WIN. ALRIGHT SO THE DEPARTMENT IS TO REDUCE CRIME IN THE FEAR OF CRIME THROUGH OUTSTANDING POLICE SERVICES IN PARTNERSHIP WITH THE COMMUNITY.

YOU WILL SEE THAT THE MAJORITY OF ANYTHING I'M TALKING ABOUT WILL INCLUDE A PARTNERSHIP WITH THE COMMUNITY.

I BELIEVE STRONGLY IN THAT. SO ARE OUR GOALS AND OBJECTIVES ARE GOALS AND OBJECTIVE FALL UNDER THE GROWTH CAPACITY AND INFRASTRUCTURE SECTION OF THE COMP PLAN 2035 PLAN.

THEY INCLUDE FOR THE TOP FIVE PRIORITY ACTION ITEMS ESTABLISHED BY COUNSEL. SO WE HOPE TO REDUCE OVERALL CRIMES BY 3%. AND THAT DOESN'T SOUND LIKE A LOT, BUT IT IS A LOT ESPECIALLY WHEN WE ARE DEALING WITH COVERT LAST YEAR. I KIND OF SEE IS IS THAT GOING TO BE AN UPHILL BATTLE? DUE TO EVERYTHING BEING SHUT DOWN LAST YEAR. SO RESPONDER PRIORITY CALLS TO SERVICE IS IN 7 MINUTES OR LESS. ANSWER ALL INCOMING CALLS AND TEN SECONDS ELEVENTHS. A LOT OF CITIES ARE HAVING TROUBLE GETTING AND ANSWERING THEIR NO ONE CALLS.

THEY ARE JUST, THEY CANNOT SEEM TO STAFFING OF PEOPLE IN THE NUMBER ONE CALL CENTER. WHICH IS ALSO SOMETHING WE ARE DEALING WITH. BUT WE ARE GETTING CREATIVE FIND WAYS TO GET THEM STAFF. YOU CAN SEE THE OTHERS THERE.

WE ARE STILL WORKING TOWARDS TRYING TO GET OUR VACANCY RATES UNDER CONTROL. WE'RE HOPING TO GET IT DOWN TO BELOW SIX PER YEAR. WE CAN DO THAT THAT'LL BE A BIG WIN WHEN I GOT HERE THERE WERE 16 VACANCIES WE CURRENTLY HAVE FOUR. WE ARE GOING TO INCREASE HAS AN ENGAGEMENT PRIOR TO ME GETTING HERE THEY WERE WAY OUT COVERT OFFICE HE KNOCKED HIM DOWN. SO WE WILL GET THEM BACK UP AND WILL MEET IN PERSON WE WILL NOT JUST TO THE SOCIAL MEDIA AND ONLINE TYPE THING. WE WILL ALSO WORKING WITH PRINT

MEDIA AND TV MEDIA AS WELL. >> I ADMIRE YOUR CHOICE OF

PHOTOS. >> YOU ARE IN ONE.

ALL PART OF THE BIG PLAN. SO PHYSICAL YEAR 2021 HIGHLIGHTS, THIS IS SOMETHING I AM REALLY PROUD OF THE DEPARTMENT HAS RECOGNIZED FOR THE THIRD TIME 12 YEARS RUNNING FOR ITS BEST PRACTICES BY THE TEXAS POLICE CHIEF ASSOCIATION.

[02:40:02]

WE HAD TWO CHIEFS THAT WERE REPRESENTING THE ASSOCIATION THEY CAME TO THE PD AND INSPECTED US AND WE WERE JUST NOTIFIED ON FRIDAY THAT WE RECEIVED RECOGNITION SO KUDOS TO THE MEN AND WOMEN OF THE TORY POLICE DEPARTMENT.

>> CONGRATULATIONS. >> THANK YOU.

>> WE LOWERED OUR REGULAR ZC RATE, WE MADE A DIFFERENCE OF 77.78 DECREASE IN OUR VACANCY OVER WE WENT FROM 16 TO FOUR.

THAT IS OBVIOUSLY IT WILL BE GREAT IF THEY WERE ALREADY ON THE STREET. UNFORTUNATELY SOME OF THOSE DURING TRAINING. SOME GET READY TO GO TO THE ACADEMY. SO ABOUT A YEAR FROM NOW IF WE WERE ABLE TO RETAIN EVERYBODY WILL BE IN REALLY GOOD SHAPE.

ONE OF THE THINGS WE DID DO IS EXPAND SOCIAL MEDIA PLATFORMS. WE WENT TO TWITTER AND NEXT DOOR AT.

THEY TELL US THAT NEXT-DOOR HAS 62,000 HOUSEHOLD SUBSCRIPTIONS IN VICTORIA. SO WE ARE HOPING TO GET AS MUCH INFORMATION AS WE CAN READ OUT REGARDING WHAT WE ARE DOING.

WE'VE IMPLEMENTED THE APEX TRAINING SIMULATOR AS A REGIONAL RECRUITING TOO. IN A TRAINING FOR VICTORIA POLICE DEPARTMENT. WE HOPE TO GET YOU COUNCIL MEMBERS TO THAT AS WELL. IT IS A PRETTY GOOD TIME.

ESTABLISH THE TANGLEWOOD SQUARE CRIME WATCH.

ALONG WITH THE HELP OF SCOTT. WE HAVE A FAITH-BASED COALITION AND I ALSO HAVE CREATED A COMMITTEE OF POLICE OFFICERS TO HELP US GET THE OFFICES INVOLVED IN SOME OF THE DECISION-MAKING ON THE POLICE DEPARTMENT AND MAKE SURE THAT I'M KEPT ABREAST OF ANY ISSUES THAT THEY ARE SEEING IN THE FIELD.

SOME OF OUR PERFORMANCE METRICS WHICH I HAD A LOT OF TROUBLE WITH THIS GRAPH, BECAUSE SOME OF THESE ARE VERY SMALL.

I'LL JUST RUN THROUGH THEM REAL QUICK.

OVERALL CRIME AND PHYSICAL YEAR 2020, WE HAD 6,917 OFFENSES.

RIGHT NOW SO A BIT OF A DECREASE.

WE ARE LOOKING AT AN INCREASE AS EVERYONE COMES BACK FROM COVID-19 AND THINGS THOSE NATIONS.

BUT WE ARE WORKING ON. AGAIN IS A VACANCY RATE WHERE WORKING DILIGENTLY TO KEEP THAT DOWN.

HERE WE GO WITH COMMUNITY ENGAGEMENT PROGRAM AND PHYSICAL YEAR 2020 WE HAD 74 EVENTS THAT WE WENT TO IN THIS YEAR WE ARE 266 OF THOSE. THIS NEXT FISCAL YEAR IT WILL WRAP THAT UP TO ABOUT 80 EVENTS AND MORE WILL WORK ON PROGRAMS ALSO TO ENGAGE OUR YOUTH. WE ARE LOOKING AT MAYBE CREATING A POLICE ATHLETICALLY OR SOMETHING OF THAT NATURE WHERE OFFICERS CAN VOLUNTEER TIME TO COACH LITTLE LEAGUE INTO OTHER THINGS LIKE THAT. MAYBE A BOXING GYM DOES ANY WAVE OF OXYGEN WE CAN BORROW? WE WILL TRY THAT OUT.

SO OUR EFFICIENCIES. THE FOLLOWING PROJECTS HAVE EITHER BEEN IMPLEMENTED ARE IN THE PLANNING STAGES.

WE ARE GOING TO HIRE TO OUR STRENGTH.

THAT SHOULD HELP US REDUCE OVERTIME COSTS.

AGAIN, WE HAVE BEEN USING SOCIAL MEDIA TO GET MESSAGES OUT.

I USE THAT AS A FORCE MULTIPLIER.

BECAUSE IF YOU DO NOT HAVE THOSE PLATFORMS, YOU HAVE TO HAVE OFFICERS THEY ARE IN PERSON AT NUMEROUS MEETINGS THROUGHOUT CITY. SO IF I GET AS MUCH INFORMATION I CAN THROUGH SOCIAL MEDIA, THAT IS A FORCE MULTIPLIER THAT KEEPS OUR OVERALL NUMBERS DOWN AS FAR AS WHAT WE NEED ON THE DEPARTMENT. ONE OF THE THINGS THAT WE DID, IS WE ASKED FINANCE AND GILBERT WAS NICE ENOUGH TO HAVE THREE OF THE VEHICLES THAT WERE TAKEN OFF-LINE.

THERE WERE NO LONGER BE USED THERE WILL BE SO FOR AUCTION.

AND I ASKED, I NEED TO USE THREE AS A FORCE MULTIPLIER TO PUT IN AREAS OF THE CITY THAT WE ARE SEEING PROBLEMS. SO YOU MIGHT SEE A CAR PARKED FOR 24 HOURS, AND YOU WONDER WHY DID MOVE? THAT IS WHY.

IT IS ONE OF OUR FORCE MULTIPLIERS THAT HELP US CONTROL OUR ACCIDENTS AND RUNNING RED LIGHTS AND ANY OTHER TYPES OF PROBLEMS THAT WE ARE HAVING IN THE CITY.

I THINK THAT IS GOING TO BE VERY HELPFUL.

WE ALREADY TALKED ABOUT HOW WE ABSORB THE ONE POSITION SO WE CAN MERGE INTO TWO CIVILIAN STAFFS.

AND THAT IS GOING TO CREATE A VERY MORE EFFICIENT PROCESS.

[02:45:02]

I FEEL STRONGLY THAT WE ARE NOT WASTING OUR TIME BUT PART OF OUR RETENTION PROBLEMS WHERE WE WERE RECORDING FROM OTHER AREAS OF THE STATE. THERE WAS STAY HERE A COUPLE YEARS AND THEN THEY WILL GO BACK TO WHERE THEY'RE FROM.

I TOTALLY GET IT, BUT I THINK WE NEED TO PUT OUR EFFORTS HERE AT HOME IN THIS REGION AND SEE HOW THAT TURNS OUT.

I'LL TALK A LITTLE BIT ABOUT THE CUT OUT THAT WE DID THAT IS PAY DIVIDENDS. WE GOT A HUGE SOCIAL MEDIA BUZZED BY IT. THE CUT OUT $250.

THERE WAS NO ADVERTISING COSTS AND NOTHING THAT WAS ONGOING.

JUST THAT ONE TIME BECAUSE ALONG WITH SOME OTHER EXPENSES.

WE PLACED AT THROUGHOUT THE CITY AND WE'VE DONE REALLY WELL WITH IT. SO FISCAL YEAR 22 PROGRAM INITIATIVES. WE WILL CONTINUE TO BUZZARD FOR INCREMENTAL INCREASES IN POLICE DEPARTMENT STAFFING.

OR AS A CITY MANAGER STATED WE ARE LOOKING AT THE COBB SCREEN AGAIN. THAT IS ONE OF THE WAYS THAT WE HOPE AND TO TRY TO GROW THE DEPARTMENT AS NEEDED.

THAT IS A GOOD WAY TO STARE STUFF THAT GROWTH.

WE IMPLEMENT THE APEX SIMILAR TRAINING THROUGHOUT THE REASONING. I SHARED WITH YOU BEFORE I WANT THAT TO BE A RECRUITING TWO. WE WILL FURTHER EXPLORE BUILDING NEEDS AND RENOVATIONS TO ENSURE A HIGHEST AND BEST USE OF THE CURRENT SPACE. AGAIN I TALKED ABOUT OUR YOUTH PROGRAM. WE ARE READY TO RESUME OUR EXPLORER PROGRAM. WE SHUT DOWN DUE TO COVID-19 THAT IS OUR PIPELINE TO THE FUTURE.

THAT IS OUR WAY TO GET THAT HOMEGROWN TALENT AND INTRODUCE THEM TO VICTORIA POLICE DEPARTMENT VERY EARLY.

AGAIN WHERE INSTITUTING A DATA-DRIVEN PROACTIVITY THROUGH CRIMINAL ANALYSIS. YOU KNOW THE CRIME REDUCTION THROUGH PARTNERSHIP OF THE COMMUNITY AND I AM STILL WORKING ON GETTING THAT VIP PROGRAM. I KNOW I TALK ABOUT THAT SINCE I GOT HERE. WE GOT HUNG UP ON FINDING THE VOLUNTEER COORDINATOR THAT IS BEEN SQUARED AWAY AND WE JUST GOT SOMEONE AND I WILL ME WITH THAT PERSON LATER THIS WEEK.

WE WILL LAUNCH THIS PROGRAM AND I THINK WE WILL BE HIS SUCCESSOR WITH HER. SO BUDGET HIGHLIGHTS FOR FISCAL YEAR 2022. SORRY FOR ALL OF THIS I'M NOT USED TO DOING THIS. PERSONNEL AND BENEFITS INCLUDE 700K FOR PHASE TWO OF THE COMPENSATION PLAN THE CITY MANAGER WENT OVER THAT. THANK YOU FOR THE RAISE THE OFFICES APPRECIATED. SUPPLIES INCREASED 49,000 INCLUDES 12,000 ONE-TIME FUNDS FOR A CANINE EQUIPMENT.

WE ARE ACTUALLY GETTING THE DOG DONATED, HOWEVER IT WILL REQUIRE SOME FUNDING TO TAKE CARE OF THE DOG THROUGHOUT THE YEAR END ALFRED A UNIT FOR THAT. MAINTENANCE INCREASED 53,000 INCLUDES ONE-TIME DUAL SIDED ID PRINTER.

I FELT THAT IT WAS BEST THAT IF WE DO OUR OWN IDEAS AND HOUSE, AFTER ABOUT FOUR YEARS IS GOING TO PAY FOR ITSELF AND WE WON'T HAVE THAT OUTSIDE COST IN THE FUTURE AND WE CAN TAKE CARE OF OUR RETIREES AND GIVE THEM THE ID THEY NEED AS WELL.

ALONG WITH MAKING SURE OUR OFFICES ARE GOING TO AN IDEA IN HOUSE. SUPPORT SERVICE INTERFACE FOR ELECTRONIC AND WRITTEN WARNS. A PUBLIC ACCESS FOR INFO REQUESTS AND CHAOS RECORDS. CONTRACTUAL SERVICES DECREASED 92,000 DUE TO REDUCTION MAINLY IN COUNTY JAIL COSTS AND JANITORIAL SERVICES. OTHER CHARGES INCREASE 25,000 INCLUDES 10,000 AND ONE-TIME COSTS TO SEND DEPUTY JAMISON TO

[02:50:01]

IN DEPARTMENTAL, HUNDRED 36,000 WHICH INCLUDES A HUNDRED 27,000 ONE-TIME FUNDS FOR THE VEHICLE LEASE PROGRAM.

I JUST WANT TO SAY I AM A PROPONENT OF THE VEHICLE LEASE PROGRAM. I THINK IT'S A REALLY GOOD DEAL AND WILL SAVE THE CITY SOME MONEY AND WILL BE ABLE TO ROTATE OUR CARS MORE OFTEN. WHICH MEANS THE OFFICERS GET A MORE SECURE, SAFE, AND BETTER RUNNING VEHICLE DURING THE PROGRAM I'M LOOKING FORWARD TO THAT.

OUR CAPITAL EXPENDITURES, IT IS FUNDED AT 322,000, WITH THE BULK OF IT GOING TO THE FOLLOWING. 18,000 IN BUILDING IMPROVEMENTS WHICH IS A REPLACE THE HVAC AT NUMBER ONE.

27,000 IN OFFICE EQUIPMENT FOR CHAIRS INDEX REPLACEMENT.

41,004 COMMUNICATION EQUIPMENT WHICH IS A BACKUP RADIO PLACEMENT. 9,000 FOR COMMUNITY EQUIPMENT AND ANNUAL COMPUTER REPLACEMENT AND THREE SERVERS AT NUMBER ONE.

84,000 MACHINERY EQUIPMENT, WHICH IS A 50,000 FORENSIC SCANNER. THIS IS SOMETHING THAT IS BADLY NEEDED. WHEN YOU, WHAT WE WILL USE THIS FOR IS WHEN YOU GO INTO A MAJOR CRIME SCENE YOU ARE ABLE TO KEEP SCANNING TIRE THING. IT WILL HELP US WITH HAVING TO NOT MUCH IN STORING EVIDENCE. WE WILL HAVE A CLEAR AND CRISP 3D SCAN OF THIS CRIME SCENE. IT CAN BE ALL SPOOKY USED FOR TRAFFIC FATALITIES. CURRENTLY THE ONE WE ARE USING IS OLD OLD SURVEY EQUIPMENT TO REWORK FATALITY ACCIDENTS.

THIS 3D SCANNER WILL PROBABLY KNOCK IT DOWN AND WE COULD DO A SCAN IN A FEW MINUTES. AS OPPOSED TO BEING OUT THERE WITH THE SURVEY EQUIPMENT FOR THREE OR FOUR HOURS.

SO THIS WILL BE A BIG PLUS. 13,000 IN CAR RADARS, WE'VE ACTUALLY GOT A DRONE IN THE BUDGET WHICH WE ARE EXCITED ABOUT. IT IS GOING TO BE USED BY SWOT AND TRAFFIC SAFETY UNIT. IT IS GOING TO HAVE A LOT OF VALUE TO IT. 40,000 OTHER EQUIPMENT AND 22,000 FOR TICKET WRITE A REPLACEMENT 7,000 FOR TASER REPLACEMENT. THREE AND A HALF THOUSAND FOR 3500 FOR A NEW CAMERA FOR CRIME SCENE.

AND THE LAST BIT OF THIS IS 19,000 FOR SWAT.

THROW PHONE AND SWOT RELATED EQUIPMENT SUCH AS SNIPER GEAR.

ANY QUESTIONS ON THAT? ALL RIGHT W WELL IF THERE IS NO QUESTIONS THAT'S ALL I HAVE. THANK YOU ALL VERY MUCH.

>> THANK YOU. TO JUST REALLY QUICKLY, LIKE AGAIN LIKE ANY DEPARTMENT, IF YOU WANT TO SEE MORE SPECIFICS AT THE BOTTOM OF THE STORY IS A CONFIDENCE OF LIST OF ALL OF THE ITEMS REQUESTED AND WHATNOT. SO AGAIN, VERY DETAILED.

THIS IS OFF SEE ONE OF THE LARGEST DEPARTMENTS SO THIS SECTION OF THIS PAGE IS VERY SPECIFIC.

FOR THOSE OF YOU WANT MORE INFORMATION.

>> GOOD EVENING COUNSEL. I AM CITED TO PROVE PRESENT THE FIRE DEPARTMENT BUDGET. I DON'T EVER WANT TO HEAR AGAIN THE FIRE DEPARTMENT GETS ALL THE MONEY FOR PUBLIC SAFETY.

AFTER THAT LAST PRESENTATION. MORE FOR THE PUBLIC INFORMATION, BECAUSE I KNOW COUNSEL IS VERY WHERE THIS THE DEPARTMENT'S DESCRIPTIONS OF THE STORAGE OF FIRE DEPARTMENT AS ALL HAZARDOUS ORGANIZATION. WE RESPOND TO NOT JUST FIRES AND IS MAKES CALLS, IT HAS THIS MATERIAL NAME IT THE FIRE DEPARTMENT GOES TO THAT. WHEN THERE IS NOT WATER IN THE CENTER AND THE FIRE DEPARTMENT SHOWS UP.

WE COVER 890 SQUARE MILES IN VICTORIA COUNTY.

IT IS NOT JUST A CITY OF VICTORIA.

WE PROVIDE THOSE SERVICES TO THE COUNTY.

WE DO THAT WITH 130 STAFF MEMBERS IN HUNDRED 27 THOSE ARE UNIFORM. SO WE ARE BUSY AND NOT A REAL BIG GROUP COVERING 890 SQUARE MILES.

ONE THING TO NOTE IS WE MAKE APPROXIMATELY 12,000 CALLS A YEAR. I DON'T KNOW WHAT IT IS, BY 2021, WE HAVE SEEN AT THIS PACE ABOUT AN 80% INCREASE IN CALL VOLUME. WHICH IS SIGNIFICANT FOR US.

WE USUALLY SEE A THREE TO FOUR INCREASE YEAR OVER YEAR.

SO WE ARE SEEING A SIGNIFICANT CALL INCREASE IN 2021 SO FAR IT WASN'T TO THE WINTER WEATHER EVENT THERE WAS A SMALL INCREASE. I DON'T KNOW WHAT'S HAPPENING QUITE FRANKLY. I DO WANT TO MENTION THAT WE FORGET A LOT OF TIMES TO TALK ABOUT THE FIRE MARSHAL OFFICE THEY DO A TREMENDOUS AMOUNT OF WORK FOR OUR COMMUNITY.

[02:55:01]

WE THINK THAT WILL HELP US FOCUS ON QUALITY.

THE QUALITY OF SERVICE WE DELIVER AND IF YOU LOOK AT MOST PRIVATE SECTOR AGENCIES, ESPECIALLY MEDICAL FIELDS THEY HAVE A QUALITY MANAGER POSITION. THAT IS SOMEBODY THAT WILL FOCUS ON THAT, JUST LIKE AT THE POLICE DEPARTMENT RECRUITMENT HAS BECOME PARAMOUNT FOR US. WE HAVE NEVER HAD A POSITION OR PERSON THAT CAN FOCUS ON THAT. IN THIS REALIGNMENT IS ALLOWING US TO PUSH ANOTHER PERSON FORWARD INTO THE TRAINING DIVISION THAT CAN FOCUS ON RECRUITMENT.

OF FIREFIGHTERS. BECAUSE WE ARE STRUGGLING.

AND YOU HEAR ME TALK A LOT ABOUT THAT TO THE PRESENTATION.

TO PREFER DESPERATE TO PRESERVE LIFE AND PROPERTY AND IF YOU DID NOT KNOW ROGER WROTE THAT FOR US.

DO MOST OF THE OBJECTIVES FOR THE FISCAL YEAR, WE LIKE TO START OFF AND WE GOT THIS FROM DANE OVER AT THE LIBRARY.

WE GOT STRATEGIC ISSUES THAT WE LIKE TO FOCUS ON EACH YEAR END WE SET GOALS BASED ON THOSE PILLARS.

ONE OF THE GOALS IS TO COMPLETE A FORMAL COMMUNITY RISK REDUCTION ASSESSMENT. NOT A BIG IMPACT TO THE BUDGET.

IT IS A VERY IMPORTANT PROJECT FOR US.

WE ARE GOING TO COMPLETE THE RENOVATION OF FIRE STATION ONE.

IN THE UPCOMING FISCAL YEAR, THE BIG PART OF THAT MONEY IS BUDGETED IN THIS CURRENT FISCAL YEAR.

BUT THE CONSTRUCTION AND COMPLETION WILL HAPPEN IN THE NEXT FISCAL YEAR. AND THERE IS ALSO A BIG PIECE OF THE SUPPORT EQUIPMENT THAT WILL GO INTO THIS PROJECT IS IN FISCAL YEAR 22. WE WILL EXPAND NON- EMERGENCY SERVICES PROGRAM WHICH WILL HELP REDUCE THE NUMBER ONE USAGE AND BURDEN. AND AS I MENTIONED WE WILL BE LOOKING AT WAYS TO HELP WITH RECRUITMENT OF NEW FIREFIGHTERS INTO ORGANIZATIONS. WE ARE LOOKING AT WORKING WITH OTHER AGENCIES LIKE THE TORY COLLEGE AND THE HOSPITALS TO CREATE CREATE PROGRAMS THAT HELP US RECRUIT.

IN 2021, PROUD TO SAY BASED ON THE 2035 COMPREHENSIVE PLAN.

WE COMPLETED OUR ISO EVALUATION WE DO THAT EVERY TEN YEARS.

WE RECEIVED A CLASS TWO RATING. AS PART OF THE COMPREHENSIVE 2035 PLAN AS WE MAINTAIN THAT RATING.

AS WELL AS, IT'S IN THE PROCESS AND IT WILL BECOME BEFORE COUNCIL NEXT MONTH WHICH IS UPDATING FIRE CODE 22021 PERSON.

THOSE TWO PIECES ARE KEY FOR 2035.

NOT TO BE OUTDONE BY THE CHIEF WE ALSO RECEIVED L WILL RECEIVE OUR SECOND RENEWAL OF OUR BEST PRACTICES RECOGNITION FROM THE TEXAS FIRE CHIEF ASSOCIATION THIS YEAR.

THIS HAS NOT HAPPENED YET. >> CONGRATULATIONS IN ADVANCE.

>> THANK YOU I APPRECIATE THAT NOW THE PRESSURE IS ON WE HAVE TO PULL IT OFF. OUR PERFORMANCE 26 THESE ARE GLOBAL PERFORMANCE METRICS. WE LOOK AT THEM EVERY DAY TO MAKE SURE WE GET TO THEM QUICKLY.

WE DRILL DOWN DEEP IN EACH AND EVERY RESPONSE THAT WE DO THESE ARE OUR GLOBAL PERFORMANCE METRICS THAT WE LOOK AT REALLY IS ABOUT TIME AND HOW FAST WE CAN GET TO IT.

DEPARTMENT DEFICIENCIES IS WE ARE ABLE TO PARTNER WITH THE PURCHASING DEPARTMENT AND SHARE A POSITION.

ONE OF THE MEMBERS THAT WORKED IN OUR OFFICE TRANSITIONED INTO PURCHASING AND SHE IS ABLE TO DO FUNCTIONS FOR THE FIRE DEPARTMENT IN REGARDS AS REPORTS AND MEDICAL SUPPLIES.

SHE IS ALSO DOING A JOB OVER THERE FOR PURCHASING SO THAT'S AN EFFICIENCY FOR US AND WE THINK THE WHOLE CITY THAT ALLOWS US TO CREATE THE WHOLE POSITION AS WELL AS EFFICIENCIES ALLOWS US TO CREATE THE QUALITY MANAGEMENT.

THAT IS AN EFFICIENCY THAT WE CREATED IN 2021 AND WILL BE

[03:00:04]

ALSO WE COMPLETED OUR FOURTH FIRE ACADEMY THIS PAST YEAR.

AND THAT HAS ALLOWED US TO GENERATE REVENUE THAT WE CAN USED TO SUPPORT OUR FIRE TRAINING FACILITY.

IT IS NOT JUST DEPENDENT ON GENERAL FUNDS TO SUPPORT THAT FACILITY. WE USE THAT FUND BASED ON THE FIRE ACADEMY TO HELP SUPPORT AND ENHANCE AN FACILITY AS WELL AS PRODUCE RECRUITS TO HIRE. SO IT'S KIND OF A WIN-WIN THERE FOR US. AS WELL AS HAZARD MITIGATION PROGRAMS. THAT ALLOWS US TO RECOVER FUNDS TO RESPOND TO MOTOR VEHICLE ACCIDENTS.

WE WILL TALK ABOUT THIS IN REVENUE.

IN THAT FIRST YEAR WE GENERATED ALMOST $50,000 IN FISCAL YEAR 22 WE HELPED DESPERATE WE HOPE TO GENERATE OVER HUNDRED THOUSAND DOLLARS. SO THAT HAS BEEN A BIG ADDITIONAL REVENUE STREAM FOR US TO OFFSET COSTS.

FISCAL YEAR 22 NEW PROGRAM INITIATIVE NOTHING NEW HERE.

WE ARE LOOKING TO EXPAND SOME OF THE PROGRAMS. LIKE I SAID, ARE OUR 911 DEPENDENCE REDUCTION PROGRAM WHICH IS OUR NONEMERGENCY PROGRAM.

WE GO OUT AND TRY TO ADDRESS THESE ISSUES BEFORE PEOPLE HAVE TO CALL NUMBER ONE FOR LIFT ASSISTANCE OR SOCIAL SERVICES AND DIFFERENT THINGS LIKE THAT. WE GET OUT THERE AND GET AGGRESSIVE AND PROVIDE OTHER AVENUES TO DIFFERENT SERVICES THAT ARE REALLY NEEDED BEFORE THEY HAVE THE STUFF TO CALL 911.

COMMUNITY RISK REDUCTION WE TALKED ABOUT THAT.

OUR RECRUITMENT NEVER DESPERATE OUR RECRUITMENT EFFORT, ONE OF THE THINGS WERE LOOKING TO GET BACK TO HIS FACE-TO-FACE COMMUNITY ENGAGEMENT. PROVIDING PROGRAMS AND ACTIVITIES AND ENGAGEMENT WITH THE COMMUNITY SO THAT'S WHAT WE ARE LOOKING FOR OFF THE PANDEMIC.

THERE'S SMILES SAY IT ALL AND MAKE THE JOB WORTH IT.

I'M GOING TO JUMP DOWN INTO THIS CARAFE TO KIND OF TALK OF THE BUDGET HIGHLIGHTS AND LOOK AT THE VARIANCES TO SHOW YOU WHAT THOSE ARE. THE PERSONNEL CALLS ARE NOT A SIGNIFICANT INCREASE. THAT IS DUE TO THE PHASE TWO THAT WAS MENTIONED EARLIER OF THE COMPENSATION STUDY.

I'M GOING TO JUMP DOWN THE CAPITAL, NOT A BIG DOLLAR AMOUNT THERE EITHER. THAT IS ALL RELATED TO STATION ONE PROJECTS. YOU KNOW WE HAVE TO BUY NEW EXTRACTORS WHICH ARE GEAR CLEANERS AND A COUPLE OTHER BIG PIECE OF EQUIPMENT LIKE DRYERS AND PPE MACHINES AND THINGS OF THAT NATURE FOR THAT PROJECT AS WELL A COMPUTER REPLACEMENT PROGRAM. THAT INCLUDES TWO LARGE AND EXPENSIVE PRINTERS COPIERS -- MY COPIERS AND FAX MACHINES THAT ARE IN THE CAPITAL ALSO. THE ONE I WANT TO SPEND TIME ON HIS MAINTENANCE AND OPERATION. THAT IS WHERE WE SAW THE BIGGEST INCREASE. IN THE SUPPLY CATEGORY, FUEL, FUEL HAD A 17,000-DOLLAR INCREASE.

WE ALL KNOW EVERYBODY IT HITS IN THE POCKETBOOK SO WE SEE AN INCREASE IN FUEL THAT IS A BIG INCREASE.

UNIFORMS AND CLOTHING, WHAT JUMPED ONTO THAT.

YOU DON'T THINK OF THAT IN THAT ONE IS OUR PPE.

WHICH IS ONE OF OUR MORE MOST EXPENSIVE ITEMS. BUT WE HAVE SEEN A 10,000-DOLLAR INCREASE.

IF WE BUY THE SAME OF AMOUNT OF PPE AS WE DID THIS YEAR END NEXT YEAR IS A $10,000 INCREASE. THAT IS DUE TO GLOBAL DEMAND ENSURES OF SUPPLY AND THINGS OF THAT NATURE.

NOT ONLY IS IT MORE EXPENSIVE TO PURCHASE THEM, IT'S MORE EXPENSIVE TO MAINTAIN AND CLEAN THEM.

THEY HAVE TO BE INSPECTED EVERY YEAR.

SO THAT IS A BIG EXPENSE FOR US THERE AND SUPPLY SIDE.

ON THE MAINTENANCE SIDE, SOFTWARE MAINTENANCE, WE HAD A BIG INCREASE THERE. THAT WAS DUE TO SOFTWARE PROGRAMS THAT WE PURCHASE IN FISCAL YEAR 21.

THEY ARE NOW MOVED INTO MAINTENANCE.

WE ARE NOT ANY -- ADDING ANY NEW SOFTWARE THIS FISCAL YEAR SO THAT NUMBER WILL BE FLAT AFTER THIS YEAR.

WE DON'T FORESEE ADDING ANY NEW SOFTWARE IN THE NEXT TWO OR THREE YEARS FOR SURE. BUT ADDING THOSE PROGRAMS IN FISCAL YEAR 21 REQUIRING MAINTENANCE PIECE GOING FORWARD.

[03:05:07]

THE AIR PACKS THAT WE WHERE ON OUR BACKS, THEY ARE REACHING THE END OF THE SERVICE LIGHT. WE PROJECT WE WILL SPEND $20,000 A YEAR JUST TO MAINTAIN THOSE. WE HAVE APPLIED FOR A GRANT TO REPLACE THOSE AND WE WILL LOOK AT OTHER FUNDING SOURCES IN THE NEAR FUTURE TO REPLACE THOSE. BUT THAT IS WHAT'S DRIVING THAT COSTS AS WELL AS A TRANSFER OF FUNDS FROM OF SERVICES FOR MAINTENANCE AND LINE ITEMS. SO THAT'S WHAT DRIVES THAT COST UP ON THAT ACCOUNT.

TO MAINTAIN THE AIR PACK AND TO TRANSITION FROM CONTRACTUAL SERVICE INTO AN ADMITTANCE ACCOUNT.

SO THAT'S IT FOR EXPENDITURES UNLESS YOU HAVE QUESTIONS ON THAT? I DO WANT TO TOUCH ON REVENUES REALLY QUICK. WE DO HAVE A REVENUE CATEGORY, AND YOU CAN CLICK OVER ON THIS BAR AND IT WILL, AS APRIL SHOWED EARLIER, YOU CAN KIND OF LOOK AT THE DIFFERENT REVENUE SOURCES THAT THE FIRE DEPARTMENT HAS. OUR TWO MAIN REVENUE SOURCES ARE COUNTY CONTRACT AND THEN EMS BILLING.

AND YOU CAN SEE WHAT THOSE NUMBERS ARE.

THIS BAR IN THE MIDDLE IS OUR SUPPLEMENTAL PAYMENT PROGRAM THIS FISCAL YEAR WE HAVE GREAT NEWS WE WILL RECEIVE ALMOST $500,000 PER WERE KEEPING OUR FINGERS CROSSED ON THAT.

IS THAT WHEN IT COMES IN AS. THEY PRELIMINARILY TOLD US THAT.

THIS YEAR, THERE WILL PROJECT AT A LOWER BECAUSE WE NEVER KNOW THEY ARE CHANGING THE RULES ON US ON HOW THEY PAY OUT THAT MONEY. SO HE DID A VERY CONSERVATIVE ESTIMATE OF THAT REVENUE. BUT THERE YOU CAN SEE OUR MAIN CATEGORIES OF REVENUE. AND I'D BE HAPPY TO ANSWER ANY QUESTIONS IF YOU HAVE ANY. ALRIGHT THANK YOU VERY MUCH.

>> THANKS CHIEF, AND WE HAVE ONE MORE PRESENTATION.

>> I WILL KEEP THIS BRIEF, I KNOW I AM BETWEEN HERE AND HOME.

I WILL DO MY BEST TO BE QUICK. >> TYPICAL MUNICIPAL COURT.

>> TONIGHT I AM HERE TO PRESENT MUNICIPAL COURT.

WHAT WE DO IS WE PROCESS ALL MISDEMEANOR VIOLATIONS WITHIN THE CITY FROM VARIOUS DEPARTMENTS FROM BOTH POLICE AND FIRE, CODE ENFORCEMENT, ANIMAL CONTROL AND CITIZEN COMPLAINTS AS WELL. WE FOCUS PRIMARILY ON THREE DIFFERENT AREAS. CUSTOMER SERVICE, JUDICIAL PROCESS, AND ADMINISTRATION. SO THIS IS OUR CURRENT ORGANIZATIONAL CHART FOR FISCAL YEAR 2022.

WE ARE LOOKING TO RE- CLASSIFY TWO OF OUR EXISTING POSITIONS THE ASSISTANT COURT ADMINISTRATOR WILL TRANSITION TO A COURT OPERATION SUPERVISOR AND THEN WE WILL TRANSITION ONE OF THE POSITIONS TO A JUVENILE CASE MANAGER.

THIS WILL ALIGN BETTER WITH SOME OF OUR GOALS GOING FORWARD.

OUR DEPARTMENT MISSION IS ULTIMATELY TO ENSURE ACCESS TO JUSTICE AND LEGAL RIGHTS OF INDIVIDUALS ARE SAFEGUARDED IN THE PUBLIC INTEREST IS PROTECTED.

ON OUR GOALS AND OBJECTIVES, ON THREE MAIN GOALS, PROVIDING STRATEGIC AND OPERATIONAL DIRECTION FOR OPERATIONS OF MUNICIPAL COURT. TO ENSURE ACCESS TO JUSTICE.

LEVERAGE INNOVATIVE SOLUTIONS TO EXPAND COURT SERVICES AND ENHANCE PROCESS EFFICIENCY. ENHANCED PUBLIC SAFETY AND QUALITY OF LIFE THROUGH PUBLIC OUTREACH INITIATIVES.

ON THE STRATEGIC OPERATIONAL DIRECTION.

THAT WHEN WE HAVE LEGISLATIVE CHANGES THAT WILL FOCUS ON IN THE NEXT YEAR. TRANSITIONING THE COURT FROM REMOTE PROCEEDINGS TO A HYBRID MODEL TO ALLOW CITIZENS TO RESPOND HOW THEY WANT TO APPEAR FOR COURT.

ON THE INNOVATIVE SOLUTIONS, WHEN THE THINGS I'M EXCITED ABOUT IS THE ADOPTION OF THE 2021 FIRE CODE, WE WILL BE LOOKING TO HAVE A TICKET WRITER SOFTWARE FOR FIRE MARSHALS DEPARTMENT. SO THAT IS IN COLLABORATION WITH THEM AND WE WILL GET THAT TICKET WRITER SOFTWARE THAT THEY CAN UTILIZE FOR TICKET FILING. ADDITIONALLY YOU HEARD POLICE CHIEF MENTIONED ELECTRONIC INTERFACE AND AM EXCITED ABOUT THAT. THAT WILL OUTLINE EFFICIENCIES TO THE DEPARTMENT. ALSO IN E-FILE SYSTEM, THAT IS MORE FOR ELECTRONIC OR CORRESPONDENCE FROM ATTORNEYS AND OTHER OUTSIDE PARTIES OUTSIDE THE CITY.

WITH PUBLIC SAFETY AND QUALITY OF LIFE WON OF THE THINGS THAT IS RELATED TO JUVENILE CASE MANAGER POSITIONS, IT FOCUSES ON YOUNG OFFENDERS TO ALLOW THEM OPPORTUNITIES TO DISCHARGE THEIR

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THAT WILL BE IN COORDINATION WITH THE JUDGE IN JUVENILE CASE MANAGER. JUST EXPANDING ON OTHER PLATFORMS LIKE SOCIAL MEDIA JAVA WITH THE JUDGE'S BEEN A HUGE HIT. WE WILL CONTINUE THOSE EFFORTS FOR NEXT YEAR. THESE ARE SOME OF THE PHOTOS OF THE 2021 HIGHLIGHTS. WE HAD CERTIFICATION OCCURRING WITHIN OUR COURT. THAT IS THE JUDGE IN THE MIDDLE DOING COMMUNITY OUTREACH. AND REALLY WHAT I AM PROUD ABOUT IS THE COURT'S RESPONSE TO COVID-19 AND PROVIDING CITIZENS WITH ALTERNATIVE METHODS OF CASE RESOLUTION.

WHETHER THAT IS THROUGH ZOOM PLATFORMS WE ALSO HAD AN IVR SYSTEM FOR PHONE PAYMENTS THAT WAS LAUNCHED LAST SUMMER WE EXPAND OUR ONLINE RESOLUTION OPTIONS THROUGH PAYMENT PORTALS AS WELL AS TEXT MESSAGING THROUGH SOFTWARE SYSTEMS AS WELL. A FEW MORE PHOTOS OF THE AWARDS THAT WE RECEIVED. THESE ARE SOME ALL POWER METRICS THESE ARE NOT MY FINALIZED METRICS BUT THESE ARE WHAT WE ARE PRESENTING TONIGHT. WHEN IT COMES TO CASES FILED VERSUS DISPOSE, ON THE ULTIMATE GOAL IS TO DISPOSE MORE CASES THAN ARE BEING FILED. IN 2021, IT POSED CHALLENGES FOR US. THERE WERE DEADLINES AND LESS CASES BEING FILED IN GENERAL. SO WITH THAT WE DID NOT CLOSE AS MANY CASES AS PROJECTED AT THIS TIME.

WE HOPE THAT THEY WILL BE IMPROVED IN THE FUTURE.

WITH OUR CASE FILING WE DO AVERAGE ABOUT 75-PSI -- MIKE 75% OF OUR CASELOAD IS TRAFFIC RELATED.

WE ARE SEEING AN UPTICK IN CODE ENFORCEMENT AND 6.65% IN 2020.

THEN THERE IS 7.89% IN 2021 AND THAT IS CITY ORDINANCE RELATED TO ANIMAL CONTROL VIOLATIONS. BUT I ANTICIPATE THAT INCREASING WITH A TRANSITION OF COURT OF RECORD.

WITH SEYMOUR THOSE CASES AND THAT IS WELL.

BUT THERE HAS BEEN A HUGE UPTICK IN ANIMAL CONTROL VIOLATIONS THAT WE RECEIVE. THEN WITHOUT WARRANT DATA, WE HAVE WARRANTS ISSUED WORSE WARRANTS CLEARED.

FOR 20202021. SOME OF THE EFFICIENCIES ARE THE REORGANIZATION AS WE LOOK AT THE SALARY STUDY.

SOME OF THE WAYS WE CAN REORGANIZE THE DEPARTMENT TO HELP MANAGE CASELOADS BETTER. BOTH BASED ON CURRENT AND FUTURE CASELOAD TRENDS. CODE ENFORCEMENT RELATED VIOLATIONS ANCIENT FIRE MARSHAL HEALTH AND SAFETY RELATED VIOLATIONS TAKE MORE TIME. WITH THAT, FOR REAL ORGANIZATION WE CAN FOCUS MORE TYPES OF CASES.

IMPLEMENTING PROCESSES THROUGH ELECTRONIC FILING FOR INTERNAL AND EXTERNAL CASE PARTIES THE TICKET WRITERS, THE E-FILE SYSTEM, THEY LAY TRYING WARRANTS ARE WHAT WE WILL LOOK TO IMPLEMENT THIS NEXT YEAR. NOT IN THIS YEAR BUT IN FISCAL 2023 ARE BEYOND WE LOOKING TO MOVE OUR SOFTWARE SYSTEM AND WE ARE CURRENTLY HOSTING INTERNALLY AND WE WOULD LIKE TO LOOK TO MOVE TOWARDS HAVING THAT HOST TO MORE OF A CLOUD -BASED OR TYLER TECHNOLOGIES TO EASE BURDENS ON LOCAL IT AND REDUCE SOME OF THOSE INTERNAL SERVER AND HARDWARE COST TO MAINTAIN THEM.

ANOTHER BENEFIT IS ALLOWING US TO HAVE A FIX AIN'T TOO -- FIX PERMIT ANNUAL MAINTENANCE FEE FIXED I DON'T KNOW IF IT'S FIXED AGAIN WITH A SLIGHT INCREASE BUT WE HAVE A 2% INCREASE EVERY YEAR ON OUR ANNUAL MAINTENANCE. OUR 2022 PROGRAMS AND INITIATIVES WOULD BE PROCEDURAL CHANGES RELATED TO MUNICIPAL COURT RECORD TRANSITIONS. I KNOW THE HR DEPARTMENT IS LOOKING TO IN ESTABLISH AN INTERNSHIP PROGRAM.

SO ONE THING THAT WE LIKE TO DO IS HAVE AN INTERN THAT WILL HELP US IMPROVE THE WORKFLOW MANAGEMENT AND HELP US IMPROVE ON THAT. A CASE RESOLUTION PROGRAM TO HELP REDUCE TIME OF DISPOSITION RATES.

REALLY UTILIZING SKIP TRACING SOFTWARE TO ALLOW US TO FIND OUT WHERE PEOPLE HAVE MOVED TO A CHANGE TO AND THAT WILL HELP US MORE WITH OUR CASE RESOLUTION PROGRAM.

THE JUVENILE CASE MANAGER UTILIZING SPECIAL FUNDS WHICH ARE JUVENILE CASE FUNDS. THEN THE CHILD SAFETY GRANT WE ARE WORKING ON DEVELOPING AS WELL AS THE CHILD SAFETY SEAT PROGRAM THAT WILL BE IN PARTNERSHIP WITH THE POLICE DEPARTMENT AND THE FIRE MARSHAL'S OFFICE AND THAT IS THROUGH CHILD SAFETY SPECIAL FUNDS.

FOR OUR EXPENDITURE OVERVIEW, OUR OVERALL EXPENDITURE IS INCREASING BY 70,000 AND THAT IS PRIMARILY DUE TO THE PERSONNEL COST. THERE IS A 48,000 ADJUSTMENT FOR

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FOR MAINTENANCE AND OPERATIONS INCREASE, THAT IS PRIMARILY DUE TO THE TICKET WRITER SOFTWARE AND ALSO WE ARE ADDING IN AN ADDITIONAL SKIP TRACING LICENSE TO ALLOW HAVE MORE ACCESS TO USE THAT FOR CASE RESOLUTION PROGRAMS THAT WILL BE HAVING.

AND THEN FURTHER CONTRACTUAL SERVICES, THIS IS PRIMARILY DUE TO A CELL PHONE AS WELL AS A HOTSPOT TO ALLOW FOR REMOTE WORK AS NEEDED WE HAVE BEEN USING HAT AND WE HAVE A DECREASE YEAR FOR CAPITAL OUTLAY. 400 THAT IS DUE TO LAPTOPS THIS PAST YEAR WE'VE HAD A PRINTER THAT WAS REPLACED.

FOR THE REVENUES THIS IS NOT SHOW SPECIAL FUNDS THIS IS JUST SHOWING GENERAL FUND COLLECTION. THERE IS ANOTHER STORY JUST FOR THE SPECIAL FUNDS AS WELL AS ANTICIPATED REVENUE SO WE ARE TRENDING DOWN. I WILL SAY IN THE PAST FEW WEEKS WE ARE TRENDING UP. SO I CAN SEE US HAVING MORE CASES FILED THIS YEAR VERSUS LAST YEAR WITH COVID-19.

WE ARE STARTING TO SEE A HIGHER INCREASE IN OUR CASELOAD.

BUT THIS IS WHAT WE HAVE CURRENTLY.

AND I WILL TAKE QUESTIONS IF YOU HAVE ANY.

>> THANK YOU. DO YOU HAVE ANYTHING TO ADD A PREVIEW TOMORROW DO YOU WANT TO GET UP AND SPEAK AND GIVE IT TO

US? >> I CAN DO IT FROM HERE, SO THAT CONCLUDES OUR CAP CATEGORIES FOR THIS EVENING.

TOMORROW WE WILL PICK IT RIGHT BACK UP AT 5:00 P.M. AND WILL KICK IT UP WITH DEVELOPMENT SERVICES.AS WELL WE WILL HAVE PD REC AND LIBRARY AND WE WILL HAVE PUBLIC WORKS WHICH IS OBVIOUSLY YOU KNOW GENERAL FUND IN UTILITIES.

SO THAT IS A PRETTY COMPREHENSIVE REPORT.

AND TOMORROW WE WILL HEAR FROM ENVIRONMENTAL SERVICES AND THAT SHOULD WRAP IT UP TOMORROW. AND I WILL CONCLUDE WITH JUST REVIEWING THE BUDGET CALENDAR FOR THE NEXT FEW MONTHS.

>> THANK YOU

* This transcript was compiled from uncorrected Closed Captioning.